18 Administrative jobs in Ireland

Description
We are Amazon; we pioneer. Since opening in 1995, we've been pushing the boundaries of possible further and further. We are seeking a motivated and impeccably organized General Manager's Assistant to join our Fulfillment Center in Dublin, Baldonnell SNN4, to assist and work closely with the site's General Manager.
About Amazon's Fulfillment Centers: the Operations teams that work in these facilities are responsible for controlling our vast range of fast-moving inventory, from Inbound to Outbound departments. They also work as smart as they can to ensure that our customers receive what they want, when they want it, while improving processes and workflows wherever possible.
In this critical role, you will enjoy a varied and great range of interactions daily. This exciting role will allow you to be creative in bringing your ideas and fun initiatives to life, working with our Operations teams and driving communication within the
Fulfillment Center. Whatever you find yourself focusing on, it will be aimed at delivering the highest quality service to our internal and external customers.
Key job responsibilities
Key job responsibilities
- Plan, coordinate and organize onsite employee engagement events for associates, including competitions, celebrations and handouts, and managing associated budgets and deadlines throughout the year.
- Plan events according to the site's needs, prepare posters and campaigns to promote events and work with stakeholders to deliver and implement site projects.
- Manage communication channels across the Fulfillment Center, including newsletters, corporate communications and site-specific message boards and feedback channels.
- Act as the site Charity Champion in the community, coordinating the site charity budget, working with central teams to embed network initiatives alongside local charity donations and campaigns.
- Manage the network recognition programs onsite for associates and drive participation amongst your leadership team and associate population.
- Be responsible for the overall direction and coordination of the leadership team's travel and administration, including diary management and recording actions of meetings and driving these to resolution on behalf of the General Manager.
- Working closely with all support staff to build, coordinate and secure robust support and resources
for projects and initiatives.
- Welcome and coordinate visitors, on behalf of the General Manager and leadership team of the Fulfillment Center.
- Diary management experience at Director and/or Senior Manager level, including arranging travel and conference calls.
- Make a positive contribution to the company's culture that fosters diversity, equity and inclusion in the workplace.
Typical work schedule is Monday through Friday; job duties may require additional hours and availability outside normal working hours. May require flexibility to adjust work schedule from time to time and to travel between sites.
Basic Qualifications
- Demonstrable experience in the key responsibilities of the role, as described above in the job posting.
- Ability to effectively prioritize and deliver multiple assignments while also serving as point of contact for a large team.
- Proficiency with the Microsoft Office Suite (Outlook, PowerPoint, Word, Excel).
- Attention to detail and problem-solving skills
- High proficiency of English; open to other EU languages.
Preferred Qualifications
-Previous working experience within a large scale, rapid and process driven environment would be beneficial.
-Degree level qualification or equivalent.
Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice ( ) to know more about how we collect, use and transfer the personal data of our candidates.
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.

Build the future of financial markets. Build yours. Ready to make a real impact in the financial industry? At Deutsche Brse Group, we'll empower you to grow your career in a supportive and inclusive environment. With our unique business model, driven by 15,000 colleagues around the globe, we actively shape the future of financial markets. Join our One Global Team! Who we are Deutsche Brse Group is one of the world's leading exchange organisations and an innovative market infrastructure provider. With our products and services, we ensure that capital markets are fair, transparent, reliable, and stable. Together, we develop state-of-the-art IT solutions and offer our IT systems all over the world. Within the Deutsche Brse Group, Clearstream is an international central securities depository (ICSD). It provides post-trade infrastructure and securities services for the international market and 59 domestic markets worldwide, with customers in 110 countries. Cork Your career at Deutsche Brse Group Role Title Officer CFS Client Data Management Clearstream's Fund Services (CFS) division enables banks and other investment fund distributors to move towards standardization, automation, and straight-through processing of investment fund transactions. The Vestima Service Design and Implementation unit with its Client Data management is responsible for the technical set up of clients in CFS working in close coordination with Relationship Management Support and the Client Onboarding teams. Tasks/responsibilities Account set up and maintenance of client in CFS' core banking system Support process enhancement and -development of client management Coordination and follow up with internal stakeholders Ensure up-to date client status for stakeholders in a timely manner Provide regular input on progress tracking Ensure a consistent and good client experience throughout the process Regular interaction and feedback to process stakeholders Qualifications/required skills University degree, BAC + 3 or 5 with orientation finance or economics Customer focus is essential Very good organization of work and multi-tasking ability while setting right priorities Ability to maintain up to date knowledge and assume responsibility, capacity to work independently, as well under pressure, and meet deadlines Excellent communication and interpersonal skills Accuracy, curiosity, highly organized and flexible with problem solving skills Relevant experience in the fund industry is an asset Good knowledge of MS-Office applications, analytical skills, and attention to detail Fluency in English (spoken and written) French and/or German is an asset Summary of Key Competencies required for the position Work as a part of a diverse and friendly team High level of organization and focus on accuracy Good problem-solving skills and initiative Ability to work independently Flexibility and "Can Do" attitude NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties to meet the ongoing needs of the organization.

Accounts Administrative Assistant Hours: Full-time Experience Required: Minimum 2 years of experience in an accounts role We are seeking a detail-oriented and experienced individual to support our Financial Controller in the day-to-day running of the accounts function. This role is suited to someone with a solid background in accounting or financial administration looking for part-time hours and long-term flexibility, including the option to work remotely after initial training. Key Responsibilities: Data entry and processing of purchase and sales invoices Maintaining accurate and up-to-date financial records Assisting with account reconciliations and month-end reporting Supporting the preparation of budgets, reports, and spreadsheets Managing finance-related correspondence and responding to internal queries Filing, document control, and general office duties as needed Requirements: Minimum 2 years of experience in an accounting or finance admin role Proficiency with Microsoft Excel and accounting software, preferably BrightBooks Strong understanding of accounting principles and basic bookkeeping High level of accuracy, discretion, and organisation Ability to work independently and meet deadlines Professional-level English language skills, both written and spoken, are essential. Why Join Us? Competitive hourly pay Flexible working arrangements Hybrid/remote option available following successful training Supportive, team-based work culture Opportunity to develop and grow in your role Location: Swords, Co. Dublin Hybrid/Remote Option: Available after training Start Date: Immediate or flexible for the right candidate To Apply: Click apply below with your CV and cover letter.

The TCP Homecare is a healthcare service provider, specialising in direct to patient services which include the dispensing and distribution of pharmaceutical products, homecare nursing services and sharps waste management, facilitating a unique turnkey solution for the delivery of hospital care in the patients home. Job Scope: The Administrative Operations Lead is responsible for promoting the highest standard of service at all times as well as developing, coaching and mentoring the representatives responsible for patients referred to TCP Homecare. Key Responsibilities: Assist in managing the day-to-day operations of a Customer Service Department. Ensure high levels of patient service management to ensuring all members of the team are helpful ensuring that the highest quality of service is delivered at all times. Build strong and effective relationships with key internal and external stakeholders. Lead, motivate and develop the skills and abilities of the team members. Responsible for the administration of daily/weekly/monthly documentation for departmental reviews. Ensure interdepartmental recognition, relationships and teamwork is maintained by communicating relevant information and ensuring a seamless process is in place for all patients/customers. Report customer related concerns as required and inline with PV reporting processes. Assist in the development of patient IT systems and services. Assist in rescheduling emergency or urgent work requests if and as necessary, helping to provide solutions to problems. Complete all administration functions as required e.g. maintaining records, databases, correspondence, scanning and filling investigate client queries with team members. Assist in managing the productivity of the team Maintaining all records/correspondence/databases/documentation, electronic or other formats, in an accurate and ledgable manner within agreed policies Assist in the development of patient management protocols Responsible for the full integration and efficient use of patient IT systems across the departments outlined above. Maintain patient confidentiality at all times. Assist in ensuring that continuing quality systems, relevant standards and accreditations e.g. ISO, are implemented and maintained within the TCP Group. Promote lean manufacturing techniques and process improvement within the team. Encourage the adoption and demonstration of Company values. Key Competencies: High degree of self-motivation, proven ability to problem-solve and is solutions focused. High level of attention to detail, having a systematic and structured approach to tasks and processes, as well as having good time management skills. Ability to communicate and influence at all levels across the organisation. Must be flexible and adaptable to change, working across multiple sub-departments as required. Demonstrable computer skills in Microsoft Office and email. Demonstrates sound judgement. Your profile will ideally include: Customer service experience (essential) Pervious personnel supervision/team lead experience (Preferable) Experience working within the medical/healthcare field (desirable) Management or leadership certificate/qualification (desirable) What We Offer in Return: Competitive annual salary 24 days of annual leave, rising with service Pension Scheme Life Assurance Health Insurance Income Protection Education Assistance funding with paid exam and study Leave Employee Discount Card You Can Also Expect: A supportive and friendly working environment Hybrid working, with the ability to work up to 3 days per week from home Company laptop and home office package Regular training courses and opportunities to up-skill Social events Cycle to Work scheme Skills: leadership administrative lead medical administration

Senior Administrative Assistant - Project Full-time, Contract Position - 6 months with view for extension - Immediate Start - Fully onsite in Dn Laoghaire, Co. Dublin - Minimum 4 years extensive administrative experience - Salary DOE in line with relevant experience - €38,000-€4,000. We're looking for a highly organised and detail-oriented Senior Project Administrator to join our clients' project team for a 6-month contract. This is a full-time role, based fully onsite in Dn Laoghaire, Dublin. About the Role This role provides comprehensive administrative support to a project team focused on a significant HR Information System (HRIS) upgrade. You will be ensuring the smooth and efficient day-to-day operations of the project, managing essential administrative and documentation tasks and maintaining accurate records. Responsibilities Provide full administrative support for project activities, including maintaining and updating project data. Efficiently organise and maintain project files, records and documentation. Coordinate project-related meetings, appointments and events, including preparing agendas and taking minutes. Assist in the generation and development of project documentation, such as user guides and training materials. Prepare, format and proofread project-related documents (reports, memos, correspondence). Distribute information and updates to team members and stakeholders. Ensure adherence to data confidentiality and relevant data protection legislation (GDPR). Engage with various stakeholders in a professional and courteous manner. Qualifications A QQI qualification in Office Administration or equivalent Significant relevant experience (minimum 4 years) will be considered in lieu of a qualification. Required Skills Minimum 4 years experience in an administrative role. Excellent working knowledge of Microsoft packages, including Outlook, Word, Excel, PowerPoint and SharePoint. Proven experience supporting committees or groups with coordinating and recording meetings and events. Exceptional communication (verbal and written) and interpersonal skills, with the ability to interact effectively with all levels of stakeholders. Superior organisational, time management and administration skills, with a process-focused approach. Strong team-working skills, capable of collaborating and building effective relationships. A results-oriented mindset with a strong sense of responsibility, accountability and individual initiative. The ability to process work professionally and efficiently in a busy, dynamic and fast-paced work environment. A methodical approach with particular attention to detail. Remuneration: The salary will depend on experience, in the range of ,000- ,000. Additional Notes: This is a 6-month specified purpose, full-time contract. Candidates must be of good character and medically fit to perform the duties of the role. This role does not meet criteria for a Critical Skills permit. If you are a dedicated and experienced Senior Administrator ready to get stuck into a key project, this could be a great opportunity for you. Further details will be provided to successful candidates upon expression of interest. Skills: Administrative Assistance Meeting Scheduling Administrative Support Conference Coordinating Filing System Travel booking Data Entry

Job description Administrative Assistant SUMMARY OF ROLE: Responsible for assisting Management with all aspects of the day to day running, and operations of the company office. This will include general office assistance with day-to-day accounts, client invoicing, purchasing invoicing, supplier payments, secretarial and project specific administrative tasks. MAIN RESPONSIBILITIES AND KEY DELIVERABLES: Duties to assist the Management Team as required: Prepare customer invoicing, record supplier invoicing. Monitor and follow up client payments. Assist in the general management of company expenses Monitor and assist with account payments. Assist with management of timesheet process. Assist in the preparation of payments for approval, monitoring and recording of general administration costs. Deal with ad-hoc requests and general enquiries. Maintain up-to-date records within an existing filing system. Drive and contribute to the continuous improvement of administrative processes. JOB SPECIFIC COMPETENCIES / EXPERIENCE FOR ROLE: Strong communication skills, excellent spoken & written English Previous bookkeeping experience desirable, however, full training will be provided. Ability to work on own initiative and take ownership of assigned tasks. Flexible and independent. Strong computer skills. Excellent organisational and time management skills. Well focused individual. Job Type: Full/Part-time positions available Schedule: Monday to Friday Education: Leaving Certificate (preferred) Experience: Microsoft Office: 1 year (required) Administration: 1 year (required) Accounting software: 1 year (preferred) Pay:€32,500- €40,000 based on experience Benefits Cycle to work scheme Employee assistance programme (EAP) PARC provides accredited ongoing training paid for by the business Opportunities for career progression On-site parking Schedule: Monday to Friday Education: Leaving Certificate (required) Experience: Administration : 1 year (required) Work authorisation: Ireland (required) Work Location: Onsite only

Administrator Grade 4 Are you a fast, accurate typist with a strong administrative background? Do you thrive in a busy office environment, supporting senior staff and managing multiple responsibilities with ease? We're looking for a highly organised and detail-focused Administrative Support Officer to join a public sector team delivering essential services within the health system based in Galway City. This is a fantastic opportunity for someone with strong typing and coordination skills who wants to be part of meaningful, people-focused work. Key Responsibilities: Provide full administrative support Process, verify and record invoices including utilities, agency, storage, cleaning, and printing services Handle purchasing and order processing (janitorial supplies, oil requests, etc.) Perform general admin duties such as filing, data entry, typing, photocopying, and scanning Take minutes and prepare documentation as required Manage correspondence and queries via phone, email, and post Liaise with stakeholders to resolve service and invoicing issues Arrange and attend site visits with potential contractors for cleaning tenders Support committee meeting logistics and reporting Undertake additional tasks as assigned by the SEO or Staff Officer What You Bring: Excellent typing speed and accuracy (essential) Proficiency in Microsoft Word, Excel, and PowerPoint Strong communication and interpersonal skills written and verbal Experience in minute-taking and document preparation Ability to work independently and as part of a busy administrative team Attention to detail, excellent organisation, and a strong sense of priority Dictaphone typing experience is a plus, but not required Familiarity with procurement and invoice procedures is an advantage For more information, please email Skills: typing Microsoft Suite Minute Taking

Senior Administrative Assistant - Ireland, Dublin ICON plc is a world-leading healthcare intelligence and clinical research organization. We're proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development. ICON is currently looking for a Senior Administrative Assistant to join our Legal team. This is a key role supporting both Legal Operations and Litigation & Employment functions within a dynamic and collaborative environment. This position reports directly to the Legal Operations Manager, with a dotted line to the Director of Litigation & Employment. The successful candidate will be responsible for providing high-level administrative support across legal operations and litigation matters, ensuring efficient coordination, compliance, and documentation handling. Key responsibilities include: Litigation & Employment Support (50%) Provide comprehensive administrative support in litigation matters, including file setup, document management, and ongoing maintenance Assist with legal hold processes, fact gathering, and coordination of internal data requests Support responses to subpoenas, discovery, and other legal documentation requests by identifying, reviewing, and producing relevant materials Liaise with internal teams to collect and transmit information related to investigations and legal matters Assist with employment law filings and provide administrative support for internal HR investigations Ensure confidentiality and compliance with legal and regulatory requirements Legal Operations Support (50%) Manage intake and triage of legal service requests, routing them to appropriate stakeholders Assist with e-billing inquiries, vendor onboarding, and matter setup within legal management systems Maintain vendor panels, including rate card updates and performance review coordination Support legal team projects, including data gathering, reporting, and process improvement initiatives Coordinate legal team meetings, prepare agendas, and assist with team-wide events or initiatives What You Need: Minimum 5 years' experience in a legal administrative role, ideally within a corporate legal department or law firm Strong organisational and prioritisation skills with the ability to manage multiple tasks in a fast-paced environment Excellent interpersonal and communication skills, with a professional and proactive approach Proficiency in Microsoft Office Suite and comfort using legal technology systems #LI-LP1 What ICON can offer you: Our success depends on the quality of our people. That's why we've made it a priority to build a diverse culture that rewards high performance and nurtures talent. In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family. Our benefits examples include: Various annual leave entitlements A range of health insurance offerings to suit you and your family's needs. Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead. Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family's well-being. Life assurance Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others. Visit our careers site to read more about the benefits ICON offers. At ICON, inclusion & belonging are fundamental to our culture and values. We're dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless - there's every chance you're exactly what we're looking for here at ICON whether it is for this or other roles. Are you a current ICON Employee? Please click here to apply To be considered for this role you will be redirected to our careers page & prompted to create a jobseeker account here. To start the process, click the Continue to Application or Login/Register button below.

Overview

Post Title:

Grade IV Administrator Officer in Gastroenterology

Post Status:

Permanent (Part Time)

Department:

Medical Directorate.

Location:

Beaumont Hospital, Dublin 9

Reports to:

Directorate Support Supervisor ; with regard to day to day operational issues.

Directorate Support Manager; with regard to overall quality of work, development and compliance with strategic and operational development.

Salary:

Appointment will be made on Grade IV salary scale (€35,256

- €1,206) ,370 LSI at a point in line with Government pay policy.

Hours of work:

Part Time 21 Hours per week

Closing Date:

12.00Pm on 8th of July 2025

(The hospital reserves the right to close the competition early should a substantial number of applications be received )

Responsibilities

General Responsibilities:

• Under general supervision, to carry out the functions of the administrative role as directed by the directorate management team in line with established standard operating procedures.
• Plan and organise work to comply with established objectives and deadlines. Understand and adhere to all relevant Beaumont Hospital policies, guidelines and procedures, comply with health and safety, infection control and risk management procedures, comply with statutory obligations.
• Participate in performance review/ achievement and the development of a personal development plan in conjunction with and as required his / her line manager
• Maintain and update compliance with mandatory training (Fire Safety, Manual Handling etc)

Principal Duites:

• Outpatient Reception - dealing with members of the public attending health services
• Location and requisition of patient medical charts
• Preparation of medical charts for outpatient clinics
• Comply with obligations to protect patient confidentiality and data at all times (GDPR)
• Waiting List Management and appointment scheduling (in line with National Policy for Management of Outpatient Services/Inpatient Day Case Services)
• Telephony duties - manage incoming calls to the service and follow-up as appropriate
• Filing of clinical documentation as per National Guidelines for the management of patient records
• Checking of Departmental email account
• Scanning and transmission of documents in line with GDPR guidelines
• Risk Management - monitor own department and service for elements of risk and escalate to management team in a timely manner
• Participate in the provision of cover in the event of planned/unplanned absences as part of the Medical Directorate clerical pool and across the wider hospital as required
• Attendance at interdepartmental meetings as required
• General administrative duties, as directed by line manager and appropriate to clerical grade.

N.B. The above list not exhaustive and is intended to be merely indicative of the role as it currently stands. The role may need to be adjusted to meet changing needs of healthcare provision within the organization.

Time & Attendance:

Work Pattern: Monday - Thursday AM, Full Day Friday Target Hours 21 Hours

Flexi-time (Extended Working Day Roster)

Start Time: between 07:30am - 10:00am

End time: between 15:30pm - 18:30pm

Qualifications

Selection Criteria

Please ensure to check HSE mandatory criteria.

Selection criteria outline the qualifications, skills, knowledge and/or experience that the successful candidate would need to demonstrate for successful discharge of the responsibilities of the post.

Applications will be assessed on the basis of how well candidates satisfy these criteria.

Mandatory:

Candidates must have at the latest date of application:

- 1. Professional Qualifications, Experience (a) Eligible applicants will be those who on the closing date for the competition: (i) Obtained at least grade D (or pass) in Higher or Ordinary Level in five subjects from the approved list of subjects in the Department of Education established Leaving Certificate Examination or Leaving Certificate Vocational Programme or Leaving Certificate Applied.

Or (ii) Passed an examination of at least equivalent standard

Or (iii) Satisfactory relevant experience which encompasses demonstrable equivalent skills And (b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office based on the skills competencies and knowledge for the post.

Health A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

3.Character Each candidate for and any person holding the office must be of good character.

4.Excellent keyboard skills

Desirable:

Good working knowledge of Microsoft Office Suite (Word, Excel, Outlook)

Experience working in a healthcare environment

Informal Enquiries ONLY to:

Name:

Deirdre Spencer

Title:

Medical Directorate Support Supervisor

Email address:

Telephone: