14 Administrative Assistant jobs in Ireland

Administrative / Finance Assistant Several Positions Available Part-Time and Full-Time Inspire Tiles and Stone is Irelands destination for premier tiles, wood flooring, sanitary ware, and bespoke printed tiles. From our state-of-the-art showroom in Claremorris, Co. Mayo, we set the standard for design inspiration, working with architects, designers, and homeowners to bring their ideas to life. We are in an exciting new phase of growth and are expanding our team of talented people to help drive the next chapter of our journey. We currently have opportunities for highly organised Administrative / Finance Assistants who thrive in a fast-paced environment. In this role, you will have the chance to make a genuine impact, take on meaningful responsibility, and develop your career in a trusted, locally owned company with a strong record of growth and success. If you have experience as an Accounts Assistant, Finance Administrator, or in Accounts Payable/Receivable, and youre ready for a role that offers variety and responsibility within a team that values your contribution, we want to hear from you. Key Responsibilities Manage full Accounts Payable process: invoice receipt, verification (against goods/services), coding, approval, and payment runs. Oversee Accounts Receivable, issuing invoices, monitoring ageing, and ensuring timely collection of outstanding balances. Maintain accurate daily records of financial transactions; post entries and keep ledgers up to date. Reconcile creditor statements; follow up on supplier queries and credit notes. Perform bank reconciliations and monthly postings. Process weekly payroll accurately. Prepare and submit VAT, PAYE, and RCT returns in compliance with statutory deadlines. Prepare month-end accounts and trial balance. Produce monthly financial reports for Directors, highlighting key variances and trends. Identify opportunities for process improvements and support the implementation of internal controls. Candidate Requirements Minimum of 2 years experience in a fast-paced accounting or bookkeeping role, preferably covering AP/AR, payroll, and bank reconciliations. Strong understanding of bookkeeping and accounting practices, including trial balance, accruals, and statutory reporting. Proficiency in accounting software and strong skills in Microsoft Excel (formulas, reconciliation, reporting). Excellent organisational and time-management skills; ability to prioritise tasks under tight deadlines. High attention to detail with strong accuracy in numerical work. Good communication and interpersonal skills; able to liaise with suppliers, colleagues, and management professionally. Able to work independently and as part of a team; adapt well in a dynamic environment. Integrity and discretion when dealing with confidential financial information.

ADMINISTRATIVE DONOR CARE ASSISTANT ROLE Role description The role helps to engage public supporters who give cash donations and regular gifts, encouraging overall support, commitment to the cause, and driving repeat gifts and enhanced support from the public. This is achieved through managing each donor interaction in a way that informs, develops relationships and encourages ongoing support and engagement through the donor lifecycle. This important role will be the front line with many donors who support us, helping to manage the administration of donor contacts and financial activity. Duties and Responsibilities: Administration: The role will undertake financial administration and reconciliation processes to achieve KPIs for turnaround in donor acknowledgement, tax reclaim receipting and monthly reporting across all giving platforms (online, bank transfers/standing orders, direct debits, cheque). You will assist with in-bound communications and donations, ensuring accurate recording and systems entry. Data: You will ensure the delivery of accurate data input to our CRM system (MS Dynamics) to facilitate record keeping, communications and relationship development. You will carry out regular data cleansing checks as part of routine tasks. You will follow all legislation and best practice with regard to data protection. Communications: You will be the first point of contact for our donors and supporters, providing the best experience possible while managing, maintaining and building relationships with supporters to achieve best results for retention. You will support with the production of letters, packs and key information communications to all donors, and will assist with our telemarketing activities to thank donors and develop key relationships. Essential Criteria: High level of proficiency in written and spoken English with an excellent phone manner is a requirement. The Donor Care Assistant should display a positive donor centric/customer orientated approach to their work. A self-starter with the ability to learn detailed processes quickly and problem solve. Experience of using databases and/or CRM systems Strong administrative experience and attention to detail Strong command of MS Office, including Mail Merge and Excel, is essential Desirable Criteria: Experience of using Microsoft Dynamics CRM an advantage Knowledge of GDPR a plus Knowledge of financial processes an advantage Processes Filing, photocopying and post batching Processing DD SEPA & recurring card gifts over the phone Thank you letters and emails Data checks/cleaning (de-dupes, weekly checks) Donation calls Inbox responses Reed Specialist Recruitment is an Employment Agency and an Employment Business for permanent and temporary recruitment. In response to your application Reed will contact you by phone, email or SMS to discuss it and related opportunities. You can opt out at any time using the links provided. Skills: Fundraising Administrator / Administrator

ADMINISTRATIVE DONOR CARE ASSISTANT ROLE Role description The role helps to engage public supporters who give cash donations and regular gifts, encouraging overall support, commitment to the cause, and driving repeat gifts and enhanced support from the public. This is achieved through managing each donor interaction in a way that informs, develops relationships and encourages ongoing support and engagement through the donor lifecycle. This important role will be the front line with many donors who support us, helping to manage the administration of donor contacts and financial activity. Duties and Responsibilities: Administration: The role will undertake financial administration and reconciliation processes to achieve KPIs for turnaround in donor acknowledgement, tax reclaim receipting and monthly reporting across all giving platforms (online, bank transfers/standing orders, direct debits, cheque). You will assist with in-bound communications and donations, ensuring accurate recording and systems entry. Data: You will ensure the delivery of accurate data input to our CRM system (MS Dynamics) to facilitate record keeping, communications and relationship development. You will carry out regular data cleansing checks as part of routine tasks. You will follow all legislation and best practice with regard to data protection. Communications: You will be the first point of contact for our donors and supporters, providing the best experience possible while managing, maintaining and building relationships with supporters to achieve best results for retention. You will support with the production of letters, packs and key information communications to all donors, and will assist with our telemarketing activities to thank donors and develop key relationships. Essential Criteria: High level of proficiency in written and spoken English with an excellent phone manner is a requirement. The Donor Care Assistant should display a positive donor centric/customer orientated approach to their work. A self-starter with the ability to learn detailed processes quickly and problem solve. Experience of using databases and/or CRM systems Strong administrative experience and attention to detail Strong command of MS Office, including Mail Merge and Excel, is essential Desirable Criteria: Experience of using Microsoft Dynamics CRM an advantage Knowledge of GDPR a plus Knowledge of financial processes an advantage Processes Filing, photocopying and post batching Processing DD SEPA & recurring card gifts over the phone Thank you letters and emails Data checks/cleaning (de-dupes, weekly checks) Donation calls Inbox responses Reed Specialist Recruitment is an Employment Agency and an Employment Business for permanent and temporary recruitment. In response to your application Reed will contact you by phone, email or SMS to discuss it and related opportunities. You can opt out at any time using the links provided. Skills: Fundraising Administrator / Administrator

Administrative Business Partner (Executive Assistant) Tech Sector (EMEA) Location: Dublin Salary: €70,000 Contract: Temp Contract - 3 months Start: ASAP We are recruiting on behalf of a world-leading technology company for an Administrative Business Partners to provide strategic support to senior leaders within the Business function. Youll be part of a collaborative and high-performing Admin Operations team, delivering a best-in-class experience to leaders and teams across the region. What youll be doing: Providing strategic calendar management and organisational support for three senior leaders in EMEA Coordinating internal and external meetings, events, and logistics with precision Acting as a key point of contact, handling inquiries proactively and professionally Building and maintaining strong relationships across the organisation and with external partners Supporting leaders on special projects, identifying operational gaps, and helping refine processes Collaborating closely with the wider admin team to ensure seamless business operations About you: 4+ years experience supporting senior leadership (Director, VP, or C-Suite level) Advanced skills with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides, Forms) Exceptional organisational skills with sharp attention to detail and accuracy Ability to manage multiple priorities in a fast-paced, high-growth environment A proactive problem-solver who thrives on building efficient systems and processes Professional, polished, and composed with the discretion to handle sensitive information Comfortable working onsite 34 days per week and collaborating across time zones If youre a skilled administrative / Executive assistant professional looking to make a strategic impact, apply today or reach out to

Administrative Business Partner (Executive Assistant) Tech Sector (EMEA) Location: Dublin Salary: €70,000 Contract: Temp Contract - 6 months Start: ASAP We are recruiting on behalf of a world-leading technology company for an Administrative Business Partners to provide strategic support to senior leaders within the Business function.

Youll be part of a collaborative and high-performing Admin Operations team, delivering a best-in-class experience to leaders and teams across the region.

What youll be doing: Providing strategic calendar management and organisational support for three senior leaders in EMEA Coordinating internal and external meetings, events, and logistics with precision Acting as a key point of contact, handling inquiries proactively and professionally Building and maintaining strong relationships across the organisation and with external partners Supporting leaders on special projects, identifying operational gaps, and helping refine processes Collaborating closely with the wider admin team to ensure seamless business operations About you: 4+ years experience supporting senior leadership (Director, VP, or C-Suite level) Advanced skills with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides, Forms) Exceptional organisational skills with sharp attention to detail and accuracy Ability to manage multiple priorities in a fast-paced, high-growth environment A proactive problem-solver who thrives on building efficient systems and processes Professional, polished, and composed with the discretion to handle sensitive information Comfortable working onsite 34 days per week and collaborating across time zones If youre a skilled administrative / Executive assistant professional looking to make a strategic impact, apply today or reach out to Skills: EA PA Administration

Customer Service / Office Assistant Job Description: Company Overview: Logstrup (Ireland) Ltd specialises in providing high-quality, custom-built electrical switchgear solutions. Their primary focus is on delivering innovative, reliable, and efficient products that meet the unique needs of various industries, including data centers, renewable energy, and infrastructure projects. With a commitment to excellence, Logstrup Ireland Ltd ensures that all their products are designed and manufactured to the highest standards of safety and performance. Working at Logstrup Ireland Ltd means being part of a big family who are all passionate about their jobs and focused on delivering the best possible outcome for our customers. Our success is deeply rooted in a long history of quality and innovation and not least the value of our incredible employees. We pride ourselves on our commitment to innovation, excellence, and creating a positive work environment for our employees. We are seeking a dedicated and detail-oriented Customer Service Assistant to join our team and contribute to our continued success. Location: Tuam, Co. Galway, Ireland Job Purpose The Customer Service / Office Assistant will play a pivotal role as part of a team in ensuring exceptional customer satisfaction by efficiently handling various administrative and customer service-related tasks. Key Responsibilities of the Role Customer Service: Accurately process sales orders, ensuring all details are correctly entered into the ERP Monitor and manage order statuses, updating customers as necessary. Generate and issue invoices in a timely manner and resolve any invoice-related queries. Respond promptly and professionally to customer inquiries Act as a point of contact between customers and the production team. Communicate customer requirements and feedback to the shop floor, ensuring alignment and timely delivery. Import and update files on the ERP system, ensuring data accuracy and integrity. Prepare and format Excel files for production, ensuring all data is accurate and up-to-date. Collaborate with the production team to confirm details and requirements. Monitor and manage inventory levels, conducting regular stock checks. Update stock records in the ERP system and report discrepancies. Process purchase orders, ensuring all details are accurate and compliant with policies. Liaise with suppliers to confirm order details and delivery schedules. Office: Perform various administrative tasks to support the customer service, finance and production teams as required Maintain and manage CRM system Maintain organised and efficient filing systems, both digital and hard copies (as required). Pro-actively handle day-to-day queries and support activities for the customer service, finance and production teams. Manage office supplies inventory and place orders, as necessary. Plan and implement new office procedures, alongside your colleagues. Manage Contracts with suppliers and Customers Answering calls in a friendly and welcoming manner Ad Hoc duties Key Requirements 3+ years experience in a similar customer service / office role. Technical Proficiency: Proficient in Microsoft Office Suite, particularly Excel. Experience with ERP / CRM systems is highly desirable. Competencies Excellent Communication Skills: Strong verbal and written communication skills with the ability to interact effectively with customers, suppliers, and colleagues at all levels. Attention to Detail: High level of accuracy in data entry and document preparation with the ability to identify and correct errors. Organisational Skills: Excellent time management and multitasking abilities with a strong capability in prioritising tasks meeting deadlines. Problem-Solving Abilities: Strong analytical skills to troubleshoot and resolve customer and operational issues. Customer-Focused Attitude: Dedicated to providing outstanding customer service with the ability to handle challenging situations with professionalism. Team Player: Able to work collaboratively within a team environment. Strong interpersonal skillswith excellent listening abilities. Job Type: Full-time or Part-time Education: Leaving Certificate (preferred) Language: English (preferred) Work Location: In person, Tuam, Co. Galway

Customer Service / Office Assistant Job Description: Company Overview: Logstrup (Ireland) Ltd specialises in providing high-quality, custom-built electrical switchgear solutions. Their primary focus is on delivering innovative, reliable, and efficient products that meet the unique needs of various industries, including data centers, renewable energy, and infrastructure projects. With a commitment to excellence, Logstrup Ireland Ltd ensures that all their products are designed and manufactured to the highest standards of safety and performance. Working at Logstrup Ireland Ltd means being part of a big family who are all passionate about their jobs and focused on delivering the best possible outcome for our customers. Our success is deeply rooted in a long history of quality and innovation and not least the value of our incredible employees. We pride ourselves on our commitment to innovation, excellence, and creating a positive work environment for our employees. We are seeking a dedicated and detail-oriented Customer Service Assistant to join our team and contribute to our continued success. Location: Tuam, Co. Galway, Ireland Job Purpose The Customer Service / Office Assistant will play a pivotal role as part of a team in ensuring exceptional customer satisfaction by efficiently handling various administrative and customer service-related tasks. Key Responsibilities of the Role Customer Service: Accurately process sales orders, ensuring all details are correctly entered into the ERP Monitor and manage order statuses, updating customers as necessary. Generate and issue invoices in a timely manner and resolve any invoice-related queries. Respond promptly and professionally to customer inquiries Act as a point of contact between customers and the production team. Communicate customer requirements and feedback to the shop floor, ensuring alignment and timely delivery. Import and update files on the ERP system, ensuring data accuracy and integrity. Prepare and format Excel files for production, ensuring all data is accurate and up-to-date. Collaborate with the production team to confirm details and requirements. Monitor and manage inventory levels, conducting regular stock checks. Update stock records in the ERP system and report discrepancies. Process purchase orders, ensuring all details are accurate and compliant with policies. Liaise with suppliers to confirm order details and delivery schedules. Office: Perform various administrative tasks to support the customer service, finance and production teams as required Maintain and manage CRM system Maintain organised and efficient filing systems, both digital and hard copies (as required). Pro-actively handle day-to-day queries and support activities for the customer service, finance and production teams. Manage office supplies inventory and place orders, as necessary. Plan and implement new office procedures, alongside your colleagues. Manage Contracts with suppliers and Customers Answering calls in a friendly and welcoming manner Ad Hoc duties Key Requirements 3+ years experience in a similar customer service / office role. Technical Proficiency: Proficient in Microsoft Office Suite, particularly Excel. Experience with ERP / CRM systems is highly desirable. Competencies Excellent Communication Skills: Strong verbal and written communication skills with the ability to interact effectively with customers, suppliers, and colleagues at all levels. Attention to Detail: High level of accuracy in data entry and document preparation with the ability to identify and correct errors. Organisational Skills: Excellent time management and multitasking abilities with a strong capability in prioritising tasks meeting deadlines. Problem-Solving Abilities: Strong analytical skills to troubleshoot and resolve customer and operational issues. Customer-Focused Attitude: Dedicated to providing outstanding customer service with the ability to handle challenging situations with professionalism. Team Player: Able to work collaboratively within a team environment. Strong interpersonal skillswith excellent listening abilities. Job Type: Full-time or Part-time Education: Leaving Certificate (preferred) Language: English (preferred) Work Location: In person, Tuam, Co. Galway

**Additional Information**
**Job Number**
**Job Category** Rooms & Guest Services Operations
**Location** The Shelbourne Autograph Collection, 27 St. Stephen's Green, Dublin, Dublin, Ireland,VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Management
**JOB SUMMARY**
Entry level management position that is responsible for leading and assisting with the successful completion of daily shift requirements. Front office areas include Bell/Door Staff, Switchboard and Guest Services/Front Desk. Strives to ensure guest and employee satisfaction and achieve the operating budget. Assists in completing financial and administrative responsibilities.
**CANDIDATE PROFILE**
**Education and Experience**
- High school diploma or GED; 2 years experience in the guest services, front desk, or related professional area.
OR
- 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; no work experience required.
**CORE WORK ACTIVITIES**
**Supporting Management of Front Desk Team**
- Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
- Encourages and building mutual trust, respect, and cooperation among team members.
- Serves as a role model to demonstrate appropriate behaviors.
- Supports all day-to-day operations.
- Understands employee positions well enough to perform duties in employees' absence.
- Coaches, counsels and encourages employees.
- Handles employee questions and concerns.
- Supports all areas of the Front Office in the absence of the Front Office or Front Desk Manager.
- Guides daily Front Desk shift operations.
- Communicates performance expectations to employees in accordance with job descriptions for each position.
**Monitoring and Supporting Progress Toward Guest Services and Front Desk Goals**
- Manages day-to-day operations, ensuring the quality, standards and meeting the expectations of the customers on a daily basis.
- Develops specific goals and plans to prioritize, organize, and accomplish your work.
- Handles complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.
- Participates in department meetings and continually communicates a clear and consistent message regarding the Front Desk goals to produce desired results.
- Strives to improve service performance.
- Supervises staffing levels to ensure that guest service, operational needs and financial objectives are met.
- Trains staff on adherence to all credit policies and procedures to reduce bad debts and rebates.
- Supervises same day selling procedures to maximize room revenue and property occupancy.
- Understands the impact of Front Desk operations on the overall property financial goals and objectives.
**Ensuring Exceptional Customer Service**
- Provides services that are above and beyond for customer satisfaction and retention.
- Improves service by communicating and assisting individuals to understand guest needs, providing guidance, feedback, and individual coaching when needed.
- Sets a positive example for guest relations.
- Empowers employees to provide excellent customer service within guidelines.
- Handles guest problems and complaints seeking assistance from supervisor as necessary.
- Interacts with guests to obtain feedback on product quality and service levels.
**Managing Projects and Policies**
- Implementing the customer recognition/service program, communicating and ensuring the process.
- Assists in the review of comment cards and guest satisfaction results with employees.
- Ensures employees have the proper supplies and uniforms.
- Assists in the use of a guest information tracking system to ensure that a successful repeat guest recognition program is in use to recognize guest preferences and aid in problem resolution.
**Supporting Handling of Human Resource Activities**
- Identifying the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.
- Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.
- Provides feedback to individuals based on observation of service behaviors.
- Participates in an ongoing employee recognition program.
- Conducts training when appropriate.
- Participates in the employee performance appraisal process.
**Additional Responsibilities**
- Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
- Analyzes information and evaluating results to choose the best solution and solve problems.
- Informs and/or updating the executives, the peers and the subordinates on relevant information in a timely manner.
- Performs all duties at the Front Desk as necessary.
- Understands the functions of the Bell Staff, Switchboard and Concierge/Guest Services operations.
- Complies with loss prevention policies and procedures.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
The Autograph Collection is a growing collection of four and five-star independent hotels, each offering unique and memorable experiences. Each hotel is thoughtfully chosen for its quality, originality, bold character, and ability to offer today's traveler a range of unique experiences suited to their individual sense of style and adventure. All Autograph Collection hotels look to attract The Individualist, the brand's target consumer. The Individualist is someone who uses travel as an opportunity to add to their personal narrative - in essence they are hand selecting our hotels whether for personal or corporate travel because it is much more than simply a place to rest. In joining Autograph Collection, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.

Elevate Your Career Are you a passionate hospitality professional seeking your next step with a world-class Hotel brand? We invite you to apply for the position of Assistant Front Office Manager. This is a unique opportunity to advance your career in a dynamic, people-focused environment where excellence and guest satisfaction are at the heart of everything we do. Key Responsibilities Reporting to the Front Office Manager, you will: Support in leading and inspiring the Front Office team to deliver a warm, efficient welcome and memorable guest experience. Anticipate guests needs to provide outstanding service and maximise guest satisfaction. Ensure arrival and departure procedures are executed to the highest standard. Manage reservation calls efficiently, delivering premium guest care at every opportunity. Assist in the day-to-day running and ongoing development of the Reception Team, promoting effective and efficient systems. Oversee room allocation and coordinate with Accommodation for timely availability. Implement and uphold Marriott brand initiatives and compliance with all relevant SOPs and standards. Promote the hotels amenities, outlets, and local activities to all guests while upselling where appropriate. Maintain accurate filing and administration within the Front Office department. Lead by example in delivering exceptional customer service and utilising every interaction as an opportunity to enhance bookings. Contribute to Head of Department meetings and daily operational briefings. A Little Bit About You A minimum of 1 years experience as an Assistant Front Office Manager or at 2 years at supervisor level in a busy hotel environment. Strong familiarity with Front Office systemsOpera Cloud experience highly desired. Excellent spoken and written English. A proven background in leading or supporting a team, with a focus on training and development. Strong interpersonal and communication skills, with a natural ability to build rapport. Impeccable organisational and administrative abilities. Why Work With Us? Great Place To Work certified culture focused on mutual respect and professional growth. Complimentary use of our Leisure Club and discounted rates at Sirana Spa. Free car parking and delicious meals provided on duty. Exclusive hotel discounts. Career progression opportunities. Motivational incentives, such as Associate of the Month and peer recognition awards. Access to our active Health & Wellness programme and regular wellbeing initiatives. 39-hour working week with focus on work-life balance. Skills: Administration upselling Customer Service Interpersonal Skills Good communication skills. Fluent in English Benefits: Car parking Career progression Meals provided Great Place To Work certified culture