28 Clerical Duties jobs in Ireland

Exciting Opportunity at: G4S Secure Solutions Ireland

Position: Scheduling/Admin Support Officer

Location: Work from our Ballymount, Limerick, or Cork Offices

Basic Pay: €15.41 per hour

Hours: 40 per week

Schedule: Monday - Friday, Weekend and shift work may be required to meet requirements

The Scheduling/Admin Support Officer will be responsible for ensuring the efficient and effective scheduling & headcount management of staff within a designated portfolio, providing excellent customer service to both internal and external stakeholders.

This role is central to ensuring smooth project delivery and alignment with G4S Secure Solutions Ireland's commitment to operational excellence, client satisfaction, and continuous improvement.

• Scheduling and Planning:

• Develop and maintain accurate and up-to-date schedules for all staff.

• Ensure 100% coverage of all contracted and temporary hours.
• Manage, in conjunction with key account manager, holiday planning and absence management processes.
• Proactively address unplanned absences and last-minute scheduling changes.

• Administrative Support:

• Utilize scheduling databases to maintain accurate information.

• Generate timely and accurate reports.
• Collaborate with the wider Operations Team to ensure schedule alignment with operational requirements.

• Customer Service:

• Respond to workforce inquiries regarding schedules and work assignments.

• Make outbound calls to fill last-minute shifts or address scheduling issues.
• Ensure compliance with internal, external, and legal regulations.

• Teamwork and Collaboration:

• Foster strong working relationships with colleagues across different departments.

• Share best practices and contribute to a positive team culture.
• Undertake additional tasks as required to support business objectives.

• Strong organizational and planning skills.
• Excellent attention to detail and accuracy.
• Proficiency in relevant scheduling and administrative software desirable but training will be provided.
• Strong communication and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
• Flexibility to work evenings and weekends as required.
• A customer-focused approach.

What's on offer:

Recognition Programme awards

Long service awards

Star of the month awards

Pension Scheme

Employee Assistance Programme:

Legal Assistance

Financial Assistance

Consumer Advice

Career Guidance

Life Coaching

Mediation

Support for Non-Irish Nationals & their Families

Health Advice, including Physio, Podiatrists and Dietitians.

Advice on practical, day to day issues and services

Ready to Take the Next Step? If you're excited by the prospect of a challenging and fulfilling career with G4S, apply today and start your journey with one of the world's leading security providers. We can't wait to hear from you

G4S Secure Solutions Ireland is proud to be an equal opportunity employer, fostering a diverse and inclusive workplace for all.

If a suitable match is found our talent acquisition team will be in touch to discuss further.

Accounts and Administrative support - Accounting Department in Ireland.

Company name: 2G Business Limited branch.

• Summary of Position:

We have an exciting opportunity for an enthusiastic person to join our Accounts team.

This role is a permanent position of 33 hours per week based at our office in Waterford City.

Ideally candidates will have an accounting qualification, good attention to detail, the ability to manage their own workload and have proficient PC skills, particularly with using MS Excel. Minimum 1 years' experience is required. Full training will be provided.

• Key Responsibilities

Invoice Processing: Screening invoices to ensure that they are accurate and correctly formatted. Accurately process supplier invoices in Surf accounting software, ensuring correct filing, approval, and timely entry into the financial system.

Payment Processing: Prepare and record supplier payments ensuring adherence to payment terms.

Office records: Coordinate document organisation and retrieval. Maintain and update our online filing systems

Supplier Account Management: Maintain and update supplier records in line with compliance guidelines, resolving discrepancies and managing queries efficiently.

Reconciliation: Regularly reconcile supplier statements to ensure accuracy and resolve any outstanding issues or disputes.

Communication: Liaise with internal departments and external suppliers to resolve any payment or invoicing issues promptly. Send regular creditors reports.

Compliance: Ensure all activities comply with the company's policies, procedures, and relevant financial regulations.

Assist the Accounts team with preparing month end and management reports

• Qualifications and Skills:

Experience: Previous experience in a purchase ledger or accounts payable role is preferred.

Education: A-levels, diploma, or equivalent qualification in accounting, finance, or business administration.

IT Skills: Proficiency in accounting software (e.g., Clearbooks, Sage, Xero) and strong Microsoft Excel skills (e.g., VLOOKUP, pivot tables).

Attention to Detail: High level of accuracy in data entry and reconciliation work.

Communication: Excellent verbal and written communication skills with the ability to handle supplier queries professionally.

Problem-Solving: Strong analytical skills with the ability to identify and resolve discrepancies.

Time Management: Ability to work under pressure, prioritize tasks, and meet deadlines.

• Working hours:

Monday: 9h00 to 16h30

Tuesday: 9h00 to 16h30

Wednesday: 9h00 to 16h30

Thursday: 9h00 to 16h30

Friday: 9h00 to 12h00

Job Types: Part-time, Permanent

Pay: €20,000.00-€25,000.00 per year

Expected hours: 33 per week

Benefits:

• Company events
• Company pension
• Sick pay

Education:

• Leaving Certificate (preferred)

Experience:

• Administrative: 2 years (preferred)

Language:

• French (preferred)

Work Location: In person

About the Role:

We are seeking a proactive and organised individual to join our team in an Administrative & Finance Support role. This position is ideal for someone with strong attention to detail and a passion for keeping operations running smoothly.

Key Responsibilities:

• Process employee timesheets and assist with payroll queries
• Manage petty cash, weekly lodgements, and cash sales
• Upload supplier invoices to Sage and maintain financial records
• Handle email correspondence and order office supplies
• Answer incoming calls and provide professional customer service
• Set up jobs in the CRM and send CCTV reports via Itouch

Requirements:

• Excellent organisational and communication skills
• Ability to multitask and work independently
• Experience with Sage or similar accounting software (preferred)
• Previous admin or finance experience (preferred)

Benefits:

• (Insert benefits such as pension, paid holidays, training, etc.)
• Supportive team environment

Opportunities for growth and development

Job Type: Full-time

Pay: €30,000.00-€35,000.00 per year

Work Location: In person

Cairn has an opportunity for a detail focused, Document Management System (DMS) Administrator to provide system support to Cairn's construction document management system.

Key Responsibilities

• Assist with the setup of new construction projects on the DMS and uploading information to meet project specific requirements.
• Manage and evolve user access, including adding and removing users and configuring permissions on an ongoing basis.
• In conjunction with the DMS team and department appointed person create and edit folders, forms and checklists as required.
• Troubleshoot user issues and respond to helpdesk queries for the Cairn team and other users, including subcontractors.
• Develop and conduct new user training and offer support or refresher training as needed to system users. Identify site team skills gaps and complete additional training as needed.
• Test new features ahead of release and implement systems changes and updates as directed by the Snr DMS Admin or DMS Lead.
• Liaise with end users on change requests and system improvements and communicate potential system improvements to Snr DMS Admin or DMS lead.
• Conduct regular audits of the document management system to ensure project specific information is being uploaded in the intended format, to ensure consistency of information across all sites etc.
• Assist with the compilation of priority site specific information required for transfer at completion stage.
• Support new software and system testing and management of DMS team related software's as required by business needs
• Provide reports as required

The Candidate

• Minimum 3 years' experience in a system administration role.
• Experience managing high-volume administrative requirements.
• Experience working with IT/Quality Systems an advantage, but not essential.
• Pro-efficient in all Microsoft Office applications (Word, Excel, PowerPoint).
• A strong ability to multi-task in a rapid-paced environment where organisation, and a high attention to detail is required.
• A strong ability to communicate and build relationships across diverse teams.
• Self-motivated team player but with the ability to work on one's own initiative.
• Customer focused individual with a "can do" attitude.

Working with Cairn:

At Cairn, we believe it is essential that our employees feel valued and appreciated. We therefore offer above industry average remuneration packages with a comprehensive benefits portfolio that's ready to support you for whatever life brings.

We are delighted to offer a suite of benefits when you join Cairn which include;

• Competitive salary
• Performance related bonus
• Pension scheme with matching contributions
• Full health insurance with Irish Life health
• Annual salary review
• Continuous Professional development (CPD) programme & funding
• Paid maternity & paternity leave
• Free Cairn annual leave days
• Life assurance
• Income protection
• Employee Assistance Programme with VHI
• Tax saver - travel and bike to work
• Culture Committee
• Talent Development Programmes
• Approved Profit Sharing Scheme (APSS)
• Company vehicle (role dependent)

The Cairn purpose is to build sustainable communities where people can thrive.

At Cairn, it's not what we build, it's why we build. It's about putting down a marker that will stand for generations to come. Creating new communities of connection and belonging for an Ireland where people can thrive. Reshaping, redefining, reinvigorating our place in the world. Building for people, progress, and potential.

Because when Cairn build, it's Built For Good.

Location: Nenagh HQ

Hours: Monday - Friday, 8:00am - 4:30pm

The Lunch Bag is Ireland's leading school meals provider, delivering over 100,000 healthy lunches to children every day. We're now looking for an Administrative & Customer Support Executive to join our friendly team in Nenagh.

In this role, you'll be the first point of contact for parents, answering queries about our lunches and our app. You'll also provide vital admin support to keep things running smoothly at HQ. You'll need to be confident in writing clear, professional emails, able to defuse situations with empathy, and enjoy helping people.

We're not just after skills - we want someone who'll be a great fit for our team: reliable, positive, and sound.

What you'll do:

Answer parent queries by phone and email.

Provide support on how to use our app.

Handle issues calmly and professionally.

Provide general admin support to the HQ team.

What we're looking for:

Strong written and verbal communication skills.

Previous experience using Microsoft Office, particularly Excel.

Patience and problem-solving ability.

A team player who brings good energy to the workplace.

What we offer:

Salary based on experience.

Free hot lunches every day.

23 days annual leave.

On-site parking.

A friendly and supportive team environment.

If this sounds like you, we'd love to hear from you.

Apply today and be part of The Lunch Bag family.

Arthur Cox is one of Ireland's leading law firms and is the 2025 IFLR Europe Awards, Irish Law firm of the year. An international firm, with offices in Dublin, Belfast, London, New York and San Francisco, as it enters its second century, our partnership continues to grow. Constant innovation allows us to service our clients in the best possible way.

We are using a modern Microsoft based environment for our Digital Workplace and critical content management applications, leveraging the Intapp content and collaboration solution as a legal wrapper, alongside Microsoft SharePoint. We are now hiring a Product Specialist to join our dynamic small technology team.

Reporting to Business Applications/Product Management Manager, this is a permanent role which will focus on internal product management for the Arthur Cox cloud-based Document Management System (DMS) and third-party document processing products which interact with it.

You will be joining a growing Business Applications team in the Arthur Cox Technology area, which includes Business Analyst, Product Management and Change specialists, with opportunities for growth both in experience and responsibility.

As an Intapp Content and Collaboration and DMS Product Specialist in Arthur Cox, you'll enjoy:

• Direct Impact: In our small team, your contributions directly shape how software solutions impact people in Arthur Cox, with meaningful work that drives results.
• Collaboration: Work closely with colleagues and cross-functional teams, both remote and in-office.
• Ownership: Take ownership of end-to-end product management for an internal user base - from vendor roadmaps to final deployment, you'll see your ideas come to life.
• Flexibility: Small teams mean flexibility. You will gain experience in multiple areas and the growing field of professional services and Software-As-A-Service legal technology.

Join us and be part of a close-knit team where your skills make a real difference. Apply today

• Configuration Management: Understand and manage configuration options for the SharePoint based Document Management System (DMS) and third-party document processing products (Intapp Content and Collaboration) which interact with it.
• Business Analysis: Requires strong skills in stakeholder engagement, requirements elicitation, data analysis, and translating business needs into clear, actionable solutions.
• Issue Resolution: Participate in issue troubleshooting, including raising and tracking vendor support requests.
• Enhancements Process: Coordinate the planning and review of the product enhancement backlog, ensuring that any enhancements are correctly scoped and sized in conjunction with product stakeholders.
• Testing and Validation: Conduct thorough testing of potential configuration changes to ensure they meet business requirements and do not disrupt existing functionalities.
• Product Training: Support AC Training team to conduct training sessions for staff to ensure they are proficient in using the product and aware of any new features or updates.
• Documentation: Create and maintain detailed documentation of configurations, changes, and testing procedures.
• Collaboration: Work closely with cross-functional teams to ensure the product meets organizational needs and goals.
• Business Planning: Assist in the development of business plans and strategies for product enhancements and internal rollouts.

Technical Proficiency:

• Strong understanding of legal DMS solutions and related technologies and legal workflows in a cloud-based environment.
• Experience with M365 and SharePoint Online in a legal environment at scale.
• Strong Knowledge of and deep experience with Intapp Collaboration and Content product configuration, including applying and testing complex configuration changes.
• Strong knowledge of and experience with Intapp ICP integrations with Legal Case Management Solutions (Elite 3E).
• Knowledge of and experience in Agile Methods for software development or deployment

Business Analysis:

• Business Acumen: Ability to understand and align product features and product configuration with organizational objectives and needs.
• Project Management: Ability to manage multiple tasks and projects simultaneously, ensuring timely completion.
• Communication: Strong verbal and written communication skills to effectively convey technical and business information to various internal stakeholders.
• Internal Customer Focus: A focus on meeting the needs of internal stakeholders and ensuring the product supports organisational goals.

General:

• Problem-Solving: Proven analytical and problem-solving skills to troubleshoot and resolve complex technical and functional issues.
• Testing: Experience and best practice in planning, managing and conducting detailed test cycles (functional and technical) to support the release management of minor and major upgrades of the Legal Document Management Solution.
• Vendor Engagement: Experience in liaising with and interacting with vendor product support and vendor product management functions.

Qualifications:

• Education: A degree or masters (preferred) in Computer Science, Information Technology, Data Science, Business Administration, or a related field.
• Experience: Minimum 4 years' technical experience, including at least 1 year as a product specialist or similar role; experience in professional services is a plus.
• Certifications: Microsoft, Project Management, Agile, Testing, is preferred.

• Competitive salary
• 25 days annual leave
• Leading hybrid working policy
• Immediate pension scheme
• Full gym and wellness programme
• Healthcare
• Wide-ranging opportunities for involvement in internal committees

Arthur Cox is one of Ireland's leading law firms and provides a comprehensive service to an international client base ranging from multinational organisations, banks and financial institutions, established global leaders to government agencies and new players in emerging industry sectors. Our story has been defined by our progressive outlook. For over 100 years, the firm has led the way in the legal field in Ireland, delivering the best service and support for our clients. With an independent, entrepreneurial spirit of innovation leading the way.

Arthur Cox LLP is an equal opportunities employer. We value diversity and encourage applications from all sections of society. Please advise if you have any additional requirements, we will happily assist. Any information disclosed by you in this regard will be kept strictly confidential and shared within the firm only as necessary and with your consent.

Reasonable accommodations provided for the purposes of your interview or which you may require during your employment will not be taken into account in hiring decisions.

Administration

Organisation Description:

The Marine Institute is the national agency responsible for marine research, technology, development and innovation (RTDI). The Marine Institute seeks to assess and realise the economic potential of Ireland's 220-million-acre marine resource; promote the sustainable development of marine industry through strategic funding programmes and scientific services; and safeguard the marine environment through research and environmental monitoring. The Institute works in conjunction with the Department of Agriculture, Food and Marine (DAFM) and a network of other Government Departments, semi-state agencies, national and international marine partners.

Summary of the Role:

The successful candidate will have responsibility for providing financial and administrative support for externally funded projects across the Marine Institute. You will be responsible for preparing and submitting claims on externally funded projects and will work closely with staff across the Institute, project leaders, Research Accountant, colleagues in Research Funding Office & Research Coordination and Support team (PIRS) and will work closely with the Finance and HR departments.

How to Apply:

A C.V. and letter of application, summarising experience and skill set applicable to the position should be emailed to or posted to Human Resources at the Marine Institute, Rinville, Oranmore, Galway, H91 R673. All correspondence for this post should quote reference CS/AA/PROFUND/OCT2025.

Eligible Candidates must be:

• A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway;

• A citizen of the United Kingdom (UK); or

• A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or

• A non-EEA citizen who is a spouse or child of an EEA or UK or Swiss citizen and has a stamp 4 or a Stamp 5 visa.

Closing date for Applications:

All applications for this post should be received by the Marine Institute in advance of 12 noon on Monday, 27th October 2025. Late applications cannot be accepted.

Use of Data - all personal data and the information submitted for this application will be used solely for the purpose of this campaign, after which it will be deleted in line with our General Data Protection Regulation (GDPR) Policy and data retention schedule. All information will be treated with the strictest confidence and accessed only by those involved directly in the campaign.

The Marine Institute is an organisation that champions Diversity, Inclusion & Equality for all. We encourage and welcome applications from anyone interested in this role.

Please do advise if there are any special accommodations required for the recruitment process. We are here to help you access opportunities with us.

Monday, October 27, :00

D372 - Grade VII Administrative Officer

Learner Support Coordinator

LMETB Head Office, Chapel Street, Dundalk, Co. Louth

One permanent position - 35 hours per week

Panels may be formed from which other vacancies may be filled.

Canvassing by or on behalf of the applicant will disqualify

LMETB is an equal opportunities employer.

Louth & Meath Education and Training Board (LMETB) is the largest education and training provider in Louth and Meath, providing a broad range of education and training services to over 30,000 students and learners on an annual basis.

If you have any technical issues when applying for this position, please contact Jobtrain at; where you can log a ticket or call FAQ's are available in the top right menu once you have registered. (Please note Jobtrain hours are from 9am to 5.30pm, and queries may take up to 24hrs to be answered)

Data Entry Specialist

Inflight Dublin is a world leader in the provision of Inflight Entertainment (IFE) content and digital solutions to 40+ clients worldwide, including both large and small airlines. The company's vision is to be the global benchmark in passenger engagement and service enhancement, through delivering unmatched innovation and value. The company has two main business areas: Media Content and an on-board Wireless Technology platform, branded 'Everhub'.

Beyond our industry-leading innovations, we are equally committed to creating a positive and engaging workplace where our team can thrive. Our office is conveniently located, and we offer a competitive benefits package, including an additional day of leave for your birthday. Our vibrant workplace culture features regular social events such as monthly pizza days, popular bake-offs, and early Friday finishes, all designed to create an enjoyable and engaging team environment.

As we continue to grow, we are seeking to hire a Data Entry Specialist.

The Role

Inflight Dublin is looking for a detail-oriented and proactive individual to join our Metadata department. In this role, you'll be responsible for accurately entering data and ensuring seamless delivery of content to our clients. You will play a vital part in guaranteeing that the right information and content makes its way onboard.

Responsibilities:

Reporting to the Metadata Manager, the Candidate will have the following responsibilities:

• Manage large volumes of media-related data
• Enter and manage data across internal systems and external integrator platforms
• Take ownership of assigned airlines by becoming the go-to expert, collaborating closely with internal teams, clients (as needed), and IFE system owners to manage and coordinate all updates and changes
• Oversee key updates for essential airline content such as announcements, ads, and safety slates
• Create and maintain essential documentation, including error reports, quality assurance checklists, and comprehensive airline handbooks
• Timely, polite and accurate internal and external communications
• Regularly assess workload and prioritize tasks based on company needs and direction from senior team members
• Identify opportunities to improve productivity and quality, and work with senior team members to suggest and implement more efficient metadata processes
• Act as a primary point of contact for new hires
• Maintain internal SLAs

The Candidate

The key attributes and skills that we are looking for in candidates are:

• A third level Degree is desirable
• Excellent communication skills
• Proficiency in Microsoft tools, mainly Excel
• Ability to work effectively as part of a team
• Strong administration and organisation skills
• Eye for detail to ensure high accuracy
• Strong focus on customer satisfaction
• Ability to work well under pressure
• Ability to work on your own initiative
• Willingness to learn new processes and tasks
• Working knowledge of Advanced Excel and Adobe Photoshop is preferred