8 Administrative Support jobs in Ireland

Details of Service St Vincents Hospital, Fairview is a Section 38 Organisation, providing progressive and comprehensive Mental Health services to Adults and Adolescents. Purpose of the Post To provide administrative support to the Finance Department of the hospital in delivering its objectives. To work as a member of the Finance team in the efficient administration of the Finance Department. Support the Hospital Accountant in developing and maintaining best practice in the Finance Department. Principal Duties and Responsibilities The position of Clerical Officer, Grade III Finance Support, encompasses administrative responsibilities which include: Payroll Processing Dealing with Payroll queries Payroll function support in all areas Finance department support Pensions admin support Any other duties appropriate to the post as may be allocated from time to time General Office Duties Ensuring general office duties are carried out - filing, rotation and storage of files all items vital to the efficient running of the Finance Department. Ensuring hospital staff are dealt with in relation to their requirement for information. As the service needs of SVHF evolve and develop over time, there may be an impact on this role and therefore the job description may be reviewed according to the service needs of the Hospital. This job description is a guide to the general range of duties assigned to the post holder. It is intended to be neither definitive nor restrictive and is subject to periodic review with the employee concerned. Eligibility Criteria Qualifications and/ or experience Professional Qualifications and Experience (a) Eligible applicants will be those who on the closing date for the competition: (i) Obtained at least grade D (or pass) in Higher or Ordinary Level in five subjects from the approved list of subjects in the Department of Education established Leaving Certificate Examination or Leaving Certificate Vocational Programme or Leaving Certificate Applied. Or (ii) Passed an examination of at least equivalent standard Or (iii) Satisfactory relevant experience which encompasses demonstrable equivalent skills And (b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability and administrative ability), for the proper discharge of the office. 2. Age: Age restriction shall only apply to a candidate where s/he is not classified as a new entrant (within the meaning of the Public Service Superannuation (Miscellaneous Provisions) Act, 2004).A candidate who is not classified as a new entrant must be under 65 years of age on the first day of the month in which the latest date for receiving completed application forms for the office occurs. 3. Health: Candidates for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. 4. Character: Candidates for and any person holding the office must be of good character. Post Specific Requirements Essential: Demonstrate strong interpersonal and communication skills Demonstrate ability to work on own initiative to get priority tasks completed Demonstrate excellent organisational skills to meet deadlines Demonstrate ability to work as part of a team to achieve objectives At least 2 years previous experience that is directly relevant to the role Excellent computer and keyboard skills Desirable: Payroll Experience IPASS qualification Evidence of ongoing education or skills training that directly relate to the role 1 to 2 years working in a healthcare or similar multi-disciplinary environment Other requirements specific to the postThis post may on occasion require a high level of flexibility to ensure the delivery of an effective and efficient service. Therefore, the post holder will be required to demonstrate flexibility as and when required. Skills, competencies and/or knowledge Professional Knowledge & Experience Demonstrate: The ability to work in an accurate and methodical manner, with great attention to detail. Excellent numeracy skills. Excellent MS Office Suite skills. Respect the confidential nature of data at all times. Communications & Interpersonal Skills Demonstrate: Excellent communication and interpersonal skills including the ability to present information in a clear and concise manner and tocommunicate successfully and sensitively with patients, the public, staff, management and outside agencies. Strong written communication skills. Planning & Managing Resources Demonstrate: Self-motivated and able to manage workload and prioritise to meet deadlines. Excellent planning and organisational skills including using computer technology effectively. The ability to manage within allocated resources and a capacity to respond to changes in a plan. Evaluating Information, Problem Solving & Decision Making Demonstrate: Flexibility, problem solving and initiative skills including the ability to adapt to change The ability to recognise when it is appropriate to refer decisions to a higher level of management. Team Working Demonstrate: The ability to work as part of the finance team and to establish a good working relationship with a wide range of internal and external stakeholders. The ability to work independently on own initiative. Commitment to a Quality Service Demonstrate: A commitment to maintaining high work standards. Campaign Specific Selection Process Ranking/Shortlisting / Interview A ranking and or shortlisting exercise may be carried out on the basis of information supplied within your application for the post. The criteria for ranking and or shortlisting are based on the requirements of the post as outlined in the eligibility criteria and skills, competencies and/or knowledge section of this job specification. Therefore, it is very important that you consider your experience in light of those requirements. Failure to include information regarding these requirements may result in you not being called forward to the next stage of the selection process. Those successful at the ranking stage of this process (where applied) will be placed on an order of merit and will be called to interview in bands depending on the service needs of the organisation. Recruitment and Selection Policy St. Vincents Hospital Fairviewwill run this campaign in accordance with the Recruitment and Selection Policy Code of St. Vincents Hospital Fairview. Candidates should note that canvassing will disqualify and will result in their exclusion from the competition. Candidates may be required to produce documentary evidence to support any statements made by them in their application or any supporting documentation. Candidates should note that inaccurate information will invalidate their application. Tenure This appointment will be on a permanent basis. Remuneration The salary scale for the post as at 1st August 2025: €31,118 €2,868 ,299 ,173 ,451 ,730 ,010 ,941 ,992 ,213 ,078 ,287 ,508 ,798 ,427 LSI Working Week The standard working week is 21 hours, on the basis of a WTE = 0.6. Annual Leave The annual leave associated with the post will be confirmed at appointment stage. Superannuation This is a pensionable position with St. Vincents Hospital Fairview. The successful candidate will upon appointment become a member of the appropriate pension scheme. Pension scheme membership will be notified within the contract of employment. Members of pre-existing pension schemes who transferred to St. Vincents Hospital Fairview on the 01st January 2005 pursuant to Section 60 of the Health Act 2004 are entitled to superannuation benefit terms under the SVHF Scheme which are no less favourable to those which they were entitled to at 31st December 2004. Probation Every appointment at St. Vincents Hospital Fairview shall be subject to a minimum probationary period of at six months. Age Every appointment at St. Vincents Hospital Fairview shall be subject to a minimum probationary period of at six months. References The hospital may seek up to three written references from current and previous employers, educational institutions or any other organisations with which the candidate has been associated. The hospital also reserves the right to determine the merit, appropriateness and relevance of such references and referees. Garda Vetting The hospital may seek up to three written references from current and previous employers, educational institutions or any other organisations with which the candidate has been associated. The hospital also reserves the right to determine the merit, appropriateness and relevance of such references and referees. Garda Vetting The hospital will carry out Garda vetting on all new employees. An employee will not take up employment with the hospital until the Garda Vetting process has been completed and the hospital is satisfied that such an appointment does not pose a risk to clients, service users and employees. Pension Abatement If an appointee has previously been employed in the Civil or Public Service and that appointee is entitled to or in receipt of a pension from the Civil or Public Service or where a Civil/Public Service pension comes into payment during the appointees re-employment that pension will be subject to abatement in accordance with Section 52 of the Public Service Pensions (Single Scheme and other Provisions) Act 2012. Please note: In applying for this position, you are acknowledging that you understand that the abatement provisions, where relevant, will apply. It is not envisaged that the employing Department/Office/Body will support an application for an abatement waiver in respect of appointments to this position.

Job Summary: We are looking for a highly organised and proactive Assistant Office Manager to ensure the smooth running of clients office ( legal sector), with a strong focus on supporting finance functions. Around 70% of the role involves finance-related tasks, while the remaining 30% covers a broad range of administrative and office management duties. The ideal candidate will be comfortable working across departments, managing systems, and handling day-to-day operations with discretion and efficiency. Key Responsibilities: Manage bookkeeping processes including accounts payable, receivable, and bank reconciliations. Assist with budgeting, financial reporting, and month-end procedures. Support payroll processing and maintain confidential financial and employee records. Liaise with accountants and support year-end audits and compliance checks. Maintain organised digital and physical filing systems (finance, HR, compliance). Manage office supplies, facilities, and relationships with service providers. Oversee general office administration and ensure a tidy, functional work environment. Support scheduling, travel arrangements, and diary management for leadership. Assist with onboarding, HR admin, and policy documentation. Ensure compliance with GDPR, health and safety, and company procedures. Contribute to process improvements and team support across departments. Requirements: Previous experience in a finance/admin or Office Manager role. Proficient in accounting software Strong attention to detail and ability to manage sensitive information. Excellent organisational, communication, and multitasking skills. Familiarity with compliance and basic HR processes is a plus. Skills: office manager book keeper finance compliance payroll Benefits: parking pension

Job Summary: We are looking for a highly organised and proactive Assistant Office Manager to ensure the smooth running of our office, with a strong focus on supporting finance functions. Around 70% of the role involves finance-related tasks, while the remaining 30% covers a broad range of administrative and office management duties. The ideal candidate will be comfortable working across departments, managing systems, and handling day-to-day operations with discretion and efficiency. Key Responsibilities: Manage bookkeeping processes including accounts payable, receivable, and bank reconciliations. Assist with budgeting, financial reporting, and month-end procedures. Support payroll processing and maintain confidential financial and employee records. Liaise with accountants and support year-end audits and compliance checks. Maintain organised digital and physical filing systems (finance, HR, compliance). Manage office supplies, facilities, and relationships with service providers. Oversee general office administration and ensure a tidy, functional work environment. Support scheduling, travel arrangements, and diary management for leadership. Assist with onboarding, HR admin, and policy documentation. Ensure compliance with GDPR, health and safety, and company procedures. Contribute to process improvements and team support across departments. Requirements: Previous experience in a finance/admin hybrid or Office Manager role. Proficient in accounting software Strong attention to detail and ability to manage sensitive information. Excellent organisational, communication, and multitasking skills. Familiarity with compliance and basic HR processes is a plus. Skills: Assistant Office Manager Limerick Permanent

EXECUTIVE ASSISTANT & OFFICE MANAGER As one of the world's largest networks of audit, tax, and consulting firms, RSM is committed to delivering big ideas and premium service. We are a fast-growing firm with big ambitions - we have a clear goal to become the premium adviser to the middle market, locally and globally. This vision touches everything we do, motivating and inspiring us to become better every day. If you are looking for a firm where you can build a future and make an impact, then RSM is the place for you. RSM Ireland is one of the country's fastest growing advisory firms, specialising in the provision of audit, tax and consulting. RSM is the world's most rapidly growing accountancy network and currently ranked number six globally. When you join RSM you'll have a world of opportunity to build the career you want. It's your future. Own it at RSM. Our clients range from growth-focused entrepreneurial businesses through to multi-national organisations across many sectors and operating nationally and across borders. About the role We have a vacancy for a proactive and self-motivated Executive Assistant to join our Core Functions team. Working in a fast-paced and exciting environment in one of Ireland's top professional services firms, this role offers immense opportunity for growth and development. Reporting to the Core Functions Director, this role will support the Managing Partner and the wider leadership team with administrative and executive support along with supporting the Core Functions projects across HR, Marketing, Finance and Operations. It is an excellent opportunity to join our professional and innovative team and learn from the best. Responsibilities will include but are not limited to: Executive and administrative support to the senior leadership team. Managing the firms travel arrangements. Supporting Core Functions projects by assisting with the organisation and delivery of a variety of initiatives such as client, staff and firm events, commercial and strategic projects, general unit support as required and other ad hoc assignments. Office management responsibilities as part of the Core Operations team which would include assisting with the managment of the Dublin office . Acting as the main Health and Safety contact in the office to include conducting Health and Safety inductions and risk assessments, act as Fire Marshal and First Aider along with other related duties. Acting as part of the wider Core Functions team providing administrative support to Finance, HR and Operations as needed. About the ideal candidate The ideal candidate will have the following skills and experience: At least 3 to 5 years' experience in a similar role involving EA/Office management experience Experience in professional services industry is an advantage Strong interpersonal skills with the ability to work collaboratively and with people at all levels of the organisation Excellent project management and organisational skills and capability to handle multiple projects at one time Excellent verbal and written communication skills and attention to detail Experience with Excel, PowerPoint, and data visualization tools a plus RSM is an equal opportunity employer To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process, click the Apply button below to Login/Register.

We're working with a long-established solicitor's practice in Limerick, to recruit an experienced Office Manager / Accounting Assistant to join the team in a key role that spans finance, HR, admin and general office management. This is a varied and hands-on position best suited to someone who thrives on responsibility, enjoys bringing structure to a busy environment, and has a strong grasp of accounts and office operations. This is a great opportunity for someone who enjoys autonomy and variety in their role, and who takes pride in keeping the financial and operational side of the business running smoothly. Key Responsibilities: Day-to-day bookkeeping duties in line with Law Society Accounts Regulations Online banking, lodgements and bank reconciliations Managing and maintaining creditor accounts Ensuring compliance across finance and general practice management Supporting the Partners with internal HR, admin and office-related tasks Helping coordinate audits and supporting documentation Acting as a key point of contact for staff, suppliers and external advisors Ensuring the smooth running of the office across all operational areas Ideal Candidate: Extensive office managment / office management experiance Confident managing the office day-to-day across HR, finance and admin functions Reliable, organised, and calm under pressure Comfortable working independently while supporting a wider team Reliable and trustworthy, with the ability to handle confidential information appropriately A calm, steady presence in a busy office - someone others naturally turn to Excellent communication skills - written and verbal Strong problem-solving skills and the initiative to improve systems and processes Works well independently but also collaborates effectively with partners and team Professional, discreet and comfortable being a go-to person in the office Skills: Office Manager Accounting Assistant business support

Job Title: Part-Time Bookkeeper & Administrative Assistant Location: Drogheda, Co. Louth (On-site) Contract Type: Part-time, Permanent (3 days per week) Our client is a well-established insurance brokerage based in Drogheda, Co. Louth. The company has a strong presence in the local community, offering a range of insurance services. As the business grows, they are seeking a reliable and detail-oriented professional to manage their accounting and administrative functions. This part-time role is ideal for someone with a background in bookkeeping and office administration. You will be responsible for managing the company's financial records up to trial balance, while also providing administrative support. This is a great opportunity for someone looking for a flexible, on-site, part-time role. Your Role Maintain accurate financial records for the company. Manage accounts payable (AP) and accounts receivable (AR). Prepare and process invoices and payments. Complete and manage trial balances. Support general accounting tasks, including reconciliations. Liaise with external auditors and accountants as needed. Provide administrative assistance to the team as required. Organise and maintain files and records. Assist with other ad-hoc administrative duties. Your Skills Proven experience in bookkeeping or accounting roles (up to trial balance). Strong understanding of accounts payable and receivable processes. Previous administrative experience is desirable. Proficient in Microsoft Excel and other office software (Word, Outlook, etc.). Strong organisational and communication skills. Ability to work independently and manage priorities in a busy office environment. Experience in an insurance brokerage is highly desirable but not essential. If this opportunity is of interest to you, please send your CV to Aoife Davis at Abrivia. All applications will be treated with strict confidence. Skills: Bookkeeper Accounts Assistant AP AR trial balance

Job Ref: DAL2391 Branch: The Samuel Hotel Location: The Samuel Hotel Contract type: Permanent Hours: Full Time Shift pattern: Monday to Sunday / Earliest 7AM - Latest 11PM Hours per week: 39 Posted date: 29/07/2025 Closing date: 31/08/2025 Assistant Front Office Manager Benefit from Dalata Academy programmes, courses and learning tools that equip you with essential skills and knowledge while also providing exposure to senior team members who can mentor you along the way. We are committed to promoting from within, so your dedication can lead to exciting internal opportunities. If you are ready to enhance your career and make an impact in a supportive environment, join The Samuel Hotel! Benefits Free employee meals on duty 50% Off F&B in all properties €/£60 employee rate on rooms for all Dalata owned hotels 30% off the Friends & Family rate Extra AL day for every year worked (5 extra days to a maximum of 5 days) Employee Assistance Programme. Cycle to Work Scheme/Transport Schemes Development Opportunities through our Dalata Academy- support your career journey Staff Appreciation Initiatives, Fun Team Building Activities and regular charity events Your Job Ensure that all guests receive a genuine, warm, friendly, and courteous welcome upon arrival and throughout their stay from all departmental staff. Assist in efficiently and effectively managing front office operations. Collaborate with the management team to maintain strong team morale at all times. Monitor all front office cash transactions, including float and till procedures, ensuring compliance with company policy. Ensure the front desk is adequately staffed at all times and anticipate the need for additional coverage, especially during busy periods. Familiarize departmental staff with sales and promotional principles and actively promote all hotel outlets. Communicate and collaborate with the Accommodation Manager/Supervisor regarding room status, VIP guests, and allocations. What You'll Need A minimum of one year of experience in a similar role in a hotel. Excellent organizational skills, with the ability to oversee and delegate work to others. A warm, friendly, and approachable personality when interacting with both staff and guests. The ability to work independently as well as part of a team About Us Dalata Hotel Group - We bring the heart of hospitality to every hotel we own and operate. We see our growth and expansion plans as a way of spreading our unique way of caring for our guests further around the world, bringing better experiences to more people. Currently, the Dalata difference can be felt at each of our hotels in Ireland, the UK, Germany & the Netherlands, and we'll keep expanding this further, focusing on key UK cities, Dublin and Continental Europe. Helping our people to grow and develop their careers is vitally important to us and is one of our highest priorities. We have many exciting and unique internal development programmes, each crafted to make sure our employees get the learning they need to be able to take the next step in their careers. Dalata Hotel Group Plc is an Inclusive Employer. We actively encourage people from all backgrounds and abilities to apply to be part of our team. However, we understand everyone's needs are different; therefore, if you require any accommodations with this application process, please highlight your needs when you are completing your application process. We are situated in the heart of Dublin and conveniently served by public transport with Busras (Central bus station), Connolly Rail Station and Dart services all only a 10-minute walk away. Additionally, the red line Luas tram stops right outside. Dublin Airport is only 17mins or 13kms away with buses stopping nearby at Custom House Quay. And The Samuel, our hotel near 3 Arena, is less than 10 minutes from the prominent music and entertainment venue. To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process, click the Apply button below to Login/Register.