389 Administrative Positions jobs in Ireland

Exciting Opportunity at: G4S Secure Solutions Ireland

Position: Scheduling/Admin Support Officer

Location: Work from our Ballymount, Limerick, or Cork Offices

Basic Pay: €15.41 per hour

Hours: 40 per week

Schedule: Monday - Friday, Weekend and shift work may be required to meet requirements

The Scheduling/Admin Support Officer will be responsible for ensuring the efficient and effective scheduling & headcount management of staff within a designated portfolio, providing excellent customer service to both internal and external stakeholders.

This role is central to ensuring smooth project delivery and alignment with G4S Secure Solutions Ireland's commitment to operational excellence, client satisfaction, and continuous improvement.

• Scheduling and Planning:

• Develop and maintain accurate and up-to-date schedules for all staff.

• Ensure 100% coverage of all contracted and temporary hours.
• Manage, in conjunction with key account manager, holiday planning and absence management processes.
• Proactively address unplanned absences and last-minute scheduling changes.

• Administrative Support:

• Utilize scheduling databases to maintain accurate information.

• Generate timely and accurate reports.
• Collaborate with the wider Operations Team to ensure schedule alignment with operational requirements.

• Customer Service:

• Respond to workforce inquiries regarding schedules and work assignments.

• Make outbound calls to fill last-minute shifts or address scheduling issues.
• Ensure compliance with internal, external, and legal regulations.

• Teamwork and Collaboration:

• Foster strong working relationships with colleagues across different departments.

• Share best practices and contribute to a positive team culture.
• Undertake additional tasks as required to support business objectives.

• Strong organizational and planning skills.
• Excellent attention to detail and accuracy.
• Proficiency in relevant scheduling and administrative software desirable but training will be provided.
• Strong communication and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
• Flexibility to work evenings and weekends as required.
• A customer-focused approach.

What's on offer:

Recognition Programme awards

Long service awards

Star of the month awards

Pension Scheme

Employee Assistance Programme:

Legal Assistance

Financial Assistance

Consumer Advice

Career Guidance

Life Coaching

Mediation

Support for Non-Irish Nationals & their Families

Health Advice, including Physio, Podiatrists and Dietitians.

Advice on practical, day to day issues and services

Ready to Take the Next Step? If you're excited by the prospect of a challenging and fulfilling career with G4S, apply today and start your journey with one of the world's leading security providers. We can't wait to hear from you

G4S Secure Solutions Ireland is proud to be an equal opportunity employer, fostering a diverse and inclusive workplace for all.

If a suitable match is found our talent acquisition team will be in touch to discuss further.

Accounts and Administrative support - Accounting Department in Ireland.

Company name: 2G Business Limited branch.

• Summary of Position:

We have an exciting opportunity for an enthusiastic person to join our Accounts team.

This role is a permanent position of 33 hours per week based at our office in Waterford City.

Ideally candidates will have an accounting qualification, good attention to detail, the ability to manage their own workload and have proficient PC skills, particularly with using MS Excel. Minimum 1 years' experience is required. Full training will be provided.

• Key Responsibilities

Invoice Processing: Screening invoices to ensure that they are accurate and correctly formatted. Accurately process supplier invoices in Surf accounting software, ensuring correct filing, approval, and timely entry into the financial system.

Payment Processing: Prepare and record supplier payments ensuring adherence to payment terms.

Office records: Coordinate document organisation and retrieval. Maintain and update our online filing systems

Supplier Account Management: Maintain and update supplier records in line with compliance guidelines, resolving discrepancies and managing queries efficiently.

Reconciliation: Regularly reconcile supplier statements to ensure accuracy and resolve any outstanding issues or disputes.

Communication: Liaise with internal departments and external suppliers to resolve any payment or invoicing issues promptly. Send regular creditors reports.

Compliance: Ensure all activities comply with the company's policies, procedures, and relevant financial regulations.

Assist the Accounts team with preparing month end and management reports

• Qualifications and Skills:

Experience: Previous experience in a purchase ledger or accounts payable role is preferred.

Education: A-levels, diploma, or equivalent qualification in accounting, finance, or business administration.

IT Skills: Proficiency in accounting software (e.g., Clearbooks, Sage, Xero) and strong Microsoft Excel skills (e.g., VLOOKUP, pivot tables).

Attention to Detail: High level of accuracy in data entry and reconciliation work.

Communication: Excellent verbal and written communication skills with the ability to handle supplier queries professionally.

Problem-Solving: Strong analytical skills with the ability to identify and resolve discrepancies.

Time Management: Ability to work under pressure, prioritize tasks, and meet deadlines.

• Working hours:

Monday: 9h00 to 16h30

Tuesday: 9h00 to 16h30

Wednesday: 9h00 to 16h30

Thursday: 9h00 to 16h30

Friday: 9h00 to 12h00

Job Types: Part-time, Permanent

Pay: €20,000.00-€25,000.00 per year

Expected hours: 33 per week

Benefits:

• Company events
• Company pension
• Sick pay

Education:

• Leaving Certificate (preferred)

Experience:

• Administrative: 2 years (preferred)

Language:

• French (preferred)

Work Location: In person

About the Role:

We are seeking a proactive and organised individual to join our team in an Administrative & Finance Support role. This position is ideal for someone with strong attention to detail and a passion for keeping operations running smoothly.

Key Responsibilities:

• Process employee timesheets and assist with payroll queries
• Manage petty cash, weekly lodgements, and cash sales
• Upload supplier invoices to Sage and maintain financial records
• Handle email correspondence and order office supplies
• Answer incoming calls and provide professional customer service
• Set up jobs in the CRM and send CCTV reports via Itouch

Requirements:

• Excellent organisational and communication skills
• Ability to multitask and work independently
• Experience with Sage or similar accounting software (preferred)
• Previous admin or finance experience (preferred)

Benefits:

• (Insert benefits such as pension, paid holidays, training, etc.)
• Supportive team environment

Opportunities for growth and development

Job Type: Full-time

Pay: €30,000.00-€35,000.00 per year

Work Location: In person

Mastertech Group is a leading provider of HVAC, Mechanical, Electrical contracting services in Ireland.

We are seeking a detail-oriented Data Entry/ Administrative Assistant to support our HVAC department within the construction sector. This role is focused on accurate entry and management of project and departmental data. Full in-house training will be provided, with the flexibility to transition to remote working once established.

Key Responsibilities

• Enter and update HVAC and construction-related data accurately in Word, Excel, and internal systems
• Maintain organised and up-to-date records to support project delivery and compliance
• Ensure data accuracy and resolve any discrepancies promptly
• Work collaboratively with the HVAC team and other departments as required

Skills & Requirements

• Proficient in Microsoft Word and Excel
• Strong attention to detail and accuracy in data handling
• Good organisational and time management skills
• Ability to work independently and meet deadlines
• Strong communication skills for liaising with team members
• Previous data entry or administrative experience (construction sector exposure desirable but not essential)

What We Offer

• Fixed-term role (no extension beyond 6 months)
• In-house training and support
• Flexibility to work remotely once training is complete

Job Type: Fixed term

Contract length: 3 - 6 months

Pay: €15.00 per hour

Expected hours: 39 per week

Ability to commute/relocate:

• Tallaght, D24 HC61, CO. Dublin: reliably commute or plan to relocate before starting work (required)

Work authorisation:

• Ireland (required)

Work Location: In person

Location: Nenagh HQ

Hours: Monday - Friday, 8:00am - 4:30pm

The Lunch Bag is Ireland's leading school meals provider, delivering over 100,000 healthy lunches to children every day. We're now looking for an Administrative & Customer Support Executive to join our friendly team in Nenagh.

In this role, you'll be the first point of contact for parents, answering queries about our lunches and our app. You'll also provide vital admin support to keep things running smoothly at HQ. You'll need to be confident in writing clear, professional emails, able to defuse situations with empathy, and enjoy helping people.

We're not just after skills - we want someone who'll be a great fit for our team: reliable, positive, and sound.

What you'll do:

Answer parent queries by phone and email.

Provide support on how to use our app.

Handle issues calmly and professionally.

Provide general admin support to the HQ team.

What we're looking for:

Strong written and verbal communication skills.

Previous experience using Microsoft Office, particularly Excel.

Patience and problem-solving ability.

A team player who brings good energy to the workplace.

What we offer:

Salary based on experience.

Free hot lunches every day.

23 days annual leave.

On-site parking.

A friendly and supportive team environment.

If this sounds like you, we'd love to hear from you.

Apply today and be part of The Lunch Bag family.

Who we are

Fenero Financial Advisors is a Financial Planning company specialising in life and pensions and is part of the Fenero Group. The parent company, Fenero Taxation Services Ltd, is a multi-award-winning company of approachable tax experts. Together, we support the financial success of contractors, freelancers, and sole traders. At Fenero, we believe that freedom and flexibility in work lead to greater personal fulfillment and economic opportunities. Our mission is to empower our clients to confidently pursue different types of work and to maximize their financial success. We are an inclusive team of over 100 people across Ireland and India, united by our five core values: One Team, Customer Experience, Better Every Day, Win Right, and Boundless Ambition.

Job Overview

We're seeking a highly organised and detail-oriented Administrative Assistant to join the team at Fenero Financial Advisors. This is a unique, shared-services role where you'll be reporting into Team Lead of Financial Planning Admin in Fenero Financial Advisors but will also provide vital support to the wider Fenero company. Your time and focus will be allocated across both teams, adapting to business needs.

In this role, you'll be responsible for the day-to-day administrative tasks that keep our business running smoothly, with a particular focus on managing and processing life and pension-related documentation. This includes aligning pension contributions with payroll systems and ensuring all administrative processes are accurate and efficient.

Beyond these core duties, you'll also provide essential administrative support to the wider teams, assisting with various ad-hoc tasks and projects as needed. Your ability to manage a shifting workload while providing an excellent experience for both our external clients and internal colleagues is key.

Your day to day

• Model and reinforce a dedication to our mission, vision, and values.
• Process new life and pension applications and manage existing pension accounts.
• Communicate proactively and professionally with clients via phone and email regarding application progress
• Ensure accurate pension contributions are processed in line with instructions and all payroll notifications completed to relevant deadlines
• Fulfil all compliance obligations on new business cases, including reviewing of client recommendations as per internal processes
• Ensure proper documentation of all pension-related transactions and changes
• Maintain accurate and up-to-date member records at all times
• Implement continuous improvement initiatives to enhance internal processes and productivity.

Your Qualifications, Skills and Attributes

• Experience & Skills: You should have at least two years of administrative experience, with a focus on strong organisational skills, accuracy, and attention to detail. You are tech savvy and experienced in all Microsoft Office products. Experience in life and pensions administration is a plus, but not essential.
• Proactive & Accountable: We're looking for someone who is highly curious, motivated, and can thrive in a dynamic, sometimes ambiguous environment. You must take full accountability and ownership of your work, demonstrating strong problem-solving skills and a commitment to delivering on your responsibilities.
• Communication & Collaboration: You'll need to communicate in a professional, clear, and impactful way, with a keen eye for detail in all written communications. Teamwork is crucial—you'll be expected to collaborate effectively and contribute to our "One Team" value, which means working well with colleagues across the company.
• Expertise & Strategy: We expect you to bring a mindset of continuous improvement, consistently applying best practices to deliver high-quality results. Your actions should align with the company's goals and contribute to our long-term strategic objectives. You must have strong numerical ability and the capacity to prioritise tasks to meet tight deadlines.
• Company Culture: This role is for someone who will actively support and enhance our company values, contributing to a positive and vibrant workplace culture by getting involved in company activities.

Your Equal Opportunities

We are an Equal Opportunity Employer. We do not discriminate based on race, age, gender, civil status, family status, disability, sexuality, religion or membership of the Travelling Community. We value equity, diversity, and inclusion and we recognise the benefits it can bring to our workforce, our partners and our clients. We celebrate differences and want our people to be representative of all communities. Our diverse representation is enriched by many characteristics, including race, ethnicity, gender, age, disability, neurodiversity, sexual orientation, religious beliefs, culture, language, and education, as well as professional and cultural experience.

Job Type: Full-time

Pay: From €30,000.00 per year

Benefits:

• Company events
• Company pension
• Employee assistance program
• On-site parking
• Work from home

Application question(s):

• Why have you applied for this role?
• What is your salary expectation?

Experience:

• Administrative: 2 years (preferred)

Work authorisation:

• Ireland (preferred)

Work Location: In person

Solar Generation are looking to recruit a Administrative Assistant to assist our office team. This is a great opportunity to move into a rapidly growing industry.

About Us:

At Solar Generation , we are committed to leading the renewable energy movement in Ireland by providing high-quality solar PV systems backed by expert support and SEAI grant assistance. Based in the Northwest, we pride ourselves on delivering exceptional service and long-term energy savings to our customers.

Role Overview:

We are seeking a reliable and detail-oriented Administrative Assistant to support our solar operations, primarily focused on handling SEAI grant and BER applications and documentation. This role is ideal for someone who thrives in a busy office environment, can handle multiple tasks efficiently, and enjoys delivering high levels of customer service and compliance support.

Key Responsibilities:

• Process and manage SEAI grant applications and BER documentation for solar PV installations
• Liaise with customers, SEAI, BER assessors, and internal teams to ensure timely and accurate documentation submission
• Maintain digital filing systems and update internal databases with project documentation and progress
• Respond to customer and partner queries via phone and email in a timely and professional manner
• Take customer payments and issue statements of account
• Basic booking & accounts would be an advantage
• Follow up on outstanding documentation and grant approvals
• Track key deadlines and ensure all paperwork is submitted in compliance with SEAI regulations
• Provide general office admin support to the installations and operations teams
• Work collaboratively as part of a team, supporting colleagues and contributing to a positive work environment
• Assist with other associated tasks as required

Requirements:

• Previous experience in an administrative or office-based role (minimum 1 year preferred)
• Proficient in MS Office (Word, Excel, Outlook) and comfortable with cloud-based systems
• Excellent communication skills – both written and verbal
• Confident handling phone and email queries from customers and stakeholders
• Strong attention to detail and organisational skills
• Ability to manage personal workload, prioritise tasks, and work to strict deadlines
• Comfortable processing payments and handling sensitive financial data
• A proactive team player with a positive, solution-focused attitude
• Familiarity with SEAI/BER processes is an advantage, but not essential – full training will be provided

What We Offer:

• Competitive salary (based on experience)
• Supportive and friendly work environment in a growing renewable energy business
• Ongoing training and development opportunities
• Be part of Ireland's clean energy future and contribute to positive environmental change

Please note this role is on site, there is no option for remote working.

Job Type: Full-time

Pay: €32,000.00-€37,000.00 per year

Benefits:

• On-site parking

Ability to commute/relocate:

• Sligo, CO. Sligo: reliably commute or plan to relocate before starting work (required)

Experience:

• Admin: 1 year (preferred)
• Solar: 1 year (preferred)
• Bookkeeping: 1 year (preferred)
• CRM software: 1 year (required)
• Microsoft Office: 1 year (required)

Language:

• English (required)

Work authorisation:

• Ireland (required)

Work Location: In person

Now Hiring: Remote Administrative Assistant (Ireland)

We're seeking a motivated Administrative Assistant
to join our growing remote team. This role is ideal for detail-oriented individuals who enjoy organization, communication, and supporting daily business operations.

Key Responsibilities:

• Provide administrative support to management and project teams
• Schedule meetings, prepare reports, and organize digital files
• Handle basic data entry, document control, and correspondence
• Communicate with clients and team members across time zones

Requirements:

• Based in
  Ireland
  (Irish citizens, residents, and immigrants welcome)
• Strong communication and organizational skills
• Proficient with Microsoft Office / Google Workspace
• Self-motivated and able to manage remote tasks efficiently
• Reliable internet connection

What We Offer:

100% remote work and flexible hours

Training and onboarding support

Collaborative international team environment

Long-term freelance or part-time opportunities

If you're looking for a flexible administrative position that values independence and teamwork, we'd love to hear from you

• Apply now or send your CV with the subject line "Administrative Assistant – Ireland."

Admin assistant required for some office work. 1-2 days per week for the below requirements.

• Answering and dealing with all incoming calls
• Scheduling appointments and diary management
• managing all certificate renewals
• Ordering from suppliers
• General office duties including but not limited to filing, ordering stock, monitoring emails, scanning and processing mail and document preparation.
• Some work with InShip software , training provided.
• Be proficient in MS Office (Outlook, Excel, Word).
• Have excellent written & verbal communication skills.
• Have excellent time management skills.
• Assisting staff with any other office work they need help with.

Rate will be depending on experience.

Job Type: Part-time

Work Location: In person