20 Admin Assistant jobs in Ireland

University Concert Hall (UCH) is seeking a highly organised and detail-oriented Administration Assistant to support its day-to-day operations. Working closely with UCH's Administration Manager, Director/Deputy Director, Accounts Assistant, and Group Management Accountant, this role provides essential support to ensure the smooth running of UCH's Administration Department. The post will also assist the Accounts Department, Box Office, and Operations teams as required. This is a varied role that combines administration, finance, and customer support within a busy and dynamic office environment.

Key Responsibilities

Administration

• Support the Box Office and Operations teams with preparing and filing end-of day cash reports
• Ensure accuracy by reconciling reports
• Assist with the preparation and posting of Concert Settlements
• Prepare lodgements and ensure these are lodged to the Bank in a timely manner
• Ensure compliance with policies and procedures as per company and group guidelines
• Document retention management - assisting in keeping these up to date
• Supporting the Box Office during busy on sale periods

Finance

• Process invoices and assist with accounts payable
• Reconcile and process petter cash when needed
• Assist in preparing Board and other reports
• Support Annual Audits (Eg Assisting with Stock Control for year end/quarter end audits across the

Requirements

Essential

• 2-3 years minimum experience in an office administration role
• Strong Microsoft Office Skills, attention to detail, good communication and previous accounts payable or admin experience.
• Cash Handling experience
• Ability to work to deadlines
• Flexible and adaptable approach to work with a positive attitude
• Communicate and work well with others and as part of a team.

Desirable

• ACCESS (Dimensions) knowledge is a bonus but training will be provided.
• Access to a car, to support Banking requirements.

Job Type: Part-time

Pay: €17.50 per hour

Expected hours: 16 per week

Experience:

• administration: 3 years (required)

Work authorisation:

• Ireland (required)

Location:

• Limerick, CO. Limerick (preferred)

Work Location: In person

We are seeking a highly organised and detail-oriented Commercial Admin Assistant to join our Commercial Team. This role is a key support function, ensuring smooth and efficient inbound logistics operations, customs compliance, purchase order management, material yield analysis, stock control, and reporting. Experience with Prophet or similar ERP systems is a strong advantage.

Key Duties & Responsibilities

• Logistics & Inbound Coordination: Support the commercial team in managing inbound logistics to ensure timely and cost-effective delivery of goods.
• Customs & Compliance: Assist with customs documentation and clearance processes to meet regulatory requirements.
• Material Yield & Stock Review: Monitor and analyse material yields, highlight variances, and ensure optimal stock levels are maintained.
• Purchase Order Management: Accurately create and enter Purchase Orders (POs) into the system, ensuring proper authorisation and adherence to company processes.
• ERP System Management: Use Prophet (or similar) to maintain accurate records of stock, orders, and reporting data.
• Reporting: Generate and distribute regular supply chain reports for management and commercial team decision-making.
• Cross-Functional Support: Collaborate with procurement, suppliers, and internal teams to resolve queries and support smooth operations.
• Continuous Improvement: Identify and implement opportunities to streamline supply chain processes and improve efficiency.

Key Behaviours / Competencies

• Proven experience in a supply chain, logistics, or administrative role (minimum 2 years preferred).
• Strong knowledge of inbound logistics, customs processes, and stock management.
• Proficiency in ERP systems; Prophet experience is a distinct advantage.
• High level of accuracy and attention to detail when handling data and reporting.
• Strong organisational and multitasking skills in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent communication and teamwork skills.

What We Offer

• Competitive salary and benefits package.
• Opportunity to work closely with a dynamic commercial team.
• Exposure to a fast-paced, growth-focused supply chain environment.
• Career development and training opportunities.

Job Type: Full-time

Benefits:

• Bike to work scheme
• Company pension
• Employee assistance program
• On-site parking

Ability to commute/relocate:

• Navan, CO. Meath: reliably commute or plan to relocate before starting work (required)

Location:

• Navan, CO. Meath (preferred)

Work Location: In person

We are a dynamic and progressive Law Firm based in Dublin City Centre.

We are a non-traditional Legal Practice with a modern business focus and client centre culture.

Our paperless office which kicked off in 2008 ensures we are systems and procedures driven.

We are people centred and have an empowered workforce. Our area of expertise is in Litigation Personal Injury and Medical Negligence. We have a very large representation in the legal market.

Overview:

We are opening a new role: Office Admin Assistant. This role offers a fantastic opportunity for a self-motivated individual to join the firm at an exciting time of change for the legal professional landscape in Ireland. The role will be responsible for supporting Legal Assistants and Solicitors in managing Client cases and will have the ability to work in a challenging and dynamic environment with evolving priorities.

Qualifications: 3rdLevel Education (desirable).

Core Competencies Essential:

· Fluent in English

· Enthusiastic, motivated, 'Can do', Customer first attitude

· Excellent communication skills

· Excellent Client care

· Proficiency in Microsoft Office Suite and IT literate

· Ability to work independently and collaboratively in a team to achieve outcomes

· Hands-on experience with office equipment (e.g. printers)

· Tact and diplomacy

· Ability to be resourceful and proactive when issues arise

· Excellent organizational skills, time and task priority management

Desired Skills: Typing Skills with high accuracy, Legal background and using a Case Management tool

Experience: 1 year experience within an office, client focused and fast moving environment.

Key Responsibilities:

· Supporting Legal Assistant and Solicitors in managing client Cases with key admin activities required on files.

· Management of Daily Tasks such as

• Allocating/scanning post and emails from solicitors

• Supporting Legal Assistants with outgoing post

• Making outgoing calls with existing Clients, medical attendants, insurance companies, etc to schedule or confirm appointments

• Covering incoming calls from existing Clients when required

• Specials allocation (Injuries Board and Hearing)

• Taking minutes for all firm wide meetings (such as Legal Assistants meeting)

Salary commensurate with experience.

Job Types: Full-time, Permanent

Pay: €27,000.00-€32,000.00 per year

Ability to commute/relocate:

• Dublin, CO. Dublin: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Join Keelings You will be part of a passionate team of people and a growing business. Come on the journey with us where you will grow and develop and truly feel a sense of belonging. At Keelings, we don't just grow quality fresh produce, we also nurture people and their professional development. The Keelings family always employ the best people for the job, the key to our success is the quality of the people we employ.

Our Strategic Priorities
Better Food -
We make our products better and inspire more people to enjoy produce.

People
- We support our people to learn, be at their best, contribute and deliver on their commitments, using One Keelings' standards.

Better Ways -
Every year we improve our competitiveness, efficiency and delivery through insight, technology and One Keelings.

Better World -
We improve our environmental and social impact to make a positive difference in our world.

Partnerships -
Working with Keelings creates value and long-term relationships with our customers & suppliers.

Growth -
We invest in and deliver insight led, focused, profitable growth into the future.

Keelings Values
People Matter -
We support and treat each other in a clear, fair and respectful way. We all learn, develop and encourage everyone to contribute

Teamwork -
We inspire and help each other to deliver our ambitions together as One Keelings

Integrity -
We do the right thing and deliver on our commitments

Passion for Achievement -
We motivate ourselves and each other to achieve our ambitions with energy, knowledge and courage. We are always striving to be better.

Purpose Of The Role
To provide support to Keelings Retail Reception & Shared Service Department.

Main Responsibilities
Key Accountabilities & Responsibilities:

• Reception / Admin Support
• Completion of all administrative tasks as required.
• Ensuring all logs/trackers are maintained to a high standard.
• Point of first contact for all visitors / customers / suppliers

Reception

• Answer all incoming calls and directing to the appropriate employee / department.
• Point of first contact for all visitors / customers / suppliers
• Maintain log of all visitors / customers / suppliers entering building
• Receiving and recording cash/cheques on tracker for the business
• Managing the booking of all Meeting Rooms onsite.
• Post – opening, stamping and distribution of incoming post and organisation of outgoing post including maintaining trackers.
• Couriers – booking, tracking and matching of Couriers costs against invoices from suppliers.
• Use P2P system (Concur) to raise purchase orders as required i.e Stationary Orders
• Flexibility of hours and workplace as assigned by Line Manager
• Any other ad hoc duties as required.

Key Performance Indicators (KPIs)
Answer incoming calls and emails efficiently.

Complete Administrative tasks in timely manner.

To be professional at all times while welcoming customers and visitors

Essential
Key Skills & Knowledge

• Minimum of 1 year's office experience desirable
• Excellent Presentation & Telephone Manner
• Experience of working on a busy switchboard / booking travel desirable
• Time management and organisational skills
• Attention to detail
• Reliability & Flexibility
• Can work on own initiative / Confidentiality & discretion to the highest standard.
• Fluent English
• Must have own transport.

Education & Qualifications

• Leaving Certificate or equivalent
• MS Outlook/Word/PowerPoint/Excel – good working knowledge

Recruitment Process

• CV Submission & email acknowledgment of receipt
• Phone Screening
• 1st Interview
• 2nd Interview
• Outcome & Feedback

Inclusion & Diversity Statement
In Keelings we value all perspectives and knowledge that our colleagues bring to our business. We are committed to forming a diverse and inclusive team where all can share their unique experiences and perspectives. We welcome applications from all cultures and backgrounds and are dedicated to forming an environment of inclusiveness and diversity where all can thoroughly feel a sense of belonging.

Reasonable Accommodation Statement
If you require reasonable accommodation in submitting your application, interviewing, completing any pre-employment testing, or otherwise participating in the recruitment process, please contact

Keelings Careers -

Keelings Strategy & Values –

Office Administrator

Enniskeane, Co. Cork

About Your New Employer

One of Irelands most successful and long-established timber processing companies are looking for an office administrator to join the team.

About Your New Role

This role will primarily involve administration in the following areas:

• Debtors and credit control.
• Order entry.
• Stock analysis management

What Skills Are Needed

• Organised and detail-oriented.
• Skilled at multitasking and prioritising tasks efficiently.
• Proactive and adaptable, able to take initiative in a varied
• role.
• Team player who can also work independently.
• Strong attention to detail with a proactive approach.
• Previous experience in office administration.
• Proficient in Microsoft Office Applications – including Excel,
• Word, and Outlook.
• Experience in ERP systems.

What's On offer

• Salary starting €35k

We are seeking a highly organised and detail-oriented Commercial Admin Assistant to join our Commercial Team. This role is a key support function, ensuring smooth and efficient inbound logistics operations, customs compliance, purchase order management, material yield analysis, stock control, and reporting. Experience with 
Prophet

or similar ERP systems is a strong advantage.

Key Duties & Responsibilities

• Logistics & Inbound Coordination:

Support the commercial team in managing inbound logistics to ensure timely and cost-effective delivery of goods.
- Customs & Compliance:

Assist with customs documentation and clearance processes to meet regulatory requirements.
- Material Yield & Stock Review:

Monitor and analyse material yields, highlight variances, and ensure optimal stock levels are maintained.
- Purchase Order Management:

Accurately create and enter Purchase Orders (POs) into the system, ensuring proper authorisation and adherence to company processes.
- ERP System Management:

Use 
Prophet

(or similar) to maintain accurate records of stock, orders, and reporting data.
- Reporting:

Generate and distribute regular supply chain reports for management and commercial team decision-making.
- Cross-Functional Support:

Collaborate with procurement, suppliers, and internal teams to resolve queries and support smooth operations.
- Continuous Improvement:

Identify and implement opportunities to streamline supply chain processes and improve efficiency.

Key Behaviours / Competencies

• Proven experience in a supply chain, logistics, or administrative role (minimum 2 years preferred).
• Strong knowledge of inbound logistics, customs processes, and stock management.
• Proficiency in ERP systems; 
  Prophet experience is a distinct advantage

.
- High level of accuracy and attention to detail when handling data and reporting.
- Strong organisational and multitasking skills in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Excellent communication and teamwork skills.

What We Offer

·
Competitive salary and benefits package.

·
Opportunity to work closely with a dynamic commercial team.

·
Exposure to a fast-paced, growth-focused supply chain environment.

·
Career development and training opportunities.

Job Title: Reception & Visitor Support (Part-Time, Community Employment Role)

Are you currently looking for part-time work with opportunities for training and skill development? This role on a Community Employment (CE) Scheme offers 19.5 hours per week, ideal for someone ready to learn and grow while supporting visitors and handling inquiries.

About This Role

This is a part-time position (19.5 hours per week) designed for individuals who are unemployed and currently receiving a Social Welfare payment for at least 12 months or signing for credits. No prior experience required – full training will be provided for the right candidate

Key Responsibilities

• Greeting and assisting visitors and responding to inquiries in person and by phone.
• Supporting basic reception tasks such as handling administrative duties, managing records, and using relevant software applications.
• Building or enhancing skills in customer service, clerical work, and basic computer operations.

Why Join Us?

• Full Training Provided: Gain valuable skills on the job, with no prior experience necessary.
• Professional Development: Work toward recognized qualifications and accreditations.
• Flexible Part-Time Work: 19.5 hours per week, ideal for gaining experience while balancing other commitments.

Ideal Candidate

• Has a positive attitude and is eager to learn
• Enjoys working with people and providing helpful customer service
• Flexible and willing to develop new skills in a supportive setting

If you're ready to apply, please forward your CV or call Mark at for more details. We look forward to hearing from you

Note: This opportunity is part of a Community Employment (CE) Scheme and is open to those meeting the eligibility requirements.

Job Type: Part-time

Application question(s):

• Have you been in receipt of an Irish Social Welfare Payment for at least the last 12 months or signing for credits?

Work Location: In person

Overview:

GE Healthcare Ireland Ltd, a Pharmaceutical/MedTech company with global operations, is offering an opportunity to join the Cork site as a Human Resources Assistant under the WPEP Scheme. The successful candidate will be mentored by the Administrative Team Leader and supported by the wider HR and Admin teams. They will be encouraged to ask questions, contribute ideas, and develop their understanding of HR and administrative processes in a regulated environment.

Role description:

During the 6 month Work Experience Programme the successful candidate will be supported by experienced colleagues and will have the opportunity to shadow, assist, and learn across a variety of HR and administrative functions such as:

• Assist with cross-functional administrative tasks that support key business initiatives.
• Gain experience in compiling HR analytics and reports for the Cork site.
• Assist in the coordination of internal and external events, including supplier visits and continuous improvement (Kaizen) activities.
• Shadow the drafting and preparation of internal communications including emails, letters, agendas, and newsletters.

This is a training and work experience opportunity; no prior experience in this role is necessary. Accredited and/or sector recognised training will be provided to support your placement. Participants are eligible to participate in the WPEP QQI Work Experience Module which was developed by the Education & Training Boards in collaboration with the Department of Social Protection. This optional module will fulfil your accredited training requirements for the WPEP.

Formal Training:

• Documentation Preparation for shipment requests
• Respond to HR-related queries
• Support Recruitment activities
• Assist in administration tasks that support key business initiatives
• WPEP QQI module
• In house IT office packages such as Microsoft

Informal Training

• Learn to maintain and organise files
• Front of house activities such as welcoming site visitors
• Assist with preparation and distribution of site-wide communications
• Assist in compiling HR analytics and reports
• Team building and communication skills

Relocation Assistance Provided: No

Accounts Assistant / General Office Administrator

Menard Ireland is seeking a highly organised and proactive Accounts Assistant / Office Administrator to join our dynamic team based full time in our Little Island office. This is an in-person office-based role.

This role offers the opportunity to support finance and administrative functions within a fast-paced and collaborative environment.

Key responsibilities include mainly finance based but also general administration type duties, such as:

· Accounts Payable & Receivable: Process and allocate supplier invoices and credit notes, Raise customer invoices and reconcile debtor accounts if required

· Create, issue, and track POs; match incoming invoices to POs

· Prepare weekly payment runs and financial remittances.

· Provide prompt and informative responses to all general accounts queries.

· Bank reconciliation and processing company card transactions on Sage.

· Inputting/compiling/filing data/documents, maintaining excel reports.

· Reporting & Compliance: Support the preparation of VAT, RCT and Revenue return, Assist in audits with accurate reporting and documentation

· Data Management: Maintaining general Excel reports as needed, compile and file financial reports along with other general data and documents.

· Support the HR dept including admin duties such as record keeping, updating training and other data management.

· Organise meetings, general office management and travel arrangements as needed.

· Various ad-hoc administration duties and tasks when required to support the Menard Ireland team

Experience & Competencies:

· Proficient in Sage 50 and all Microsoft Office applications.

· Relevant qualification in Bookkeeping, Finance or Business Administration

· Previous experience in an accounts and office admin role essential — construction industry experience preferred

· Strong attention to detail and excellent communication skills

· Motivated individual with strong organisational skills.

· Capable of working independently and collaboratively

Please forward your CV in application to Joanne Palmer )

Please note, we are only accepting applications from persons who have the permission/ right to live and work without restriction in Ireland.

Due to the volume of applications, only shortlisted candidates will be contacted.

Job Type: Full-time

Pay: €27,000.00-€35,000.00 per year

Ability to commute/relocate:

• Cork, CO. Cork: reliably commute or plan to relocate before starting work (required)

Experience:

• Sage 50 Accounting: 1 year (required)

Work authorisation:

• Ireland (required)

Location:

• Cork, CO. Cork (preferred)

Work Location: In person

Application deadline: 16/10/2025