4 Administrative Support jobs in Ireland

Personal Assistant & Office Manager Are you a powerhouse multitasker with an eye for detail and a passion for keeping things running like clockwork? An internationally recognised financial services firm with a strong presence in global financial centers is looking for aPersonal Assistant & Office Managerto join its Dublin office. This is more than just a support role its a chance to become the linchpin of a high-performing team operating at the forefront of investment banking and asset management. This hybrid role offers a unique opportunity to work directly with senior leaders while managing the heart of the Dublin office. If you thrive in fast-paced environments, love being trusted with responsibility, and enjoy a varied day, this could be your ideal next step. ?What Youll Be Doing Personal Assistant (PA) Duties Manage complex diaries for four senior executives Organise international travel and prepare detailed itineraries Handle expenses, timesheets, and CRM updates Prepare polished presentations and ensure documents are meeting-ready Support event planning and internal social initiatives Keep administrative wheels turning through ad hoc tasks and requests Office Management Duties Be the face of the office: welcoming visitors, managing calls, and setting the tone Ensure seamless day-to-day operations from stocked supplies to functional tech Coordinate meetings, refreshments, and room setups Liaise with suppliers, building management, and IT support Lead on health & safety, fire drills, and compliance Manage office onboarding/offboarding processes with care and professionalism ?Youll Excel If You Have Prior experience in a dual PA/Office Manager role supporting senior execs Masterful organisational and multitasking abilities Excellent interpersonal and communication skills A proactive, can-do attitude that anticipates needs before they arise Tech fluency: confident with MS Office; familiarity with Concur, SAP, or CRMs a plus High emotional intelligence, discretion, and resilience under pressure ?Why Join Us? Youll be part of a close-knit Dublin team with the backing of a global organisation known for its agility, professionalism, and collaborative spirit. This role offers autonomy, visibility, and the satisfaction of making a daily impact. For more information on this role please get in touch Evelyn @ evelyn.fras

Manulife is looking for an Executive Assistant and Office Manager to join our team in Ireland.
Reporting directly to the CEO, primary responsibilities would be:
+ Management of the annual calendar, travel and expenses for the CEO
+ Contact point for key industry relationships e.g. Irish Funds, Basis point
+ Accountable for the MIM Ireland Business Continuity Plan and testing
+ Responsible for maintaining and supporting the on boarding procedure for MIM Ireland with Human Resources & Technology teams
+ Support in office meetings & visitors to the Dublin office e.g. Board members including
+ Access card management
+ Maintaining & providing updated FAQ information for visitors
+ Liaison with Concierge
+ Management of Document signoff & Register on behalf of MIM Ireland
+ Ensure all documents presented for CEO (or Director) signature are in good order i.e. reviewed & pre- approved by business & legal teams, as appropriate
+ Maintain audit trail, on the Executive Office SharePoint site, of each request, approval, & executed version business record
+ Business Unit Records Coordinator for MIM Ireland
+ Ensure business unit is compliant with the GWAM Global Records & Information Management Policy to include
+ Liaison with GWAM Records & Information Team
+ Coordination of annual attestation for ManCo
+ Maintenance of Electronic Records Inventory
+ Implementation of RIM initiatives locally at ManCo level
+ Management of SharePoint Sites - MIM Ireland / Exec Office / Archive & others as appropriate.
+ Management of individual SharePoint libraries - including MIMIL Administration & others
+ Tech Inventory & Management
+ Laptops / Phones / Peripherals
+ Local Contact Point re Circuits, Wi-Fi, Printer, MTR Rooms, UPS, etc
+ Concierge & Landlord Liaison Point
+ Office Management Responsibilities
+ Manage key vendor relationships
+ Facilities management provider & subcontractors
+ Fire Reports & Actions Arising
+ Manage the office access system & access cards
+ Mobile Phones provider
+ Electricity provider
+ Catering & Stationary supplies
+ Cleaners
+ Other as appropriate
+ Liaison with MFC Corporate Real Estate Team re.
+ Periodic Lease Review Negotiation
+ Manulife Security Audit
+ Generate & submit monthly attendance report
+ Maintain & execute other office management procedures as required e.g. visual safety checks, water temp test etc
**Requirements**
+ Seven years' executive assistant experience within asset management or a Management Company.
+ Third-level university graduate
+ Requires comfort with a fast-paced environment, constantly seeking ways to improving efficacy and frequency of meetings.
+ High comfort level with Technology in a Technology led environment
+ Exceptional Microsoft Office skills & experience including but not limited to Outlook, Word, Excel, PowerPoint, SharePoint, Teams
+ Proficiency in CWT, Concur, Fusion/ Salesforce, Archer, Adobe Pro, DocuSign an advantage
+ Highly organized file management especially within complex organizational structures.
+ Ability to act with discretion and independence with sensitive communications and management of executive calendar for large scale and critical path meetings
+ Highly organized; especially with digital files and complex organizational structures.
+ Superior verbal and written skills
+ Advanced calendar and schedule techniques
+ Values-oriented, collaborative start-up culture with focus on value-added outcomes at all levels of the larger organization.
+ International experience with North America and Asia a plus
+ Details: Regular, Full Time, Dublin, IRL, Weekly Hours 35
**_When you join our team:_**
+ We'll empower you to learn and grow the career you want.
+ We'll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
+ As part of our global team, we'll support you in shaping the future you want to see.
**Acerca de Manulife y John Hancock**
Manulife Financial Corporation es un importante proveedor internacional de servicios financieros que ayuda a las personas a tomar decisiones de una manera más fácil y a vivir mejor. Para obtener más información acerca de nosotros, visite .
**Manulife es un empleador que ofrece igualdad de oportunidades**
En Manulife/John Hancock, valoramos nuestra diversidad. Nos esforzamos por atraer, formar y retener una fuerza laboral tan diversa como los clientes a los que prestamos servicios, y para fomentar un entorno laboral inclusivo en el que se aprovechen las fortalezas de las culturas y las personas. Estamos comprometidos con la equidad en las contrataciones, la retención de talento, el ascenso y la remuneración, y administramos todas nuestras prácticas y programas sin discriminación por motivos de raza, ascendencia, lugar de origen, color, origen étnico, ciudadanía, religión o creencias religiosas, credo, sexo (incluyendo el embarazo y las afecciones relacionadas con este), orientación sexual, características genéticas, condición de veterano, identidad de género, expresión de género, edad, estado civil, estatus familiar, discapacidad, o cualquier otro aspecto protegido por la ley vigente.
Nuestra prioridad es eliminar las barreras para garantizar la igualdad de acceso al empleo. Un representante de Recursos Humanos trabajará con los solicitantes que requieran una adaptación razonable durante el proceso de solicitud. Toda la información que se haya compartido durante el proceso de solicitud de adaptación se almacenará y utilizará de manera congruente con las leyes y las políticas de Manulife/John Hancock correspondientes. Para solicitar una adaptación razonable en el proceso de solicitud, envíenos un mensaje a .
**Modalidades de Trabajo**
Híbrido

Are you an Audit professional looking for your next career move in a hybrid working environment? Do you want to be part of a growing firm with excellent opportunities to progress your career as part of a happy, healthy & productive team? Do you want to join a firm that has Learning & Development Programmes designed for our professionals to facilitate their journey towards becoming experts in their field? The Role: At EisnerAmper Ireland, we love doing great work. We are seeking high calibre, experienced and passionate Audit Managers/Assistant Managers to join their Audit Department. EisnerAmper Ireland offices currently have 15 partners and employs 100+ professionals. What you will be doing: You can expect to be a key member of our Audit team: Managing a portfolio of clients and delivering high quality audits; Developing existing client relationships and contributing to the development of new business opportunities; Promoting the firms values and beliefs, demonstrating integrity, and maintaining an ethical stance; Responsible for working to deadlines and within budgets on each assignment; Provide high-level technical support to clients; Manage billing, collections, and profitability per assignment; and Mentoring junior members of the team. Who are we looking for? Qualified Accountant (ACA/ACCA/CPA); Audit experience within practice; Good attention to detail and time management skills; Strong technical knowledge of auditing and financial reporting standards; Ability to work to meet specific business deadlines; Proactive in approach to client service and business development; Strong IT skillset, including experience with audit and accounting software applications; and Thrive when working as part of a team. We Offer More Than Just a Career in Audit: Flexible & Hybrid Working Smart Working Arrangements within Office Hours Competitive Remuneration Package Annual Salary Reviews Annual Bonus Scheme Professional Subscription & Membership Fees Payment Early Friday Finish - Every Friday! Gym Membership Competitive Leave Arrangements Subsidised Parking Internal Promotion Process Management Development Programme and Leadership Coaching Programmes In-house Learning & Development Curriculum Management Off-site Days & Planning Days Social Events & Wellbeing Initiatives Bike to Work Scheme Complimentary Breakfast on Site Annual Christmas Voucher Key competencies: Technical technical knowledge of auditing and financial reporting standards; Initiative ability to take the initiative, work with limited supervision (although, we will be there to support you); Dynamism desire to work in a fast-paced environment with a highly energetic and motivated team; Flexibility willingness to adapt to varying and changing client demands; and Attitude motivated, hardworking and evidence of having excelled at something in your personal life to date. Your development: Your development is our future and our approach to education and training reflects that. Education & training is so integral to our business that it is one of the professional services we offer clients such as law firms and banks. We are committed to providing comprehensive business and technical training. This includes internal & external training courses, seminars and workshops facilitated via the Firms training curriculum, our Annual 2 day EAI Academy focusing on personal & professional development and technical training workshops and our Management Development Programme which focuses on the fundamental learnings of leadership and management to help you progress in your career. Remuneration: Our remuneration packages are designed to attract and retain the best people as part of our team. We offer salary levels which are commensurate to each candidates level of experience, competencies, and role in the Firm. Please see a link to the benefit offering for this role (T&Cs apply). Who are we At EisnerAmper Ireland, our goal is to have a happy, healthy and productive team. Our people are critical to our success and we strive to nurture and leverage the talent and unique ability of each individual member of our team. This is reflected in our strong emphasis on employee health and well-being and through our smart and flexible hybrid work model, allowing for optimal work life balance. We design and deliver sustainable business and compliance solutions to make trade happen. We are a leading and high growth firm of accountants, tax, risk and regulatory advisors playing a key role in bringing international trade to Ireland and advising Irelands financial services industry. We provide Audit, Tax, Risk & Regulatory, Accounting & Compliance and Advisory services to clients including banks, asset managers, insurers, government departments, international corporates and start-ups doing business in and through Ireland. We are a founding member of EisnerAmper Global, a specialist network of independent member firms operating via global financial services and international trading hubs. Being part of EisnerAmper Global gives member firms give our clients access to leading minds and cutting-edge services by leveraging the expertise of 400 partners and 4,000 professionals across the US, Cayman Islands, India, Ireland, Israel, Singapore and the UK. Audit Team Our Audit Group, led by Diarmaid OKeeffe, Partner, is a leading specialist provider of statutory audit and non-statutory audit services to Irelands Financial Services, International Trade and Government markets. We incorporate ethical high performance, design thinking and technology as a fundamental part of how we audit. Through a combination of our specialist expertise, robust methodologies, innovative use of technology and global connectivity, we deliver market leading audit services to our financial services and international trading clients in addition to our Irish corporate clients. As a key member of the Audit team, you will support the Firms Partners in winning business, leading and managing engagements. Applications: To apply, please send your CV and a Cover Letter highlighting why you are suitable candidate to the role to . Location All roles are currently capable of operating remotely in the current environment. We have adopted ahybrid working model to provide a combination of office and remote working facilities for our team and also to facilitate departmental meet ups, to learn from, work together and connect with our colleagues on an ongoing basis. Our office is located on 12 Stephen Street, Sligo, F91 EF61. Website: LinkedIn: EisnerAmper Ireland is an equal opportunities employer. Please note that as per Company policy, we do not engage in correspondence with applicants, or provide additional feedback via any channel prior to and during the initial recruitment process, between application and job offer, beyond a yes/no hiring decision. Skills: Auditing Teamwork Accounting Time Management Business Development Leadership