363 Assistant Role jobs in Ireland

Job Title: Part-Time Bookkeeper & Administrative Assistant Location: Drogheda, Co. Louth (On-site) Contract Type: Part-time, Permanent (3 days per week) Our client is a well-established insurance brokerage based in Drogheda, Co. Louth. The company has a strong presence in the local community, offering a range of insurance services. As the business grows, they are seeking a reliable and detail-oriented professional to manage their accounting and administrative functions. This part-time role is ideal for someone with a background in bookkeeping and office administration. You will be responsible for managing the company's financial records up to trial balance, while also providing administrative support. This is a great opportunity for someone looking for a flexible, on-site, part-time role. Your Role Maintain accurate financial records for the company. Manage accounts payable (AP) and accounts receivable (AR). Prepare and process invoices and payments. Complete and manage trial balances. Support general accounting tasks, including reconciliations. Liaise with external auditors and accountants as needed. Provide administrative assistance to the team as required. Organise and maintain files and records. Assist with other ad-hoc administrative duties. Your Skills Proven experience in bookkeeping or accounting roles (up to trial balance). Strong understanding of accounts payable and receivable processes. Previous administrative experience is desirable. Proficient in Microsoft Excel and other office software (Word, Outlook, etc.). Strong organisational and communication skills. Ability to work independently and manage priorities in a busy office environment. Experience in an insurance brokerage is highly desirable but not essential. If this opportunity is of interest to you, please send your CV to Aoife Davis at Abrivia. All applications will be treated with strict confidence. Skills: Bookkeeper Accounts Assistant AP AR trial balance

Manulife is looking for an Executive Assistant and Office Manager to join our team in Ireland.
Reporting directly to the CEO, primary responsibilities would be:
+ Management of the annual calendar, travel and expenses for the CEO
+ Contact point for key industry relationships e.g. Irish Funds, Basis point
+ Accountable for the MIM Ireland Business Continuity Plan and testing
+ Responsible for maintaining and supporting the on boarding procedure for MIM Ireland with Human Resources & Technology teams
+ Support in office meetings & visitors to the Dublin office e.g. Board members including
+ Access card management
+ Maintaining & providing updated FAQ information for visitors
+ Liaison with Concierge
+ Management of Document signoff & Register on behalf of MIM Ireland
+ Ensure all documents presented for CEO (or Director) signature are in good order i.e. reviewed & pre- approved by business & legal teams, as appropriate
+ Maintain audit trail, on the Executive Office SharePoint site, of each request, approval, & executed version business record
+ Business Unit Records Coordinator for MIM Ireland
+ Ensure business unit is compliant with the GWAM Global Records & Information Management Policy to include
+ Liaison with GWAM Records & Information Team
+ Coordination of annual attestation for ManCo
+ Maintenance of Electronic Records Inventory
+ Implementation of RIM initiatives locally at ManCo level
+ Management of SharePoint Sites - MIM Ireland / Exec Office / Archive & others as appropriate.
+ Management of individual SharePoint libraries - including MIMIL Administration & others
+ Tech Inventory & Management
+ Laptops / Phones / Peripherals
+ Local Contact Point re Circuits, Wi-Fi, Printer, MTR Rooms, UPS, etc
+ Concierge & Landlord Liaison Point
+ Office Management Responsibilities
+ Manage key vendor relationships
+ Facilities management provider & subcontractors
+ Fire Reports & Actions Arising
+ Manage the office access system & access cards
+ Mobile Phones provider
+ Electricity provider
+ Catering & Stationary supplies
+ Cleaners
+ Other as appropriate
+ Liaison with MFC Corporate Real Estate Team re.
+ Periodic Lease Review Negotiation
+ Manulife Security Audit
+ Generate & submit monthly attendance report
+ Maintain & execute other office management procedures as required e.g. visual safety checks, water temp test etc
**Requirements**
+ Seven years' executive assistant experience within asset management or a Management Company.
+ Third-level university graduate
+ Requires comfort with a fast-paced environment, constantly seeking ways to improving efficacy and frequency of meetings.
+ High comfort level with Technology in a Technology led environment
+ Exceptional Microsoft Office skills & experience including but not limited to Outlook, Word, Excel, PowerPoint, SharePoint, Teams
+ Proficiency in CWT, Concur, Fusion/ Salesforce, Archer, Adobe Pro, DocuSign an advantage
+ Highly organized file management especially within complex organizational structures.
+ Ability to act with discretion and independence with sensitive communications and management of executive calendar for large scale and critical path meetings
+ Highly organized; especially with digital files and complex organizational structures.
+ Superior verbal and written skills
+ Advanced calendar and schedule techniques
+ Values‐oriented, collaborative start‐up culture with focus on value‐added outcomes at all levels of the larger organization.
+ International experience with North America and Asia a plus
+ Details: Regular, Full Time, Dublin, IRL, Weekly Hours 35
**_When you join our team:_**
+ We'll empower you to learn and grow the career you want.
+ We'll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
+ As part of our global team, we'll support you in shaping the future you want to see.
**Acerca de Manulife y John Hancock**
Manulife Financial Corporation es un importante proveedor internacional de servicios financieros que ayuda a las personas a tomar decisiones de una manera más fácil y a vivir mejor. Para obtener más información acerca de nosotros, visite .
**Manulife es un empleador que ofrece igualdad de oportunidades**
En Manulife/John Hancock, valoramos nuestra diversidad. Nos esforzamos por atraer, formar y retener una fuerza laboral tan diversa como los clientes a los que prestamos servicios, y para fomentar un entorno laboral inclusivo en el que se aprovechen las fortalezas de las culturas y las personas. Estamos comprometidos con la equidad en las contrataciones, la retención de talento, el ascenso y la remuneración, y administramos todas nuestras prácticas y programas sin discriminación por motivos de raza, ascendencia, lugar de origen, color, origen étnico, ciudadanía, religión o creencias religiosas, credo, sexo (incluyendo el embarazo y las afecciones relacionadas con este), orientación sexual, características genéticas, condición de veterano, identidad de género, expresión de género, edad, estado civil, estatus familiar, discapacidad, o cualquier otro aspecto protegido por la ley vigente.
Nuestra prioridad es eliminar las barreras para garantizar la igualdad de acceso al empleo. Un representante de Recursos Humanos trabajará con los solicitantes que requieran una adaptación razonable durante el proceso de solicitud. Toda la información que se haya compartido durante el proceso de solicitud de adaptación se almacenará y utilizará de manera congruente con las leyes y las políticas de Manulife/John Hancock correspondientes. Para solicitar una adaptación razonable en el proceso de solicitud, envíenos un mensaje a .
**Modalidades de Trabajo**
Híbrido

Job Title: Finance Assistant
Reports to: Finance Manager
Job Purpose
The Finance Assistant role is an integral part of the finance function, working closely with the local Finance Team to provide accurate and timely financial information, whilst maintaining robust and effective internal controls.
Role Responsibilities
* Act as the primary point of contact between the outsourced AP/AR transactional processing team. This will include, but is not limited to:
* Supporting the credit control process and cash allocation;
* Ensure supplier invoice processing and payments happen in a timely manner.
* Complete accountability of the preparation of key financial processes, in line with stringent deadlines set out by Global SW finance function:
* Accruals and Prepayments;
* Journals preparation and postings;
* Update and maintain inventory records;
* Update and maintain fixed asset records;
* Monthly account reconciliations
* Preparation of reports including sales and production volumes
* Assist in the accurate and timely preparation of financial information including tax returns and Government Statistics
* Assist in the preparation of weekly payroll and monthly payroll and any other related activities
* Ensure that internal controls are complete, robust, and effective in order to safeguard company assets.
* Support the finance function during times of team membersu2019 absence (e.g., annual leave).
* To be a willing and flexible team member ready to take on new and expanding tasks as appropriate.
This list of duties and responsibilities is not exhaustive and SW would expect you to carry out any other reasonable duty which you are capable of being trained in or performing.
Knowledge, Skills, Experience
* Experience in a similar role
* Good understanding of internal controls
* Proven ability to produce good quality work under pressure and to tight deadlines
* Superior attention to detail
* Confident user of Microsoft Office packages
* Numerical and verbal reasoning skills at Junior Management norm
Smurfit Westrock (NYSE:SW) is a global leader in sustainable paper and packaging solutions. We are materials scientists, packaging designers, mechanical engineers and manufacturing experts with a shared purpose: Innovate Boldly. Package Sustainably. Guided by our values of safety, loyalty, integrity, and respect, we use leading science and technology to move fiber-based packaging forward.
Smurfit Westrock is an Equal Opportunity Employer. We strive to create and maintain a diverse workforce where everyone feels valued, respected, and included. Smurfit Westrock does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other basis protected by federal, state or local law.

Responsibilities:
**Customer and Client Support**
- Creation and submission of Customer submission of New Line Forms and Promotional proposals
- Ensuring promotional calendars are maintained for allocated customer/brands
- Completing internal process forms - New Listing, Promotions, Price changes etc.
- Following up on promotional submissions with assistant buyers and account managers as needed
- Management of customer portals ensuring all pricing is correct
- Keeping master promotional tracker update date for allocated brands
- Customer recharges (Promotional and other Claims) and Accruals/Prepay
- Customer and Client Management support
**Field Sales Operations**
- Support as required by the Line Manager such as performance reporting and monthly field team briefing process
- General administration to support the efficient operation of field sales teams
**General Business Support**
- Generating analytics report to relevant business managers
- Trade Shows and Event Support
- General Team Office Support - Samples couriers, post, liaising with IT for new joiners set up, support in the management of the leasing fleet, etc.
**Required Skills:**
- The ability to use Excel to an advanced level in order to analyse sales performance data and produce reports for the sales team and external clients/customers.
- Good level of proficiency in IT systems i.e. Office 365, SAP etc.
- High level of numeracy
- The ability to proactively anticipate issues and solve them in a timely manner by investigating as appropriate and liaising with internal and external stakeholders.
- The ability to autonomously manage and prioritise own workload in order to ensure accuracy, attention to detail and that deadlines are met as agreed.
- The ability to communicate effectively with internal colleagues and external clients, customers and suppliers.
**Career Experience & Qualifications**
+ Previous Administration experience in a busy office environment is essential (preferably in a similar role).
+ Demonstrable experience in a client or customer-facing role is essential.
IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create connections that accelerate the development and commercialization of innovative medical treatments. Everything we do is part of a journey to improve patient outcomes and population health worldwide.
To get there, we seek out diverse talent with curious minds and a relentless commitment to innovation and impact. No matter your role, everyone at IQVIA contributes to our shared goal of helping customers improve the lives of patients everywhere. Thank you for your interest in growing your career with us.
EEO Minorities/Females/Protected Veterans/Disabled

**Work Schedule**
Standard (Mon-Fri)
**Environmental Conditions**
Adherence to all Good Manufacturing Practices (GMP) Safety Standards, Laboratory Setting
**Job Description**
**Lab Assistant - Athlone, Ireland**
At PPD, part of Thermo Fisher Scientific, you'll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life - enabling our customers to make the world healthier, cleaner and safer.
**Location/Division Specific Information**
Our PPD® Laboratory Services team has a direct impact on improving patient health through the expertise of scientists, industry thought-leaders and therapeutic guides. As the world leader in serving science, our laboratory professionals bring their commitment to accuracy and quality to deliver ground breaking innovations.
This Lab Assistant will work on site at our GMP Laboratory facility in Athlone as part of our Lab Support team.
**Discover Impactful Work:**
The role of a Lab Assistant is to work with various teams within the department (metrology, sample entry, stability, etc.) and assists in support of laboratory systems and functions. Supports daily lab operations and may provide support to team leads.
**A day in the Life**
Daily and weekly duties include the following:
+ Glassware management (Cleaning, inspection, stocking and ordering of Laboratory glassware).
+ Ordering of chemicals, reagents and consumables
+ Chemical waste management
+ 5S responsibilities
+ PPI Projects
+ Waste disposal
+ Lab coat management
+ Audit prep
+ Stock inventory management
+ Interdepartmental communication
+ Data Entry
+ Support to analysts
+ Audit and Client Visit Prep
+ Other duties/projects assigned by supervisor/manager
**Education and Experience**
+ Leaving Certificate or 3rd level related course/certificate
+ Experience within a regulated GMP environment is beneficial
+ Experience within a manufacturing /process driven environment adhering to SOPs and procedures
**_Looking to start a career in a Pharmaceutical environment - this may be the position for you?_**
**Knowledge, Skills and Abilities:**
+ Ability to adhere to laboratory policies and standard operating procedures
+ Good written and oral communication skills
+ Strong attention to detail and organizational skills
+ Satisfactory skills in Outlook, Excel, Word and PowerPoint
+ Ability to work in a collaborative team environment
+ Basic knowledge of technical/scientific terminolgy, health and safety standards and inventory management
+ Ability to adapt to new work procedures and environments
+ Solid problem solving / troubleshooting abilities
+ Ability to multi-task and work in a fast-paced environment
**Work** **Environment**
Thermo Fisher Scientific values the health and wellbeing of our employees. We support and encourage individuals to create a healthy and balanced environment where they can thrive. Below is listed the working environment/requirements for this role:
+ Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner.
+ Able to work upright and stationary and/or standing for typical working hours.
+ Able to lift and move objects up to 25 pounds.
+ Able to work in non-traditional work environments.
+ Able to use and learn standard office equipment and technology with proficiency.
+ May have exposure to potentially hazardous elements, including infectious agents, typically found in healthcare or laboratory environments.
+ Able to perform successfully under pressure while prioritizing and handling multiple projects or activities.
+ Able to work in shifts: - Working hours: Rotational shiftMorning shift - 7.30am - 4.15pm M-T, 7.30am - 3.15pm F. (2 weeks)Core Shift - 8.30am - 5.15 M-T, 8.30am - 4.15pm F. (2 weeks)Late start - 9.30am - 6.15pm (1 week)
Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory with PPD, part of Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.
Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history, SMBC Group offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance. The Group has more than 130 offices and 80,000 employees worldwide in nearly 40 countries. Sumitomo Mitsui Financial Group, Inc. (SMFG) is the holding company of SMBC Group, which is one of the three largest banking groups in Japan. SMFG's shares trade on the Tokyo, Nagoya, and New York (NYSE: SMFG) stock exchanges.
In the Americas, SMBC Group has a presence in the US, Canada, Ireland, Mexico, Brazil, Chile, Colombia, and Peru. Backed by the capital strength of SMBC Group and the value of its relationships in Asia, the Group offers a range of commercial and investment banking services to its corporate, institutional, and municipal clients. It connects a diverse client base to local markets and the organization's extensive global network. The Group's operating companies in the Americas include Sumitomo Mitsui Banking Corp. (SMBC), SMBC Nikko Securities America, Inc., SMBC Capital Markets, Inc., SMBC MANUBANK, JRI America, Inc., SMBC Leasing and Finance, Inc., Banco Sumitomo Mitsui Brasileiro S.A., and Sumitomo Mitsui Finance and Leasing Co., Ltd.
+ Attendance required Monday to Friday onsite in our Tralee office.
+ It may be necessary to work alternative hours and weekends, shift patterns or unsociable hours, including weekends.
+ As part of your job, you will be expected to attend training events and/or meetings and travel to other locations may be required.
**Role Description**
SMBC is seeking a Facilities Coordinator/Assistant who has a strong passion for Corporate Real Estate and Facilities and is interested in building a career at a fast growing and reputable Bank. The Facilities Coordinator/Assistant will assist with ensuring the efficient management and maintenance of our workspace. They will assist with purchasing & ordering systems, manage multiple contractors ensuring no impact to daily operations and will play a key role in managing onsite suppliers.
This role will report to the Facilities Manager.
**Role Objectives: Delivery**
+ Support a facilities Management strategy, help inspect office premises ensuring required maintenance and repairs are completed in accordance with Safety Standards.
+ Perform routine maintenance tasks such as cleaning, stocking of break rooms and cleaner's stores and ensuring personnel common areas are kept organised.
+ Collaborate with other departments to support their facility related needs such as adjustments to heating and cooling settings and supporting Air Conditioning repairs.
+ Create Requisitions, Orders via Global procurement system for various Facilities related expenditure.
+ Collaboration with Facilities Vendors to report onsite Facility issues promptly and assist with order placement.
+ Ability to lift loads of various size using appropriate lifting equipment within an office environment.
**Qualifications and Skills**
+ 3 years of experience in Office Administration customer experience -highly desired.
+ Intermediate computer skills, including experience in using MS Teams Excel, Word and PowerPoint skills applications (e.g. ECDL / MOUS)
+ Advantage to have knowledge of Purchasing & Ordering systems.
+ Advantage to have Office support or Facilities Support experience
+ Manual Handling certified
+ Strong customer and client focus, advantageous to have a customer service experience background
+ Management of onsite Supplier(s) - must have experience of managing suppliers in a similar type of environment.
+ Knowledge of using online systems for goods and services
+ Ability to engage across all levels of the organization, including Sr. Management.
+ Commercial and financial acumen
+ Experience managing multiple contractors ensuring no impact to daily operations.
+ Have strong verbal and written communication skills.
+ Ability to demonstrate a self-motivated and disciplined approach to learning and working.
+ Ability to work in a team environment.
+ Possess a highly developed sense of personal accountability and follow-through with an ability to effectively prioritize multiple personal tasks, projects, and goals.
**Additional Requirements**
SMBC's employees participate in a hybrid workforce model that provides employees with an opportunity to work from home, as well as, from an SMBC office. SMBC requires that employees live within a reasonable commuting distance of their office location. Prospective candidates will learn more about their specific hybrid work schedule during their interview process.
SMBC provides reasonable accommodations during candidacy for applicants with disabilities consistent with applicable federal, state, and local law. If you need a reasonable accommodation during the application process, please let us know at

Assistant Manager About the job Screwfix, Unit 5 Ballybane Industrial Estate, Tuam Road, Galway, H91 XF25 From €34,000.00 per year Permanent Full Time (37.5 hours) - Permanent Overview This is your chance to step up. Supporting the Retail Branch Manager, youll make sure our customers are the heart of everything we do. Youre always looking for ways to improve what we do and how we do it, knowing that small differences can make a big impact. And with the help of our excellent training programmes and varied shift patterns to support your development, youll be on the right track for a promising career with us! Key responsibilities WHATS IT LIKE TO BE AN ASSISTANT MANAGER? Store standards alongside the Branch Manager, youll make sure everything runs smoothly, from front of house to the warehouse. Rolling up your sleeves to keep standards high Inspire your team youll be hands on and lead by example, motivating your team to give a great customer experience Store management budgets, Rotas and Payroll, P&L analysis, managing stock and improving profits are all part of your role Required skills & experience YOU ARE Experienced in management and wanting to take your career to the next level Instinctive in knowing what our customers want, you go all out to deliver Extremely driven, leading you to hit targets and inspire those around you Inquisitive, ever-questioning and ever-improving Passionate about our business Friendly, flexible, reliable, honest and like to work hard! WHATS IN IT FOR YOU? Joining Screwfix means joining a growing team full of support, opportunities, and fun! We offer a competitive salary 34 days annual leave (including an allowance for Bank Holidays) Annual Bonus Scheme 20% discount with Screwfix and B&Q Well also help you be the best you can be, with excellent training and ongoing development. Follow us and find out more on our LinkedIn, Instagram & Twitter pages Apply now! Upload your CV and complete your application Our policy is to employ the best qualified people and provide equal opportunity for the advancement of employees including promotion and training and not to discriminate against any person because of gender, race, ethnicity, age, sexual orientation, religion, belief or disability. If you require any additional support or adjustments to help you make an application, please contact us

Role: Production Assistant Salary: €15.00-€16.00 per hour. Duration: Permanent, Full-Time. Location: South Dublin. Benefits Pension Weekday working schedule. Career stability. Opportunities for progression within a growing operation. Production Assistant Thriving production team in South Dublin is expanding and currently seeking a Production Assistant to join their operation. This full-time, permanent role offers Monday to Friday working hours, providing a stable routine and excellent work-life balance with a pension. You will have previous experience in a manufacturing or production environment and hold a valid Counterbalance forklift licence. In this role, you will be actively involved in supporting daily production activities to ensure smooth and efficient operations. Your responsibilities will include preparing materials for production runs, assisting with assembly and packaging tasks, and monitoring product quality throughout the process. You will also play a key role in maintaining accurate production records using the companys systems, helping to ensure targets are met and workflows remain organised. You will operate both Counterbalance forklifts to move raw materials and finished goods between production areas and contribute to a safe and efficient workspace. Collaborating closely with your team, you will uphold exacting standards for safety, accuracy, and productivity, making a valuable contribution to the overall success of the production line. Responsibilities: Assist in daily production activities including assembly and packaging. Prepare materials and components for production runs. Monitor product quality and report any issues or defects. Maintain accurate production records using internal systems. Operate Counterbalance forklifts to move materials within production areas. Support a safe, clean, and efficient production environment. Requirements: Previous experience in a production or manufacturing environment Valid Counterbalance forklift licence Ability to work Monday to Friday on a full-time basis. Familiarity with basic computer systems, including Microsoft Excel Strong attention to detail and commitment to quality Excellent communication and teamwork skills. What to do next: If you are interested in this role, click apply now. For more information and a confidential discussion on this role or other opportunities, contact Gerard via email

Location: Card Factory, Riverview Shopping Centre, Bandon, Contracted Hours Available: 12 Do you take pride in creating great experiences for others and enjoy working in an environment where no two days are the same. We're on the lookout for enthusiastic, friendly, and celebration-loving people to join our team as Sales Assistants . Our stores are places of celebration, creativity, and connection-every day of the year. As things get busier, we're looking for extra hands and friendly faces to help keep everything running smoothly. If you enjoy being part of a vibrant, welcoming environment, we'd love to have you on the team.Location: Card Factory, Riverview Shopping Centre, Bandon, Contracted Hours Available: 12 Do you take pride in creating great experiences for others and enjoy working in an environment where no two days are the same. We're on the lookout for enthusiastic, friendly, and celebration-loving people to join our team as Sales Assistants . Our stores are places of celebration, creativity, and connection-every day of the year. As things get busier, we're looking for extra hands and friendly faces to help keep everything running smoothly. If you enjoy being part of a vibrant, welcoming environment, we'd love to have you on the team. Main Responsibilities What You'll Be Getting Up To: Put our customers at the heart of everything you do - it's our promise to them. Make every shopper feel welcomed, wowed, and won over - that's the cardfactory way! Serve at the tills with a smile, making sure everyone finds what they came in for (and maybe a little extra). Keeping our shelves stocked and looking fabulous. Recommend our amazing range of gifts, wrap, and more - we're so much more than cards ! The Ideal Candidate No retail experience needed, you'll be working with a friendly team and receive full training. What matters most is that you're friendly, approachable, comfortable on your feet (it gets busy, but it's all part of the fun!) and ready to help. If you're flexible with your time - we may even offer shifts across nearby stores if you're up for it. To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process, click the Apply button below to Login/Register.