7 Calendar Management jobs in Ireland

Exciting Opportunity at: G4S Secure Solutions Ireland

Position: Scheduling/Admin Support Officer

Location: Work from our Ballymount, Limerick, or Cork Offices

Basic Pay: €15.41 per hour

Hours: 40 per week

Schedule: Monday - Friday, Weekend and shift work may be required to meet requirements

The Scheduling/Admin Support Officer will be responsible for ensuring the efficient and effective scheduling & headcount management of staff within a designated portfolio, providing excellent customer service to both internal and external stakeholders.

This role is central to ensuring smooth project delivery and alignment with G4S Secure Solutions Ireland's commitment to operational excellence, client satisfaction, and continuous improvement.

• Scheduling and Planning:

• Develop and maintain accurate and up-to-date schedules for all staff.

• Ensure 100% coverage of all contracted and temporary hours.
• Manage, in conjunction with key account manager, holiday planning and absence management processes.
• Proactively address unplanned absences and last-minute scheduling changes.

• Administrative Support:

• Utilize scheduling databases to maintain accurate information.

• Generate timely and accurate reports.
• Collaborate with the wider Operations Team to ensure schedule alignment with operational requirements.

• Customer Service:

• Respond to workforce inquiries regarding schedules and work assignments.

• Make outbound calls to fill last-minute shifts or address scheduling issues.
• Ensure compliance with internal, external, and legal regulations.

• Teamwork and Collaboration:

• Foster strong working relationships with colleagues across different departments.

• Share best practices and contribute to a positive team culture.
• Undertake additional tasks as required to support business objectives.

• Strong organizational and planning skills.
• Excellent attention to detail and accuracy.
• Proficiency in relevant scheduling and administrative software desirable but training will be provided.
• Strong communication and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
• Flexibility to work evenings and weekends as required.
• A customer-focused approach.

What's on offer:

Recognition Programme awards

Long service awards

Star of the month awards

Pension Scheme

Employee Assistance Programme:

Legal Assistance

Financial Assistance

Consumer Advice

Career Guidance

Life Coaching

Mediation

Support for Non-Irish Nationals & their Families

Health Advice, including Physio, Podiatrists and Dietitians.

Advice on practical, day to day issues and services

Ready to Take the Next Step? If you're excited by the prospect of a challenging and fulfilling career with G4S, apply today and start your journey with one of the world's leading security providers. We can't wait to hear from you

G4S Secure Solutions Ireland is proud to be an equal opportunity employer, fostering a diverse and inclusive workplace for all.

If a suitable match is found our talent acquisition team will be in touch to discuss further.

Accounts and Administrative support - Accounting Department in Ireland.

Company name: 2G Business Limited branch.

• Summary of Position:

We have an exciting opportunity for an enthusiastic person to join our Accounts team.

This role is a permanent position of 33 hours per week based at our office in Waterford City.

Ideally candidates will have an accounting qualification, good attention to detail, the ability to manage their own workload and have proficient PC skills, particularly with using MS Excel. Minimum 1 years' experience is required. Full training will be provided.

• Key Responsibilities

Invoice Processing: Screening invoices to ensure that they are accurate and correctly formatted. Accurately process supplier invoices in Surf accounting software, ensuring correct filing, approval, and timely entry into the financial system.

Payment Processing: Prepare and record supplier payments ensuring adherence to payment terms.

Office records: Coordinate document organisation and retrieval. Maintain and update our online filing systems

Supplier Account Management: Maintain and update supplier records in line with compliance guidelines, resolving discrepancies and managing queries efficiently.

Reconciliation: Regularly reconcile supplier statements to ensure accuracy and resolve any outstanding issues or disputes.

Communication: Liaise with internal departments and external suppliers to resolve any payment or invoicing issues promptly. Send regular creditors reports.

Compliance: Ensure all activities comply with the company's policies, procedures, and relevant financial regulations.

Assist the Accounts team with preparing month end and management reports

• Qualifications and Skills:

Experience: Previous experience in a purchase ledger or accounts payable role is preferred.

Education: A-levels, diploma, or equivalent qualification in accounting, finance, or business administration.

IT Skills: Proficiency in accounting software (e.g., Clearbooks, Sage, Xero) and strong Microsoft Excel skills (e.g., VLOOKUP, pivot tables).

Attention to Detail: High level of accuracy in data entry and reconciliation work.

Communication: Excellent verbal and written communication skills with the ability to handle supplier queries professionally.

Problem-Solving: Strong analytical skills with the ability to identify and resolve discrepancies.

Time Management: Ability to work under pressure, prioritize tasks, and meet deadlines.

• Working hours:

Monday: 9h00 to 16h30

Tuesday: 9h00 to 16h30

Wednesday: 9h00 to 16h30

Thursday: 9h00 to 16h30

Friday: 9h00 to 12h00

Job Types: Part-time, Permanent

Pay: €20,000.00-€25,000.00 per year

Expected hours: 33 per week

Benefits:

• Company events
• Company pension
• Sick pay

Education:

• Leaving Certificate (preferred)

Experience:

• Administrative: 2 years (preferred)

Language:

• French (preferred)

Work Location: In person

About the Role:

We are seeking a proactive and organised individual to join our team in an Administrative & Finance Support role. This position is ideal for someone with strong attention to detail and a passion for keeping operations running smoothly.

Key Responsibilities:

• Process employee timesheets and assist with payroll queries
• Manage petty cash, weekly lodgements, and cash sales
• Upload supplier invoices to Sage and maintain financial records
• Handle email correspondence and order office supplies
• Answer incoming calls and provide professional customer service
• Set up jobs in the CRM and send CCTV reports via Itouch

Requirements:

• Excellent organisational and communication skills
• Ability to multitask and work independently
• Experience with Sage or similar accounting software (preferred)
• Previous admin or finance experience (preferred)

Benefits:

• (Insert benefits such as pension, paid holidays, training, etc.)
• Supportive team environment

Opportunities for growth and development

Job Type: Full-time

Pay: €30,000.00-€35,000.00 per year

Work Location: In person

Location: Nenagh HQ

Hours: Monday - Friday, 8:00am - 4:30pm

The Lunch Bag is Ireland's leading school meals provider, delivering over 100,000 healthy lunches to children every day. We're now looking for an Administrative & Customer Support Executive to join our friendly team in Nenagh.

In this role, you'll be the first point of contact for parents, answering queries about our lunches and our app. You'll also provide vital admin support to keep things running smoothly at HQ. You'll need to be confident in writing clear, professional emails, able to defuse situations with empathy, and enjoy helping people.

We're not just after skills - we want someone who'll be a great fit for our team: reliable, positive, and sound.

What you'll do:

Answer parent queries by phone and email.

Provide support on how to use our app.

Handle issues calmly and professionally.

Provide general admin support to the HQ team.

What we're looking for:

Strong written and verbal communication skills.

Previous experience using Microsoft Office, particularly Excel.

Patience and problem-solving ability.

A team player who brings good energy to the workplace.

What we offer:

Salary based on experience.

Free hot lunches every day.

23 days annual leave.

On-site parking.

A friendly and supportive team environment.

If this sounds like you, we'd love to hear from you.

Apply today and be part of The Lunch Bag family.

Administration

Organisation Description:

The Marine Institute is the national agency responsible for marine research, technology, development and innovation (RTDI). The Marine Institute seeks to assess and realise the economic potential of Ireland's 220-million-acre marine resource; promote the sustainable development of marine industry through strategic funding programmes and scientific services; and safeguard the marine environment through research and environmental monitoring. The Institute works in conjunction with the Department of Agriculture, Food and Marine (DAFM) and a network of other Government Departments, semi-state agencies, national and international marine partners.

Summary of the Role:

The successful candidate will have responsibility for providing financial and administrative support for externally funded projects across the Marine Institute. You will be responsible for preparing and submitting claims on externally funded projects and will work closely with staff across the Institute, project leaders, Research Accountant, colleagues in Research Funding Office & Research Coordination and Support team (PIRS) and will work closely with the Finance and HR departments.

How to Apply:

A C.V. and letter of application, summarising experience and skill set applicable to the position should be emailed to or posted to Human Resources at the Marine Institute, Rinville, Oranmore, Galway, H91 R673. All correspondence for this post should quote reference CS/AA/PROFUND/OCT2025.

Eligible Candidates must be:

• A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway;

• A citizen of the United Kingdom (UK); or

• A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or

• A non-EEA citizen who is a spouse or child of an EEA or UK or Swiss citizen and has a stamp 4 or a Stamp 5 visa.

Closing date for Applications:

All applications for this post should be received by the Marine Institute in advance of 12 noon on Monday, 27th October 2025. Late applications cannot be accepted.

Use of Data - all personal data and the information submitted for this application will be used solely for the purpose of this campaign, after which it will be deleted in line with our General Data Protection Regulation (GDPR) Policy and data retention schedule. All information will be treated with the strictest confidence and accessed only by those involved directly in the campaign.

The Marine Institute is an organisation that champions Diversity, Inclusion & Equality for all. We encourage and welcome applications from anyone interested in this role.

Please do advise if there are any special accommodations required for the recruitment process. We are here to help you access opportunities with us.

Monday, October 27, :00

D372 - Grade VII Administrative Officer

Learner Support Coordinator

LMETB Head Office, Chapel Street, Dundalk, Co. Louth

One permanent position - 35 hours per week

Panels may be formed from which other vacancies may be filled.

Canvassing by or on behalf of the applicant will disqualify

LMETB is an equal opportunities employer.

Louth & Meath Education and Training Board (LMETB) is the largest education and training provider in Louth and Meath, providing a broad range of education and training services to over 30,000 students and learners on an annual basis.

If you have any technical issues when applying for this position, please contact Jobtrain at; where you can log a ticket or call FAQ's are available in the top right menu once you have registered. (Please note Jobtrain hours are from 9am to 5.30pm, and queries may take up to 24hrs to be answered)