6 Executive Assistant jobs in Ireland

MongoDB's mission is to empower innovators to create, transform, and disrupt industries by unleashing the power of software and data. We enable organizations of all sizes to easily build, scale, and run modern applications by helping them modernize legacy workloads, embrace innovation, and unleash AI. Our industry-leading developer data platform, MongoDB Atlas, is the only globally distributed, multi-cloud database and is available in more than 115 regions across AWS, Google Cloud, and Microsoft Azure. Atlas allows customers to build and run applications anywhere-on premises, or across cloud providers. With offices worldwide and over 175,000 new developers signing up to use MongoDB every month, it's no wonder that leading organizations, like Samsung and Toyota, trust MongoDB to build next-generation, AI-powered applications.
MongoDB is seeking a Manager, Field Operations Executive Support to assist our VP of Customer Success at a senior level and lead a team of 4-5 Executive Assistants. This dual-impact role is ideal for a high-organized, strategic, and people-focussed professional who thrives in dynamic environments and is passionate about operational excellence and team development.
As a player-coach, you'll provide high-level executive support, prioritizing meetings, fielding time-sensitive requests and managing complex travel, while also serving as a leader and coach to your team. You'll drive coaching conversations, process improvements, and org-wide priorities that scale the Executive Support function across the business.
To succeed in this role, you'll need to balance the needs and requirements of multiple stakeholders and be ready to pitch in wherever needed. You should be comfortable engaging with senior executives, navigating ambiguity, and operating with a high level of discretion and autonomy. This is a hybrid position, requiring in-office presence several times per month. Occasional travel may be required to support your executive in planning and executing offsites.
We are looking to speak to candidates who are based in Dublin for our hybrid working model.
**Responsibilities of the Executive Assistant**
+ Provide seamless day-to-day support to the executive, including proactive calendar management, time prioritization, and coordination across time zones
+ Think ahead and manage time effectively, anticipating scheduling conflicts, proactively booking a month in advance, and making adjustments to avoid last-minute disruptions
+ Coordinate complex domestic and international travel in line with policy, and manage monthly expense reconciliation with accuracy and timeliness
+ Partner with the executive on long-term planning and operating rhythms, including goal tracking, meeting preparation, and slide and agenda development
+ Track key deliverables and action items to closure with integrity and accountability, escalating blockers when needed and following through without reminders
+ Lead the planning and execution of events and offsites, from gathering requirements and securing venues to managing budgets, contracts, and payments
+ Build trusted relationships across functions and levels, communicating with professionalism and discretion in support of the executive
+ Identify inefficiencies and suggest process improvements that elevate both individual and team performance
+ Take ownership of special projects as needed, showing initiative and sound judgment in ambiguous or fast-changing scenarios
**Responsibilities of a Manager**
+ Contributes to and executes on key strategic priorities for the Global Executive Support Team, demonstrating strong ownership, embraces adversity, and is results-oriented
+ Demonstrate the ability to recruit, onboard, develop and retain a high performing team. Identifies and nurtures future talent, driving development opportunities and ensuring a strong, sustainable talent pipeline
+ Confident in delivering performance expectations and bi-annual performance conversations. Provides regular thoughtful feedback and evaluates their Direct Reports fairly against those expectations. Identifies and nurtures future talent, driving development opportunities and ensuring a strong, sustainable talent pipeline
+ Acts as a role model of our values and Leadership Principles to the Global Executive Support Team as well as holding those they manage accountable
+ Collaborate with other managers to scale best practices, implement efficient processes, and improve the Executive Support organization
+ Partners on headcount planning, team allocation, and resource strategy whilst being resourceful, thinking beyond immediate organizational needs to support broader company goals
+ Build trusted relationships with executives, peers, and cross-functional partners, managing up effectively and influencing across levels with clarity and confidence
+ Operate with transparency and autonomy, surfacing insights, sharing context, and enabling better strategic decisions across the leadership team
+ Seeks out diverse perspectives, encourages different points of view, and welcomes constructive feedback, in order to build trust
**Requirements**
+ 5+ years of experience supporting senior executives or equivalent exposure to executive-level work., or other relevant experience working directly with executives
+ At least 1 year of experience managing a team and/or mentoring preferred
+ Bachelor's degree or equivalent professional experience preferred
+ Proficient with Google Workspace (Gmail, Calendar, Docs), Microsoft Office Suite, and video conferencing tools (e.g. Zoom). Knowledge of AI tools is a plus
+ Proven success managing complex calendars across time zones, with meticulous attention to detail and the ability to anticipate scheduling needs
+ Demonstrated ability to plan and manage high-volume domestic and international travel
+ Excellent verbal and written communication skills, with the ability to communicate with clarity and professionalism at all levels
+ Exercises sound judgment, handles confidential information with discretion, and operates with a high level of integrity
+ Highly adaptable and calm under pressure-able to make decisions, reprioritize quickly, and thrive in a fast-paced, dynamic environment
+ Collaborative, proactive, and feedback-driven. Is able to take initiative, think creatively, and work independently when needed
+ Willingness to work flexible hours to support global stakeholders and executive needs
To drive the personal growth and business impact of our employees, we're committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees' wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it's like to work at MongoDB ( , and help us make an impact on the world!
MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.
MongoDB is an equal opportunities employer.
REQ ID:

Manulife is looking for an Executive Assistant and Office Manager to join our team in Ireland.
Reporting directly to the CEO, primary responsibilities would be:
+ Management of the annual calendar, travel and expenses for the CEO
+ Contact point for key industry relationships e.g. Irish Funds, Basis point
+ Accountable for the MIM Ireland Business Continuity Plan and testing
+ Responsible for maintaining and supporting the on boarding procedure for MIM Ireland with Human Resources & Technology teams
+ Support in office meetings & visitors to the Dublin office e.g. Board members including
+ Access card management
+ Maintaining & providing updated FAQ information for visitors
+ Liaison with Concierge
+ Management of Document signoff & Register on behalf of MIM Ireland
+ Ensure all documents presented for CEO (or Director) signature are in good order i.e. reviewed & pre- approved by business & legal teams, as appropriate
+ Maintain audit trail, on the Executive Office SharePoint site, of each request, approval, & executed version business record
+ Business Unit Records Coordinator for MIM Ireland
+ Ensure business unit is compliant with the GWAM Global Records & Information Management Policy to include
+ Liaison with GWAM Records & Information Team
+ Coordination of annual attestation for ManCo
+ Maintenance of Electronic Records Inventory
+ Implementation of RIM initiatives locally at ManCo level
+ Management of SharePoint Sites - MIM Ireland / Exec Office / Archive & others as appropriate.
+ Management of individual SharePoint libraries - including MIMIL Administration & others
+ Tech Inventory & Management
+ Laptops / Phones / Peripherals
+ Local Contact Point re Circuits, Wi-Fi, Printer, MTR Rooms, UPS, etc
+ Concierge & Landlord Liaison Point
+ Office Management Responsibilities
+ Manage key vendor relationships
+ Facilities management provider & subcontractors
+ Fire Reports & Actions Arising
+ Manage the office access system & access cards
+ Mobile Phones provider
+ Electricity provider
+ Catering & Stationary supplies
+ Cleaners
+ Other as appropriate
+ Liaison with MFC Corporate Real Estate Team re.
+ Periodic Lease Review Negotiation
+ Manulife Security Audit
+ Generate & submit monthly attendance report
+ Maintain & execute other office management procedures as required e.g. visual safety checks, water temp test etc
**Requirements**
+ Seven years' executive assistant experience within asset management or a Management Company.
+ Third-level university graduate
+ Requires comfort with a fast-paced environment, constantly seeking ways to improving efficacy and frequency of meetings.
+ High comfort level with Technology in a Technology led environment
+ Exceptional Microsoft Office skills & experience including but not limited to Outlook, Word, Excel, PowerPoint, SharePoint, Teams
+ Proficiency in CWT, Concur, Fusion/ Salesforce, Archer, Adobe Pro, DocuSign an advantage
+ Highly organized file management especially within complex organizational structures.
+ Ability to act with discretion and independence with sensitive communications and management of executive calendar for large scale and critical path meetings
+ Highly organized; especially with digital files and complex organizational structures.
+ Superior verbal and written skills
+ Advanced calendar and schedule techniques
+ Values‐oriented, collaborative start‐up culture with focus on value‐added outcomes at all levels of the larger organization.
+ International experience with North America and Asia a plus
+ Details: Regular, Full Time, Dublin, IRL, Weekly Hours 35
**_When you join our team:_**
+ We'll empower you to learn and grow the career you want.
+ We'll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
+ As part of our global team, we'll support you in shaping the future you want to see.
**Acerca de Manulife y John Hancock**
Manulife Financial Corporation es un importante proveedor internacional de servicios financieros que ayuda a las personas a tomar decisiones de una manera más fácil y a vivir mejor. Para obtener más información acerca de nosotros, visite .
**Manulife es un empleador que ofrece igualdad de oportunidades**
En Manulife/John Hancock, valoramos nuestra diversidad. Nos esforzamos por atraer, formar y retener una fuerza laboral tan diversa como los clientes a los que prestamos servicios, y para fomentar un entorno laboral inclusivo en el que se aprovechen las fortalezas de las culturas y las personas. Estamos comprometidos con la equidad en las contrataciones, la retención de talento, el ascenso y la remuneración, y administramos todas nuestras prácticas y programas sin discriminación por motivos de raza, ascendencia, lugar de origen, color, origen étnico, ciudadanía, religión o creencias religiosas, credo, sexo (incluyendo el embarazo y las afecciones relacionadas con este), orientación sexual, características genéticas, condición de veterano, identidad de género, expresión de género, edad, estado civil, estatus familiar, discapacidad, o cualquier otro aspecto protegido por la ley vigente.
Nuestra prioridad es eliminar las barreras para garantizar la igualdad de acceso al empleo. Un representante de Recursos Humanos trabajará con los solicitantes que requieran una adaptación razonable durante el proceso de solicitud. Toda la información que se haya compartido durante el proceso de solicitud de adaptación se almacenará y utilizará de manera congruente con las leyes y las políticas de Manulife/John Hancock correspondientes. Para solicitar una adaptación razonable en el proceso de solicitud, envíenos un mensaje a .
**Modalidades de Trabajo**
Híbrido

Job Title: Commercial Support Executive Location: Head Office Reporting to: Director of Sales Contract: Indefinite Duration Working Hours: Monday Friday 8 hours between 9:00 am-5:30 pm. We offer flexible and hybrid working options to support work-life balance, including remote work opportunities, adaptable schedules and may consider a reduced working week. About Medguard At Medguard, every role matters. Whether you're in logistics, customer service, education, or operations, your work helps deliver the exceptional service that exceeds our customers expectations. We are a proudly Irish, family-owned company based in Ashbourne, Co. Meath and one of Irelands leading suppliers of medical devices and consumables. Our success is built on strong relationships, mutual respect, and a shared commitment to enhancing patient care. Looking for your next opportunity? Join a team where your contribution counts, your growth is supported, and your work makes a difference. About the Role This role provides high-level operational and administrative support to the Director of Sales, ensuring the smooth execution of commercial activities and strategic initiatives. Responsibilities include managing commercial projects, coordinating tender submissions, internal and external events, and handling calendar management, including scheduling key meetings and supporting strategic planning with commercial partners. You will also assist with sales administration tasks such as setting reminders, sharing market intelligence, conducting competitor analysis, and ensuring budget alignment. Working closely with the Business Intelligence team, you will help develop a data-driven playbook based on customer and product insights. The Commercial Support Executive will also work collaboratively with the Director of Sales, the Commercial Enablement Manager, and other internal teams to drive efficiency, maintain structure, and support strategic sales goals. Principal Duties and Responsibilities Sales Operations & Executive Support Provide daily operational and administrative support to the Sales Director. including proactive calendar managementscheduling high-impact meetings, coordinating strategic planning sessions, and ensuring alignment across internal and external stakeholders to the Director of Sales time and focus. Manage the Sales Directors calendar, schedule meetings, and coordinate travel. Prepare for meetings, including room setup, refreshments, and presentation materials. Monitor and manage email communications on behalf of the Sales Director where appropriate. Handle confidential information with discretion and professionalism. Track and follow up on key actions and deliverables across the sales team. Liaise with the Commercial Enablement Manager to support onboarding of new team members and internal coordination. Tender Management Coordinate and prepare public and private sector tender submissions for both NorthernIreland and the Republic of Ireland. Liaise with internal departments to gather required documentation, pricing, and compliance materials. Maintain a library of standard responses, certificates, and supporting documents. Monitor tender portals and ensure all deadlines and submission requirements are met. Project Coordination Support the planning and execution of strategic sales and commercial projects. Track project timelines, deliverables, and outcomes. Assist in the development and documentation of Standard Operating Procedures (SOPs) and process improvements. Facilitate collaboration between Sales, Marketing, Operations, Purchasing, and other departments. Administrative & Organisational Support Maintain accurate records, files, and documentation. Support event planning, conference logistics, and internal communications. Ensure smooth day-to-day operations and act as a reliable point of contact for internal stakeholders. Work closely with Business Intelligence to create a playbook based on customer and product data Work with our external service provider to implement the reporting project (NSAW) to enable creation of dashboards, reporting automation and data driven business decisions. Required Experience and Qualifications Minimum 5+ years experience in a sales support, commercial coordination, or executive assistant role. Proven experience managing or contributing totender submissionsinIreland and/or Northern Ireland. Familiarity with thehealthcare supply industryis a strong advantage. Proficiency in Microsoft Office (Excel, Word, PowerPoint, SharePoint, Outlook, and Co-Pilot) and CRM systems (e.g. NetSuite). Experience supporting senior leadership, including calendar and email management. Strong organisational and time management skills. Exposure to project coordination or project management methodologies. Project Management Qualification is a strong advantage but not essential. Strong written and verbal communication skills. Proven ability to work independently, manage confidential information, and manage multiple priorities effectively. Strong initiative and ownership mindset, with a proactive approach to anticipating needs, solving problems, and driving continuous improvement. A degree in business or related field is advantageous but not essential. Benefits 22 Days Annual Leave Because work-life balance matters. €250 Health & Wellness Subsidy Invest in your well-being, on us. Group Pension Plan 2% company match with New Ireland Assurance. Death in Service Benefit Peace of mind with 2x basic salary coverage. Employee Assistance Programme Confidential support when you need it. €250 Holiday Bonus Voucher A little extra for your next getaway. Access to HSF Health Plan Affordable healthcare for you and your family. Team Member Discount 10% over cost for any of our products Learning & Development Opportunities Grow your skills with access to training, upskilling, and career development support. Join the Team Behind the Mission at Medguard Apply Today!

**About the S3 Program**
As a company committed to developing our future workforce, we created a program that will enable you to fast track your career through classroom and on-the-job training and clear benchmarks.
At the start of the program, we will fly you to the United States to take part in our robust 90-day training program based in Raleigh, North Carolina, USA. During this training, Academy participants gain the foundational knowledge needed to have a basic understanding of the Storage Industry, NetApp, and products and solutions. Additionally, they effectively develop transferable soft skills that will allow them to excel within the organization and in their long-term careers.
You will experience an exciting 3 months with Graduate peers from all over the world. Afterwards you will return to Ireland to start the on-the-job portion of your training
Do not miss this opportunity and join us!
**Job Summary**
As a Graduate Support Executive you will be responsible for helping partners and internal people in pre- and post-sales activities. These activities will be mainly technical in nature and you will use your excellent communication skills to provide an outstanding level of service to internal and external users.
In this entry-level role, you will be supporting partners and NetApp Solutions Engineers to accelerate our quoting, pricing, and post-sales processes. You will receive significant training to expand your knowledge of storage, data management and 3rd Party technologies. You will develop your soft skills in customer care by working directly with partners and experienced colleagues.
**Specific responsibilities include:**
- Fielding all pre- and post-sales questions from our partner community
- Finding answer to technical questions from partners
- Helping partners and internal engineers with our quoting process
- Contributing to a knowledge base frequently asked questions
- Constant process improvement
**Job Requirements**
- Excellent communication and customer service skills - to work internal and external users
- The ability to learn new technologies and how to apply them to users' needs
- Creative problem solving
- A curious mind and collaborative style
- An energetic, self-driving spirit
**Your Profile**
+ You will have successfully completed a BSc or MSc (or equivalent professional certifications) within the last 3 years, prior to the start of the program in February 2026; ideally in Computer Science, Electrical Engineering, Information Technology, Information Systems, Business Informatics or similar.
+ Please note this role is also open to applicants who do not have degrees.
+ You must have the unrestricted right to work in Ireland.
+ The role is based in Cork. We can offer relocation if you are not currently based in Cork.
+ Fluency in Spanish, French or German (professional or native speaker) is necessary because you will be covering these markets in local language.
**Application Deadline** 21st November 2025
**Start date** 26th January 2026

At NetApp, we embrace a hybrid working environment designed to strengthen connection, collaboration, and culture for all employees. This means that most roles will have some level of in-office and/or in-person expectations, which will be shared during the recruitment process.
**Equal Opportunity Employer:**
NetApp is firmly committed to Equal Employment Opportunity (EEO) and to compliance with all laws that prohibit employment discrimination based on age, race, color, gender, sexual orientation, gender identity, national origin, religion, disability or genetic information, pregnancy, and any protected classification.
**Why NetApp?**
In a world full of generalists, NetApp is a specialist. No one knows how to elevate the world's biggest clouds like NetApp. We are data-driven and empowered to innovate. Trust, integrity, and teamwork all combine to make a difference for our customers, partners, and communities.
We enable a healthy work-life balance. Our volunteer time off program is best in class, offering employees 40 hours of paid time per year to volunteer with their favourite organizations. We provide comprehensive medical, dental, wellness, and vision plans for you and your family.
We offer educational assistance, legal services, and access to discounts. Finally, we provide financial savings programs to help you plan for your future.
If you want to help us build knowledge and solve big problems, let's talk.

Local Power Ltd is seeking a highly organized, technically minded, and customer-focused individual to join our solar PV and EV charging business. This role combines operations coordination, technical support, and sales enablement ideal for someone who enjoys problem-solving, qualifying leads, and supporting both customers and our installation teams. Key Responsibilities Coordinate day-to-day operations for solar PV and EV charging projects alongside Operations Director Provide technical support to customers, electricians, and contractors Troubleshoot system issues and liaise with suppliers/manufacturers for solutions Manage project schedules, documentation, and stock control Support installation teams with technical information and guidance Maintain accurate records in our CRM and project management systems Sales Enablement & Lead Qualification: Respond to inbound customer enquiries and qualify leads Gather technical and site details to support the sales process Provide pre-sales technical advice and coordinate proposals Ensure smooth handover of qualified opportunities to the sales team Essential Skills & Attributes Strong organizational and multitasking abilities Excellent verbal and written communication skills Technical aptitude with the ability to understand solar PV and EV charging systems (training provided) Problem-solving mindset with proven troubleshooting skills Customer-first approach with confidence in handling enquiries Proficiency with CRM tools, Microsoft Office, and Google Workspace Qualifications Experience in technical support, operations, or sales coordination preferred Knowledge of solar PV, EV charging, or electrical systems an advantage Previous exposure to lead qualification or customer-facing roles desirable Full driving licence beneficial but not essential What We Offer Competitive salary, Pension Training in solar PV and EV charging technologies Supportive, collaborative work environment Opportunities for career progression in the renewable energy sector Skills: Organised Multitasking Written And Verbal Communication Technical Support Problem Solving