123 Administrative Coordinator jobs in Ireland
Administrative Coordinator
Posted today
Job Viewed
Job Description
Customer Operations & Admin Coordinator
€35 - 45,000 | Permanent | Hybrid, Blessington
Are you an organized, customer-focused professional who thrives in a busy operations environment? We're seeking a Customer Operations & Admin Coordinator to play a key role in supporting our client's growing renewable energy business, specializing in EV charger and solar
PV installations. This is an exciting opportunity to join a fast-growing sector and help deliver an outstanding customer experience.
Responsibilities:
- Manage customer enquiries, bookings, surveys, and installation schedules.
- Prepare quotations, issue invoices, and track payments.
- Coordinate with installation teams, ensuring smooth day-to-day operations.
- Handle SEAI grant applications and manage related documentation.
- Keep CRM and reporting systems accurate and up to date.
About You:
- Experience using CRM systems and strong Microsoft Excel skills.
- Excellent communication skills with a customer-first mindset.
- Highly organized with strong attention to detail.
- Ability to manage multiple tasks and deadlines effectively.
- Bonus: knowledge of SEAI grant processes or renewable energy industry.
In return, you'll join a forward-thinking company driving the transition to clean energy. Based in Blessington, we offer a hybrid working model, competitive salary, and a supportive team culture where ideas and initiative are valued.
If you're ready to bring your skills to a growing renewable energy business, apply today
Administrative Coordinator
Posted today
Job Viewed
Job Description
Administration Co-Ordinator – Full-time, Specified Purpose Contract
The purpose of this role is to lead and manage all of the administrative services, staff and activity across the areas of reception, admissions, medical secretary, mental health act administrator, medical records, outpatients and the rotation scheme within the hospital.
The post holder will also hold the responsibility for assigning and training staff to provide all administration and secretarial support to clinical and non-clinical staff, committees and working groups.
Essential Qualifications:
Minimum 2 years' experience in a similar healthcare role
Excellent computer skills
Excellent interpersonal, organisational, communication, and report writing skills.
Proven ability working to strict deadlines
Excellent attention to detail
Administrative Coordinator
Posted today
Job Viewed
Job Description
The American Chamber of Commerce Ireland (AmCham Ireland) is seeking an experienced Administrative Coordinator to support the smooth daily operations of our organisation.
This role is ideal for an organised, adaptable individual with 2+ years of professional experience, capable of independently managing a diverse workload across administrative systems, operational support, and member engagement initiatives.
You will ensure efficient workflows across the team, take ownership of tasks, maintain data accuracy, and deliver exceptional service to our members across Ireland.
Key Responsibilities
Membership & CRM Management
- Act as the lead user for the Membership Database (CRM): maintain accurate records, assist with new applications and renewals, and generate reports.
- Conduct regular data checks to ensure data integrity and GDPR compliance.
- Serve as the first point of contact for member inquiries via phone and email, resolving issues or escalating when needed.
Operational & Financial Support
- Maintain and streamline digital filing systems to ensure accuracy, security, and accessibility.
- Support the Finance team with reconciling membership payments and event income, preparing relevant documentation.
- Provide administrative coordination for member events, workshops, and networking functions, including RSVP management, materials, catering, and on-site support.
General Administration
- Provide administrative support to the team, including scheduling, setting up meeting technology, and preparing agendas and presentations.
- Assist in managing office systems, including supplies, equipment maintenance, and liaising with vendors.
Required Qualifications And Skills
- Minimum 2 years' experience in administration, coordination, or office management, ideally within a membership organisation or association.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and hands-on experience with a CRM/database system.
- Excellent organisational skills, with the ability to manage and prioritise multiple projects and deadlines independently.
- Strong written and verbal communication skills, with a professional and member-focused approach.
- Adaptable and flexible self-starter, able to identify and resolve administrative challenges effectively, with a willingness to support different teams as needed.
- Solid knowledge of GDPR and responsible handling of personal data.
Desirable Skills & Experience
- Experience in a membership organisation, association, or non-profit.
- Qualification in Business Administration, Office Management, or a related field.
- Experience preparing reports, presentations, or internal communications for management or committees.
- Familiarity with membership engagement tools, marketing platforms, or communications software.
Please send your CV and Cover Letter outlining your relevant experience and why you are the ideal candidate for this role by 13th October 2025.
Administrative Coordinator
Posted today
Job Viewed
Job Description
We are a small but growing business, and we're looking for a skilled
Administrative Coordinator
to play a key role in keeping our office running smoothly. This is a hands-on role that requires a proactive person who thrives in a small office environment and is comfortable wearing many hats.
Key Responsibilities:
- Provide general administrative support to ensure day-to-day operations run effectively.
- Coordinate administrative workload, ensuring deadlines are met and workflow is optimised.
- Act as the main administrative support to internal teams, helping them achieve their goals.
- Coordinate with management, keeping expectations realistic regarding admin outputs.
- Communicate clearly and effectively across the business, supporting collaboration and teamwork.
- Work effectively in a fast-paced environment, staying organised and maintaining accuracy under pressure.
Skills & Experience:
- Previous experience in an administrative or office support role (junior/mid-level).
- Strong computer literacy, particularly with
Excel
and
PowerPoint
. - Quick to learn new computer systems and online portals.
- Excellent organisational skills and attention to detail.
- A team player with strong communication skills and the confidence to hold your ground when required.
- Flexible, adaptable, and able to balance multiple tasks effectively.
What We Offer:
- The opportunity to be an integral part of a small team.
- A varied role where your input truly makes a difference.
- Scope to grow with the business and develop your skills further.
If you're looking for a role where you can contribute meaningfully to a small business and enjoy working in a dynamic, collaborative environment, we'd love to hear from you.
Administrative Coordinator
Posted today
Job Viewed
Job Description
Full time or part time opportunity
About Us
Adigens Health ) is a consultancy dedicated to providing strategic and scientific support to life science companies. Our mission is to tackle complex challenges with tailored solutions that enable our clients to innovate and thrive in the rapidly evolving healthcare landscape.
As a growing company, we are looking for a highly organised and proactive Administrative Coordinator & Project Assistant to help keep our operations running smoothly while also supporting client project management tasks. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and is looking for a mix of administrative and project-related responsibilities.
Role Overview
The Administrative Coordinator & Project Assistant will play a crucial role in ensuring the efficiency of both internal operations and client-facing projects. You will support scheduling, communications, document management, and basic project tracking, working closely with senior team members and clients.
This is an excellent opportunity for a detail-oriented and adaptable professional who enjoys managing multiple tasks, streamlining processes, and taking ownership of operational and project-related responsibilities.
Key Responsibilities
Administrative Support
- Manage scheduling and coordination of internal and client meetings, ensuring alignment across time zones.
- Handle email correspondence and maintain organized records of key communications.
- Assist with the preparation and formatting of documents, reports, and presentations.
- Maintain organized filing systems for internal and client-related documentation.
- Support invoicing, expense tracking, and basic financial administrative tasks as needed.
Project Assistance
- Track key project milestones, deliverables, and deadlines, ensuring that tasks stay on schedule.
- Assist in preparing project materials, including agendas, summaries, and status updates.
- Coordinate communications between team members and clients to facilitate smooth project execution.
- Maintain simple project tracking tools (e.g., spreadsheets, task management software) to ensure visibility into project progress.
- Conduct light research or data gathering to support ongoing client initiatives.
Qualifications
Required Skills & Attributes
- Strong Organizational Skills: Ability to manage multiple tasks and prioritize effectively in a fast-moving environment.
- Attention to Detail: High level of accuracy in scheduling, documentation, and project tracking.
- Communication Skills: Clear and professional written and verbal communication.
- Proactive & Resourceful: Ability to anticipate needs, take initiative, and solve problems independently.
- Collaboration & Adaptability: Comfort working with senior-level stakeholders and adjusting to shifting priorities.
Preferred Experience
- 1-3 years of experience in an administrative, operations, or project coordination role.
- Experience in a consultancy, professional services, healthcare, or life sciences setting is a plus.
- Proficiency with tools like Microsoft Office, Google Workspace, and project management software (e.g., Asana, Trello, Notion).
- Basic familiarity with life sciences, healthcare, or biotech is beneficial but not required.
What We Offer
- Career Growth: Opportunity to take on increasing responsibility as the company scales.
- Dynamic Environment: Work directly with senior leaders and clients in a fast-paced startup.
- Flexibility: Remote or hybrid work with a focus on results and impact.
- Compensation: Competitive salary with potential for performance-based incentives.
How to Apply
If this sounds like the right opportunity for you, please send your CV and a brief cover letter to
Job Types: Full-time, Part-time
Pay: €30,000.00-€35,000.00 per year
Expected hours: 20 – 40 per week
Benefits:
- Company pension
- Private medical insurance
- Work from home
Work authorisation:
- Ireland (required)
Work Location: Remote
Administrative Coordinator
Posted today
Job Viewed
Job Description
Brief Description
The Administrative Coordinator will be responsible for providing administrative and process management support for the end-to-end handling of purchase requests (PRs) and purchase orders (POs) within the factory. As an administrative coordinator you will ensure that all purchasing activities are accurately recorded, allocated to correct cost centres, reviewed by relevant stakeholders, tracked through approval loops, and kept visible to management for timely execution.
Responsibilities & Duties
This role provides a wide range of critical administrative and analytical support to the team including but not limited to:
- PR & PO Management and Costing: Collect and Validate PR submissions, Create PRs on behalf of engineers/managers & Coordinator PR review process.
- Approval & Tracking: Track purchasing workflows, Monitor PO generation and status reporting
- Communication & Stakeholder Engagement: Point of Contact for queries relating to POs, escalating issues relating to procurement requirements
- Compliance & Documentation: Ensure all documentation meets compliance standards
- Meeting Deliverables: Weekly PR & PO status reports, well maintained and auditable procurement files
- Meeting Key Performance Indicators: Speed of processing, accuracy rate, approval efficiency & stakeholder satisfaction
- Ordering and Management of Supplier Office and Equipment Requirements: Manage ordering of phones and laptops where applicable, managing office space and locker allocations, liaising with site services and IT on office and equipment requirements
Required Skills:
- Strong organisational skills and attention to detail.
- Exposure to CRM platforms, SAP experience highly desirable
- Good understanding of procurement workflows and cost allocation principles.
- Proficient in enterprise procurement systems
- Confident communicator with ability to follow up proactively.
- Problem-solving mindset and process improvement orientation.
- Proficient in Microsoft Applications in particular advanced Excel
- Additional technical data skills and ability to crunch data and use other data analytical skills to create automated reports and systems solutions to drive efficiencies
Preferred Qualifications & Experience:
- Exhibits skills capable of driving value and improvements in the supply chain areas of cost, quality, availability, and technology
- Diploma in Supply Chain Management, Business or related discipline desirable but not required
- Experience in a Supply Chain, Engineering or Business Administration support role
Job Type:
Full-time, Permanent
Benefits:
- Employee assistance program
- Employee discount
- On-site parking
Schedule:
- Monday to Friday
Work Location
: On Site
Closing date: Tuesday 21
st
October 2025 @ 1pm
Kidscope Administrative Coordinator
Posted today
Job Viewed
Job Description
Established in 2021 Lets Grow Together is a not for profit based in Knocknaheeny serving people and supporting services in the northwest area of Cork City.
Our main objective is to support and develop communities where all children experience happy, healthy and thriving childhoods. We do this by working in partnership with everyone important in children's lives, sharing knowledge, skills and resources, empowering families and enabling children through their relationships and in their communities to be nurtured, fulfilled, achieving and learning.
About Kidscope Clinic
Kidscope is a children's clinic which offers free health and development assessment and onward referral for children from 0 to 6 years old living in the northwest of Cork City. It runs every Thursday during the academic year in the Niche building Knocknaheeny. It is led by Dr. Louise Gibson, a team of medical students and a public health nurse.
About the Role
The Kidscope Administrative Co-ordinator will be responsible for the smooth running of the clinic on a day to day basis, planning future clinic and ensuring all necessary resources are available to clinicians. Working with others to create systems and approaches for the long term sustainability of the clinic.
Liaising with and supporting linked practitioners, children and their families to ensure the clinic is delivered to a high quality person centred approach.
The role is public-facing and involves assisting and supporting families with queries, follow up and collection of key information.
The Clinic is busy and multi-faceted in nature. The successful candidate will be personable, solution-focussed, hard-working, and extremely organised.
The Kidscope Administrative Co-ordinator is often the main link internally and externally for families and wider interagency partners. The individual will be expected to provide synthesized, accessible information about the service, how to access it, how to transition through the services and signposting individuals to colleagues or other services required.
The Successful Candidate will:
provide reports, presentations and briefings about the clinic.
demonstrate excellent communication skills.
work closely and support the Consultant Paediatrician, Clinic Practitioners and Medical Students.
Manage and maintain all associated administrative duties, including but not limited to:
o Liaising with families, linked practitioners and services, and wider community
o Managing referrals, scheduling appointments
o Setting up clinic rooms
o Managing all correspondence: transcription of clinic reports, sending clinic reports, referral and documents to necessary services/individuals
o Filing of medical reports and support documents and management of medical files and records
o Organise and recording of review and multi-disciplinary team meetings and follow up with actions agreed
be the main point of contact for the clinic
collection and collate monthly activity data
have the ability to write reports, present and provide briefings
other duties as assigned
Reporting to: Employee supervision and reporting to the Executive Director of Lets Grow Together. Clinical governance and Clinical reporting Dr Louise Gibson.
Person Specification
The appointed person will demonstrate:
· Very strong communication and organisational skills and abilities.
· Demonstrated excellent report writing and presentation skills.
· An ability to meet deadlines in a calm and effective manner.
· An understanding of the importance of confidentiality and data protection regulations.
· A positive and supportive 'can do' approach.
· An ability to represent the clinic and/or the organisation and describe its services clearly and effectively to a range of audiences.
· Openness to learning, transferring knowledge, mentoring and support, in areas such as data processing and usage, communications, interagency collaboration, interfacing with the public etc.
· Commitment to the values of the organisation and to evidence-informed prevention, promotion, and early intervention approaches.
· A proven ability to manage several competing tasks, priorities and deadlines.
· Openness to training.
Qualifications, Experience & Knowledge
A qualification equivalent to Level 7 or higher on the National Framework of Qualifications (NFQ) in a relevant discipline such as Public Health, Information Management, Administration, or Communications is essential.
Ideally 2+ years of experience in a similar role.
Use of MS Office suite of applications, in particular MS Excel and MS word and TPRO medical dictation software.
Knowledge of medical filing systems.
Terms and Conditions
Salary: €38,095.
Working week: 37 hours.
Annual leave: 28 days.
Hybrid work 80 office/20 home after completion of probation period.
Application Process
Please apply by emailing your C.V. and cover letter to by 6pm 5th of November 2025.
Informal enquiries in advance of closing date by email only to
Shortlisting will take place by Thursday 6th November, with a view to interviews being held the following week in the Lets Grow Togethers Offices in Knocknaheeny. The successful candidate will take up the role as soon as possible thereafter.
Allocation of this post is subject to references including current or most recent employers, proof of eligibility to work in Ireland, and garda vetting.
Job Type: Full-time
Pay: From €38,095.00 per year
Work Location: In person
Be The First To Know
About the latest Administrative coordinator Jobs in Ireland !
Bookings and Administrative Coordinator
Posted today
Job Viewed
Job Description
Company description
Redhills Adventure is one of Ireland's most exciting tourism businesses located on the Chair of Kildare, very close to Kildare town. The activity centre is a diversified farm converted to offer land-based, soft adventure activities for all ages. Redhills Adventure offers great value activities catering for the leisure and corporate markets, school tours, team building, stag and hen parties, birthdays, hobby enthusiasts and more.
Redhills Adventure has grown from strength to strength since its establishment in 2014 and has established a deserved reputation as Ireland's leading Tag activity specialist. Redhills has been featured in Ireland's Top 40 Family Activities To Do in Ireland by Outsider Magazine and the Irish Independent and has appeared in popular TV shows like Ireland's Fittest Family among others.
Redhills has earned a stellar reputation nationally for providing fun and memorable experiences to both children and adults alike in a safe environment, accessible to everyone.
Job description
Redhills Adventure is offering a fantastic opportunity for an enthusiastic and driven individual to join our team. We are seeking a confident communicator with efficient and error-free administrative skills. The role involves managing the administrative and booking functions of the business across several aspects including email, phone, social media inboxes, human resources, and system management and processes. The role also involves the management of the company website in terms of content management and promotion. Training will be provided.
The ideal candidate will be an excellent multitasker, capable of conducting efficient yet high-quality interactions with customers while tailoring our packages and services to meet individual needs. A background in sales or customer service roles would be a distinct advantage. The successful applicant will actively promote the Redhills brand, communicating the full range of experiences and offerings to prospective clients. Enquiries will come through various channels, including phone calls, emails, social media, and referrals from existing customers. A key focus of the role will be on nurturing these enquiries, converting them into bookings, and supporting the coordination of upcoming bookings.
Another key aspect of the role involves managing a range of systems, including HR, website content, point-of-sale, and related platforms. The successful candidate will also be responsible for maintaining spreadsheets, conducting desk-based research, and carrying out various administrative tasks as required. Previous experience in a customer service–centred role would be a valuable asset.
Our ideal candidate will:
· Be reliable and self-driven
· Possess great attention to detail
· Have excellent verbal and written communication skills
· Have sales experience ideally
· Be able to effectively handle phone, email and social media enquiries and convert them to bookings
· Possess a professional and efficient phone manner – Polite but not overly familiar
· Be flexible in their working hours when required. Availability for very occasional weekend shifts desirable but not a prerequisite.
· Possess good computer/system skills – Email, Excel, Word, CRM, Social Media.
Responsibilities
- Manage Booking and Payments
- Financial Reconciling of booking payments
- Liaising with operations to ensure smooth delivery of customer bookings
- Exceeding customer expectations
- Dealing with any customer queries or complaints or issues to ensure a positive outcome.
- Answering customer correspondence via email, telephone, and social media
- Acting as an ambassador for Redhills Adventure
- Ensure all information provided to customers is accurate and up-to-date
- Accommodate customer requests
- Carry out administrative duties as requested
- The focus of the role is administrative and customer service orientated in nature, successful candidates will have experience in same and be able to prove their competency in these areas
Summary Skills Required
- Previous Experience in a Customer-Centric Role
- Excellent Written and Verbal Communication Skills
- Task-driven individual with an ability to multitask
- Strong interpersonal and administrative skills
- High level of professionalism and effective decision making
- Strong working knowledge of relevant computer software systems
- Numeracy skills
- Attention to detail and accuracy - Someone who dots "i"s and crosses "t"s
- Conflict resolution skills
- Ability to work well as part of a team
- Ability to respond appropriately to diverse customers and guests
- Comprehensive knowledge and work experience with Social Media is an advantage
Benefits
- Competitive Salary
- Hybrid Working Options
- Activity Discounts at the centre
- Degree of flexibility in working hours
- Additional Hours / Promotional Opportunities
- Company Laptop and Mobile Phone provided
Job Types: Full-time, Part-time, Permanent
Pay: €17.00-€18.00 per hour
Benefits:
- Company events
- Employee assistance program
- Employee discount
- On-site parking
- Sick pay
- Work from home
Application question(s):
- Do you have access to your own vehicle during working hours?
Education:
- Advanced/Higher Certificate (preferred)
Experience:
- Administrative: 2 years (required)
Work authorisation:
- Ireland (required)
Work Location: Hybrid remote in Redhills, Co.Kildare, CO. Kildare
Trade-in Administrative Coordinator
Posted today
Job Viewed
Job Description
Company Description
With over 25 years' experience in offering specialist supply chain solutions to the mobile phone and technology industries. Fónua have developed an industry leading Device Ownership & Supply Chain Optimisation Model. Fónua have long standing direct procurement relationships with all of the key mobile device hardware OEMs.
Our Mission
To continuously optimise our partner's distribution requirements through the delivery of innovative products and services. We will fulfil both vendor and customer needs through efficient supply chain, extensive product knowledge and value added solutions delivered profitably by dedicated and professional employees.
Our Vision
To create value and make a difference
Our Values
Creativity & Imagination
Passion Energy & Ambition
Hire & Retain the Best
Leadership
Teamwork
Respect
Excellence
Position
Overview of Role
The trade-in coordinator is responsible for all services associated with trade-in services within Fónua. The role centers on the management, processing, quality assurance and dispatch of all devices processed within the trade-in department. They are responsible for ensuring that all devices meet end to end handling and are responsible for providing all recorded data to our sales team and customers. They must work closely with the trade-in supervisor on day-to-day operations.
Requirements
Main Responsibilities are not limited to but will include.
- Managing the status of all devices and their locations.
- Processing customer devices across channels.
- Managing the end-to-end process of customer handling requirements.
- Providing daily updates on all trade-in channels and aging jobs to the manager and supervisor.
- Reporting issues with cases to Supervisor / Support Ops Manager.
- Creating sales lists and reporting for management and sales team.
- Ensure that all outgoing consignments are correct and recorded.
- Meeting administrative and targets as set by manager.
- Cross training functions for other staff members when necessary.
- Supporting supervisor on customer handling processes, outsourced trade-ins and all cross department tasks.
Person Specification
Ideally, You Will Need To Be Educated To Third Level Or Have Equivalent Work Experience. We Would Also Be Looking For The Following Attributes
- The ability and knowledge to accomplish tasks and processes on time and too a high quality.
- Proficient in Microsoft Excel.
- Ambitious, demonstrator of innovative thinking, seeking to improve processes.
- Have good attention to detail and high degree of accuracy.
- Ability to work under pressure.
- Ability to adapt to rapidly changing work environment.
- Enthusiastic, flexible, and dependable
Fónua and Fónfix are equal opportunity employers
Other information
Company Benefits
Pension Scheme
Bike to Work Scheme
Gym/Wellbeing Contribution
Employee Purchase Scheme
Phone Repair Discount
Educational Assistance Program
Company Events
Free Parking
Executive Assistant
Posted today
Job Viewed
Job Description
Executive Assistant
Grant Thornton Advisors LLC and Grant Thornton Ireland (GT) have recently come together to form a powerful multinational, multidisciplinary platform that delivers premier advisory, tax, and independent audit services. With $2.7 billion in revenues and nearly 60 offices across the U.S., Ireland, the UAE, and other territories, our combined platform brings enhanced solutions and capabilities supported by cutting-edge technologies and a team of nearly 13,000 quality-driven professionals.
Grant Thornton Ireland contributes nearly 3,000 people across 9 offices in Ireland, the Isle of Man, Gibraltar, and Bermuda, and is part of a global network of over 68,000 professionals spanning more than 149 countries. Together, we offer a truly global reach backed by deep local knowledge and national expertise.
By joining forces, we strengthen our ability to act as trusted advisors who make business more personal — investing in relationships and empowering clients to make the right decisions for their organisations today and into the future. Whether working with the public sector to build thriving communities, partnering with regulators and financial institutions to build trust, or supporting diverse businesses to achieve their goals, Grant Thornton now provides a singular, seamless client experience grounded in collaboration, innovation, and a shared commitment to the issues that matter most.
At GT Ireland we don't just predict your future, we build it.
A Career at GT
Looking for a more fulfilling role in professional services? One where fresh thinking, collaboration and diversity are valued? At Grant Thornton we do things differently.
What does this mean for you?
A career in a more inclusive working environment, a more collaborative work culture, a more supported, flexible working role, more possibilities to grow and more opportunities to help shape the future for your clients. We respect and value your experience. And we want you to bring your authentic self to work and be at your best. It is how it should be.
Grow with us
At Grant Thornton, we care about our people and work hard to make you feel valued. If you are looking to deepen and develop your skills, knowledge, and experience throughout your career, then that is what you will get, and more.
The Role:
An exciting opportunity has arisen to join our Dublin office as an Executive Assistant. This is a great opportunity for someone looking to gain experience within a dynamic professional services firm. You will have the opportunity to develop your career and gain experience working in a fast-moving team. Your position will involve providing support and assistance to two Partners within Operations and key members of their teams. If you are looking to develop your skillset in a dynamic, global firm, then this position is for you.
Who are we looking for?
- Dedicated high achievers.
- People who thrive in a fast-paced environment and will stop at nothing to ensure a project is complete.
- Detail-oriented process improvers.
- Critical thinkers who naturally see opportunities to develop and optimise work processes, finding ways to simplify and standardise.
- Self-directed people who take ownership of their work to drive productivity, change, and results.
What does the position entail?
- Act as a gatekeeper / first point of contact for their partners
- EA to 2 x partners and provision of administrative support to key members of their teams
- Complex diary management and planning through prioritisation of appointments
- Complex travel arrangements
- Receiving calls and dealing with clients and colleagues in a professional manner
- Organising internal and external meetings
- Maintenance of client contact information within the CRM system
- Maintaining templates for key client documents
- Liaising with Client Take On Team to ensure efficient onboarding of clients
- Managing all correspondence
- Agenda planning & minute-taking at key team meetings
- Preparation of presentation slides and material using PowerPoint
- Business continuity planning
- Assist with the coordination and management of special projects, as required
- Various ad-hoc administration duties
What skills will the successful candidate have?
- Handle confidential information and sensitive issues in a reliable and discreet manner
- Have the ability to work as part of a team, while also being able to use initiative when needed
- Have the ability to communicate professionally and articulately at all levels
- Have strong organisational skills and an efficient approach to organising their tasks
- Have a strong client focus
- Have excellent oral and written communication skills
- Be flexible and adaptable to learning/taking on new tasks and responsibilities
- Be proficient in MS Office packages
- Knowledge of CRM would be an advantage, but not essential, as full training will be given
- Have a high level of attention to detail
Life at GT
Reward and benefits:
Our reward and benefits are designed to create an environment where our people can flourish. We are committed to building a culture where our people have access to the necessary benefits to help promote a healthy lifestyle and thrive.
Equity, diversity and inclusion
At Grant Thornton, we provide equitable opportunities for all our colleagues. We are a responsible, sustainable business where equity, diversity and inclusion (ED&I) is at the forefront of our workplace culture agenda, and today, we continue to build and develop on our existing ED&I structure and strategy to meet our workplace culture needs. People are at the heart of our business and teams built with varied backgrounds, racial differences, cultures, sexual orientations, religious orientations, ages, gender identities, abilities and family types present diverse viewpoints, which need to be heard and valued.
We are all at our best when we are able to be ourselves and we view integrity and authenticity as integral values to bring to our day-to-day work-life at the firm. We are excited to see the personality and perspectives you will bring to our team because we know we will all benefit from them. Diversity of thought, background and experience enables better decision-making, improves the quality of our delivery, and helps us to meet the needs of our clients. Our firm is built on people and their ideas, so we want to hear all the new perspectives and fresh thinking you have to offer. You form the bedrock of our firm's best-practice principles and we will champion you as leaders from day one.
Recognition:
We want to create a culture of recognition and celebrating success, by saying thank you to people who surpass our expectations and recognising the right values and behaviours. Our Shout Out recognition scheme is our way of highlighting and promoting achievements. Whether you simply want to say thank you, celebrate a special occasion or give an award for doing something exceptional, you can do all of this and more through the scheme.
LI-KS1IJ