155 Administrative Assistant jobs in Ireland

Who we are

Fenero Financial Advisors is a Financial Planning company specialising in life and pensions and is part of the Fenero Group. The parent company, Fenero Taxation Services Ltd, is a multi-award-winning company of approachable tax experts. Together, we support the financial success of contractors, freelancers, and sole traders. At Fenero, we believe that freedom and flexibility in work lead to greater personal fulfillment and economic opportunities. Our mission is to empower our clients to confidently pursue different types of work and to maximize their financial success. We are an inclusive team of over 100 people across Ireland and India, united by our five core values: One Team, Customer Experience, Better Every Day, Win Right, and Boundless Ambition.

Job Overview

We're seeking a highly organised and detail-oriented Administrative Assistant to join the team at Fenero Financial Advisors. This is a unique, shared-services role where you'll be reporting into Team Lead of Financial Planning Admin in Fenero Financial Advisors but will also provide vital support to the wider Fenero company. Your time and focus will be allocated across both teams, adapting to business needs.

In this role, you'll be responsible for the day-to-day administrative tasks that keep our business running smoothly, with a particular focus on managing and processing life and pension-related documentation. This includes aligning pension contributions with payroll systems and ensuring all administrative processes are accurate and efficient.

Beyond these core duties, you'll also provide essential administrative support to the wider teams, assisting with various ad-hoc tasks and projects as needed. Your ability to manage a shifting workload while providing an excellent experience for both our external clients and internal colleagues is key.

Your day to day

• Model and reinforce a dedication to our mission, vision, and values.
• Process new life and pension applications and manage existing pension accounts.
• Communicate proactively and professionally with clients via phone and email regarding application progress
• Ensure accurate pension contributions are processed in line with instructions and all payroll notifications completed to relevant deadlines
• Fulfil all compliance obligations on new business cases, including reviewing of client recommendations as per internal processes
• Ensure proper documentation of all pension-related transactions and changes
• Maintain accurate and up-to-date member records at all times
• Implement continuous improvement initiatives to enhance internal processes and productivity.

Your Qualifications, Skills and Attributes

• Experience & Skills: You should have at least two years of administrative experience, with a focus on strong organisational skills, accuracy, and attention to detail. You are tech savvy and experienced in all Microsoft Office products. Experience in life and pensions administration is a plus, but not essential.
• Proactive & Accountable: We're looking for someone who is highly curious, motivated, and can thrive in a dynamic, sometimes ambiguous environment. You must take full accountability and ownership of your work, demonstrating strong problem-solving skills and a commitment to delivering on your responsibilities.
• Communication & Collaboration: You'll need to communicate in a professional, clear, and impactful way, with a keen eye for detail in all written communications. Teamwork is crucial—you'll be expected to collaborate effectively and contribute to our "One Team" value, which means working well with colleagues across the company.
• Expertise & Strategy: We expect you to bring a mindset of continuous improvement, consistently applying best practices to deliver high-quality results. Your actions should align with the company's goals and contribute to our long-term strategic objectives. You must have strong numerical ability and the capacity to prioritise tasks to meet tight deadlines.
• Company Culture: This role is for someone who will actively support and enhance our company values, contributing to a positive and vibrant workplace culture by getting involved in company activities.

Your Equal Opportunities

We are an Equal Opportunity Employer. We do not discriminate based on race, age, gender, civil status, family status, disability, sexuality, religion or membership of the Travelling Community. We value equity, diversity, and inclusion and we recognise the benefits it can bring to our workforce, our partners and our clients. We celebrate differences and want our people to be representative of all communities. Our diverse representation is enriched by many characteristics, including race, ethnicity, gender, age, disability, neurodiversity, sexual orientation, religious beliefs, culture, language, and education, as well as professional and cultural experience.

Job Type: Full-time

Pay: From €30,000.00 per year

Benefits:

• Company events
• Company pension
• Employee assistance program
• On-site parking
• Work from home

Application question(s):

• Why have you applied for this role?
• What is your salary expectation?

Experience:

• Administrative: 2 years (preferred)

Work authorisation:

• Ireland (preferred)

Work Location: In person

Solar Generation are looking to recruit a Administrative Assistant to assist our office team. This is a great opportunity to move into a rapidly growing industry.

About Us:

At Solar Generation , we are committed to leading the renewable energy movement in Ireland by providing high-quality solar PV systems backed by expert support and SEAI grant assistance. Based in the Northwest, we pride ourselves on delivering exceptional service and long-term energy savings to our customers.

Role Overview:

We are seeking a reliable and detail-oriented Administrative Assistant to support our solar operations, primarily focused on handling SEAI grant and BER applications and documentation. This role is ideal for someone who thrives in a busy office environment, can handle multiple tasks efficiently, and enjoys delivering high levels of customer service and compliance support.

Key Responsibilities:

• Process and manage SEAI grant applications and BER documentation for solar PV installations
• Liaise with customers, SEAI, BER assessors, and internal teams to ensure timely and accurate documentation submission
• Maintain digital filing systems and update internal databases with project documentation and progress
• Respond to customer and partner queries via phone and email in a timely and professional manner
• Take customer payments and issue statements of account
• Basic booking & accounts would be an advantage
• Follow up on outstanding documentation and grant approvals
• Track key deadlines and ensure all paperwork is submitted in compliance with SEAI regulations
• Provide general office admin support to the installations and operations teams
• Work collaboratively as part of a team, supporting colleagues and contributing to a positive work environment
• Assist with other associated tasks as required

Requirements:

• Previous experience in an administrative or office-based role (minimum 1 year preferred)
• Proficient in MS Office (Word, Excel, Outlook) and comfortable with cloud-based systems
• Excellent communication skills – both written and verbal
• Confident handling phone and email queries from customers and stakeholders
• Strong attention to detail and organisational skills
• Ability to manage personal workload, prioritise tasks, and work to strict deadlines
• Comfortable processing payments and handling sensitive financial data
• A proactive team player with a positive, solution-focused attitude
• Familiarity with SEAI/BER processes is an advantage, but not essential – full training will be provided

What We Offer:

• Competitive salary (based on experience)
• Supportive and friendly work environment in a growing renewable energy business
• Ongoing training and development opportunities
• Be part of Ireland's clean energy future and contribute to positive environmental change

Please note this role is on site, there is no option for remote working.

Job Type: Full-time

Pay: €32,000.00-€37,000.00 per year

Benefits:

• On-site parking

Ability to commute/relocate:

• Sligo, CO. Sligo: reliably commute or plan to relocate before starting work (required)

Experience:

• Admin: 1 year (preferred)
• Solar: 1 year (preferred)
• Bookkeeping: 1 year (preferred)
• CRM software: 1 year (required)
• Microsoft Office: 1 year (required)

Language:

• English (required)

Work authorisation:

• Ireland (required)

Work Location: In person

Now Hiring: Remote Administrative Assistant (Ireland)

We're seeking a motivated Administrative Assistant
to join our growing remote team. This role is ideal for detail-oriented individuals who enjoy organization, communication, and supporting daily business operations.

Key Responsibilities:

• Provide administrative support to management and project teams
• Schedule meetings, prepare reports, and organize digital files
• Handle basic data entry, document control, and correspondence
• Communicate with clients and team members across time zones

Requirements:

• Based in
  Ireland
  (Irish citizens, residents, and immigrants welcome)
• Strong communication and organizational skills
• Proficient with Microsoft Office / Google Workspace
• Self-motivated and able to manage remote tasks efficiently
• Reliable internet connection

What We Offer:

100% remote work and flexible hours

Training and onboarding support

Collaborative international team environment

Long-term freelance or part-time opportunities

If you're looking for a flexible administrative position that values independence and teamwork, we'd love to hear from you

• Apply now or send your CV with the subject line "Administrative Assistant – Ireland."

Admin assistant required for some office work. 1-2 days per week for the below requirements.

• Answering and dealing with all incoming calls
• Scheduling appointments and diary management
• managing all certificate renewals
• Ordering from suppliers
• General office duties including but not limited to filing, ordering stock, monitoring emails, scanning and processing mail and document preparation.
• Some work with InShip software , training provided.
• Be proficient in MS Office (Outlook, Excel, Word).
• Have excellent written & verbal communication skills.
• Have excellent time management skills.
• Assisting staff with any other office work they need help with.

Rate will be depending on experience.

Job Type: Part-time

Work Location: In person

We're looking for an organised and proactive Administrative Assistant to join a busy tax firm. This is a permanent, fully onsite role based in Dublin city.

The firm works closely with legal practices and professional advisors (solicitors and accountants), as well as directly with clients, so any previous experience in a legal firm is a big advantage.

The role:

You'll support two Chartered Tax Advisors in managing their day-to-day workload, ensuring nothing slips through the cracks on the client side.

Key responsibilities include:

• Managing inboxes, saving correspondence, and ensuring timely responses
• Diary management and coordinating onsite/online meetings
• Answering calls and handling client queries
• AML checks, file management, and data entry
• General office support and assisting colleagues where needed

What we're looking for:

• 3+ years' experience in a professional office environment (legal background a strong plus)
• Excellent communication skills with strong attention to detail
• Confident, reliable, and proactive in keeping things moving
• Comfortable managing multiple tasks and deadlines in a fast-paced environment

The firm offers career progression opportunities, making it a great step for someone looking to grow their career in a professional services environment.

If you're organised, client-focused, and enjoy being the go-to person who keeps everything running smoothly, we'd love to hear from you.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

In line with employer policies, procedures and best practice standards the Clerical Officer will:

Administration

• Provide office support, answer queries and provide a reception / telephone service
• Keep themselves appraised of the relevant documentation / procedures as relevant
• Manage data - including maintaining, correcting, collating, interrogating, validating and processing data
• Maintain accurate up to date records filing systems and records (computerised / paper copy)
• Assist in and / or prepare reports as necessary
• Provide required information and support to Service Managers and teams, team members, clients, patients, members of the public etc.
• Action all communications in a timely manner
• Undertake any other administrative support and assignments as directed
• Represent the service in a positive manner

Customer Service

• Make phone calls to and take phone calls from members of the public
• Use email as a form of communication when required
• Promote and maintain a customer focused environment
• Ensure that service users are treated with dignity and respect
• Act on feedback from service users / customers and report same to Line Manager

Service Delivery and Improvement

• Handle sensitive and confidential information as per GDPR guidelines
• Actively participate in innovation and support change and improvement initiatives within the service
• Identify potential problems / inconsistencies in a timely manner and consult with Line Manager as appropriate

Standards, Policies, Procedures and Legislation

• Maintain own knowledge of relevant employer policies, procedures, guidelines and practices, to perform the role effectively
• Support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service

The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him / her from time to time and to contribute to the development of the post while in office.

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

Position: Administrative Assistant (Specified Purpose: Maternity Cover)

Location: St Vincent's Private Hospital

Start Date: October 2025

Contract Type: Full time, Specified Purpose

Working Hours: Mon-Fri 8am - 4:30pm

We are seeking a highly organised and professional Administrative Assistant to provide maternity leave cover in our Building Services Department. This specified purpose role supports both the Clinical Engineering Manager and the Director of Building Services, contributing to the smooth running of essential operational services.

• Provide day-to-day administrative support to the Clinical Engineering Manager and Director of Building Services
• Schedule and coordinate PPM (Planned Preventative Maintenance) and contractor callouts
• Maintain and update internal databases and maintenance logs
• Generate and submit accurate monthly KPI reports
• Prioritise and track outstanding maintenance issues and service requests
• Perform general office duties such as document preparation, filing and inbox management
• Support the daily operation of a busy and service-led department

• Leaving Certificate (or equivalent)
• 2-3 years experience in a busy office environment
• Advanced Excel skills (e.g. formulas, pivot tables, data reporting)
• Strong proficiency in Microsoft Office Suite
• Excellent communication, organisation and time management skills
• Ability to work independently and manage priorities effectively

• Previous experience in a hospital, healthcare or building services setting
• Familiarity with contractor coordination and PPM scheduling
• Experience supporting engineering or technical teams

To apply, please send your CV and a short cover letter to Informal inquiries to Geraldine Dolan, Clinical Engineering Manager,

Closing date: 5pm Thursday 25th September 2025

Shankill office Administration Job

Job Title – Administrative assistant

Location – Clare l Office

Employment Type – Full Time ( working hours 8am-4pm or 9am-5pm) Monday to Friday

Job Summary: We are seeking a highly organized and detail orientated administrative assistant to provide essential support to our team. The ideal candidate will have excellent communication skills, the ability to prioritize tasks, and a proactive approach to problem solving. The role is crucial in ensuring smooth office operations.

Key Responsibilities:

· File management: maintain both physical and digital filing systems to ensure accurate record keeping and easy retrieval of documents. Preparing care plan folders for managers. Using our scanning system to upload progress notes from clients' homes. Using our one touch system to record client/carer details.

· Communication: Serve as main point of contact for internal and external communications, including answering phone calls, responding to and sending emails to all relevant parties.

· Office management: Oversee the management of office supplies and equipment, working with company vendors and accounts to ensure everything is in good working order and fully stocked. Organization of PPE equipment for care staff.

· Confidentiality: Handle sensitive information with discretion, ensuring compliance with company privacy policies and regulations.

· Organize the collection and distribution of PPE to care staff and care plans on to client homes.

Skills and qualifications

· Previous experience in administration role

· Strong organization skills

· Excellent verbal and written communication

· Ability to multitask in fast paced environment

· High level of professionalism and positive attitude

· Ability to work independently and as part of a team

· Driver with own vehicle

Salary and Benefits

· Starting salary €30,000 per Annum

· Birthday day off

· EAP

· Fuel allowance for work related journeys

· Opportunities for professional development and career advancement.

Job Types: Full-time, Permanent

Pay: €30,000.00 per year

Benefits:

• Company events
• Company pension
• Employee assistance program
• Free or subsidised travel
• On-site parking
• Sick pay

Experience:

• Administrative: 1 year (preferred)

Work Location: In person

RBK are currently seeking anAdministrative Assistant who islooking for an exciting opportunity to utilise and develop skills working within a variety of areas in the Firm, and working closely with a number of our Partner and Management teams.

This is a 6-month contract role with the possibility of extension depending on business needs. This role is based primarily in our Athlone office.

Why choose RBK?

As a People First Firm, we work as One United Thriving Team, living our Values by:

Putting People First and consistently treat everyone fairly, with respect integrity and trust.

Making A Positive Difference by giving back to our clients and communities.

Being In It Together to achieve a clear end goal by collaborating and having each other's back.

Keeping it Clear And Concise to avoid confusion and bring clarity, purpose and prioritisation for everyone.

Stepping In & Owning It With Excellence by taking responsibility for achieving better outcomes and results.

Duties

• Assist with general administrative tasks, including electronic filing, postage, and document preparation.
• Coordinate office supplies and inventory, placing orders as needed.
• Coordinate and facilitate internal meetings for teams, ensuring all agendas, reports, and necessary documentation are prepared in advance.
• Assist in the preparation of presentations or reports as needed.
• Assist with preparation such as catering, refreshments, meeting rooms, overnight accommodation booking etc. for company meetings or other company-related events.
• Cover reception duties during absences or busy periods

Key Requirements

• Previous experience working in a reception and/or office environment.
• Excellent knowledge of Microsoft Office Suite, particularly Excel.
• Strong ability to collaborate with co-workers, clients, and suppliers.
• A confident communicator, comfortable in a multi-reporting environment.
• A reliable and flexible team player with a proactive approach.
• A strong understanding of confidentiality and professionalism in the workplace.

If this role sounds like a fit, apply now or connect with Aisling at today.