19 Administration jobs in Ireland

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And we are looking for a hands on, full time (40 hours), permanent Administration Managerto join our team in the Dublin 15 area! This is a Monday to Friday, 8 hours a day.

Reporting to the Operations Manager, you will be responsible for the full management and oversight of the Administration Team at Glanmore Foods.

The Administration team is responsible for setting up schools, aligning to the correct logistic route, and ensuring the orders per school reach the production factory.

The team consists of a Senior Administrator, Customer Service Lead and Order Processors.

This is a great opportunity for an experienced Administration Manager who will have the opportunity to take ownership of the administration function and embed efficiency and operational improvements.

Key Responsibilities: Manage, lead and motivate the Administration Team Embed best practice in Customer Service Manage the setup of new schools Manage the co-ordination of school changes, holidays and class list Manager the school roll overs with the new academic year Oversee the preparation, printing and distribution of production sheets Manage the communication with key stakeholders on changes to production Ensure all menus are up to date prior to deliveries Manage the Parent App and oversee updates to the App Being up to date on all services and provide support to schools on hot/cold food orders Coordinate school closures, with the schools directly and through the order system Oversee the Customer Service Ticketing System and SLAs Embed administration efficiencies, which may include technology advancements About You: Proven experience in administration management, ideally within Manufacturing sector.

Understanding of supply chain, production and logistics Excellent analytical, leadership, and communication skills Ability to thrive in a fast-paced, deadline-driven environment Experience in Change Management Experience in system use and App Management Ambitious high performer with excess enthusiasm, energy and resilience Experience managing multi-channel customer service: phone, email, live chat, and social media.

Comfortable making decisive actions in uncertain, fast-paced environments.

Experience coaching or mentoring team members an advantage.

Skills: strong management skills Process driven Good communication skills.

excellent organisational skills Benefits: Perks Discount Life Assurance Cover Career & Skills Development EAP

Job Posting: Warehouse & Administration Assistant (m/f/d) Location: Tralee, Co.

Kerry Department: Logistics/Administration Start date: ASAP Wearelookingforareliableand motivated Warehouse&Administration Assistantto joinour team.

This role combines hands-on warehouse duties with structured administrative responsibilities,offeringavaried and independentposition inasmall company with flat hierarchies and short decision-making paths.

This is a part or full time position.

Your Responsibilities Warehouse tasks: Receive, inspect, and store incoming goods Pick, pack, and prepare shipments for dispatch Keepthewarehouseorganized,clean,andstocklevelsaccurate Conduct stock counts and inventories Administrativetasks: Process shipping and delivery documents Maintain and update product, supplier, and customer records Prepare basic reports and data overviews Support general office duties (emails, filing, phone calls, etc.) Handle purchasing for day-to-day operational needs (office and warehouse supplies) Your Profile Vocational training or relevant experience in logistics or warehousing Physically fit and hands-on mentality Confident using MS Office; experience with ERP or inventory systems is a plus Organized, detail-oriented, and proactive German language skills are helpful, but not required What We Offer A diverse role with roughly 50% warehouse and 50% office responsibilities A high degree of autonomy in a supportive and collaborative team Flat hierarchies and direct communication with decision-makers The opportunity to actively contribute to improving internal processes A secure position in a growing company Part-time role, Monday Friday mornings (5 days/week), or full-time.

Interested? We look forward to receiving your application.

Please include your earliest possible start date.

Permanent/Fulltime Position What Do We Want? We want you to feel comfortable working with both clients and customers.

You will need to be experienced in, or have a good understanding of the FMCG business You also need to have the ability to absorb and disseminate information clearly.

You should be able to plan and organise your day and work off your own initiative.

We need you to be able to prioritise workloads and work to specific deadlines.

We would like you to be flexible and able to carry out any ad-hoc duties that may be required in your role.

You should have the ability to work well under pressure and be able to work at a consistent pace.

You will be a people person, and a good communicator both verbally and written You will be very organised in your approach and you will be an analytical thinker.

We need you to be IT literate across the entire MS suite.

You will have a "can do" attitude.

What Your Day to Day Will Look Like? Your day will start with downloading customer orders from the system.

You will then compile transport route plan, orders, and addresses.

Then review the depot reports for any issues reported on previous deliveries and investigate and resolve issues reported.

You will book stock into Goods -in/put-away locations.

Then deliver the keg return update, to advise out/in and then balance report.

You will print out the delivery dockets.

Then scan and confirm all POD's.

You will find a resolution to any queries on an ad-hoc basis.

You will then confirm the completion of orders with all Primeline customers.

You will investigate all shorts, non-deliveries, damages, incorrect deliveries, resolve and communicate your findings.

Measure of weekly KPI's - on time, in full report, pick report and storage pallets held What Skills You Need To Do This Role? You need to be IT literate and particularly strong in Excel as this is used continuously in this role.

You will have great communication skills, both verbally and written.

You will have an excellent telephone manner.

You will be organised with the ability to plan and prioritise your workload.

You will have outstanding attention to detail.

You will be precise and accurate in your delivery.

It would be great to you to have SAP admin experience but it is not essential.

You will be flexible and willing to complete ad-hoc duties as and when required to help with the needs of the business.

Previous FMCG, logistics and transport experience will certainly be advantageous Who We Are? We are the largest independent Irish provider of Logistics, and Sales and Marketing.

Our company values represent all our combined views and feelings about who we are and our culture here at Primeline.

Our values are Respect, Excellence, Courage, Teamwork and Results, and these values determine how we behave when doing our job, working with our teams and when dealing with our many customers and principles.

Our business is diverse and well cultured, with over 50 different nationalities and 5 different generations working side by side every day.

What We Do? We move 1 million boxes per week, we have over 100,000 square foot of warehousing and we employ over 600 direct employees across the Primeline Group, from warehouse operatives, transport drivers, field sales representatives and many support roles based in our Head Office located in Ashbourne, Co.

Meath. Primeline is multifaceted, and we operate across many industries including FMCG, retail, pharmacy, media, automotive, print, ambient food and technology and we provide cutting edge supply chain solutions to companies operating in Ireland.

We service over 4500 retailers and have a fleet of over 200 vehicles.

Where Are We Going? We continue to develop our leadership teams to ensure that Primeline remains a place where people want to come to work every day, and a place where people can learn and strive towards their future goals.

We will continue to create an environment where people can be at their best.

Retaining our current customer blue chip companies and multinational brands and growing new business by providing best brand execution which will be key to our success.

We will build the best relationships and partnerships with our principles and customers and we will continue to drive a values-based culture which is diverse and fit for the future.

Here Is What We can Offer You? A Fulltime Permanent Role Competitive Salary PRSA 20 days paid Annual Leave and 9 Bank Holidays per year.

Monday - Friday working week Laya Employee Assistance Programme HSF -Access to GP 24 hours per day Death in Service Benefit To be considered for this role you will be redirected to and must complete the application process on our careers page.

To start the process, click the Apply button below to Login/Register.

Administration & Operations Coordinator West Galway I am working with a long-established and highly respected business who have been creating unforgettable travel experiences in Ireland for over 30 years.

Their reputation is built on quality, value, and exceptional customer service, offering tailored packages that combine world-class golf with unique cultural, culinary, and leisure experiences.

They are now seeking an experienced Administration & Operations Coordinator to join their busy team in West Galway.

This is an excellent opportunity for someone with strong organisational skills and a passion for delivering outstanding client service to step into a pivotal role in a growing business.

The Role This is a full-time, office-based position where youll be responsible for: Overseeing the smooth day-to-day running of the office.

Managing invoicing, payroll, and financial administration (experience with Xero an advantage).

Creating and coordinating bespoke itineraries for international clients.

Handling client communications with professionalism and warmth, ensuring an exceptional booking experience.

Coordinating logistics across accommodation, transport, and activities.

Supporting a small, close-knit team in a fast-paced but enjoyable working environment.

Whats Needed Excellent communication skills, both written and verbal.

Strong organisational skills with the ability to multitask effectively.

Payroll and bank account management experience.

PC literacy with solid knowledge of Microsoft Office and related systems.

The ability to work independently and collaboratively within a team.

Experience in the travel or tourism sector is desirable but not essential.

An opportunity to play a key role in a company with a strong international reputation.

This role will suit someone who is detail-oriented, client-focused, and thrives on variety in their work.

For further information please get in touch with me directly or apply now! Skills: "administration" "payroll" "customer"

Arcadis DPS Engineering are a seeking a Facilities Administration Coordinator for a Pharmaceutical assignment located in Ringaskiddy, Cork.

This is initially a 12-month contract.

Responsibilities Coordinate and execute department workshops, meetings, and events (virtual and in-person) Organise weekly and monthly meetings, including Core Team, Sponsors, Stakeholders, and Town Halls Support the development and distribution of meeting and communication decks Lead or host interactive workshops and meetings, both virtually and in person Collaborate with vendors and external partners to ensure seamless service delivery Manage team calendars and schedule meetings efficiently Handle stakeholder requests and provide ad hoc logistical support as required Maintain administrative processes and support operational project management tasks Requirements Minimum 2 years of corporate administration or planning experience Strong communication and presentation skills (written and verbal) Advanced proficiency in Microsoft Office applications Excellent organisational, prioritisation, and problem-solving abilities Ability to work independently and collaboratively within a team Why Join Arcadis? At Arcadis, we empower individuals to excel because your contributions matter.

Taking a skills-based approach, we provide opportunities for you to shape your career, maximize your impact, and grow professionally.

By joining us, youll engage in meaningful work that drives sustainable solutions for a better planet while leaving a lasting legacy.

Our Commitment to Equality, Diversity, and Inclusion We are dedicated to creating an environment where everyone can thrive.

Through our six ED&I workstreams Age, Disability, Faith, Gender, LGBT+, and Racewe foster innovation by bringing together diverse perspectives.

Together, we strive to improve quality of life while building a more inclusive future.

Overview We currently have a requirement for a Contracts Administrator Manager for construction projects in Belgium.

The successful candidate will be equally capable of working independently or as part of a larger team and will report directly to the Project Director.

Who we are PM Group is an employee owned, international project delivery firm with a team of 3,600+ people.

We are world leaders in the pharma, food, medtech and mission critical sectors.

From our network of offices in Europe, Asia and the US, we work with the world's leading organisations.

We are focused on growing a sustainable business centred around our people, our clients and trade partners.

Responsibilities Input in to the Contract Strategy Plan and align it to Client requirements, the Head Contract, PM Group's scope of services, contract conditions and design deliverables.

Input in to the procurement and tendering of contract works packages.

Assign packages to Contract Administrators to procure to award.

Ensure Contract Documents are fully executed, returned to correct parties and copies retained for reference.

Ensure that all contracts are in place prior to commencement of construction.

In collaboration with the construction manager ensure contracts are managed and administered in accordance with project procedures, schedule and budgets.

Ensure that the Construction Management team and specifically the various Package Owners understand the obligations & provisions of the respective contracts.

Ensure that the contractor meets its contractual obligations.

Ensure that proper documentation is kept to facilitate audits.

Obtain and retain register of Contractor insurance certificates and keep up to date.

Ensure implementation of the Site Work Instructions and Site Variation Orders Procedures.

Generate Payment Certificate procedure in line with clients and contract requirements and review payment certificates prior to issue for payment.

Ensure Contract Administrators hold monthly commercial meetings with contractors.

Assist and oversee the Final Account agreement and ensure final certificate is issued.

Input in to and oversee the monthly cost report for incorporation within the monthly Construction Report.

Generate contract close out procedure.

Generate & issue Practical Completion Certification to all contractors.

Generate issue and ensure contractor executes Form of Release.

Generate & Issue Final Completion Certificate to each respective contractor.

Ensure safe storage of records to archives following completion of the project.

Qualifications Educated to Degree Level.

Additional Professional Qualifications desirable.

At least 10 years' experience in Contract Administration.

Proven ability to contribute to the development of project implementation and associated contractual strategies for large-scale projects.

Have undertaken multiple projects within the Life Sciences, Food, Mission Critical & Data-Centres, etc.

Excellent inter-personal and communication skills.

Excellent organisational skills with an ability to produce accurate work to project deadlines.

Why PM Group? As an employee-owned company, we are inclusive, committed and driven.

Corporate Responsibility and Sustainability are the heart of our new 2025 business strategy.

Click HERE to read more in our Environmental, Social & Governance Report 2023.

Inclusion and Diversity are core to our culture and values.

Wherever we work, we commit to a culture of mutual respect and belonging by building a truly inclusive workplace rich in diverse people, talents and ideas.

Valuing the contributions of all our people and respecting individual differences will sustain our growth into the future.

PM Group is committed to ensuring our hiring process is fair and accessible to all and will provide candidates with disabilities with reasonable accommodations required to participate in the recruitment process.

If you require any assistance in this regard, please let us know.

#LI-OT1

Overview We currently have a requirement for a Contracts Administrator Manager for a construction project in Germany.

The ideal candidate will have a strong level of German and will be open to regular travel to the client site in Germany.

Who we are PM Group is an employee owned, international project delivery firm with a team of 3,600+ people.

We are world leaders in the pharma, food, medtech and mission critical sectors.

From our network of offices in Europe, Asia and the US, we work with the world's leading organisations.

We are focused on growing a sustainable business centred around our people, our clients and trade partners.

Responsibilities Input in to the Contract Strategy Plan and align it to Client requirements, the Head Contract, PM Group's scope of services, contract conditions and design deliverables.

Input in to the procurement and tendering of contract works packages.

Assign packages to Contract Administrators to procure to award.

Ensure Contract Documents are fully executed, returned to correct parties and copies retained for reference.

Ensure that all contracts are in place prior to commencement of construction.

In collaboration with the construction manager ensure contracts are managed and administered in accordance with project procedures, schedule and budgets.

Ensure that the Construction Management team and specifically the various Package Owners understand the obligations & provisions of the respective contracts.

Ensure that the contractor meets its contractual obligations.

Ensure that proper documentation is kept to facilitate audits.

Obtain and retain register of Contractor insurance certificates and keep up to date.

Ensure implementation of the Site Work Instructions and Site Variation Orders Procedures.

Generate Payment Certificate procedure in line with clients and contract requirements and review payment certificates prior to issue for payment.

Ensure Contract Administrators hold monthly commercial meetings with contractors.

Assist and oversee the Final Account agreement and ensure final certificate is issued.

Input in to and oversee the monthly cost report for incorporation within the monthly Construction Report.

Generate contract close out procedure.

Generate & issue Practical Completion Certification to all contractors.

Generate issue and ensure contractor executes Form of Release.

Generate & Issue Final Completion Certificate to each respective contractor.

Ensure safe storage of records to archives following completion of the project.

Qualifications Educated to Degree Level.

Additional Professional Qualifications desirable.

At least 10 years' experience in Contract Administration.

Proven ability to contribute to the development of project implementation and associated contractual strategies for large-scale projects.

Have undertaken multiple projects within the Life Sciences, Food, Mission Critical & Data-Centres, etc.

Excellent inter-personal and communication skills.

Excellent organisational skills with an ability to produce accurate work to project deadlines.

Why PM Group? As an employee-owned company, we are inclusive, committed and driven.

Corporate Responsibility and Sustainability are the heart of our new 2025 business strategy.

Click HERE to read more in our Environmental, Social & Governance Report 2023.

Inclusion and Diversity are core to our culture and values.

Wherever we work, we commit to a culture of mutual respect and belonging by building a truly inclusive workplace rich in diverse people, talents and ideas.

Valuing the contributions of all our people and respecting individual differences will sustain our growth into the future.

PM Group is committed to ensuring our hiring process is fair and accessible to all and will provide candidates with disabilities with reasonable accommodations required to participate in the recruitment process.

If you require any assistance in this regard, please let us know.

#LI-OT1

Overview We currently have a requirement for a Contracts Administrator Manager for a construction project in Germany.

The successful candidate will be equally capable of working independently or as part of a larger team and will report directly to the Project Director.

Who we are PM Group is an employee owned, international project delivery firm with a team of 3,600+ people.

We are world leaders in the pharma, food, medtech and mission critical sectors.

From our network of offices in Europe, Asia and the US, we work with the world's leading organisations.

We are focused on growing a sustainable business centred around our people, our clients and trade partners.

Responsibilities Input in to the Contract Strategy Plan and align it to Client requirements, the Head Contract, PM Group's scope of services, contract conditions and design deliverables.

Input in to the procurement and tendering of contract works packages.

Assign packages to Contract Administrators to procure to award.

Ensure Contract Documents are fully executed, returned to correct parties and copies retained for reference.

Ensure that all contracts are in place prior to commencement of construction.

In collaboration with the construction manager ensure contracts are managed and administered in accordance with project procedures, schedule and budgets.

Ensure that the Construction Management team and specifically the various Package Owners understand the obligations & provisions of the respective contracts.

Ensure that the contractor meets its contractual obligations.

Ensure that proper documentation is kept to facilitate audits.

Obtain and retain register of Contractor insurance certificates and keep up to date.

Ensure implementation of the Site Work Instructions and Site Variation Orders Procedures.

Generate Payment Certificate procedure in line with clients and contract requirements and review payment certificates prior to issue for payment.

Ensure Contract Administrators hold monthly commercial meetings with contractors.

Assist and oversee the Final Account agreement and ensure final certificate is issued.

Input in to and oversee the monthly cost report for incorporation within the monthly Construction Report.

Generate contract close out procedure.

Generate & issue Practical Completion Certification to all contractors.

Generate issue and ensure contractor executes Form of Release.

Generate & Issue Final Completion Certificate to each respective contractor.

Ensure safe storage of records to archives following completion of the project.

Qualifications Educated to Degree Level.

Additional Professional Qualifications desirable.

At least 10 years' experience in Contract Administration.

Proven ability to contribute to the development of project implementation and associated contractual strategies for large-scale projects.

Have undertaken multiple projects within the Life Sciences, Food, Mission Critical & Data-Centres, etc.

Excellent inter-personal and communication skills.

Excellent organisational skills with an ability to produce accurate work to project deadlines.

Why PM Group? As an employee-owned company, we are inclusive, committed and driven.

Corporate Responsibility and Sustainability are the heart of our new 2025 business strategy.

Click HERE to read more in our Environmental, Social & Governance Report 2023.

Inclusion and Diversity are core to our culture and values.

Wherever we work, we commit to a culture of mutual respect and belonging by building a truly inclusive workplace rich in diverse people, talents and ideas.

Valuing the contributions of all our people and respecting individual differences will sustain our growth into the future.

PM Group is committed to ensuring our hiring process is fair and accessible to all and will provide candidates with disabilities with reasonable accommodations required to participate in the recruitment process.

If you require any assistance in this regard, please let us know.

#LI-OT1

Senior Associate, Regulatory Administration/Filings

At BNY, our culture allows us to run our company better and enables employees’ growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.

Recognized as a top destination for innovators and champions of inclusion, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance – and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.

We’re seeking a future team member for the role of Senior Associate, Regulatory Administration/Filings to join our Tax Reclaims team. This role is located in Dublin, Ireland.

In this role, you’ll make an impact in the following ways: 

• Supports the operations to comply with the requirements of Due Diligence/Reporting Regulations (FATCA/CRS)
• Provides advanced operational support for maintenance of tax records and reports for internal and/or external clients.
• Acts as a team lead, directing the work of junior colleagues and serves as a key escalation point. Ensures timely and accurate responses from the team. Coordinates responses to clients. Assists with Performance assessment and management of the team.
• Performs first and second-level quality assurance of tax deliverables in accordance with department policies.
• Supports the coordination of tax-related regulatory filings. Gather required data elements, as needed, for various regulatory filings.
• Maintains data and document for different clients meticulously. Identifies missing data needed for tax records and filings and liaises with others in the tax team to obtain the information. Provides status updates on progress of data collection and maintenance for the team.
• Updates Reporting information return layouts. Performs second-level quality assurance of tax deliverables for more complex clients in accordance with department policies.

 

To be successful in this role, we’re seeking the following: 

• Understanding of tax documentation is preferred; Knowledge of Regulatory Reporting preparation is preferred.
• Bachelor’s degree or equivalent combination of education and work experience required.
• Experience in the securities or financial services industry is preferred. 

At BNY, our culture speaks for itself, check out the latest BNY news at:

BNY Newsroom

BNY LinkedIn 

 Here’s a few of our recent awards: 

• America’s Most Innovative Companies, Fortune, 2025
• World’s Most Admired Companies, Fortune 2025
• “Most Just Companies”, Just Capital and CNBC, 2025

Our Benefits and Rewards: 

BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life’s journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. 

BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.