Accounts Payable Specialist

Ziff Davis (NASDAQ: ZD) is a leading internet investor that owns and operates a diversified portfolio of over 40 brands in the digital media and software sectors. The firm is focused on investing across the highest-value, fastest-growing verticals on the internet. Today, Ziff Davis is focused on six key verticals - Technology, Shopping, Entertainment, Health & Wellness, Cybersecurity and Marketing Technology. Its brands include IGN, Mashable, RetailMeNot, PCMag, Humble Bundle, Spiceworks, Ookla (Speedtest), RootMetrics, Everyday Health, BabyCenter, Moz, iContact and Vipre Security.  

We are looking for a knowledgeable and enthusiastic Accounts Payable Specialist to join our Finance team.   This person will manage invoices, liaise with various departments regarding payments, and interact with vendors.  

Responsibilities include:  

●         Inputting invoices into the general ledger accounting system, including posting to proper business unit, department and account codes in an accurate and timely manner.  

●         Establishing good relationships across departments and business units to obtain proper approvals for invoices.  

●         Ensuring that all approved invoices are prioritized and paid in accordance with cash discount potential and payment terms.  

●         Understanding vendors used by the Company, related agreements and payment terms to support accrued expense estimation.

●         Allocating certain bills to different business units, departments and subsidiaries.  

●         Ensuring only approved vendors are established in the general ledger accounting system.  

●         Processing Electronic Funds Transfer requests, Check requests, and wire transfer requests.  

●    Matching invoices to payment requests, obtaining all signatures and approvals for payments and distributing accordingly.  

●     Reconciling vendor statements; researching and correcting discrepancies; responding to vendor inquiries.  

●         Maintaining files and documentation thoroughly and accurately, in accordance with Company policy and accepted accounting practices.  

●         Developing/maintaining payable aging reports and files on vendor account balances; reconciling monthly.  

●   Employee expense report auditing against the Company’s established policies.  

●         Understanding of payment application to the invoice and interface with treasury team for bank reconciliation.  

●         Must have experience in month end accrual process to ensure accuracy in monthly and quarterly expense variance analysis.  

●         Interfacing with management in various departments, including engineering, sales, operations, technology and legal  

Desired Skills and Experience:  

●         A.A. or B.S. in Accounting    

●         3 or more years of experience in accounts payable or general accounting functions  

●         Excellent interpersonal skills including verbal and written communication  

●         Experience with Fusion, Concur, Nexonia and NetSuite, a plus  

●         Pride in accuracy and attention to detail  

●         High level of organizational skills

●         Proficient in Microsoft Office software applications; primarily Excel.  

●         Ability to work well in a fast-paced professional office environment  

●     Familiarity with handling intercompany transactions and reconciliations  

●         Experience with international transactions and foreign exchange a plus  

●         Great follow up skills, ability to take initiative and think out of the box

●         Team Player  

●         Ability to meet deadlines  

●         Exposure and experience in Sarbanes Oxley a plus