12 Office Manager jobs in Ireland

Job Summary: We are looking for a highly organised and proactive Assistant Office Manager to ensure the smooth running of our office, with a strong focus on supporting finance functions. Around 70% of the role involves finance-related tasks, while the remaining 30% covers a broad range of administrative and office management duties. The ideal candidate will be comfortable working across departments, managing systems, and handling day-to-day operations with discretion and efficiency. Key Responsibilities: Manage bookkeeping processes including accounts payable, receivable, and bank reconciliations. Assist with budgeting, financial reporting, and month-end procedures. Support payroll processing and maintain confidential financial and employee records. Liaise with accountants and support year-end audits and compliance checks. Maintain organised digital and physical filing systems (finance, HR, compliance). Manage office supplies, facilities, and relationships with service providers. Oversee general office administration and ensure a tidy, functional work environment. Support scheduling, travel arrangements, and diary management for leadership. Assist with onboarding, HR admin, and policy documentation. Ensure compliance with GDPR, health and safety, and company procedures. Contribute to process improvements and team support across departments. Requirements: Previous experience in a finance/admin hybrid or Office Manager role. Proficient in accounting software Strong attention to detail and ability to manage sensitive information. Excellent organisational, communication, and multitasking skills. Familiarity with compliance and basic HR processes is a plus. Skills: Assistant Office Manager Limerick Permanent

Armont Recruitment have partnered with a leading international organisation that have their European finance hub centralised in west Dublin. This business is looking to identify an experienced office manager to join their dynamic and expanding team. Reporting to senior finance management level, this newly created role will manage the smooth day-to-day operations of a fast-paced finance office environment. The ideal candidate will have over 3 years experience within a similar level fast-paced role and will be looking to join a friendly, close-knit and energetic team. The Role Reporting to senior finance management level with dotted line to facilities across Europe. Manage day-to-day operations of a busy finance office. Provide comprehensive administrative support to the senior finance management team, including scheduling and correspondence. Coordinate and organise meetings, events and travel arrangements for the team. Maintain office supplies inventory and place orders as necessary. Liaise with IT on the supply of equipment for the growing team. Health and safety inductions and training for team members. Assist in preparing reports, presentations and any other essential documents. Managing ad hoc office projects when required. The Candidate Over 3 years office management experience in a fast-paced working environment Proactive self-starter with excellent communication and relationship building skills Strong with Microsoft Office (Word, Excel, PowerPoint, Outlook) Organised individual, with the ability to multitask and manage priorities independently The Rewards Salary range, up to €48,500 DOE Bonus Pension Healthcare Attractive holiday entitlement Modern office Parking Skills: Office Manager Operations Management Finance Office Manager Benefits: Bonus Pension Healthcare Parking

PRIMARY OBJECTIVE OF POSITIONS Selling and co-ordinating Conferences, Weddings, Private Dinners, Lunches, and other private functions from the initial booking stage to the end of the specific event. Involvement in all functions of the Meeting & Events Department. Ensure that all conferences, meetings, weddings are coordinated and managed within client expectations. Upsell client events and manage function space and room block inventory to maximise hotel profit. Ensure hotel and client fulfil group contractual commitments. TASKS, DUTIES AND RESPONSIBILITIES Sell and co-ordinate Conferences, Meetings, Seminars, Weddings, Exhibitions, Product Launches, Private Dining and other private functions from the initial booking stage to the end of the specific event. To be the first point of contact for all Conference Enquiries via telephone, e-mail and any other channels Represent the Hotel at relevant events and showcases. Build and maintain relationships with a wide array of customers. Maximise revenue and guest satisfaction by responding to all Meetings & Events enquiries. Ensures own function operates within cost restraints. To produce detailed function sheets for each event and to send out in a timely fashion to then work in collaboration with our operations team to ensure the delivery of the event exceeds our client's expectations. Negotiate food and beverage prices, function space and hotel services within approved departmental booking guidelines. Manufacture and issue contracts and quotations in a timely manner. Plan, organise and carry out site inspections and familiarisation trips as required. Plan and conduct pre-event and post-event meetings with clients. Supports the Sales teams in generating leads and referring business by analysing current business, denied business and identifying potential new business through the office. Ensure all administration work is complete, follow up calls, issuing contracts, responding to information requests. Ensure appropriate billing, credit and contract arrangements are made, in line with hotel policy, for all quotes, bookings and contracts. Liaises with the Accounts Payable Department regarding credit issues. Assist in the preparation of the annual departmental operating budget and financial plans. Weekly reporting to include yearly forecasting. Monitor budget and upsell products and services while minimising waste to increase revenue. Yield Management, Assist and support Director of Sales and Marketing with ad-hoc tasks that may arise within the department. Communicates with Front Office Manager, Rooms Division Manager of all group VIPs for appropriate treatment. General Abilities: Ability to prioritize in a fast-paced environment. Team player. Proficiency in Opera and Hotel Systems. Accuracy and strong attention to detail. Flexibility in day-to-day job demands, remain focused when priorities and practices changes. Job Types: Full-time, Permanent Benefits: Employee assistance program On-site parking Wellness program Schedule: Monday to Friday Ability to commute/relocate: Galway, CO. Galway: reliably commute or plan to relocate before starting work (required) Experience: Event Organisation: 2 years (required) Work authorisation: Ireland (required) Work Location: In person Skills: Opera hotel systems Managing Communication

EXECUTIVE ASSISTANT & OFFICE MANAGER As one of the world's largest networks of audit, tax, and consulting firms, RSM is committed to delivering big ideas and premium service. We are a fast-growing firm with big ambitions - we have a clear goal to become the premium adviser to the middle market, locally and globally. This vision touches everything we do, motivating and inspiring us to become better every day. If you are looking for a firm where you can build a future and make an impact, then RSM is the place for you. RSM Ireland is one of the country's fastest growing advisory firms, specialising in the provision of audit, tax and consulting. RSM is the world's most rapidly growing accountancy network and currently ranked number six globally. When you join RSM you'll have a world of opportunity to build the career you want. It's your future. Own it at RSM. Our clients range from growth-focused entrepreneurial businesses through to multi-national organisations across many sectors and operating nationally and across borders. About the role We have a vacancy for a proactive and self-motivated Executive Assistant to join our Core Functions team. Working in a fast-paced and exciting environment in one of Ireland's top professional services firms, this role offers immense opportunity for growth and development. Reporting to the Core Functions Director, this role will support the Managing Partner and the wider leadership team with administrative and executive support along with supporting the Core Functions projects across HR, Marketing, Finance and Operations. It is an excellent opportunity to join our professional and innovative team and learn from the best. Responsibilities will include but are not limited to: Executive and administrative support to the senior leadership team. Managing the firms travel arrangements. Supporting Core Functions projects by assisting with the organisation and delivery of a variety of initiatives such as client, staff and firm events, commercial and strategic projects, general unit support as required and other ad hoc assignments. Office management responsibilities as part of the Core Operations team which would include assisting with the managment of the Dublin office . Acting as the main Health and Safety contact in the office to include conducting Health and Safety inductions and risk assessments, act as Fire Marshal and First Aider along with other related duties. Acting as part of the wider Core Functions team providing administrative support to Finance, HR and Operations as needed. About the ideal candidate The ideal candidate will have the following skills and experience: At least 3 to 5 years' experience in a similar role involving EA/Office management experience Experience in professional services industry is an advantage Strong interpersonal skills with the ability to work collaboratively and with people at all levels of the organisation Excellent project management and organisational skills and capability to handle multiple projects at one time Excellent verbal and written communication skills and attention to detail Experience with Excel, PowerPoint, and data visualization tools a plus RSM is an equal opportunity employer To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process, click the Apply button below to Login/Register.

Job Ref: DAL2391 Branch: The Samuel Hotel Location: The Samuel Hotel Contract type: Permanent Hours: Full Time Shift pattern: Monday to Sunday / Earliest 7AM - Latest 11PM Hours per week: 39 Posted date: 29/07/2025 Closing date: 31/08/2025 Assistant Front Office Manager Benefit from Dalata Academy programmes, courses and learning tools that equip you with essential skills and knowledge while also providing exposure to senior team members who can mentor you along the way. We are committed to promoting from within, so your dedication can lead to exciting internal opportunities. If you are ready to enhance your career and make an impact in a supportive environment, join The Samuel Hotel! Benefits Free employee meals on duty 50% Off F&B in all properties €/£60 employee rate on rooms for all Dalata owned hotels 30% off the Friends & Family rate Extra AL day for every year worked (5 extra days to a maximum of 5 days) Employee Assistance Programme. Cycle to Work Scheme/Transport Schemes Development Opportunities through our Dalata Academy- support your career journey Staff Appreciation Initiatives, Fun Team Building Activities and regular charity events Your Job Ensure that all guests receive a genuine, warm, friendly, and courteous welcome upon arrival and throughout their stay from all departmental staff. Assist in efficiently and effectively managing front office operations. Collaborate with the management team to maintain strong team morale at all times. Monitor all front office cash transactions, including float and till procedures, ensuring compliance with company policy. Ensure the front desk is adequately staffed at all times and anticipate the need for additional coverage, especially during busy periods. Familiarize departmental staff with sales and promotional principles and actively promote all hotel outlets. Communicate and collaborate with the Accommodation Manager/Supervisor regarding room status, VIP guests, and allocations. What You'll Need A minimum of one year of experience in a similar role in a hotel. Excellent organizational skills, with the ability to oversee and delegate work to others. A warm, friendly, and approachable personality when interacting with both staff and guests. The ability to work independently as well as part of a team About Us Dalata Hotel Group - We bring the heart of hospitality to every hotel we own and operate. We see our growth and expansion plans as a way of spreading our unique way of caring for our guests further around the world, bringing better experiences to more people. Currently, the Dalata difference can be felt at each of our hotels in Ireland, the UK, Germany & the Netherlands, and we'll keep expanding this further, focusing on key UK cities, Dublin and Continental Europe. Helping our people to grow and develop their careers is vitally important to us and is one of our highest priorities. We have many exciting and unique internal development programmes, each crafted to make sure our employees get the learning they need to be able to take the next step in their careers. Dalata Hotel Group Plc is an Inclusive Employer. We actively encourage people from all backgrounds and abilities to apply to be part of our team. However, we understand everyone's needs are different; therefore, if you require any accommodations with this application process, please highlight your needs when you are completing your application process. We are situated in the heart of Dublin and conveniently served by public transport with Busras (Central bus station), Connolly Rail Station and Dart services all only a 10-minute walk away. Additionally, the red line Luas tram stops right outside. Dublin Airport is only 17mins or 13kms away with buses stopping nearby at Custom House Quay. And The Samuel, our hotel near 3 Arena, is less than 10 minutes from the prominent music and entertainment venue. To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process, click the Apply button below to Login/Register.

We're working with a long-established solicitor's practice in Limerick, to recruit an experienced Office Manager / Accounting Assistant to join the team in a key role that spans finance, HR, admin and general office management. This is a varied and hands-on position best suited to someone who thrives on responsibility, enjoys bringing structure to a busy environment, and has a strong grasp of accounts and office operations. This is a great opportunity for someone who enjoys autonomy and variety in their role, and who takes pride in keeping the financial and operational side of the business running smoothly. Key Responsibilities: Day-to-day bookkeeping duties in line with Law Society Accounts Regulations Online banking, lodgements and bank reconciliations Managing and maintaining creditor accounts Ensuring compliance across finance and general practice management Supporting the Partners with internal HR, admin and office-related tasks Helping coordinate audits and supporting documentation Acting as a key point of contact for staff, suppliers and external advisors Ensuring the smooth running of the office across all operational areas Ideal Candidate: Extensive office managment / office management experiance Confident managing the office day-to-day across HR, finance and admin functions Reliable, organised, and calm under pressure Comfortable working independently while supporting a wider team Reliable and trustworthy, with the ability to handle confidential information appropriately A calm, steady presence in a busy office - someone others naturally turn to Excellent communication skills - written and verbal Strong problem-solving skills and the initiative to improve systems and processes Works well independently but also collaborates effectively with partners and team Professional, discreet and comfortable being a go-to person in the office Skills: Office Manager Accounting Assistant business support

Sanderson are partnering with a respected solicitors firm based in Dublin 2, who are seeking a highly capable and detail-oriented Finance and Office Manager to manage the firm's operational, financial, and administrative functions. This is a fully onsite role, ideal for a professional with strong financial acumen and proven leadership in office management. Key Responsibilities: Accounting and Compliance Full responsibility for day-to-day accounts management. Ensure compliance with Solicitors Accounts Regulations. Liaise with the firm's accountant and book-keeper. Maintain up-to-date and accurate firm accounts. Perform all bank and other reconciliations. Manage credit control processes. Conduct significant data entry with a focus on speed and accuracy. Operational Leadership Conduct regular meetings with fee earners to review WIP and targets. Prepare monthly forecasts and cash flow analysis for partners. Calculate annual bonuses for fee earners. HR and Staff Management Supervise and support secretarial and administrative staff. Oversee recruitment, training, and induction processes. Manage staff resourcing and holiday/sick leave records. Facilities and IT Oversight Ensure appropriate office facilities and equipment are in place. Liaise with service providers and manage maintenance contracts. Oversee IT infrastructure, website content, and case management systems Communications and Marketing Maintain internal communication processes and document security. Manage the firm's website and online presence. Coordinate social events and external communications. The Ideal Candidate: Holds an accounting qualification with at least 3 years experience in a dual finance and operations role. Experience in a legal practice is desirable but not essential. Demonstrated staff management experience. Strong organisational and communication skills. Proficient in Microsoft Office and familiar with case management systems. Discreet, professional, and capable of working on their own initiative. For more information contact Elaine Liston in Sanderson on or apply online. Skills: Chief Operations Officer Accountant Accounts Manager Legal Dublin

Job Ref: DAL2513 Branch: Dalata Hotel Group - Central Office Location: Central Office / Dublin Salary/Benefits: Competitive Salary Contract type: Permanent Hours: Full Time Shift pattern: 9am to 5.30pm Monday to Friday - This role is an office-based role Hours per week: 39 Posted date: 08/08/2025 Closing date: 27/08/2025 Job Title: Office Coordinator Department: Office of the CEO Responsible To: Executive Support Manager Location: Termini, Dalata Hotel Group - Sandyford, D18 Hours of work: 9am to 5.30pm Monday to Friday - This role is an office-based role Overview This is a key position within the Central Office Support Team, providing front-of-house and administrative support while liaising closely with senior executives across all areas of the business. The role requires a proactive, professional, and welcoming individual who thrives in a fast-paced environment. Key Responsibilities Reception & Front-of-House Manage all incoming calls, ensuring they are professionally answered, transferred appropriately, or messages taken. Welcome and assist all office visitors, guests, and suppliers. Maintain office logs and daily visitor logs. Coordinate deliveries and manage courier services. Meeting Room Coordination Prepare meeting rooms, including setting up equipment and refreshments for meetings, breaks, and lunches. Greet and assist meeting guests. Liaise with hotels for departmental bookings and meeting requirements. Coordinate visits from external contractors (e.g., auditors). Provide flexibility in working hours as needed to support meeting schedules. Group General Manager Support Provide administrative support to Group General Managers across Clayton and Maldron Hotels in Ireland, the UK, and Europe. Assist in the preparation of presentations, reports, and the distribution of business information. Maintain accurate records of Group General Managers' annual leave and ensure up-to-date tracking. Health & Safety Compliance Act as a first aider (training provided if necessary); ensure cover is maintained at all times. Conduct weekly stock takes and replenish first aid supplies. Perform weekly checks on defibrillator and associated equipment. Assist with quarterly fire drills. Complete all required Health & Safety checks and reporting; training to be provided as an H&S Officer. Facilities Coordination & General Support Manage and update Facilities mail groups, ensuring onboarding and leaver processes are accurately maintained. Follow up with hotels and collate responses to Facilities-related queries. Request and maintain updated insurance documents from Central Contract Suppliers. Monitor and follow up on the completion of Electrical Inspection Remedials across hotel properties. Assist in the planning and coordination of the annual Facilities Management (FM) Forum. Energy Management Follow up with hotels for the timely submission of manual meter readings at month-end. Send compliance reminders for meter readings on the first business day of each month. Monitor and review data quality within the MRI Energy platform, identifying and addressing any gaps. Invoicing & Procurement Support Maintain invoice tracking via Zendesk. Raise annual R&M Central Contract Purchase Orders in Procure Wizard. Review and receipt invoices against corresponding Purchase Orders. Raise ad-hoc Purchase Orders as required throughout the year. Prepare and send cross-charge templates to Accounts Payable for mid-year hotel cost allocations. Escalate and resolve issues arising with invoices in a timely manner. General Office Administration Track and manage customer complaints, ensuring appropriate follow-up with hotels and Group General Managers. Manage shared email inboxes ( /clayton/maldron), ensuring timely and professional responses. Take accurate minutes at meetings as needed. Maintain the office environment to a high standard-clean, tidy, and well-presented. Oversee day-to-day office operations to ensure all functional needs are met. Manage stock and supplies for the office, including stationery, refreshments, and kitchen essentials. Handle incoming and outgoing post, ensuring correct distribution and postage supplies are maintained. Maintain strict confidentiality with sensitive documentation and reports. Additional Duties Perform any other reasonable duties as required by the needs of the business. Role Requirements Minimum of 2 years' experience in a reception or administrative role. Excellent organisational, communication, and interpersonal skills. Proactive, professional, and adaptable with a positive, can-do attitude. Warm, welcoming, and customer-service focused. High attention to detail and confidentiality. Business attire required. Benefits 50% Off F&B in all properties €/£60 employee rate on rooms for all Dalata-owned hotels 30% off Friends & Family rate Extra AL day for every year worked (5 days to a maximum of 5 days) Employee Assistance Programme. Cycle to Work Scheme/Transport Schemes Pension access (Ask your HR Manager for local pension information) Development Opportunities through our Dalata Academy- support your career journey Staff Appreciation Initiatives, fun team-building activities and regular charity events About Us Dalata Hotel Group - We bring the heart of hospitality to every hotel we own and operate. We view our growth and expansion plans as a means of spreading our unique approach to caring for our guests globally, bringing better experiences to more people. Currently, the Dalata difference can be felt at each of our hotels in Ireland, the UK, Germany & the Netherlands, and we'll keep expanding this further, focusing on key UK cities, Dublin, and Continental Europe. Helping our people to grow and develop their careers is vitally important to us and is one of our highest priorities. We offer a range of exciting and unique internal development programs, each carefully designed to ensure our employees receive the necessary learning to advance in their careers. Dalata Hotel Group Plc is an Inclusive Employer. We actively encourage people from all backgrounds and abilities to apply to be part of our team. However, we understand everyone's needs are different; therefore, if you require any accommodations with this application process, please highlight your needs when you are completing your application process. Dalata Hotel Group is Ireland's largest hotel group. We're excited to be rapidly growing in the UK and have recently expanded into Continental Europe. We have a large portfolio of wonderful hotels in over 17 cities, making Dalata Hotel Group your ideal choice for your next role in hospitality. At Dalata, our ambition is to be as welcoming and rewarding to our staff as we are to our guests. To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process, click the Apply button below to Login/Register.

Legal Office Manager & Accounts Executive Dublin 1 Firm Profile Role & Responsibilities ACCOUNTS Accounting Postings Day to day responsibility for accounts To keep the firm's accounts up to date Significant data entry - speed and accuracy essential All bank reconciliations and all other reconciliations Credit Control Compliance with Solicitors Accounts Regulations Online Banking and enforcement of verification policies and procedures Billing and invoices Maintaining all necessary and appropriate records in compliance with all relevant regulatory and office requirements Generating reports and distributing to partners. Overseeing action required to be taken in respect of same Managing aged debt FACILITIES Provision of appropriate facilities for staff Office equipment and the related maintenance contracts Liaison with all service providers Ensuring facilities comply with Health & Safety regulations Management of client areas e.g. reception, meeting rooms Maintaining all required office inventories - equipment, IT, service provider contact details,etc PURCHASING Ordering of office supplies Purchase agreements with external suppliers STAFF RESOURCING Appropriate allocation of work to legal secretaries and executives Sourcing of temporary staff where appropriate HUMAN RESOURCES Staff management Payroll Supervision of secretarial and administrative staff Recruitment of secretarial and administrative staff Training of secretarial and administrative staff Management of support cover Induction process for new staff Maintain records of sickness and holidays and management of both INFORMATION TECHNOLOGY Liaison with external providers to ensure that IT infrastructure is appropriate for the needs of the practice IT usage policy e.g. e-mail policy Phone system Management and understanding of Case Management system COMMUNICATIONS - Internal Efficient flow of information within the practice Processes for incoming/outgoing post correspondence Internal distribution Management of external couriers Document security COMMUNICATIONS - External Managing performance of the case management system THE PERSON A minimum of 3 years' experience in a similar role Previous experience in a legal practice is desirable but not essential Staff management experience is essential A highly motivated individual Highly developed organizational skills with an ability to take on and complete tasks within agreed time-scales. Proven ability to take responsibility and act on own initiative Highly Professional - committed to excellence in approach to work Working knowledge of Microsoft Office and ideally Keyhouse Case Management Capacity to communicate effectively Reed Specialist Recruitment is an Employment Agency and an Employment Business for permanent and temporary recruitment. In response to your application Reed will contact you by phone, email or SMS to discuss it and related opportunities. You can opt out at any time using the links provided. Skills: office manager COO legal practice manager Benefits: Negotiable