97 Senior Accounts Payable Clerk jobs in Ireland

The Accounts Payable Clerk is responsible for processing invoices, reconciling supplier accounts, and ensuring accurate and timely payments. This role requires strong attention to detail, the ability to manage multiple tasks, and excellent communication skills to liaise with vendors and internal teams.

Invoice Processing & Payments

• Process supplier invoices, ensuring accuracy and proper authorization.
• Match invoices with purchase orders and goods received notes (GRN) where applicable.
• Code and enter invoices into the accounting system.
• Prepare weekly payment runs via bank transfer or cheque

Reconciliation & Reporting

• Reconcile supplier statements and resolve any discrepancies.
• Maintain accurate records of accounts payable transactions.
• Assist in month-end closing by preparing AP reports and accruals.
• Monitor aged creditor balances and flag overdue invoices.

Vendor & Internal Liaison

• Respond to supplier queries and payment follow-ups in a timely manner.
• Work closely with the procurement and finance teams to resolve invoice discrepancies.
• Ensure compliance with internal controls and financial policies.

Compliance & Process Improvement

• Ensure compliance with company policies and tax regulations (VAT, withholding tax, etc.).
• Identify process improvements to enhance efficiency in AP operations.
• Assist in internal and external audits by providing necessary documentation.

Key Requirements

Education & Experience

• 2+ years of experience in an accounts payable or finance role.
• Experience in invoice processing and reconciliation.
• Knowledge of accounting software (e.g., Sage, SAP, Xero, or similar).

Skills & Competencies

• Strong numerical and data entry skills with high attention to detail
• Proficiency in Microsoft Excel
• Ability to prioritize workload and meet deadlines in a fast-paced environment.
• Excellent communication skills for interacting with suppliers and internal teams.
• Knowledge of Irish tax regulations (VAT, WHT) is a plus.

Benefits & Working Conditions

• Competitive salary based on experience.
• Hybrid work options available (on exceptional bases, after probation period). Candidate should commute to Ballina office
• Opportunities for career development and further training in finance.
• Supportive team environment with a focus on process improvement
• Employee Discounts – enjoy special savings on company products and partner brands
• Bike-to-Work Scheme – save on commuting costs while staying active

Job Type: Full-time

Pay: €29,300.00-€36,000.00 per year

Benefits:

• On-site parking
• Work from home

Experience:

• Accounts or office: 2 years (preferred)

Work Location: In person

Job Title:
Accounts Payable & Procurement Administration support

Reports to:
Deputy Head of Finance & IT

About MQI
Merchants Quay Ireland (MQI) is a national voluntary organization that helps people who are homeless and those caught in addiction. MQI is registered for the charitable purpose of promoting health, and to provide the stepping-stones for every point of a man or woman's journey out of homelessness and addiction, and toward a drug free life. We provide services ranging from crisis intervention and health promotion services to day-support programmes, residential detox and rehabilitation, and prison-based counselling.

This is an exciting time to join MQI with the First Medically Supervised Injecting facility (MSIF) in Ireland recently opened in December 2024.

The Team
The Finance & IT Department provides a range of financial services in support of MQI'S primary mission. It is led

by the Head of Finance & IT, supported by a Deputy Head and a team of 7 staff.

Role Summary
This vacancy is to primarily deliver end to end processing of the accounts payable, operation of the purchase order (PO) system and procurement administration. This person will be the primary contact point for engagement with vendors and staff on payment for goods and services, ensuring the practices reflect the process. Collaborating with colleagues charged with procurement to ensure sound administration supporting target compliance rates are achieved. The role will require a person who can proactively drive change, comfortable enhancing and streamlining processes to deliver optimal outcome, including introducing new technology.

Additional duties will revolve around other administration tasks as well as analytics and metrics in supporting the function deliver on its business partnership approach for our colleagues across the organisation. There is opportunity for professional growth and development as part of a busy and dynamic Finance & IT team.

Principal Duties & Responsibilities
Accounts Payable

• End to end accounts payable from PO to supplier payment and vendor/creditor reconciliations
• Understanding and following payment and procurement procedures and related forms
• Effective communication with staff and vendors on queries relating to PO and Accounts Payable
• Ensure new vendor set up in line with established controls and PO/invoice/credit note processed in line with organisation approvals framework
• Independent & objective validation of all changes to Vendor/Payee bank details
• Monthly Creditor review to ensure accuracy and assist in creditors' accruals for month end accounts
• Provide training to staff on E-Workflow (invoice processing tool) and on PO's with a compliance focus
• Complying with relevant legislation and regulations
• Assisting with year-end processes such as Creditor reconciliations and other required analysis
• Supporting the Annual Audit and any other audit/internal audit requests
• Supporting the Head and Deputy Head in all analysis requirements on PO's, Procurement Administration and Vendor payments and processes

Procurement Administration

• Support team colleague charged with procurement
• Assist with procurement queries
• Provide administration support in the procurement and tendering process
• Update and support the management of the contracts for service register

General

• Providing other ad hoc administrative support to the Finance function as requested from time to time for example:
• Assist in centralised ordering of supplies
• Assist in with Bank lodgements, donation reconciliations and related tasks
• IT administration – onboarding and offboarding of staff
• Attendance at meetings internally or externally if requested
• Other administration tasks assigned to support the Team
• Comfortable with; identification of changes to processes & working practices; implementation of necessary changes; measurement of progress on change (metrics).

The successful candidate will have

• 3+ years experience in an Accounts Payable role in a mid to large organisation
• Understanding or experience of fundamentals of Procurement an advantage
• Demonstrated understanding of Purchase Order system
• Strong IT Skills - excellent knowledge of Microsoft Excel, Word and Standard Accounting Software packages
• Attention to detail; numerical ability and data entry skills
• Excellent communication and interpersonal skills
• Agile approach to tasks, ability to work on own initiative and deliver to deadlines
• Customer service focus
• An interest in working in the not-for-profit sector

What does Merchants Quay Ireland offer as an employer?

• Fulfilling and Challenging work
• Competitive Salaries
• Hybrid working arrangements on successful completion of induction period
• Minimum 23 days Annual Leave
• Sick Pay Scheme
• Defined Contribution Pension Scheme (after 6 months)
• Death In Service (from commencement of employment)
• Line Management Supervision
• Learning and Development Programme
• Employee Assistance Programme (EAP)Health & Wellness Program

Hours
: 37.5hrs per week.

Salary
: €42,505 - €47,265 (DOE)

Contract Type
: Contract of Enduring Duration

Office Location:
24 Merchants Court, Merchants Quay, Dublin 8

Management reserves the right to amend or change this job description as required. MQI is an
equal opportunities employer.
This Position is subject to Garda Clearance
If you are interested in this position, please click the link to apply by the 26th of September 2025merchants-quay-ireland/jobs/32940/accounts-payable-and-procurement-administration-support-dublin

• This is a Part-Time or full-time permanent role based out of our offices in Baldonnell Business pk

Key Duties Include:

• Review and process of supplier invoices , ensuring accuracy and compliance with company policies.
• Prepare and process weekly and monthly payment runs
• Perform analysis and invoicing , including reconciliation of company accounts.
• Maintain the Accounts Payable ledger and complete monthly reconciliations of supplier statements.
• Conduct monthly bank reconciliations across various accounts, including:
• Operational current accounts
• Invoice discounting facilities
• Ensure all supporting documentation is complete and accessible in preparation for internal and external audits.
• Oversee and manage company expense accounts, categorising spends accurately across multiple cost centres and providing analysis where required.
• Support the month-end close process by prioritising tasks including assistance with accruals and prepayments.
• Contribute to the accuracy of financial records through journal entries for VAT, PAYE and related reconciliations with ROS returns.
• Provide support in cash flow management by maintaining a detailed schedule of upcoming payments and forecasting requirements.
• Collaborate with the credit control and wider operational teams, providing cover during periods of annual leave or absence.
• Working knowledge of general ledger processes, profit & loss accounts, and balance sheets is considered advantageous.

The ideal candidate will be /have:

• Extensive experience in a Accounts Payable function, ideally with 2/3+ years in a similar role.
• Strong knowledge of invoice processing, supplier statement reconciliations, and payment processing procedures.
• Working knowledge of all Microsoft Office packages
• High attention to detail with strong numerical and analytical skills.
• Ability to work independently and as part of a wider finance team.
• Excellent organisational and time-management skills, with the ability to meet tight month-end deadlines.
• Strong communication and interpersonal skills, with the ability to liaise effectively across departments.
• A relevant qualification in accounting, finance, or business (e.g., IATI, Accounts Technician, or part-qualified ACCA/CIMA) is desirable but not essential.

Benefits package:

• Salary negotiable DOE
• Free on-site parking
• Training & Development, are happy to invest in our people to help them to progress within their role.
• Employee Assistance Programme- Access to the EAP for yourself, partner / spouse and any direct dependents over the age of 16 years still living at home.

Job Types: Full-time, Part-time, Permanent

Pay: From €25.00 per hour

Expected hours: 20 – 30 per week

Benefits:

• Bike to work scheme
• On-site parking
• Sick pay

Work Location: In person

Your new company
A leading property management and development firm based in Dublin City is offering an exciting opportunity for a motivated Accounts Payable (AP) Specialist to join their finance team. This is a permanent role with excellent prospects for growth and development in a dynamic and fast-paced environment.

Your new role
As AP Specialist, you will be responsible for managing the Accounts Payable function across multiple entities. Key duties include:

• Processing supplier invoices and ensuring compliance with purchase order policies
• Managing supplier payments and resolving queries
• Preparing bank and creditor reconciliations
• Supporting Accounts Receivable for selected entities
• Assisting with month-end and year-end processes, including audits
• Contributing to system improvements and internal controls
• Supporting the finance team with ad-hoc tasks and projects

You will report directly to the Financial Controller and work closely with other members of the finance team.

What you'll need to succeed
To be successful in this role, you should have:

• 2+ years' experience in a similar finance role
• Strong attention to detail and organisational skills
• Ability to work independently and collaboratively
• Excellent communication skills and fluency in English
• Proficiency in Microsoft Office, especially Excel
• Experience with accounting software (Sage 50 preferred; Yardi desirable)
• A proactive, hands-on approach with a drive to add value

What you'll get in return
This role offers a fantastic opportunity to grow your career in a supportive and ambitious environment. You'll benefit from:

• Competitive salary
• Excellent benefits including pension and healthcare
• Career development and progression opportunities
• A collaborative team culture
• A central Dublin City location
• Flexible work arrangements

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Desired Skills and Experience
accounts payable

Hays Ireland is a trading division of Hays Specialist Recruitment (Ireland) Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found

Duties and Responsibilities:

· Process accounts payable invoices / credit notes received from vendors, including matching to original purchase order and goods received note.

· Generate and process Purchase Orders.

· Set up of new suppliers/Creditors on the system.

· Liaise with suppliers and internal departments on queries as requested.

· Accurately input financial data into accounting software and spreadsheets.

· Investigate and resolve supplier queries in a professional and timely manner.

· Processing Materials orders required for Contracts with Managers

· Assist AP Team Lead in co-ordinating Month End close.

· Assist AP Team Lead with yearly audits and audit queries.

· Booking flights and hotels for oversea workers.

· Assist with general administrative duties inclusive of answering calls.

· Perform any additional duties that may be assigned by the line manager as this role evolves.

Requirements:

· Minimum 2-3 years' experience working in a similar role.

· Experience working with SAGE is essential.

· Good knowledge and competency in Microsoft Excel & Word.

· Strong attention to detail.

· Willingness to work as part of a team and assist others when needed.

Job Type: Full-time

Pay: €35,000.00-€38,000.00 per year

Work Location: In person

Tasks / Responsibilities:

• Monitor Accounts Payable mailboxes
• Processing Supplier invoices to Purchase Orders and Cost Receipts using automated accounts payable tools & follow up to the queries on Supplier invoices
• Processing Supplier Credit Notes, understanding stock movements on Credit Notes
• Monthly supplier statement reconciliation and resolve discrepancies promptly
• Collaborate with cross-functional teams to resolve invoice discrepancies and address vendor inquiries in a timely manner
• Communication: Correspondence with Suppliers
• Assisting with Credit Control month end processes e.g. Requesting Supplier PODs
• Assisting with annual Audit
• Providing Administrative support to senior management team
• Cash Management: Counting incoming cash/tills, investigating / resolving variances & reconciling all payments to system & processing lodgements

Qualification, Experience & Skills

• Minimum 2 years Accounts Payable experience essential
• Strong knowledge of invoice processing and reconciliation procedures
• End to end understanding of the procure to pay process
• Experience in Accounting software systems (ideally Intact IQ) and Accounts Payable Automation tools
• Cash management & reconciliation skills
• Proficiency in Microsoft Office, including Outlook, Word and Excel
• Strong interpersonal skills
• Strong problem solving skills
• Ability to work under pressure and to tight deadlines
• Structured and organised in approach to tasks
• Experience of working in a high volume environment
• Must have excellent attention to detail, be self-driven and can work independently and to their own initiative

Job Type: Full-time

Benefits:

• Bike to work scheme
• Employee discount
• On-site parking

Work Location: In person

1. The ideal Candidate for this position will have

2. Relevant qualification.

3. Good Computer Skills.

4. Key competencies

5. Ability to work on own initiative.

6. Trustworthy and discreet with confidential information.

7. Strong attention to detail.

8. Duties & Responsibilities

9. Generate and process Purchase orders.

10. Processing Invoices for payment.

11. Reconciling Supplier Statements.

12. Setup new suppliers / on the system.

13. Investigative and resolve supplier queries.

14. Accurate input of financial data.

15. Maintain accurate records & supporting documents

Job Type: Part-time

Pay: From €16.05 per hour

Expected hours: 20 – 30 per week

Benefits:

• On-site parking
• Sick pay

Experience:

• Accounts payable / administration: 2 years (preferred)

Work Location: In person

Our client, a leading property and development group, is seeking an Accounts Payable Assistant to join their finance team. This is an excellent opportunity for a motivated finance professional to gain broad exposure in a busy, multi-entity environment supporting both accounts payable and receivable functions.

Responsibilities:

• Manage supplier invoices, purchase orders, payments, and queries across multiple entities.
• Prepare bank reconciliations and support month-end creditor reconciliations.
• Assist with accounts receivable, including debtor ledger management and customer reporting.
• Support monthly close processes, year-end audit, and finance-related queries.

Requirements:

• 2+ years' experience in a similar role.
• Strong attention to detail, organisation skills, and the ability to meet deadlines.
• Proficient in Excel and accounting software (Sage 50 and Yardi experience is a plus but not essential).
• Excellent communication skills and ability to work independently and in a team.

This role is ideal for someone with 2+ years of accounts payable or accounts assistance experience.

Experience in the construction industry is desirable.

Apply now or contact Matthew Fleming at to find out more about this role.

Principal Objective of Position
The role of the Accounts Payable involves providing financial, administrative and clerical support to the company. Their role is to complete payments to suppliers in a timely manner, plus processing, verifying and reconciling invoices. This person should be comfortable processing high value & high volume of invoices and building relationships with internal and external contacts.

Key roles and responsibilities

Process invoices from suppliers daily

Perform monthly statement reconciliations

Address and respond to supplier queries

Establish payment cycles by Bank Transfer & Cheques

Send invoices to manager or department head for approval

Review invoices for appropriate documentation prior to payment

Remit payments

Assist in streamlining and improving the accounts payable process

Exercise integrity and confidentiality in financial reporting

Ad Hoc Financial duties

Requirements

• Understanding basic principles of finance, accounting, and bookkeeping
• Superb time management and organization skills
• Proficiency with Microsoft Office
• High degree of attention to detail
• Ability to work independently and prioritize tasks
• Strong Analytic abilities

Skills
Accounting System Filing Excel Opera