4 Document Control jobs in Ireland
Document Control Specialist
Dublin, Leinster
AECOM
Posted 11 days ago
Job Viewed
Job Description
**Company Description**
**Work with Us. Change the World.**
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
**Job Description**
**_Start here. Grow here._**
At AECOM, we are recruiting a Document Control Specialist to join us in our Dublin office.
_Here's what you'll do:_
Your day-to-day will include but not be limited to the following tasks and responsibilities;
+ Populate document register, request for information register, action log, issue log and other project control tools as appropriate
+ Analyse, interpret and summarise the status of various registers and logs on the project
+ Generate and issue weekly status/overdue reports related to project documents, project actions, issues and other project related information
+ Ensure appropriate issuance and storage of documents in accordance with the project document control procedure
+ Interface with external document suppliers, i.e. external Consultants and Contractors and ensure their compliance with project document control procedure as set by the Contracting Entity
+ Enforce and maintain a strong and clear project filing system
+ Actively contribute by way of identifying improvements to the filing system
+ Support the implementation of project Quality Assurance, Quality Control and Health and Safety process, procedures and activities by participating in internal and externals audits
+ General administrative assistance (photocopying, filing, document collation, data entry etc.) to the project team
+ Monitor and update ongoing runway developments at major airports around the world and produce a monthly update on same
+ Manage the external stakeholder database including inputs and report production as required
+ Preparation of inputs as required to monthly executive reports and coordination of inputs to same for collation by the project director
+ Track office supply inventory
**Qualifications**
**Ready to push the limits of what's possible?**
_Here's what we're looking for:_
As the successful candidate, you will have experience working within our primary infrastructure markets along with having the following qualfications and experience.
+ Fully proficient in Microsoft Word, Excel, PowerPoint and management of databases
+ Documentation skills and strong focus on detail
+ Good verbal and written communications skills including ability to present information in a clear and concise format
+ Demonstrated ability to work effectively on own initiative, set priorities and work within required time lines
+ Well-developed interpersonal skills, with a willingness and capacity to work cooperatively as part of a multi- disciplinary team to meet project demands
+ Flexible and ability to multi-task
**Additional Information**
Interested in the role or curious about life at AECOM? Follow us on LinkedIn, Facebook, Instagram, and YouTube to explore our AECOM voices, employee stories, latest projects, and much more!
For further information about the role, reach out to the recruiter on LinkedIn Colum Calnan.
**About AECOM**
AECOM is the world's trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.
**Freedom to Grow in a World of Opportunity**
You will have the flexibility you need to do your best work with hybrid work options. Whether you're working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.
You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.
AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We're the world's trusted global infrastructure firm, and we're in this together - your growth and success are ours too.
Join us, and you'll get all the benefits of being a part of a global, publicly traded firm - access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours.
We are a Disability Confident Employer and will offer an interview to applicants who have a disability or long-term condition, who meet the minimum/essential criteria for the role. Please let us know using this email address if you would like to apply through the Disability Confident Interview Scheme.
All your information will be kept confidential according to EEO guidelines.
**ReqID:** J10134215
**Business Line:** B&P - Buildings & Places
**Business Group:** DCS
**Strategic Business Unit:** Europe & India
**Career Area:** Administration
**Work Location Model:** Hybrid
**Legal Entity:** AECOM Ireland Limited
**Work with Us. Change the World.**
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
**Job Description**
**_Start here. Grow here._**
At AECOM, we are recruiting a Document Control Specialist to join us in our Dublin office.
_Here's what you'll do:_
Your day-to-day will include but not be limited to the following tasks and responsibilities;
+ Populate document register, request for information register, action log, issue log and other project control tools as appropriate
+ Analyse, interpret and summarise the status of various registers and logs on the project
+ Generate and issue weekly status/overdue reports related to project documents, project actions, issues and other project related information
+ Ensure appropriate issuance and storage of documents in accordance with the project document control procedure
+ Interface with external document suppliers, i.e. external Consultants and Contractors and ensure their compliance with project document control procedure as set by the Contracting Entity
+ Enforce and maintain a strong and clear project filing system
+ Actively contribute by way of identifying improvements to the filing system
+ Support the implementation of project Quality Assurance, Quality Control and Health and Safety process, procedures and activities by participating in internal and externals audits
+ General administrative assistance (photocopying, filing, document collation, data entry etc.) to the project team
+ Monitor and update ongoing runway developments at major airports around the world and produce a monthly update on same
+ Manage the external stakeholder database including inputs and report production as required
+ Preparation of inputs as required to monthly executive reports and coordination of inputs to same for collation by the project director
+ Track office supply inventory
**Qualifications**
**Ready to push the limits of what's possible?**
_Here's what we're looking for:_
As the successful candidate, you will have experience working within our primary infrastructure markets along with having the following qualfications and experience.
+ Fully proficient in Microsoft Word, Excel, PowerPoint and management of databases
+ Documentation skills and strong focus on detail
+ Good verbal and written communications skills including ability to present information in a clear and concise format
+ Demonstrated ability to work effectively on own initiative, set priorities and work within required time lines
+ Well-developed interpersonal skills, with a willingness and capacity to work cooperatively as part of a multi- disciplinary team to meet project demands
+ Flexible and ability to multi-task
**Additional Information**
Interested in the role or curious about life at AECOM? Follow us on LinkedIn, Facebook, Instagram, and YouTube to explore our AECOM voices, employee stories, latest projects, and much more!
For further information about the role, reach out to the recruiter on LinkedIn Colum Calnan.
**About AECOM**
AECOM is the world's trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.
**Freedom to Grow in a World of Opportunity**
You will have the flexibility you need to do your best work with hybrid work options. Whether you're working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.
You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.
AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We're the world's trusted global infrastructure firm, and we're in this together - your growth and success are ours too.
Join us, and you'll get all the benefits of being a part of a global, publicly traded firm - access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours.
We are a Disability Confident Employer and will offer an interview to applicants who have a disability or long-term condition, who meet the minimum/essential criteria for the role. Please let us know using this email address if you would like to apply through the Disability Confident Interview Scheme.
All your information will be kept confidential according to EEO guidelines.
**ReqID:** J10134215
**Business Line:** B&P - Buildings & Places
**Business Group:** DCS
**Strategic Business Unit:** Europe & India
**Career Area:** Administration
**Work Location Model:** Hybrid
**Legal Entity:** AECOM Ireland Limited
This advertiser has chosen not to accept applicants from your region.
0
ADMINISTRATIVE SUPPORT V/TRAINING SPECIALIST
Galway, Connacht
TE Connectivity
Posted 1 day ago
Job Viewed
Job Description
ADMINISTRATIVE SUPPORT V/TRAINING SPECIALIST
At TE, you will unleash your potential working with people from diverse backgrounds and industries to create a safer, sustainable and more connected world.
**Job Overview**
Reporting to the Quality Systems Supervisor, the training Specialist in the Training Department, you will play a crucial role in ensuring the effectiveness and compliance of our training programs for employees in TE connectivity.
Training Specialist will work closely with cross-functional teams to develop, implement, and evaluate training materials and procedures, while also supporting continuous improvement initiatives to enhance our quality management system.
**Job Requirements**
+ Support day-to-day activities in the training department.
+ Provide guidance the team in support of the day-to-day deliverables.
+ Own Investigation of root cause and implementation of effective actions to prevent re-occurrence of compliance issues.
+ Training Material Creation: Create and maintain training materials to support effective learning outcomes.
+ Training Delivery: Facilitate training sessions for employees including induction training, ensuring content is delivered clearly and comprehensively, and providing guidance and support as needed.
+ Training Evaluation: Evaluate the effectiveness of training through assessments review, and performance metrics, and make recommendations for improvement.
+ Regulatory Compliance: Stay abreast of regulatory requirements and industry best practices related to training and quality management and ensure training programs are compliant with relevant standards (e.g., ISO 13485, MDSAP requirements.).
+ Cross-Functional Collaboration: Collaborate with various departments, including Quality Operations, Manufacturing, and Human Resources, to integrate training initiatives into overall quality and compliance strategies.
+ Continuous Improvement: Identify opportunities for process improvements within the training department and contribute to initiatives aimed at enhancing the efficiency and effectiveness of training programs.
+ Support Audits and own actions for CAPA, NC's, Audit findings.
+ Other tasks as directed by the Senior Quality Systems Engineer in line with company goals and objectives
**Key Requirements**
+ Excellent communication and presentation skills, with the ability to convey complex information clearly and effectively.
+ Detail-oriented mindset with analytical and problem-solving abilities.
+ Ability to work collaboratively in a cross-functional team environment.
+ Flexible highly motivated individual with the ability to work on their own initiative.
+ Pro-active, practical and innovative approach to everyday activities.
+ Good working knowledge of regulatory requirements and audits.
+ Background and experience in medical devices would be an advantage.
+ Computer literate, MS Word, Excel, PowerPoint.
**What your background should look like**
+ Level 7 degree in Science / Engineering / Quality Management or related fields essential or equivalent industry experience.
+ Minimum of 2 years' industry experience in a Medical devices manufacturing environment.
+ Experience within training or Quality systems department is desirable.
**Competencies**
Values: Integrity, Accountability, Inclusion, Innovation, Teamwork
Location:
GALWAY, G, IE, H91 VN2T
City: GALWAY
State: G
Country/Region: IE
Travel: None
Requisition ID: 139797
Alternative Locations:
Function: Administrative Support
TE Connectivity and its subsidiaries, affiliates, and operating units (collectively, the "Company") is committed to providing a work environment that prohibits discrimination on the basis of age, color, disability, ethnicity, marital status, national origin, race, religion, gender, gender identity, sexual orientation, protected veteran status, disability or any other characteristics protected by applicable law or regulation.
At TE, you will unleash your potential working with people from diverse backgrounds and industries to create a safer, sustainable and more connected world.
**Job Overview**
Reporting to the Quality Systems Supervisor, the training Specialist in the Training Department, you will play a crucial role in ensuring the effectiveness and compliance of our training programs for employees in TE connectivity.
Training Specialist will work closely with cross-functional teams to develop, implement, and evaluate training materials and procedures, while also supporting continuous improvement initiatives to enhance our quality management system.
**Job Requirements**
+ Support day-to-day activities in the training department.
+ Provide guidance the team in support of the day-to-day deliverables.
+ Own Investigation of root cause and implementation of effective actions to prevent re-occurrence of compliance issues.
+ Training Material Creation: Create and maintain training materials to support effective learning outcomes.
+ Training Delivery: Facilitate training sessions for employees including induction training, ensuring content is delivered clearly and comprehensively, and providing guidance and support as needed.
+ Training Evaluation: Evaluate the effectiveness of training through assessments review, and performance metrics, and make recommendations for improvement.
+ Regulatory Compliance: Stay abreast of regulatory requirements and industry best practices related to training and quality management and ensure training programs are compliant with relevant standards (e.g., ISO 13485, MDSAP requirements.).
+ Cross-Functional Collaboration: Collaborate with various departments, including Quality Operations, Manufacturing, and Human Resources, to integrate training initiatives into overall quality and compliance strategies.
+ Continuous Improvement: Identify opportunities for process improvements within the training department and contribute to initiatives aimed at enhancing the efficiency and effectiveness of training programs.
+ Support Audits and own actions for CAPA, NC's, Audit findings.
+ Other tasks as directed by the Senior Quality Systems Engineer in line with company goals and objectives
**Key Requirements**
+ Excellent communication and presentation skills, with the ability to convey complex information clearly and effectively.
+ Detail-oriented mindset with analytical and problem-solving abilities.
+ Ability to work collaboratively in a cross-functional team environment.
+ Flexible highly motivated individual with the ability to work on their own initiative.
+ Pro-active, practical and innovative approach to everyday activities.
+ Good working knowledge of regulatory requirements and audits.
+ Background and experience in medical devices would be an advantage.
+ Computer literate, MS Word, Excel, PowerPoint.
**What your background should look like**
+ Level 7 degree in Science / Engineering / Quality Management or related fields essential or equivalent industry experience.
+ Minimum of 2 years' industry experience in a Medical devices manufacturing environment.
+ Experience within training or Quality systems department is desirable.
**Competencies**
Values: Integrity, Accountability, Inclusion, Innovation, Teamwork
Location:
GALWAY, G, IE, H91 VN2T
City: GALWAY
State: G
Country/Region: IE
Travel: None
Requisition ID: 139797
Alternative Locations:
Function: Administrative Support
TE Connectivity and its subsidiaries, affiliates, and operating units (collectively, the "Company") is committed to providing a work environment that prohibits discrimination on the basis of age, color, disability, ethnicity, marital status, national origin, race, religion, gender, gender identity, sexual orientation, protected veteran status, disability or any other characteristics protected by applicable law or regulation.
This advertiser has chosen not to accept applicants from your region.
1
Administrative, Technical & Sales Support (PA to Operations Director)
Dunboyne, Leinster
Local Power Limited
Posted 5 days ago
Job Viewed
Job Description
Local Power Ltd is seeking a highly organized, technically minded, and customer-focused individual to join our solar PV and EV charging business. This role combines operations coordination, technical support, and sales enablement ideal for someone who enjoys problem-solving, qualifying leads, and supporting both customers and our installation teams. Key Responsibilities Coordinate day-to-day operations for solar PV and EV charging projects alongside Operations Director Provide technical support to customers, electricians, and contractors Troubleshoot system issues and liaise with suppliers/manufacturers for solutions Manage project schedules, documentation, and stock control Support installation teams with technical information and guidance Maintain accurate records in our CRM and project management systems Sales Enablement & Lead Qualification: Respond to inbound customer enquiries and qualify leads Gather technical and site details to support the sales process Provide pre-sales technical advice and coordinate proposals Ensure smooth handover of qualified opportunities to the sales team Essential Skills & Attributes Strong organizational and multitasking abilities Excellent verbal and written communication skills Technical aptitude with the ability to understand solar PV and EV charging systems (training provided) Problem-solving mindset with proven troubleshooting skills Customer-first approach with confidence in handling enquiries Proficiency with CRM tools, Microsoft Office, and Google Workspace Qualifications Experience in technical support, operations, or sales coordination preferred Knowledge of solar PV, EV charging, or electrical systems an advantage Previous exposure to lead qualification or customer-facing roles desirable Full driving licence beneficial but not essential What We Offer Competitive salary, Pension Training in solar PV and EV charging technologies Supportive, collaborative work environment Opportunities for career progression in the renewable energy sector Skills: Organised Multitasking Written And Verbal Communication Technical Support Problem Solving
This advertiser has chosen not to accept applicants from your region.
2
Data Management & Control Specialist, Dublin
Dublin, Leinster
AIB Group
Posted today
Job Viewed
Job Description
Location/Office Policy: Central Park, Hybrid (2 days a week in the office, moving to 3 days in office from Jan 2026) Can you lead the charge in documenting and improving AIB's most critical data and reporting processes? Are you comfortable taking ownership of AIB's Data Catalogue and Data Dictionary, ensuring providing clarity to what our data means? Can you manage and mentor a team of business analysts while embedding industry-leading data governance standards like BCBS239 into everyday practice? What is the Role: As a Data Management and Control Specialist at AIB, you will play a pivotal role in ensuring that AIB understands and trusts processes, data and systems used in the creation of its most critical reporting outputs. This position calls for an experienced business analyst lead with specific experience in discovering and documenting business processes and controls over report creation processes together and management of data catalogues and data dictionaries. You will be part of the Data Management and Governance team, which is responsible for embedding data quality, management, and privacy standards across AIB Group. Key accountabilities; Lead the creation/review of detailed technical documents mapping out the business processes and data flows relating to regulatory and risk reporting processes Identify and document the key data management controls across the data lifecycle from system of record through to final consumption in risk reporting processes Drive the maintenance of AIB's Data Catalogue and Data Dictionary Complete assessments of data platforms and reporting solutions to ensure that effective data management controls are in place and operating Review and update internal standards and procedures ensuring they are complete, accurate and aligned to relevant external guidance, such as BCBS-239 Manage a small team of business analysts ensuring they are appropriately skilled and engaged. What you Will Bring; A minimum of 3 years' experience in a data/reporting or IT risk/audit management environment. A proven understanding and experience of business/process analysis, data management controls or IT controls preferably in the context of Financial Services. Strong grasp of data management principles in particular BCBS239 Excellent communication, collaboration, and problem-solving abilities Knowledge of at least one data governance toolset (Ab^Initio / Informatica etc) would be an advantage. Why Work for AIB: We are committed to offering our colleagues choice and flexibility in how we work and live and our hybrid working model enables our people to balance their time between working from home and their designated office, subject to their role, the needs of our customers and business requirements. Some of our benefits include; Market leading Pension Scheme Healthcare Scheme Variable Pay Employee Assistance Programme Family leave options Two volunteer days per year Please click here for further information about AIB's PACT - Our Commitment to You. Key Capabilities Ensures Accountability Promotes Innovation Develops & Empowers Attention to Detai Business Analysis Stakeholder Management If you are not sure about your suitability based on any aspects of the role advertised, we encourage you to please contact the Recruiter for this role, Tim Stokes, at for a conversation. AIB is an equal opportunities employer, and we pride ourselves on being the first bank in Ireland to receive the Investors in Diversity Gold Standard accreditation from the Irish Centre for Diversity. We are committed to providing reasonable accommodations for applicants and employees. Should you have a reasonable accommodation request please email the Talent Acquisition team at Unsolicited CV's sent to AIB by Recruitment Agencies will not be accepted for this position. AIB operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our recruitment partners. Application deadline : Friday the 9th of September 2025 To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process, click the Apply button below to Login/Register.
This advertiser has chosen not to accept applicants from your region.
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