16 Office Administration jobs in Ireland
Rare Cardiology & Respiratory Registry Data Entry Manager - Grade V
Dublin, Leinster
Mater Misericordiae Hospital
Posted 3 days ago
Job Viewed
Job Description
Job Purpose: The post holder will help the departments set up rare disease registries and run basic analysis for the Cardiac and Respiratory departments (ICC Registry/ ERN GUARD-Heart/ ERN Lung/ Pulmonary Hypertension), ensuring all data / information is captured and that it supports the clinical needs of patients with Rare Cardiac and Respiratory conditions and is consistent with the mission, vision and strategic plan of the service. The post holder must possess attention to detail, work towards targets and objectives and possess data entry and processing knowledge. This is a new position that offers a lot of scope for the successful applicant to be involved in the development of the post and in setting up a national registry and involved in research opportunities across specialties and hospitals. The successful applicant will also get a chance to collaborate with teams across Europe through the involvement with ERNs. This is a full time permanent position. For informal enquireies, please contact XXX Skills: Excellent communicator Strong Leadership skills Good analytical and statistical skills Benefits: On-site Gym or Fitness Discounts Professional Development + Growth EAP (Employee Assistance Programme) Opportunities for Advancement Great Location Pension Scheme Health Services Staffs Credit Union
This advertiser has chosen not to accept applicants from your region.
0
Assistant Office Manager
Limerick, Munster
Morgan McKinley
Posted 3 days ago
Job Viewed
Job Description
Job Summary: We are looking for a highly organised and proactive Assistant Office Manager to ensure the smooth running of clients office ( legal sector), with a strong focus on supporting finance functions. Around 70% of the role involves finance-related tasks, while the remaining 30% covers a broad range of administrative and office management duties. The ideal candidate will be comfortable working across departments, managing systems, and handling day-to-day operations with discretion and efficiency. Key Responsibilities: Manage bookkeeping processes including accounts payable, receivable, and bank reconciliations. Assist with budgeting, financial reporting, and month-end procedures. Support payroll processing and maintain confidential financial and employee records. Liaise with accountants and support year-end audits and compliance checks. Maintain organised digital and physical filing systems (finance, HR, compliance). Manage office supplies, facilities, and relationships with service providers. Oversee general office administration and ensure a tidy, functional work environment. Support scheduling, travel arrangements, and diary management for leadership. Assist with onboarding, HR admin, and policy documentation. Ensure compliance with GDPR, health and safety, and company procedures. Contribute to process improvements and team support across departments. Requirements: Previous experience in a finance/admin or Office Manager role. Proficient in accounting software Strong attention to detail and ability to manage sensitive information. Excellent organisational, communication, and multitasking skills. Familiarity with compliance and basic HR processes is a plus. Skills: office manager book keeper finance compliance payroll Benefits: parking pension
This advertiser has chosen not to accept applicants from your region.
1
Assistant Office Manager
Limerick, Munster
Morgan McKinley
Posted 3 days ago
Job Viewed
Job Description
Job Summary: We are looking for a highly organised and proactive Assistant Office Manager to ensure the smooth running of our office, with a strong focus on supporting finance functions. Around 70% of the role involves finance-related tasks, while the remaining 30% covers a broad range of administrative and office management duties. The ideal candidate will be comfortable working across departments, managing systems, and handling day-to-day operations with discretion and efficiency. Key Responsibilities: Manage bookkeeping processes including accounts payable, receivable, and bank reconciliations. Assist with budgeting, financial reporting, and month-end procedures. Support payroll processing and maintain confidential financial and employee records. Liaise with accountants and support year-end audits and compliance checks. Maintain organised digital and physical filing systems (finance, HR, compliance). Manage office supplies, facilities, and relationships with service providers. Oversee general office administration and ensure a tidy, functional work environment. Support scheduling, travel arrangements, and diary management for leadership. Assist with onboarding, HR admin, and policy documentation. Ensure compliance with GDPR, health and safety, and company procedures. Contribute to process improvements and team support across departments. Requirements: Previous experience in a finance/admin hybrid or Office Manager role. Proficient in accounting software Strong attention to detail and ability to manage sensitive information. Excellent organisational, communication, and multitasking skills. Familiarity with compliance and basic HR processes is a plus. Skills: Assistant Office Manager Limerick Permanent
This advertiser has chosen not to accept applicants from your region.
2
Executive Assistant & Office Manager
Dublin, Leinster
RSM Ireland Business Advisory Limited
Posted 3 days ago
Job Viewed
Job Description
EXECUTIVE ASSISTANT & OFFICE MANAGER As one of the world's largest networks of audit, tax, and consulting firms, RSM is committed to delivering big ideas and premium service. We are a fast-growing firm with big ambitions - we have a clear goal to become the premium adviser to the middle market, locally and globally. This vision touches everything we do, motivating and inspiring us to become better every day. If you are looking for a firm where you can build a future and make an impact, then RSM is the place for you. RSM Ireland is one of the country's fastest growing advisory firms, specialising in the provision of audit, tax and consulting. RSM is the world's most rapidly growing accountancy network and currently ranked number six globally. When you join RSM you'll have a world of opportunity to build the career you want. It's your future. Own it at RSM. Our clients range from growth-focused entrepreneurial businesses through to multi-national organisations across many sectors and operating nationally and across borders. About the role We have a vacancy for a proactive and self-motivated Executive Assistant to join our Core Functions team. Working in a fast-paced and exciting environment in one of Ireland's top professional services firms, this role offers immense opportunity for growth and development. Reporting to the Core Functions Director, this role will support the Managing Partner and the wider leadership team with administrative and executive support along with supporting the Core Functions projects across HR, Marketing, Finance and Operations. It is an excellent opportunity to join our professional and innovative team and learn from the best. Responsibilities will include but are not limited to: Executive and administrative support to the senior leadership team. Managing the firms travel arrangements. Supporting Core Functions projects by assisting with the organisation and delivery of a variety of initiatives such as client, staff and firm events, commercial and strategic projects, general unit support as required and other ad hoc assignments. Office management responsibilities as part of the Core Operations team which would include assisting with the managment of the Dublin office . Acting as the main Health and Safety contact in the office to include conducting Health and Safety inductions and risk assessments, act as Fire Marshal and First Aider along with other related duties. Acting as part of the wider Core Functions team providing administrative support to Finance, HR and Operations as needed. About the ideal candidate The ideal candidate will have the following skills and experience: At least 3 to 5 years' experience in a similar role involving EA/Office management experience Experience in professional services industry is an advantage Strong interpersonal skills with the ability to work collaboratively and with people at all levels of the organisation Excellent project management and organisational skills and capability to handle multiple projects at one time Excellent verbal and written communication skills and attention to detail Experience with Excel, PowerPoint, and data visualization tools a plus RSM is an equal opportunity employer To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process, click the Apply button below to Login/Register.
This advertiser has chosen not to accept applicants from your region.
3
Office Manager / Accounting Assistant
Limerick, Munster
Morgan McKinley
Posted 4 days ago
Job Viewed
Job Description
We're working with a long-established solicitor's practice in Limerick, to recruit an experienced Office Manager / Accounting Assistant to join the team in a key role that spans finance, HR, admin and general office management. This is a varied and hands-on position best suited to someone who thrives on responsibility, enjoys bringing structure to a busy environment, and has a strong grasp of accounts and office operations. This is a great opportunity for someone who enjoys autonomy and variety in their role, and who takes pride in keeping the financial and operational side of the business running smoothly. Key Responsibilities: Day-to-day bookkeeping duties in line with Law Society Accounts Regulations Online banking, lodgements and bank reconciliations Managing and maintaining creditor accounts Ensuring compliance across finance and general practice management Supporting the Partners with internal HR, admin and office-related tasks Helping coordinate audits and supporting documentation Acting as a key point of contact for staff, suppliers and external advisors Ensuring the smooth running of the office across all operational areas Ideal Candidate: Extensive office managment / office management experiance Confident managing the office day-to-day across HR, finance and admin functions Reliable, organised, and calm under pressure Comfortable working independently while supporting a wider team Reliable and trustworthy, with the ability to handle confidential information appropriately A calm, steady presence in a busy office - someone others naturally turn to Excellent communication skills - written and verbal Strong problem-solving skills and the initiative to improve systems and processes Works well independently but also collaborates effectively with partners and team Professional, discreet and comfortable being a go-to person in the office Skills: Office Manager Accounting Assistant business support
This advertiser has chosen not to accept applicants from your region.
4
Part Time Bookkeeper and Administrative Assistant
Dundalk, Leinster
Abrivia
Posted 11 days ago
Job Viewed
Job Description
Job Title: Part-Time Bookkeeper & Administrative Assistant Location: Drogheda, Co. Louth (On-site) Contract Type: Part-time, Permanent (3 days per week) Our client is a well-established insurance brokerage based in Drogheda, Co. Louth. The company has a strong presence in the local community, offering a range of insurance services. As the business grows, they are seeking a reliable and detail-oriented professional to manage their accounting and administrative functions. This part-time role is ideal for someone with a background in bookkeeping and office administration. You will be responsible for managing the company's financial records up to trial balance, while also providing administrative support. This is a great opportunity for someone looking for a flexible, on-site, part-time role. Your Role Maintain accurate financial records for the company. Manage accounts payable (AP) and accounts receivable (AR). Prepare and process invoices and payments. Complete and manage trial balances. Support general accounting tasks, including reconciliations. Liaise with external auditors and accountants as needed. Provide administrative assistance to the team as required. Organise and maintain files and records. Assist with other ad-hoc administrative duties. Your Skills Proven experience in bookkeeping or accounting roles (up to trial balance). Strong understanding of accounts payable and receivable processes. Previous administrative experience is desirable. Proficient in Microsoft Excel and other office software (Word, Outlook, etc.). Strong organisational and communication skills. Ability to work independently and manage priorities in a busy office environment. Experience in an insurance brokerage is highly desirable but not essential. If this opportunity is of interest to you, please send your CV to Aoife Davis at Abrivia. All applications will be treated with strict confidence. Skills: Bookkeeper Accounts Assistant AP AR trial balance
This advertiser has chosen not to accept applicants from your region.
5
Assistant Front Office Manager
Dublin, Leinster
Dalata Hotel Group
Posted 4 days ago
Job Viewed
Job Description
Job Ref: DAL2391 Branch: The Samuel Hotel Location: The Samuel Hotel Contract type: Permanent Hours: Full Time Shift pattern: Monday to Sunday / Earliest 7AM - Latest 11PM Hours per week: 39 Posted date: 29/07/2025 Closing date: 31/08/2025 Assistant Front Office Manager Benefit from Dalata Academy programmes, courses and learning tools that equip you with essential skills and knowledge while also providing exposure to senior team members who can mentor you along the way. We are committed to promoting from within, so your dedication can lead to exciting internal opportunities. If you are ready to enhance your career and make an impact in a supportive environment, join The Samuel Hotel! Benefits Free employee meals on duty 50% Off F&B in all properties €/£60 employee rate on rooms for all Dalata owned hotels 30% off the Friends & Family rate Extra AL day for every year worked (5 extra days to a maximum of 5 days) Employee Assistance Programme. Cycle to Work Scheme/Transport Schemes Development Opportunities through our Dalata Academy- support your career journey Staff Appreciation Initiatives, Fun Team Building Activities and regular charity events Your Job Ensure that all guests receive a genuine, warm, friendly, and courteous welcome upon arrival and throughout their stay from all departmental staff. Assist in efficiently and effectively managing front office operations. Collaborate with the management team to maintain strong team morale at all times. Monitor all front office cash transactions, including float and till procedures, ensuring compliance with company policy. Ensure the front desk is adequately staffed at all times and anticipate the need for additional coverage, especially during busy periods. Familiarize departmental staff with sales and promotional principles and actively promote all hotel outlets. Communicate and collaborate with the Accommodation Manager/Supervisor regarding room status, VIP guests, and allocations. What You'll Need A minimum of one year of experience in a similar role in a hotel. Excellent organizational skills, with the ability to oversee and delegate work to others. A warm, friendly, and approachable personality when interacting with both staff and guests. The ability to work independently as well as part of a team About Us Dalata Hotel Group - We bring the heart of hospitality to every hotel we own and operate. We see our growth and expansion plans as a way of spreading our unique way of caring for our guests further around the world, bringing better experiences to more people. Currently, the Dalata difference can be felt at each of our hotels in Ireland, the UK, Germany & the Netherlands, and we'll keep expanding this further, focusing on key UK cities, Dublin and Continental Europe. Helping our people to grow and develop their careers is vitally important to us and is one of our highest priorities. We have many exciting and unique internal development programmes, each crafted to make sure our employees get the learning they need to be able to take the next step in their careers. Dalata Hotel Group Plc is an Inclusive Employer. We actively encourage people from all backgrounds and abilities to apply to be part of our team. However, we understand everyone's needs are different; therefore, if you require any accommodations with this application process, please highlight your needs when you are completing your application process. We are situated in the heart of Dublin and conveniently served by public transport with Busras (Central bus station), Connolly Rail Station and Dart services all only a 10-minute walk away. Additionally, the red line Luas tram stops right outside. Dublin Airport is only 17mins or 13kms away with buses stopping nearby at Custom House Quay. And The Samuel, our hotel near 3 Arena, is less than 10 minutes from the prominent music and entertainment venue. To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process, click the Apply button below to Login/Register.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Office administration Jobs in Ireland !
6
Office Administrator
Carrick on shannon, Connacht
Connect Recruitment
Posted 4 days ago
Job Viewed
Job Description
Our client are a very well established construction company based in north county Leitrim. Due to continued expansion & growth they have a vacancy for an Office Administration assistant to work in their head office. Job objectives Assist with daily administration duties Reception duties which include answering, screening, and forwarding incoming phone calls while ensuring a high standard of service is provided. Responding to emails Assisting with the accounts department when necessary Candidate Requirements Essential Experience in delivering a high standard of service and reception duties. Excellent written and oral communication skills in English. Good inter-personal skills. Ability to work as part of a team, including consulting, collaborating and building relationships. The ability to problem solve and demonstrate a high level of attention to detail. Able to self-motivate and work independently. Computer literate This position has an immediate start for the successful candidate. Skills: General Office Administration Administrative Support Office Administration Support Administration Clerical
This advertiser has chosen not to accept applicants from your region.
7
Office Administrator
K78 Dublin, Leinster
Teamworx
Posted 552 days ago
Job Viewed
Job Description
Position: Office Assistant
Location: Parkwest, DublinSalary: €28K - €30KTeamworx are delighted to partner with one of the fastest growing retail organisations in Europe and happy to support with the recruitment of an Office Assistant. Our client have ambitious growth plans set out and are looking for confident, passionate and ambitious employees to join them on their journey. What's in it for you: Possibility to learn and develop your skills in connection to support of different departmentsAn attractive compensation packageThe opportunity to support the expansion of growing organisationsAbility to travel cross countries (UK&IE)Possibilities to grow and developJob Description
Main responsibilities include: Support the organisation on a daily basis though professional and effective answer and transfer of calls and e-mails and distribution of letters, scanning and drafting documents/templatesEnsure good service towards customers, guests and other partners of the companyMake agreements with office suppliers, order office supplies and maintain office equipment Organise accommodation and travelling for all employees and guests from other countriesAdministration including meeting/training rooms/venues and organize the service needed during a training/meetingAssist in organising company eventsAd hoc work in connection with optimizing operations on request from any department of Company Head Office So, If you would like to reach your potential and grow with us as we embark on an existing expansion journey please contact Elaine Coen Byrne for further information on 045 898037 / #INDRTL
This advertiser has chosen not to accept applicants from your region.
8