118 Contract Administration jobs in Ireland

BR

Dublin, City West

Permanent

Full-time

Job Description

Role summary:

The Administration Specialist provides proactive, high-quality administrative support to the Director of Stores and the regional team, enhancing operational efficiency through expert management of diaries, emails, data, event coordination, and system administration. With exceptional organisational skills, attention to detail, and strong communication, this role is pivotal in managing key regional processes such as recognition programmes, business continuity planning, travel logistics, and stakeholder engagement. Reporting to the Administration Manager, the Specialist takes initiative to ensure smooth operations and the successful execution of critical administration tasks with precision and efficiency.

Executive & Administrative Support

• Provide comprehensive administrative support to the Director of Stores including diary and inbox management, scheduling, meeting coordination, and confidential correspondence handling.
• Collate professional documents, spreadsheets, and presentations for internal and external meetings.
• Organise travel arrangements and logistics in line with policy and team requirements.
• Track and manage expense reports for Director and reports, ensuring timely and accurate processing.
• Maintain Regional activity calendar
• Assist with notetaking during key meetings when required.
• All other duties as reasonably required, which are in line with the general scope and nature of the role. This list is not exhaustive.

Regional Systems & Process Management

• Manage and maintain key people systems such as PeopleAdmin, holiday planning, and regional data.
• Maintain accurate holiday and absence records for the functional team on the payroll system (PeopleAdmin), supporting timely approvals of timesheets, and approvals for the directors' wider team.
• Support regional compliance by ensuring systems and trackers are accurate and up to date.
• Collaborate with relevant teams to ensure materials, communications, and logistics are delivered to a high standard.
• Manage approval workflows for systems including Concur, Helix, SAP, and Purchase Orders (POs), ensuring compliance with company policies.

Financial and Operational Administration

• Identify and implement process improvements that enhance administrative efficiency and service delivery.
• Manage administrative elements of the EBP system, expenses, purchase orders, and travel booking processes for the region.
• Ensure documentation and submissions are accurate, timely, and aligned with company policy.

Business Continuity

• Maintain and update the Region's Business Continuity Plan (BCP), ensuring accuracy of store, area, and leadership contact lists.
• Support regional preparedness through supporting regular reviews and communication of updates.

Keywords

Administration

Hours per week

37.5

Latitude,longitude 1

,

Airport

No

Company

Non Stores

Division

15 - Ireland

Should this vacancy be excluded from being posted onto the career site?

No

Region

54 - Ireland

Area

900 - Dublin City

Store

Ireland Support Office

Req Posted Date

05-Sep-2025

County

County Dublin

Country

IE

Address 1

2nd Floor,5 Riverwalk

Address 2

Citywest Business Campus

Address 3

Citywest, Dublin

As a Section 39 organisation, KPFA operates its own pay scales.

Annual increments are awarded up to the maximum point of the relevant scale.

KERRY PARENTS AND FRIENDS ASSOCIATION is a voluntary organisation dedicated to providing life enhancing services and supports that reflect the needs, wishes, and choices of people with an intellectual disability, helping them stay connected to their communities.

Strong administration is central to this work, ensuring our services are organised, compliant, and accountable. As Administration Officer, you will play a pivotal role in maintaining these standards, supporting the delivery of safe, effective, and person centred services.

Applications are invited for the following position

Post: Administration Officer (Grade IV)

Contract: 35 hours per week, (Specified Purpose, Part- Time)

Location: The Old Monastery, Port Rd, Killarney, Co Kerry

Roster: Mon, Tues, Wed: 09:00 - 17:30 / Thurs: 09:00 - 17:00 / Fri: 09:00 - 13:00

*Rosters may be subject to change due to the operational requirements of the service*

Overview of the role

The Administration Officer is a vital part of the Services Department, ensuring that governance, compliance, and reporting processes are accurate, efficient, and reliable. In this role, you will work closely with the Administration Manager and, as required, provide support to the Director of Services, Assistant Directors of Services (ADOS), and CEO. You will be responsible for maintaining precise records, preparing high quality documentation, coordinating meetings, and managing departmental communications. Success in this role requires exceptional organisational skills, meticulous attention to detail, and the ability to handle sensitive information with the highest level of discretion.

Administration & Clerical Support

• Provide day-to-day administrative support to the Administration Manager and senior leadership.
• Draft, format, and proof correspondence, reports, minutes, and presentations.
• Maintain accurate records, files, registers, and databases.
• Manage incoming and outgoing correspondence, ensuring timely follow-up.

Governance, Compliance & Record-Keeping

• Maintain policies, registers, and reporting templates to support governance and compliance.
• Keep records organised, up to date, and inspection ready.
• Assist with audits, HIQA inspections, HSE reviews, and risk management documentation.

Meetings & Events

• Coordinate meetings, prepare agendas and packs, and record minutes.
• Track actions and ensure timely follow-up.
• Support organisation of training sessions, workshops, and events.

Communication & Stakeholder Liaison

• Serve as a first point of contact for departmental administrative queries.
• Liaise professionally with staff, families, service users, and external agencies.
• Support senior management with correspondence and communications.

Operational & Service Support

• Compile and present reports, dashboards, and statistical data.
• Assist with HR and finance related administration, maintaining confidentiality and compliance.
• Support digitalisation and efficient use of IT and records systems.

Team Contribution

• Collaborate to ensure seamless service delivery.
• Provide cover for colleagues during absence or periods of high workload.
• Contribute to continuous improvement initiatives and engage in professional development.

This list of responsibilities is not exhaustive. The Administration Officer may be required to undertake additional duties in line with the needs of the Services Department and the Association.

Flexibility and adaptability are essential to meet the evolving needs of the Services Department and the wider Association.

Essential Criteria:

• Relevant qualification in business administration, office management, or equivalent experience.
• Minimum of 2 years' experience in a busy administrative or clerical support role.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and confidence using databases and online systems.
• Strong written, numerical, and verbal communication skills.
• Proven organisational and time management abilities, with the capacity to prioritise tasks and meet deadlines.
• Understanding of confidentiality, GDPR, and professional standards in record-keeping.
• Applicants must have the necessary authorisation to work in Ireland and will be asked to provide supporting documentation during the recruitment process.

Highly desirable criteria:

• Experience in health, social care, or other regulated service environments.
• Familiarity with HIQA, HSE, or New Directions compliance processes.
• Experience providing administrative support for governance structures such as meetings, policies, and audits.
• A full drivers licence with access to a road worthy car insured for business purposes.

Employee Benefits: Sick Pay Scheme, Paid Maternity Leave, Flexible Working, Employee Assistance Programme, Pension Scheme, Parking, Generous Annual Leave, Access to income continuance scheme, Discounted Health Insurance and Access to training.

For informal queries, please contact the Mary Cronin at or by email to

(A panel may be formed from which future vacancies for the Services Department may be filled up to the 31st of December 2025)

*In relation to offers of employment, evidence of relevant employment experience must be clearly detailed in your CV. Failure to provide this information, along with a satisfactorily completed verification of service form before an agreed start date, will result in placement at Point 1 of the applicable scale. Incremental credit will only be applied from the date correct documents are submitted.*

Canvassing

Any attempt by candidates or others acting on their behalf, directly or indirectly, through written communication or any other means, to canvass or influence in the candidate's favour any staff member of Kerry Parents and Friends Association, or any individual involved in interviewing or evaluating applicants, will result in the candidate's automatic disqualification from the position.

Kerry Parents and Friends Association is an equal opportunities employer

We are looking for a full-time Administrative Assistant to join our busy company, TetraEtch Products Ltd in Kilfinny, Adare, Co. Limerick. This is a great opportunity for someone who enjoys variety in their work, is highly organised, and thrives in a small, fast-paced team environment.

The successful candidate will be responsible for a mix of administration, accounts support, customer service, and logistics coordination.

Key Responsibilities

Administration & Customer Service

• Handle emails, and customer enquiries professionally
• Schedule and coordinate orders from customers with production
• Maintain accurate customer records and order documentation
• Manage and update schedules, spreadsheets, and reports

Accounts & Finance Support

• Assist with invoicing and purchase orders
• Monitor inventory levels and assist with stock control and reordering
• Support the preparation of weekly and monthly financial reports
• Liaise with the company accountant as required

Logistics Coordination

• Book and coordinate deliveries with couriers

The Ideal Candidate

• Previous experience in administration, accounts, or customer service
• Excellent communication skills and fluency in English
• Proficient in Microsoft Word, Excel, Outlook
• Strong organisational skills and attention to detail
• Confident, proactive, and able to work on their own initiative
• Friendly, professional, and flexible team player

What We Offer

• Full-time, permanent position
• Health Insurance
• Supportive, friendly, and dynamic work environment
• Varied and rewarding role with opportunities to learn and grow
• Competitive salary based on experience

Job Type: Full-time

Pay: €27,000.00-€30,000.00 per year

Benefits:

• Bike to work scheme
• On-site parking
• Private medical insurance

Work Location: In person

We're looking for a friendly and reliable Office Administrator to join our growing solar PV installation company. This is an excellent opportunity for someone looking to start their career in administration — no prior experience is necessary, and full training will be provided.

As part of our team, you'll play a key role in supporting day-to-day operations and helping us deliver a great experience to our customers.

Key Responsibilities

• Answering and directing incoming phone calls
• Responding to customer emails professionally and efficiently
• Welcoming clients who visit the office
• Providing general administrative support to the team
• Updating internal systems and assisting with scheduling when required

What We're Looking For

• A professional and polite manner
• Strong communication and organisational skills
• Basic computer literacy (email, typing, etc.)
• Willingness to learn and a positive attitude
• Punctual, dependable, and a team player

What We Offer

• Full on-the-job training – no experience required
• Friendly, supportive team environment
• Consistent weekday hours – Monday to Friday only
• Opportunities for progression within the company
• Be part of the growing renewable energy sector

Job Type: Full-time

Pay: €13.50-€15.00 per hour

Expected hours: 39 per week

Benefits:

• On-site parking
• Sick pay

Work Location: In person

Founded in 1897, Lucan Golf Club is regarded as amongst the finest parkland golf courses in Dublin. Our aim is to promote a friendly and welcoming atmosphere for members and visitors, and we achieve this through the services of our staff and the facilities we provide.

We are now looking to hire an enthusiastic and motivated Administration Assistant to assist in the day to day management of the Club

Main Job Scope:

Undertake general office duties such as dealing with correspondence and phone calls, managing enquiries efficiently and handling members' general day-to-day requests.

Be able to record and reconcile the Club's daily and ad hoc revenue.

Record and reconcile annual membership subscriptions.

Maintain the Membership Waiting List and process new membership applications.

A key part of the role involves liaising with other Departments in the Club such as the Pro Shop, Bar/Catering, Maintenance and Outsource Service Providers.

Support the General Manager in ad-hoc duties that may arise throughout the day or with future development projects.

The ideal candidate will be someone who prides themselves on being trustworthy with an eye for detail, has the ability to multi task and has a friendly demeanour. Previous experience in this role is not necessary. However, previous experience as an administrator in a small business or Club would be highly valued.

If you match the criteria above, we would really like to hear from you. Applications, including a CV and brief cover letter, should be emailed to the General manager at

Closing date for applications: 26 sept.

Job Types: Part-time, Permanent

Pay: €35,000.00-€37,000.00 per year

Benefits:

• Company pension
• On-site parking

Work Location: In person

Job Title: Administration Manager – Women's Health Clinic

Reports to:
Operations Manager
Location:
Dublin Centre

The Administration Manager will oversee the front-of-house and administrative functions within a newly established Women's Health Clinic. This role ensures the delivery of a seamless, patient-focused service through leadership and management of call handling and booking systems, and coordination of daily clinic operations. The Administration Manager will work closely and reports to the Operations Manager to embed operational excellence, service standards and patient care pathways.

Key Responsibilities

Patient & Clinic Operations

• Oversee day-to-day administration, reception and patient scheduling functions
• Ensure efficient patient flow, appointment management and front desk operations
• Monitor call volumes, response times and service standards across telephony systems
• Troubleshoot operational issues and escalate appropriately to the Operations Manager

Team Leadership & Performance

• Lead and supervise the admin/reception team, including rostering and performance management
• Conduct training on service standards, communication, systems and patient care protocols
• Hold regular team meetings and one-to-ones to drive a high-performance culture

Process & Service Improvement

• Assist in developing and implementing SOPs and workflows
• Identify process inefficiencies and recommend improvements
• Support change initiatives and pilot new systems or procedures

Systems & Technology

• Oversee usage of booking, CRM and telephony platforms
• Generate reports on call metrics, patient throughput and administrative KPIs
• Ensure all records, documentation and patient data are managed accurately and confidentially

Collaboration & Stakeholder Management

• Liaise with consultants, nurses, allied health professionals and external providers
• Coordinate with clinical teams to ensure smooth scheduling of procedures and appointments
• Maintain excellent communication and relationships across all departments

Experience & Qualifications

• 3+ years' experience in administrative supervision or team leadership (ideally in healthcare or call centre environment)
• Strong background in managing call systems, scheduling or patient/customer service processes
• Proven ability to build, train and lead teams
• High proficiency in technology, telephony, booking or CRM systems

Desirable:

• Experience in a clinical or hospital setting
• Exposure to process improvement or service development initiatives

Key Competencies

• Excellent organisational and multitasking skills
• Strong communication and interpersonal abilities
• Patient-focused, empathetic and professional
• Problem solver with a proactive approach
• Committed to quality, accuracy and service delivery

Job Opportunity: Solar Administration

Company:

About Us:

EnergyUpgrade is a leading provider of domestic energy solutions, committed to delivering exceptional service.

We have grown from 0-18 Employees within our first year, and have plans to double that in 2025. This role provides the opportunity for the right candidate to join our team as the first department hire and work directly with the founding team.

Based in Swords, we specialise in gas boilers, heat pumps, full retrofits, PV solar panels, the & attic insulation. Our dedicated team of 18 professionals is focused on enhancing energy efficiency and comfort for our residential clients.

About the Role

We're looking for a highly organised and detail-oriented Solar Administrator to support our solar operations team. The ideal candidate will coordinate the administrative processes that keep solar projects running smoothly — from customer onboarding to documentation, scheduling, and compliance.

This is a key role ensuring that every installation is delivered efficiently, accurately, and with an excellent customer experience.

Key Responsibilities

• Manage customer documentation, contracts, and project files for residential and commercial solar installations.
• Coordinate with surveyors, installers, and suppliers to schedule site visits and installation dates.
• Submit and track grant, SEAI, and connection applications (e.g., ESB Networks).
• Maintain and update project tracking systems and CRM software.
• Communicate professionally with customers to provide updates, request information, and handle queries.
• Support the finance team with invoice preparation, payment tracking, and completion certificates.
• Ensure compliance with health & safety, data protection, and industry standards.
• Assist with stock and procurement administration as required.

Requirements

• Proven experience in an administrative or project coordination role (energy, construction, or utilities preferred).
• Excellent communication and organisational skills.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Proficiency with Microsoft Office, Google Workspace, and CRM/project management tools.
• Knowledge of solar PV or renewable energy processes (advantageous but not essential).
• Positive, proactive attitude and commitment to delivering exceptional customer service.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

Job Type: Full-time

Pay: €29,000.00-€34,000.00 per year

Work Location: Hybrid remote in Swords, CO. Dublin

Synergy Bookkeeping

Finance Experts for the Hospitality Industry

We're looking for someone who wants to make a difference within the Hospitality Industry. To be instrumental with providing accurate financial information to the business owner so they can make strategic decisions, moving the business and industry forward. We're looking for someone who wants to be challenged, rewarded, and can enjoy themselves along the way.

We're looking for someone who want to love what they do.

If this sounds like you, please read through the rest of this Job Description and shoot your CV over for consideration.

Roles Available

- Full Time Permanent (40 Hrs p/w - Mon/Fri)

- Part Time Permanent Hrs p/w - Mon/Thurs)

Please Note - Hybrid Available but not guaranteed

Job Summary

Bookkeeping & Admin roles available. The Hospitality Sector is a busy work environment, the ability to work under pressure and produce accurate information is key. Previous experience in accounts & payroll is a must. Previous experience doing account in the Hospitality industry would be an advantage but not a deal breaker. Systems experience would also be an advantage, QuickBooks Online, CollSoft, Microsoft Office.

Job Type / Category

Duties and Responsibilities:

Accounts

A full monthly reconciliation

• Accounts Payable - Management of all Delivery Dockets, Invoices & Monthly Statements
• Accounts Receivable - Weekly Sales Reconciliation, working with Bar Staff to improve and differences
• Balance Sheet - Bank Accounts, Prepayments, Accruals
• VAT Audits & Submission - Experience on ROS is a must
• Audit - Monthly Audit applied to all accounts, experience auditing would be an advantage

Payroll

We provide a weekly payroll service for all clients

• Resolving any issues highlighted from staff
• Managing and processing payments to Revenue via ROS
• Managing Pensions, BIK, Bike to Work & Travel Schemes etc

Client Management

An in depth analysis is provided to all client regarding their business. We present the follow reports either in person or online.

• Monthly Management Accounts - Showing GP's and Wage % - Experience in reading and presenting management accounts would be a major advantage
• Monthly Supplier List - All balances due to suppliers. Cash flow management skills would be an advantage

Required Education, Skills and Qualifications

The Ideal Candidate

• Previous experience within the Hospitality Sector
• The ideal candidate will be analytical and have excellent attention to detail. You must be detail oriented with a flair for figures and an ability to problem solve.
• We are looking for a person who takes responsibility and pride in their role, values accuracy and precision.
• It is important that the candidate has excellent interpersonal and communication skills to enable them to work successfully with a diverse customer base.
• The ability to be efficient and work to deadlines with limited supervision.
• You'll need to be professional, persistent, well presented and trustworthy.
• We are looking to recruit a team member with at least 2 years' experience in a bookkeeping or accountancy related role.
• Educational Support give if the course is related to your role. Accounts Technician, ACCA etc.

Job Types: Full-time, Part-time, Permanent

Pay: €30,000.00-€46,000.00 per year

Benefits:

• Bike to work scheme
• Company events
• Company pension
• Private medical insurance
• Profit sharing
• Wellness program

Experience:

• Bookkeeping: 2 years (required)
• Microsoft Office: 2 years (required)
• Hospitality Sector: 2 years (required)

Work Location: In person

About Blackrock Health Hermitage Clinic

Blackrock Health Hermitage Clinic is part of the Blackrock Health Group, one of Ireland's leading private hospital groups. The clinic is committed to providing the highest standards of patient care through excellence in clinical services, state-of-the-art facilities, and a patient-centered approach. Our teams work collaboratively across medical, nursing, and administrative departments to deliver a seamless and positive experience for all patients

Role Summary

The Administrator will play a key role in the efficient operation of the Cardiology Department at Blackrock Health Hermitage Clinic. This role requires excellent organisational, communication, and interpersonal skills to ensure high-quality patient service, accurate administrative processes, and strong support for consultants and clinical teams.

Key Responsibilities

Patient Scheduling & Registration

• Schedule patients for all cardiology appointments and procedures, book appointments on Meditech, and contact patients to confirm details.
• Register patients on arrival, ensuring all personal, insurance, and consent documentation is accurately completed and recorded.
• Maintain up-to-date and accurate records on the patient registration system.

Financial Administration

• Collect cash and process payments for procedures on patient arrival.
• Manage and process insurance forms, providing receipts and invoices on request.
• Report weekly cash collections as part of hospital financial controls.
• Liaise with the Finance Team to ensure compliance with hospital payment procedures.

Call & Queue Management

• Manage incoming calls and the hospital call queue for the Cardiology Department.
• Achieve departmental KPIs for call answering and ensure all patients receive a professional, supportive, and informative service.
• Provide detailed information and guidance to patients over the phone.

Departmental & Cross-Departmental Support

• Provide administrative support to other hospital departments as required.
• Manage and maintain strong working relationships with consultants, consultant secretaries, clinical teams, and nursing staff.
• Ensure smooth departmental communication and coordination.

General Administration

• Carry out general administrative tasks including letter preparation, scanning, filing, and other duties assigned by the Admin Team Lead.
• Support overall departmental efficiency through adherence to hospital contact and documentation procedures.

Qualifications & Experience

• Previous experience in an administrative department.
• Ability to work at a fast pace while maintaining accuracy.
• Ability to work effectively under pressure.
• Strong multitasking skills with the ability to prioritise workload.
• Excellent interpersonal skills with the ability to build and maintain positive relationships within the hospital.

Why work at the Hermitage Clinic

The Hermitage Clinic are passionate about our people and believe in their development and growth. As a member of the Hermitage Medical Clinic team you can benefit from:

• Competitive salary
• An Education Support Programme
• Development opportunities
• Opportunities for career progression
• Access to a Pension Scheme
• Subsidised Restaurant
• Free staff car parking
• Employee Assistance Programme
• Life Assurance