36 Administrative jobs in Ireland

**Operational Database Administrator (ODBA) - Letterkenny**
Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by diversity and inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health equity on a global scale. Join us to start **Caring. Connecting. Growing together.**
**About the role:**
At UnitedHealth Group and Optum, we want to make healthcare work better for everyone. This depends on hiring the best and brightest. With a thriving ecosystem of investment and innovation, our business in Ireland is constantly growing to support the healthcare needs of the future.
Our teams are at the forefront of building and adapting the latest technologies to propel healthcare forward in a way that better serves everyone. With our hands at work across all aspects of health, we use the most advanced development tools, AI, data science and innovative approaches to make the healthcare system work better for everyone.
As an Operational Database Administrator (ODBA) for an Epic system, you will manage complex databases that provide healthcare applications and data. This would include installing and administering operational database environments based on InterSystems IRIS, and performing environment setup and configuration, proactive monitoring, and maintenance. In addition to having an impact on a great team, you'll also discover the career opportunities you'd expect from an industry leader.
_Careers with Optum offer flexible work arrangements and individuals who live and work in the Republic of Ireland will have the opportunity to split their monthly work hours between our Letterkenny and telecommuting from a home-based office in a hybrid work model._
**Primary Responsibilities of the Operational Database Administrators:**
· Successfully complete all required job training, including Epic certification, within first six months of employment and keep certifications up to date
· Creating and managing the operational database environments that serve production, reporting, disaster recovery, training, and non-production needs
· Applying InterSystems IRIS and Epic upgrades and updates to production and non-production environments
· Installing and maintaining the administrative and monitoring tools necessary for high levels of availability and performance of healthcare IT system
· Understanding performance metrics, monitoring system performance, and troubleshooting issues
· Configuring and maintaining environment copies according to the environment strategy
· Engaging in capacity planning exercises to ensure adequate system resources
· Help manage the Change Control processes for all Epic environments build migration and technical activities
· Review Sherlock and Galaxy notes and apply routine upgrades to all Epic environment client applications and back-end services
· Implement Epic system high availability strategies and mechanisms
· Ensure Epic application and infrastructure changes are communicated to the necessary teams across the enterprise
· Works closely with database, environment/infrastructure and internal/external enterprise security teams
· Provide on call support for production performance/availability or other critical issues
· Performs other duties as assigned
_You will be rewarded and recognised for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role, as well as providing development for other roles you may be interested in._
**Required Qualifications:**
- Degree Qualified in relevant field (Data Science or STEM subject) or equivalent experience
- Strong Linux administration skills, including experience with command line tools, scripting, and troubleshooting
- Ability to create, understand, and follow processes to ensure successful execution of critical maintenance
**Preferred Qualifications:**
- Experience working with Epic Systems
- Knowledge of a command shell (BASH), plus languages and utilities such as awk, sed, or Perl
- Understanding of operating system concepts such as user and group ownership and file permissions, file system/volume group configuration, etc.
**Please note you must currently be eligible to work and remain indefinitely without any restrictions in the country to which you are making an application. Proof will be required to support your application.**
All telecommuters will be required to adhere to the UnitedHealth Group's Telecommuter Policy.
_At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalised groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission._
_Diversity creates a healthier atmosphere: Optum is an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to gender, civil status, family status, sexual orientation, disability, religion, age, race, and membership of the Traveller community, or any other characteristic protected by law. Optum is a drug-free workplace. © 2023 Optum Services (Ireland) Limited. All rights reserved._
#RPO #BBMEMEA

MongoDB's mission is to empower innovators to create, transform, and disrupt industries by unleashing the power of software and data. We enable organizations of all sizes to easily build, scale, and run modern applications by helping them modernize legacy workloads, embrace innovation, and unleash AI. Our industry-leading developer data platform, MongoDB Atlas, is the only globally distributed, multi-cloud database and is available in more than 115 regions across AWS, Google Cloud, and Microsoft Azure. Atlas allows customers to build and run applications anywhere-on premises, or across cloud providers. With offices worldwide and over 175,000 new developers signing up to use MongoDB every month, it's no wonder that leading organizations, like Samsung and Toyota, trust MongoDB to build next-generation, AI-powered applications.
MongoDB is seeking a Manager, Field Operations Executive Support to assist our VP of Customer Success at a senior level and lead a team of 4-5 Executive Assistants. This dual-impact role is ideal for a high-organized, strategic, and people-focussed professional who thrives in dynamic environments and is passionate about operational excellence and team development.
As a player-coach, you'll provide high-level executive support, prioritizing meetings, fielding time-sensitive requests and managing complex travel, while also serving as a leader and coach to your team. You'll drive coaching conversations, process improvements, and org-wide priorities that scale the Executive Support function across the business.
To succeed in this role, you'll need to balance the needs and requirements of multiple stakeholders and be ready to pitch in wherever needed. You should be comfortable engaging with senior executives, navigating ambiguity, and operating with a high level of discretion and autonomy. This is a hybrid position, requiring in-office presence several times per month. Occasional travel may be required to support your executive in planning and executing offsites.
We are looking to speak to candidates who are based in Dublin for our hybrid working model.
**Responsibilities of the Executive Assistant**
+ Provide seamless day-to-day support to the executive, including proactive calendar management, time prioritization, and coordination across time zones
+ Think ahead and manage time effectively, anticipating scheduling conflicts, proactively booking a month in advance, and making adjustments to avoid last-minute disruptions
+ Coordinate complex domestic and international travel in line with policy, and manage monthly expense reconciliation with accuracy and timeliness
+ Partner with the executive on long-term planning and operating rhythms, including goal tracking, meeting preparation, and slide and agenda development
+ Track key deliverables and action items to closure with integrity and accountability, escalating blockers when needed and following through without reminders
+ Lead the planning and execution of events and offsites, from gathering requirements and securing venues to managing budgets, contracts, and payments
+ Build trusted relationships across functions and levels, communicating with professionalism and discretion in support of the executive
+ Identify inefficiencies and suggest process improvements that elevate both individual and team performance
+ Take ownership of special projects as needed, showing initiative and sound judgment in ambiguous or fast-changing scenarios
**Responsibilities of a Manager**
+ Contributes to and executes on key strategic priorities for the Global Executive Support Team, demonstrating strong ownership, embraces adversity, and is results-oriented
+ Demonstrate the ability to recruit, onboard, develop and retain a high performing team. Identifies and nurtures future talent, driving development opportunities and ensuring a strong, sustainable talent pipeline
+ Confident in delivering performance expectations and bi-annual performance conversations. Provides regular thoughtful feedback and evaluates their Direct Reports fairly against those expectations. Identifies and nurtures future talent, driving development opportunities and ensuring a strong, sustainable talent pipeline
+ Acts as a role model of our values and Leadership Principles to the Global Executive Support Team as well as holding those they manage accountable
+ Collaborate with other managers to scale best practices, implement efficient processes, and improve the Executive Support organization
+ Partners on headcount planning, team allocation, and resource strategy whilst being resourceful, thinking beyond immediate organizational needs to support broader company goals
+ Build trusted relationships with executives, peers, and cross-functional partners, managing up effectively and influencing across levels with clarity and confidence
+ Operate with transparency and autonomy, surfacing insights, sharing context, and enabling better strategic decisions across the leadership team
+ Seeks out diverse perspectives, encourages different points of view, and welcomes constructive feedback, in order to build trust
**Requirements**
+ 5+ years of experience supporting senior executives or equivalent exposure to executive-level work., or other relevant experience working directly with executives
+ At least 1 year of experience managing a team and/or mentoring preferred
+ Bachelor's degree or equivalent professional experience preferred
+ Proficient with Google Workspace (Gmail, Calendar, Docs), Microsoft Office Suite, and video conferencing tools (e.g. Zoom). Knowledge of AI tools is a plus
+ Proven success managing complex calendars across time zones, with meticulous attention to detail and the ability to anticipate scheduling needs
+ Demonstrated ability to plan and manage high-volume domestic and international travel
+ Excellent verbal and written communication skills, with the ability to communicate with clarity and professionalism at all levels
+ Exercises sound judgment, handles confidential information with discretion, and operates with a high level of integrity
+ Highly adaptable and calm under pressure-able to make decisions, reprioritize quickly, and thrive in a fast-paced, dynamic environment
+ Collaborative, proactive, and feedback-driven. Is able to take initiative, think creatively, and work independently when needed
+ Willingness to work flexible hours to support global stakeholders and executive needs
To drive the personal growth and business impact of our employees, we're committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees' wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it's like to work at MongoDB ( , and help us make an impact on the world!
MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.
MongoDB is an equal opportunities employer.
REQ ID:

**Job Description:**
Our European Service Centre office based in Swords Dublin and we are currently looking for an Accounts Administrator - Prepaid to join the finance team.
As an Accounts Administrator working in a friendly multi-lingual prepaid team you will provide a comprehensive service for Prepaid Voucher Billing for the various Global Prepaid Markets.
**What You'll Do:**
+ Ensure all credit card billings are processed and cash is received in line with all prepaid voucher purchases and to process credit card refunds to ensure that all customer charges are correct (cancellations) - a monthly reconciliation must be prepared.
+ To collect, analyses, monitor, adjust and manually allocate payments to all invoices in a receivable status on the Prepaid billing accounts in receivable system (GAR).
+ To coordinate all partial refunds in order to ensure that the correct accounting entries will be made for bookings destination US/CA.
+ Responsibility to prepare and distribute all monthly Prepaid statements for billing purposes by the 2nd of month and to prepare the monthly Direct Debit file for processing by Treasury.
+ To analyses and resolve exception reports and query logs received for all monthly billing statements in line with contractually agreed turnaround time.
+ To liaise with Banking to ensure all funds received for Prepaid are credited to Prepaid liability account in Oracle and passed to the Prepaid Dept & Prepaid Application System is updated accordingly. A monthly reconciliation must then be performed.
**What We're Looking For:**
+ Previous experience in Reconciliations and Accounts Administrator position.
+ Fluency in English language is essential.
+ Excellent working knowledge of Excel is essential.
+ Previous experience with Oracle an advantage.
+ Monarch/Mobius Script writing advantageous.
**What You Get:**
+ Employee Friends & Family rental discount (40% discount for employee & partner; 30% discount for up to 8 additional family/friends).
+ Hybrid/flexible working arrangements.
+ 22 days holidays on hire rising to 27 days with service.
+ Occupational Pension Scheme with up to 5% company matched contribution.
+ Life Cover payable at 4 times base salary.
+ Profit Share Scheme.
+ Tuition support plus access to compressive online learning platform.
+ 10 days paid study leave & paid exam leave where exams fall during work hours.
+ Income protection for long term illness.
+ Professional membership fees paid in full annually where membership relates directly to role.
+ Bike to Work & Travel Pass schemes.
+ Employee Assistance Programme for employees and family.
+ Occupational Health support.
+ Christmas savings scheme.
The Hertz Corporation operates the Hertz, Dollar Car Rental, Thrifty Car Rental brands in approximately 9,700 corporate and franchisee locations throughout North America, Europe, The Caribbean, Latin America, Africa, the Middle East, Asia, Australia and New Zealand. The Hertz Corporation is one of the largest worldwide airport general use vehicle rental companies, and the Hertz brand is one of the most recognized in the world.

**Job Description:**
Our European Service Centre office based in Swords Dublin and we are currently looking for an Accounts Administrator - Prepaid to join the finance team.
As an Accounts Administrator working in a friendly multi-lingual prepaid team you will provide a comprehensive service for Prepaid Voucher Billing for the various Global Prepaid Markets.
**What You'll Do:**
+ Ensure all credit card billings are processed and cash is received in line with all prepaid voucher purchases and to process credit card refunds to ensure that all customer charges are correct (cancellations) - a monthly reconciliation must be prepared.
+ To collect, analyses, monitor, adjust and manually allocate payments to all invoices in a receivable status on the Prepaid billing accounts in receivable system (GAR).
+ To coordinate all partial refunds in order to ensure that the correct accounting entries will be made for bookings destination US/CA.
+ Responsibility to prepare and distribute all monthly Prepaid statements for billing purposes by the 2nd of month and to prepare the monthly Direct Debit file for processing by Treasury.
+ To analyses and resolve exception reports and query logs received for all monthly billing statements in line with contractually agreed turnaround time.
+ To liaise with Banking to ensure all funds received for Prepaid are credited to Prepaid liability account in Oracle and passed to the Prepaid Dept & Prepaid Application System is updated accordingly. A monthly reconciliation must then be performed.
**What We're Looking For:**
+ Previous experience in Reconciliations and Accounts Administrator position.
+ Fluency in English language is essential.
+ Excellent working knowledge of Excel is essential.
+ Previous experience with Oracle an advantage.
+ Monarch/Mobius Script writing advantageous.
**What You Get:**
+ Employee Friends & Family rental discount (40% discount for employee & partner; 30% discount for up to 8 additional family/friends).
+ Hybrid/flexible working arrangements.
+ 22 days holidays on hire rising to 27 days with service.
+ Occupational Pension Scheme with up to 5% company matched contribution.
+ Life Cover payable at 4 times base salary.
+ Profit Share Scheme.
+ Tuition support plus access to compressive online learning platform.
+ 10 days paid study leave & paid exam leave where exams fall during work hours.
+ Income protection for long term illness.
+ Professional membership fees paid in full annually where membership relates directly to role.
+ Bike to Work & Travel Pass schemes.
+ Employee Assistance Programme for employees and family.
+ Occupational Health support.
+ Christmas savings scheme.
The Hertz Corporation operates the Hertz, Dollar Car Rental, Thrifty Car Rental brands in approximately 9,700 corporate and franchisee locations throughout North America, Europe, The Caribbean, Latin America, Africa, the Middle East, Asia, Australia and New Zealand. The Hertz Corporation is one of the largest worldwide airport general use vehicle rental companies, and the Hertz brand is one of the most recognized in the world.

Executive Assistant- Fixed Term Contract -UPMC Whitfield Location: UPMC Whitfield Hospital Job type: Fixed Term Overview of role: UPMC Whitfield are recruiting an Executive Assistant, Fixed Term contract for 11-months. This position offers administrative support to the General Manager of UPMC Whitfield Hospital. As a UPMC employee you will be expected to adopt the overarching mission, vision and Values of UPMC and become familiar with the specific departments and services of UPMC Ireland. The candidate for this position will be a dynamic individual who can follow direction and also use their initiative to ensure tasks are completed to the standard consisted with UPMC expectations. The right individual will have an impeccable eye for detail and will be able to present and deliver work, which is both, factually correct and aesthetically pleasing. This position is suited to a person who has excellent organizational skills and has an ability to multitask and prioritize tasks on their agenda. The self-motivated employee will have the opportunity to express their creativity and IT skills throughout this role. Ultimately, the successful applicant will ensure the efficient and smooth day-to-day operations for the General Manager, whilst also applying their skill set to report/presentation preparation, and visual displays. This role requires the handling of sensitive and confidential information, must ensure discretion and maintain strict confidentiality at all times. Primary Duties and Responsibilities: Key Responsibilities: Exhibit polite and professional communication via phone, e-mail and face-to-face encounters. Maintain and coordinate calendars, scheduling internal and external meetings with efficiency and discretion Maintain, manage and track consultant files. Lead the onboarding process for new consultants Answer calls and take messages or offer the appropriate answer to the caller's request. Organise, maintain and schedule appointments as requested by the GM. Plan meetings and take notes/minutes where necessary. Draft and distribute email and memo correspondence's when required. Act as a point of contact for individuals, both internally and externally, who wish to contact the GM. Keep up with all reoccurring meetings and appointments which the GM must attend on a weekly/monthly/quarterly/annual basis. Ensure that any material which must be presented or brought to these forums are prepared and up to date. Communicate with the GM to bring awareness to upcoming obligations, deadlines and meetings. Ensure that material which you have prepared has been submitted with time for review and feedback. Provide general support to GM for any ad-hoc assistance that is needed. Deal with incoming all outgoing post appropriately. Assist with management of and communication to consultant suites. Assist/action any legal correspondence received and liaise with Director of Insurance Manage meeting room bookings to ensure effective use of space and resources Organise accommodation arrangements for senior leadership and consultants Manage and approve expenses for the General Manager using the Concur system, ensuring compliance and accuracy Raise and follow up on Purchase Orders (POs) using SAP, ensuring accuracy and timely processing Oversee the approval and tracking of annual leave for all direct reports to the General Manager Plan and execute in-person and virtual meetings, events, and social functions including Christmas Party Promote and nurture internal and external business relationships to support collaboration and organisational goals General Responsibilities and Accountabilities Confidentiality You will be aware of the confidential nature of Hospital work, and particularly the right of patients to confidentiality. Policies & Procedures You are required to familiarise yourself with and adhere to all policy and procedural documents relevant to your position. Hygiene Standards The highest standard of hygiene must be maintained in the Hospital at all times and all staff members are responsible for ensuring compliance with the Hospitals requirements and standards with regard to hygiene. It is the responsibility of all staff to have a fundamental understanding of their individual responsibility in maintaining departmental & site hygiene standards. Health and Safety Ensure that effective safety procedures are in place to comply not only with the Safety, Health and Welfare at Work Act 2005 but also within the spirit of the Hospital's mission, vision and values, and they are known and followed by staff. You are required to familiarise yourself with the requirements of employees under the Safety, Health and Welfare at Work Act 2005 and to promote a work environment that is compliant with the Safety, Health and Welfare at Work Act 2005. Each staff member is individually responsible for ensuring that the Hospital remains a safe place to work. Information Technology Ensure the most effective and efficient use of developments in information technology for administrative support in a manner, which integrates well with systems throughout the organisation. Note: These duties and responsibilities are reflection of the present service requirements and may be subject to review and amendment to meet the changing needs of the Hospitals. The incumbent will be required to maintain, enhance and develop their professional knowledge, skills and aptitudes necessary to respond to a changing climate. Qualifications & Experience: 3-5 years' experience in an administration role supporting a senior executive Vigilance and Attention to detail. Ability to multitask and prioritise accordingly. Work towards and meet deadlines. Calendar management. IT skills, proficiency in; MS Word/PowerPoint/Excel Outlook Folder management and systematic Filing Infographics/organisational structures/workflow productions Experience minuting meetings and managing timelines for reporting Time management skills, high level of accuracy and attention to detail Superior problem solving and conflict resolution skills Excellent communication skills - written and verbal Positive outlook and demeanour Relationship management and strong interpersonal skills Equal Opportunity Statement and Benefits UPMC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. At UPMC we provide a total rewards program that is not only market competitive, but fair and provides growth opportunities for all our colleagues. Compensation - Competitive pay for the work employees do - base pay, performance related pay and premium pay where applicable. Benefits - Fully paid maternity and paternity leave for new parents. Competitive Pension Plan, company funded Death in Service Benefit x 3 times. Critical Illness cover for all employees up to the age of 66. Performance and Recognition - Rewards for performance that supports the goals and mission of UPMC through our annual ACES programme. Work-Life Balance - Enhanced annual leave up to a maximum of 27 days. Flexible working opportunities to support you to work around external family commitments. Development and Career Opportunities - Opportunities for each employee to reach their career goals through continued learning and/or advancement. About UPMC UPMC is a renowned multinational academic medical centre committed to delivering people-focused care that's close to home. Headquartered in Pittsburgh and affiliated with the University of Pittsburgh Schools of the Health Sciences, UPMC shapes the future of health through clinical and technological innovation, research and education. UPMC expands its expertise globally, bringing world-class care across continents through its UPMC International division - an owned and operated network of hospitals and ambulatory care centres in Italy, Ireland and Croatia. UPMC International brings new access to the signature specialty services of UPMC Hillman Cancer Centre, UPMC Sports Medicine and others to more people in more places around the world. In Ireland UPMC has provided high-quality healthcare in the South East since 2006. UPMC's operations in Ireland now include UPMC Whitfield Hospital in Waterford, UPMC Sports Surgery Clinic in Dublin, UPMC Kildare Hospital in Clane, and UPMC Aut Even Hospital in Kilkenny. Outpatient care is available at the UPMC Carlow Outreach Centre, UPMC Hillman Cancer Centre radiotherapy locations in Waterford and Cork, UPMC The 4th Practice in Mallow, and across UPMC Sports Medicine Clinics in Dublin, Waterford, Limerick, Tipperary, Cork, and Mayo. UPMC has also established a nationwide Concussion Network. UPMC's Global Technology Operation Centre is based in Kilkenny.

PRIMARY OBJECTIVE OF POSITIONS Selling and co-ordinating Conferences, Weddings, Private Dinners, Lunches, and other private functions from the initial booking stage to the end of the specific event. Involvement in all functions of the Meeting & Events Department. Ensure that all conferences, meetings, weddings are coordinated and managed within client expectations. Upsell client events and manage function space and room block inventory to maximise hotel profit. Ensure hotel and client fulfil group contractual commitments. TASKS, DUTIES AND RESPONSIBILITIES Sell and co-ordinate Conferences, Meetings, Seminars, Weddings, Exhibitions, Product Launches, Private Dining and other private functions from the initial booking stage to the end of the specific event. To be the first point of contact for all Conference Enquiries via telephone, e-mail and any other channels Represent the Hotel at relevant events and showcases. Build and maintain relationships with a wide array of customers. Maximise revenue and guest satisfaction by responding to all Meetings & Events enquiries. Ensures own function operates within cost restraints. To produce detailed function sheets for each event and to send out in a timely fashion to then work in collaboration with our operations team to ensure the delivery of the event exceeds our client's expectations. Negotiate food and beverage prices, function space and hotel services within approved departmental booking guidelines. Manufacture and issue contracts and quotations in a timely manner. Plan, organise and carry out site inspections and familiarisation trips as required. Plan and conduct pre-event and post-event meetings with clients. Supports the Sales teams in generating leads and referring business by analysing current business, denied business and identifying potential new business through the office. Ensure all administration work is complete, follow up calls, issuing contracts, responding to information requests. Ensure appropriate billing, credit and contract arrangements are made, in line with hotel policy, for all quotes, bookings and contracts. Liaises with the Accounts Payable Department regarding credit issues. Assist in the preparation of the annual departmental operating budget and financial plans. Weekly reporting to include yearly forecasting. Monitor budget and upsell products and services while minimising waste to increase revenue. Yield Management, Assist and support Director of Sales and Marketing with ad-hoc tasks that may arise within the department. Communicates with Front Office Manager, Rooms Division Manager of all group VIPs for appropriate treatment. General Abilities: Ability to prioritize in a fast-paced environment. Team player. Proficiency in Opera and Hotel Systems. Accuracy and strong attention to detail. Flexibility in day-to-day job demands, remain focused when priorities and practices changes. Job Types: Full-time, Permanent Benefits: Employee assistance program On-site parking Wellness program Schedule: Monday to Friday Ability to commute/relocate: Galway, CO. Galway: reliably commute or plan to relocate before starting work (required) Experience: Event Organisation: 2 years (required) Work authorisation: Ireland (required) Work Location: In person Skills: Opera hotel systems Managing Communication

Career Vision Recruiters are currently recruiting for an Assistant Front Office Manager, reporting to the Front Office Manager, in Killarney, Co. Kerry. You will manage the day to day duties along side the front office team always ensuring the highest levels of customer service are achieved. ***Accommodation Available if required*** What you'll do: You will ensure all guests queries are handled promptly and efficiently. Day to day management of the reception team members. Enable the team members to be able to carry out their duties to the standards expected. Lead the team to provide the highest level of guest service and ensuring that standards are maintained at all times. Meet and exceed our guest requests. Maximize in room revenue, occupancy percentage through efficient yield management in conjunction with the Sales & Revenue Manager. Assist in the compilation and achievement of the accommodation budget. Constantly liaise with the housekeeping manger to ensure all guest requests are actioned. Ensure the health and safety of all guests and employees. About you: Experienced Assistant Front Office Manager or Front Office Supervisor in a busy 4 * hotel is essential. Excellent communication and leadership skills are essential. Strong attention to detail and be extremely customer focused. Experience of HOTSOFT would be an advantage. If you would like to learn more about this excellent opportunity, please submit your updated CV to Karens attention via the link provided. Skills: Guest relations Front desk Guest Management Hotsoft Benefits: Gym Accommodation

We are currently hiring on behalf of our client in the non profit sector for an Executive Assistant to support the CEO and Executive Team. This role is based in West Dublin. This is a perfect position for an experienced Executive Assistant who cares about making a difference in their community. Confidentiality and discretion skills are both critical to the success of this role as you will be handling sensitive information with professionalism and integrity Along with supporting the executive team you will assist in the smooth running of the office What are the key responsibilities? Calendar and diary management for the CEO, coordinating meetings and ensuring full preparation in advance Handling incoming communications on behalf of the CEO and flagging time sensitive issues as required Planning and scheduling meetings for the Senior leadership team and the board Preparing meeting packs and following up on action points afterwards Attending meetings and taking minutes as needed Coordinating internal and external events Preparing high quality presentations on behalf of the CEO Taking part in special projects acting as a key liaison between CEO and Board of Trustees Supporting the Fundraising manager in organising key fundraising events Overseeing the day to day management of the office administration team Acting as the liaison with the building landlord to prepare for events such as alarm and fire drill tests Ordering office supplies as required What is required? Holds a relevant professional qualification Minimum of 3 years experience as a Personal or Executive assistant Comfortable working a hybrid model Full working authorisation in Ireland - unfortunately we are unable to provide sponsorship Highly proficient in Microsoft Office package Excellent organisational and time-management skills Ability to successfully collaborate with colleagues across functions If you are interested in hearing more about this opportunity, then don't hesitate to apply with your CV today!

EXECUTIVE ASSISTANT & OFFICE MANAGER As one of the world's largest networks of audit, tax, and consulting firms, RSM is committed to delivering big ideas and premium service. We are a fast-growing firm with big ambitions - we have a clear goal to become the premium adviser to the middle market, locally and globally. This vision touches everything we do, motivating and inspiring us to become better every day. If you are looking for a firm where you can build a future and make an impact, then RSM is the place for you. RSM Ireland is one of the country's fastest growing advisory firms, specialising in the provision of audit, tax and consulting. RSM is the world's most rapidly growing accountancy network and currently ranked number six globally. When you join RSM you'll have a world of opportunity to build the career you want. It's your future. Own it at RSM. Our clients range from growth-focused entrepreneurial businesses through to multi-national organisations across many sectors and operating nationally and across borders. About the role We have a vacancy for a proactive and self-motivated Executive Assistant to join our Core Functions team. Working in a fast-paced and exciting environment in one of Ireland's top professional services firms, this role offers immense opportunity for growth and development. Reporting to the Core Functions Director, this role will support the Managing Partner and the wider leadership team with administrative and executive support along with supporting the Core Functions projects across HR, Marketing, Finance and Operations. It is an excellent opportunity to join our professional and innovative team and learn from the best. Responsibilities will include but are not limited to: Executive and administrative support to the senior leadership team. Managing the firms travel arrangements. Supporting Core Functions projects by assisting with the organisation and delivery of a variety of initiatives such as client, staff and firm events, commercial and strategic projects, general unit support as required and other ad hoc assignments. Office management responsibilities as part of the Core Operations team which would include assisting with the managment of the Dublin office . Acting as the main Health and Safety contact in the office to include conducting Health and Safety inductions and risk assessments, act as Fire Marshal and First Aider along with other related duties. Acting as part of the wider Core Functions team providing administrative support to Finance, HR and Operations as needed. About the ideal candidate The ideal candidate will have the following skills and experience: At least 3 to 5 years' experience in a similar role involving EA/Office management experience Experience in professional services industry is an advantage Strong interpersonal skills with the ability to work collaboratively and with people at all levels of the organisation Excellent project management and organisational skills and capability to handle multiple projects at one time Excellent verbal and written communication skills and attention to detail Experience with Excel, PowerPoint, and data visualization tools a plus RSM is an equal opportunity employer To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process, click the Apply button below to Login/Register.