4 Admin Assistant jobs in Ireland

Job Title: Part-Time Bookkeeper & Administrative Assistant Location: Drogheda, Co. Louth (On-site) Contract Type: Part-time, Permanent (3 days per week) Our client is a well-established insurance brokerage based in Drogheda, Co. Louth. The company has a strong presence in the local community, offering a range of insurance services. As the business grows, they are seeking a reliable and detail-oriented professional to manage their accounting and administrative functions. This part-time role is ideal for someone with a background in bookkeeping and office administration. You will be responsible for managing the company's financial records up to trial balance, while also providing administrative support. This is a great opportunity for someone looking for a flexible, on-site, part-time role. Your Role Maintain accurate financial records for the company. Manage accounts payable (AP) and accounts receivable (AR). Prepare and process invoices and payments. Complete and manage trial balances. Support general accounting tasks, including reconciliations. Liaise with external auditors and accountants as needed. Provide administrative assistance to the team as required. Organise and maintain files and records. Assist with other ad-hoc administrative duties. Your Skills Proven experience in bookkeeping or accounting roles (up to trial balance). Strong understanding of accounts payable and receivable processes. Previous administrative experience is desirable. Proficient in Microsoft Excel and other office software (Word, Outlook, etc.). Strong organisational and communication skills. Ability to work independently and manage priorities in a busy office environment. Experience in an insurance brokerage is highly desirable but not essential. If this opportunity is of interest to you, please send your CV to Aoife Davis at Abrivia. All applications will be treated with strict confidence. Skills: Bookkeeper Accounts Assistant AP AR trial balance

We're working with a long-established solicitor's practice in Limerick, to recruit an experienced Office Manager / Accounting Assistant to join the team in a key role that spans finance, HR, admin and general office management. This is a varied and hands-on position best suited to someone who thrives on responsibility, enjoys bringing structure to a busy environment, and has a strong grasp of accounts and office operations. This is a great opportunity for someone who enjoys autonomy and variety in their role, and who takes pride in keeping the financial and operational side of the business running smoothly. Key Responsibilities: Day-to-day bookkeeping duties in line with Law Society Accounts Regulations Online banking, lodgements and bank reconciliations Managing and maintaining creditor accounts Ensuring compliance across finance and general practice management Supporting the Partners with internal HR, admin and office-related tasks Helping coordinate audits and supporting documentation Acting as a key point of contact for staff, suppliers and external advisors Ensuring the smooth running of the office across all operational areas Ideal Candidate: Extensive office managment / office management experiance Confident managing the office day-to-day across HR, finance and admin functions Reliable, organised, and calm under pressure Comfortable working independently while supporting a wider team Reliable and trustworthy, with the ability to handle confidential information appropriately A calm, steady presence in a busy office - someone others naturally turn to Excellent communication skills - written and verbal Strong problem-solving skills and the initiative to improve systems and processes Works well independently but also collaborates effectively with partners and team Professional, discreet and comfortable being a go-to person in the office Skills: Office Manager Accounting Assistant business support

Manulife is looking for an Executive Assistant and Office Manager to join our team in Ireland.
Reporting directly to the CEO, primary responsibilities would be:
+ Management of the annual calendar, travel and expenses for the CEO
+ Contact point for key industry relationships e.g. Irish Funds, Basis point
+ Accountable for the MIM Ireland Business Continuity Plan and testing
+ Responsible for maintaining and supporting the on boarding procedure for MIM Ireland with Human Resources & Technology teams
+ Support in office meetings & visitors to the Dublin office e.g. Board members including
+ Access card management
+ Maintaining & providing updated FAQ information for visitors
+ Liaison with Concierge
+ Management of Document signoff & Register on behalf of MIM Ireland
+ Ensure all documents presented for CEO (or Director) signature are in good order i.e. reviewed & pre- approved by business & legal teams, as appropriate
+ Maintain audit trail, on the Executive Office SharePoint site, of each request, approval, & executed version business record
+ Business Unit Records Coordinator for MIM Ireland
+ Ensure business unit is compliant with the GWAM Global Records & Information Management Policy to include
+ Liaison with GWAM Records & Information Team
+ Coordination of annual attestation for ManCo
+ Maintenance of Electronic Records Inventory
+ Implementation of RIM initiatives locally at ManCo level
+ Management of SharePoint Sites - MIM Ireland / Exec Office / Archive & others as appropriate.
+ Management of individual SharePoint libraries - including MIMIL Administration & others
+ Tech Inventory & Management
+ Laptops / Phones / Peripherals
+ Local Contact Point re Circuits, Wi-Fi, Printer, MTR Rooms, UPS, etc
+ Concierge & Landlord Liaison Point
+ Office Management Responsibilities
+ Manage key vendor relationships
+ Facilities management provider & subcontractors
+ Fire Reports & Actions Arising
+ Manage the office access system & access cards
+ Mobile Phones provider
+ Electricity provider
+ Catering & Stationary supplies
+ Cleaners
+ Other as appropriate
+ Liaison with MFC Corporate Real Estate Team re.
+ Periodic Lease Review Negotiation
+ Manulife Security Audit
+ Generate & submit monthly attendance report
+ Maintain & execute other office management procedures as required e.g. visual safety checks, water temp test etc
**Requirements**
+ Seven years' executive assistant experience within asset management or a Management Company.
+ Third-level university graduate
+ Requires comfort with a fast-paced environment, constantly seeking ways to improving efficacy and frequency of meetings.
+ High comfort level with Technology in a Technology led environment
+ Exceptional Microsoft Office skills & experience including but not limited to Outlook, Word, Excel, PowerPoint, SharePoint, Teams
+ Proficiency in CWT, Concur, Fusion/ Salesforce, Archer, Adobe Pro, DocuSign an advantage
+ Highly organized file management especially within complex organizational structures.
+ Ability to act with discretion and independence with sensitive communications and management of executive calendar for large scale and critical path meetings
+ Highly organized; especially with digital files and complex organizational structures.
+ Superior verbal and written skills
+ Advanced calendar and schedule techniques
+ Values‐oriented, collaborative start‐up culture with focus on value‐added outcomes at all levels of the larger organization.
+ International experience with North America and Asia a plus
+ Details: Regular, Full Time, Dublin, IRL, Weekly Hours 35
**_When you join our team:_**
+ We'll empower you to learn and grow the career you want.
+ We'll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
+ As part of our global team, we'll support you in shaping the future you want to see.
**Acerca de Manulife y John Hancock**
Manulife Financial Corporation es un importante proveedor internacional de servicios financieros que ayuda a las personas a tomar decisiones de una manera más fácil y a vivir mejor. Para obtener más información acerca de nosotros, visite .
**Manulife es un empleador que ofrece igualdad de oportunidades**
En Manulife/John Hancock, valoramos nuestra diversidad. Nos esforzamos por atraer, formar y retener una fuerza laboral tan diversa como los clientes a los que prestamos servicios, y para fomentar un entorno laboral inclusivo en el que se aprovechen las fortalezas de las culturas y las personas. Estamos comprometidos con la equidad en las contrataciones, la retención de talento, el ascenso y la remuneración, y administramos todas nuestras prácticas y programas sin discriminación por motivos de raza, ascendencia, lugar de origen, color, origen étnico, ciudadanía, religión o creencias religiosas, credo, sexo (incluyendo el embarazo y las afecciones relacionadas con este), orientación sexual, características genéticas, condición de veterano, identidad de género, expresión de género, edad, estado civil, estatus familiar, discapacidad, o cualquier otro aspecto protegido por la ley vigente.
Nuestra prioridad es eliminar las barreras para garantizar la igualdad de acceso al empleo. Un representante de Recursos Humanos trabajará con los solicitantes que requieran una adaptación razonable durante el proceso de solicitud. Toda la información que se haya compartido durante el proceso de solicitud de adaptación se almacenará y utilizará de manera congruente con las leyes y las políticas de Manulife/John Hancock correspondientes. Para solicitar una adaptación razonable en el proceso de solicitud, envíenos un mensaje a .
**Modalidades de Trabajo**
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