10 Administrative Coordinator jobs in Ireland

Doran Estates is a fast-growing agency providing professional property services across Dublin, Meath, Kildare and Louth. With a strong reputation and a large portfolio of both residential and commercial lettings and sales, we pride ourselves on delivering a high standard of service to our clients. We are now seeking an enthusiastic and organised Property Maintenance Coordinator to join our team and support the continued growth of the business. This is an excellent opportunity to develop your career in property management while working with a diverse and varied portfolio. The role is primarily office-based, with some travel required for property inspections (mileage expenses will be covered). Key Responsibilities Manage day-to-day property maintenance queries and issues Liaise daily with landlords, tenants, contractors, and property managers Carry out property inspections and ensure compliance with housing standards Handle tenant and owner queries in a professional and timely manner Advise clients on housing standards and ensure properties remain compliant Work closely with landlords, property managers, and multi-unit development teams Requirements Experience with Letman and Fixflo is an advantage (training can be provided) Full, clean driving licence and access to own car Proficiency in Microsoft Office (Word, Excel, Outlook) Strong customer service focus with a professional, solutions-driven approach Excellent communication and interpersonal skills, both in person and over the phone Ability to multi-task, prioritise workload and manage time effectively Self-motivated, enthusiastic, and a team player with strong problem-solving skills Honest, reliable, and able to build positive relationships with clients and colleagues What We Offer Competitive salary Mileage allowance Mobile phone provided Supportive and professional team environment Opportunities for professional growth and development Skills: Communication Problem Solving Enthusiasm Benefits: salary , milage and mobile phone

Administrative / Finance Assistant Several Positions Available Part-Time and Full-Time Inspire Tiles and Stone is Irelands destination for premier tiles, wood flooring, sanitary ware, and bespoke printed tiles. From our state-of-the-art showroom in Claremorris, Co. Mayo, we set the standard for design inspiration, working with architects, designers, and homeowners to bring their ideas to life. We are in an exciting new phase of growth and are expanding our team of talented people to help drive the next chapter of our journey. We currently have opportunities for highly organised Administrative / Finance Assistants who thrive in a fast-paced environment. In this role, you will have the chance to make a genuine impact, take on meaningful responsibility, and develop your career in a trusted, locally owned company with a strong record of growth and success. If you have experience as an Accounts Assistant, Finance Administrator, or in Accounts Payable/Receivable, and youre ready for a role that offers variety and responsibility within a team that values your contribution, we want to hear from you. Key Responsibilities Manage full Accounts Payable process: invoice receipt, verification (against goods/services), coding, approval, and payment runs. Oversee Accounts Receivable, issuing invoices, monitoring ageing, and ensuring timely collection of outstanding balances. Maintain accurate daily records of financial transactions; post entries and keep ledgers up to date. Reconcile creditor statements; follow up on supplier queries and credit notes. Perform bank reconciliations and monthly postings. Process weekly payroll accurately. Prepare and submit VAT, PAYE, and RCT returns in compliance with statutory deadlines. Prepare month-end accounts and trial balance. Produce monthly financial reports for Directors, highlighting key variances and trends. Identify opportunities for process improvements and support the implementation of internal controls. Candidate Requirements Minimum of 2 years experience in a fast-paced accounting or bookkeeping role, preferably covering AP/AR, payroll, and bank reconciliations. Strong understanding of bookkeeping and accounting practices, including trial balance, accruals, and statutory reporting. Proficiency in accounting software and strong skills in Microsoft Excel (formulas, reconciliation, reporting). Excellent organisational and time-management skills; ability to prioritise tasks under tight deadlines. High attention to detail with strong accuracy in numerical work. Good communication and interpersonal skills; able to liaise with suppliers, colleagues, and management professionally. Able to work independently and as part of a team; adapt well in a dynamic environment. Integrity and discretion when dealing with confidential financial information.

Administrative / Finance Assistant Several Positions Available Part-Time and Full-Time Inspire Tiles and Stone is Irelands destination for premier tiles, wood flooring, sanitary ware, and bespoke printed tiles. From our state-of-the-art showroom in Claremorris, Co. Mayo, we set the standard for design inspiration, working with architects, designers, and homeowners to bring their ideas to life. We are in an exciting new phase of growth and are expanding our team of talented people to help drive the next chapter of our journey. We currently have opportunities for highly organised Administrative / Finance Assistants who thrive in a fast-paced environment. In this role, you will have the chance to make a genuine impact, take on meaningful responsibility, and develop your career in a trusted, locally owned company with a strong record of growth and success. If you have experience as an Accounts Assistant, Finance Administrator, or in Accounts Payable/Receivable, and youre ready for a role that offers variety and responsibility within a team that values your contribution, we want to hear from you. Key Responsibilities Manage full Accounts Payable process: invoice receipt, verification (against goods/services), coding, approval, and payment runs. Oversee Accounts Receivable, issuing invoices, monitoring ageing, and ensuring timely collection of outstanding balances. Maintain accurate daily records of financial transactions; post entries and keep ledgers up to date. Reconcile creditor statements; follow up on supplier queries and credit notes. Perform bank reconciliations and monthly postings. Process weekly payroll accurately. Prepare and submit VAT, PAYE, and RCT returns in compliance with statutory deadlines. Prepare month-end accounts and trial balance. Produce monthly financial reports for Directors, highlighting key variances and trends. Identify opportunities for process improvements and support the implementation of internal controls. Candidate Requirements Minimum of 2 years experience in a fast-paced accounting or bookkeeping role, preferably covering AP/AR, payroll, and bank reconciliations. Strong understanding of bookkeeping and accounting practices, including trial balance, accruals, and statutory reporting. Proficiency in accounting software and strong skills in Microsoft Excel (formulas, reconciliation, reporting). Excellent organisational and time-management skills; ability to prioritise tasks under tight deadlines. High attention to detail with strong accuracy in numerical work. Good communication and interpersonal skills; able to liaise with suppliers, colleagues, and management professionally. Able to work independently and as part of a team; adapt well in a dynamic environment. Integrity and discretion when dealing with confidential financial information.

Permanent Whole Time Post UCC wishes to appoint an experienced individual to the role of Head of Advancement (Data, Research and Pipeline Management). The Head of Advancement (Data, Research and Pipeline Management) is a key member of the Advancement Office. The role oversees a wide variety of activities fundamental to the success of fundraising. The role will manage a proactive prospect research service to build a strong pipeline and will use data analysis and prospect insights to play an important role in driving fundraising campaign strategy. The role will have oversight of the Gift Acceptance and Due Diligence processes, gift handling and acknowledgement, and managing the due diligence function as it relates to donors, prospective donors and honoraries. The postholder will also lead the work with external fundraising consultants, Blackbaud on projects to develop Raiser's Edge NXT (CRM) database for Campaign reporting and dashboards and will liaise with other external providers of prospect research, due diligence and data mining services. The successful candidate will be a natural collaborator, with proven project management and prosect research skills. This is an exciting opportunity for an experienced manager to make a transformational difference to the Advancement Office's infrastructure, in advance of the University's upcoming fundraising Campaign. Please note that Garda vetting and/or an international police clearance check may form part of the selection process. For an information package including full details of the post, selection criteria and application process see The University, at its discretion, may undertake to make an additional appointment(s) from this competition following the conclusion of the process. Informal enquiries can be made in confidence to Alan Deasy, email: Further information on the Department is available at University College Cork is committed to being a fully inclusive global university which actively recruits, supports and retains colleagues from all sectors of society. Equality, Diversity and Inclusion (EDI) are core values under our UCC Strategic Plan . UCC holds a Silver Athena SWAN award in recognition of our commitment to advancing equality in higher education. We value diversity as well as celebrate, support and thrive on the contributions of all our employees and the communities they represent. We are proud to be an equal opportunities employer and encourage applications from everybody, regardless of age, care-giving status, disability, ethnicity, gender and/or gender identity or expression status, nationality, marital status/civil partnership, pregnancy and maternity, race, religion/creed, and/or sexual orientation. We are committed to supporting all staff through flexible working schemes, family-friendly policies, training and development, and staff networks. We value the enrichment that comes from a diverse community and seek to promote equality, prevent discrimination and protect the human rights of each individual in line with equality legislation. We encourage applicants to consult our Dignity and Respect Policy and learn more about our EDI related initiatives . Appointment may be made on the Admin I Salary Scale: €84,422 - €11,211 (Scale B) / ,518 - 5,648 (Scale A). Salary placement on appointment will be in accordance with public sector pay policy. We encourage you to reach out to us directly should you require assistance or reasonable accommodation during the recruitment process. Please note interviews will be conducted either online via Microsoft Teams or in person in the first instance. Candidates may also be required to attend interviews in person if an interview takes place online. Candidates will be notified as appropriate. Applications must be submitted online via the University College Cork vacancy portal ( Queries relating to the online application process should be referred to , quoting the job-title. Candidates should apply, in confidence, before 12 noon (Irish Local Time) on Tuesday, 14th October 2025 No late applications will be accepted. UNIVERSITY COLLEGE CORK IS AN EQUAL OPPORTUNITIES EMPLOYER Please note that an appointment to posts advertised will be dependent on University approval, together with the terms of the employment control framework for the higher education sector To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process, click the Apply button below to Login/Register.

ADMINISTRATIVE DONOR CARE ASSISTANT ROLE Role description The role helps to engage public supporters who give cash donations and regular gifts, encouraging overall support, commitment to the cause, and driving repeat gifts and enhanced support from the public. This is achieved through managing each donor interaction in a way that informs, develops relationships and encourages ongoing support and engagement through the donor lifecycle. This important role will be the front line with many donors who support us, helping to manage the administration of donor contacts and financial activity. Duties and Responsibilities: Administration: The role will undertake financial administration and reconciliation processes to achieve KPIs for turnaround in donor acknowledgement, tax reclaim receipting and monthly reporting across all giving platforms (online, bank transfers/standing orders, direct debits, cheque). You will assist with in-bound communications and donations, ensuring accurate recording and systems entry. Data: You will ensure the delivery of accurate data input to our CRM system (MS Dynamics) to facilitate record keeping, communications and relationship development. You will carry out regular data cleansing checks as part of routine tasks. You will follow all legislation and best practice with regard to data protection. Communications: You will be the first point of contact for our donors and supporters, providing the best experience possible while managing, maintaining and building relationships with supporters to achieve best results for retention. You will support with the production of letters, packs and key information communications to all donors, and will assist with our telemarketing activities to thank donors and develop key relationships. Essential Criteria: High level of proficiency in written and spoken English with an excellent phone manner is a requirement. The Donor Care Assistant should display a positive donor centric/customer orientated approach to their work. A self-starter with the ability to learn detailed processes quickly and problem solve. Experience of using databases and/or CRM systems Strong administrative experience and attention to detail Strong command of MS Office, including Mail Merge and Excel, is essential Desirable Criteria: Experience of using Microsoft Dynamics CRM an advantage Knowledge of GDPR a plus Knowledge of financial processes an advantage Processes Filing, photocopying and post batching Processing DD SEPA & recurring card gifts over the phone Thank you letters and emails Data checks/cleaning (de-dupes, weekly checks) Donation calls Inbox responses Reed Specialist Recruitment is an Employment Agency and an Employment Business for permanent and temporary recruitment. In response to your application Reed will contact you by phone, email or SMS to discuss it and related opportunities. You can opt out at any time using the links provided. Skills: Fundraising Administrator / Administrator

ADMINISTRATIVE DONOR CARE ASSISTANT ROLE Role description The role helps to engage public supporters who give cash donations and regular gifts, encouraging overall support, commitment to the cause, and driving repeat gifts and enhanced support from the public. This is achieved through managing each donor interaction in a way that informs, develops relationships and encourages ongoing support and engagement through the donor lifecycle. This important role will be the front line with many donors who support us, helping to manage the administration of donor contacts and financial activity. Duties and Responsibilities: Administration: The role will undertake financial administration and reconciliation processes to achieve KPIs for turnaround in donor acknowledgement, tax reclaim receipting and monthly reporting across all giving platforms (online, bank transfers/standing orders, direct debits, cheque). You will assist with in-bound communications and donations, ensuring accurate recording and systems entry. Data: You will ensure the delivery of accurate data input to our CRM system (MS Dynamics) to facilitate record keeping, communications and relationship development. You will carry out regular data cleansing checks as part of routine tasks. You will follow all legislation and best practice with regard to data protection. Communications: You will be the first point of contact for our donors and supporters, providing the best experience possible while managing, maintaining and building relationships with supporters to achieve best results for retention. You will support with the production of letters, packs and key information communications to all donors, and will assist with our telemarketing activities to thank donors and develop key relationships. Essential Criteria: High level of proficiency in written and spoken English with an excellent phone manner is a requirement. The Donor Care Assistant should display a positive donor centric/customer orientated approach to their work. A self-starter with the ability to learn detailed processes quickly and problem solve. Experience of using databases and/or CRM systems Strong administrative experience and attention to detail Strong command of MS Office, including Mail Merge and Excel, is essential Desirable Criteria: Experience of using Microsoft Dynamics CRM an advantage Knowledge of GDPR a plus Knowledge of financial processes an advantage Processes Filing, photocopying and post batching Processing DD SEPA & recurring card gifts over the phone Thank you letters and emails Data checks/cleaning (de-dupes, weekly checks) Donation calls Inbox responses Reed Specialist Recruitment is an Employment Agency and an Employment Business for permanent and temporary recruitment. In response to your application Reed will contact you by phone, email or SMS to discuss it and related opportunities. You can opt out at any time using the links provided. Skills: Fundraising Administrator / Administrator

Administrative Business Partner (Executive Assistant) Tech Sector (EMEA) Location: Dublin Salary: €70,000 Contract: Temp Contract - 3 months Start: ASAP We are recruiting on behalf of a world-leading technology company for an Administrative Business Partners to provide strategic support to senior leaders within the Business function. Youll be part of a collaborative and high-performing Admin Operations team, delivering a best-in-class experience to leaders and teams across the region. What youll be doing: Providing strategic calendar management and organisational support for three senior leaders in EMEA Coordinating internal and external meetings, events, and logistics with precision Acting as a key point of contact, handling inquiries proactively and professionally Building and maintaining strong relationships across the organisation and with external partners Supporting leaders on special projects, identifying operational gaps, and helping refine processes Collaborating closely with the wider admin team to ensure seamless business operations About you: 4+ years experience supporting senior leadership (Director, VP, or C-Suite level) Advanced skills with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides, Forms) Exceptional organisational skills with sharp attention to detail and accuracy Ability to manage multiple priorities in a fast-paced, high-growth environment A proactive problem-solver who thrives on building efficient systems and processes Professional, polished, and composed with the discretion to handle sensitive information Comfortable working onsite 34 days per week and collaborating across time zones If youre a skilled administrative / Executive assistant professional looking to make a strategic impact, apply today or reach out to

Administrative Business Partner (Executive Assistant) Tech Sector (EMEA) Location: Dublin Salary: €70,000 Contract: Temp Contract - 6 months Start: ASAP We are recruiting on behalf of a world-leading technology company for an Administrative Business Partners to provide strategic support to senior leaders within the Business function.

Youll be part of a collaborative and high-performing Admin Operations team, delivering a best-in-class experience to leaders and teams across the region.

What youll be doing: Providing strategic calendar management and organisational support for three senior leaders in EMEA Coordinating internal and external meetings, events, and logistics with precision Acting as a key point of contact, handling inquiries proactively and professionally Building and maintaining strong relationships across the organisation and with external partners Supporting leaders on special projects, identifying operational gaps, and helping refine processes Collaborating closely with the wider admin team to ensure seamless business operations About you: 4+ years experience supporting senior leadership (Director, VP, or C-Suite level) Advanced skills with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides, Forms) Exceptional organisational skills with sharp attention to detail and accuracy Ability to manage multiple priorities in a fast-paced, high-growth environment A proactive problem-solver who thrives on building efficient systems and processes Professional, polished, and composed with the discretion to handle sensitive information Comfortable working onsite 34 days per week and collaborating across time zones If youre a skilled administrative / Executive assistant professional looking to make a strategic impact, apply today or reach out to Skills: EA PA Administration