25 Expat Manager Assistant jobs in Ireland

Exciting Opportunity at: G4S Secure Solutions Ireland

Position: Scheduling/Admin Support Officer

Location: Work from our Ballymount, Limerick, or Cork Offices

Basic Pay: €15.41 per hour

Hours: 40 per week

Schedule: Monday - Friday, Weekend and shift work may be required to meet requirements

The Scheduling/Admin Support Officer will be responsible for ensuring the efficient and effective scheduling & headcount management of staff within a designated portfolio, providing excellent customer service to both internal and external stakeholders.

This role is central to ensuring smooth project delivery and alignment with G4S Secure Solutions Ireland's commitment to operational excellence, client satisfaction, and continuous improvement.

• Scheduling and Planning:

• Develop and maintain accurate and up-to-date schedules for all staff.

• Ensure 100% coverage of all contracted and temporary hours.
• Manage, in conjunction with key account manager, holiday planning and absence management processes.
• Proactively address unplanned absences and last-minute scheduling changes.

• Administrative Support:

• Utilize scheduling databases to maintain accurate information.

• Generate timely and accurate reports.
• Collaborate with the wider Operations Team to ensure schedule alignment with operational requirements.

• Customer Service:

• Respond to workforce inquiries regarding schedules and work assignments.

• Make outbound calls to fill last-minute shifts or address scheduling issues.
• Ensure compliance with internal, external, and legal regulations.

• Teamwork and Collaboration:

• Foster strong working relationships with colleagues across different departments.

• Share best practices and contribute to a positive team culture.
• Undertake additional tasks as required to support business objectives.

• Strong organizational and planning skills.
• Excellent attention to detail and accuracy.
• Proficiency in relevant scheduling and administrative software desirable but training will be provided.
• Strong communication and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
• Flexibility to work evenings and weekends as required.
• A customer-focused approach.

What's on offer:

Recognition Programme awards

Long service awards

Star of the month awards

Pension Scheme

Employee Assistance Programme:

Legal Assistance

Financial Assistance

Consumer Advice

Career Guidance

Life Coaching

Mediation

Support for Non-Irish Nationals & their Families

Health Advice, including Physio, Podiatrists and Dietitians.

Advice on practical, day to day issues and services

Ready to Take the Next Step? If you're excited by the prospect of a challenging and fulfilling career with G4S, apply today and start your journey with one of the world's leading security providers. We can't wait to hear from you

G4S Secure Solutions Ireland is proud to be an equal opportunity employer, fostering a diverse and inclusive workplace for all.

If a suitable match is found our talent acquisition team will be in touch to discuss further.

Accounts and Administrative support - Accounting Department in Ireland.

Company name: 2G Business Limited branch.

• Summary of Position:

We have an exciting opportunity for an enthusiastic person to join our Accounts team.

This role is a permanent position of 33 hours per week based at our office in Waterford City.

Ideally candidates will have an accounting qualification, good attention to detail, the ability to manage their own workload and have proficient PC skills, particularly with using MS Excel. Minimum 1 years' experience is required. Full training will be provided.

• Key Responsibilities

Invoice Processing: Screening invoices to ensure that they are accurate and correctly formatted. Accurately process supplier invoices in Surf accounting software, ensuring correct filing, approval, and timely entry into the financial system.

Payment Processing: Prepare and record supplier payments ensuring adherence to payment terms.

Office records: Coordinate document organisation and retrieval. Maintain and update our online filing systems

Supplier Account Management: Maintain and update supplier records in line with compliance guidelines, resolving discrepancies and managing queries efficiently.

Reconciliation: Regularly reconcile supplier statements to ensure accuracy and resolve any outstanding issues or disputes.

Communication: Liaise with internal departments and external suppliers to resolve any payment or invoicing issues promptly. Send regular creditors reports.

Compliance: Ensure all activities comply with the company's policies, procedures, and relevant financial regulations.

Assist the Accounts team with preparing month end and management reports

• Qualifications and Skills:

Experience: Previous experience in a purchase ledger or accounts payable role is preferred.

Education: A-levels, diploma, or equivalent qualification in accounting, finance, or business administration.

IT Skills: Proficiency in accounting software (e.g., Clearbooks, Sage, Xero) and strong Microsoft Excel skills (e.g., VLOOKUP, pivot tables).

Attention to Detail: High level of accuracy in data entry and reconciliation work.

Communication: Excellent verbal and written communication skills with the ability to handle supplier queries professionally.

Problem-Solving: Strong analytical skills with the ability to identify and resolve discrepancies.

Time Management: Ability to work under pressure, prioritize tasks, and meet deadlines.

• Working hours:

Monday: 9h00 to 16h30

Tuesday: 9h00 to 16h30

Wednesday: 9h00 to 16h30

Thursday: 9h00 to 16h30

Friday: 9h00 to 12h00

Job Types: Part-time, Permanent

Pay: €20,000.00-€25,000.00 per year

Expected hours: 33 per week

Benefits:

• Company events
• Company pension
• Sick pay

Education:

• Leaving Certificate (preferred)

Experience:

• Administrative: 2 years (preferred)

Language:

• French (preferred)

Work Location: In person

About the Role:

We are seeking a proactive and organised individual to join our team in an Administrative & Finance Support role. This position is ideal for someone with strong attention to detail and a passion for keeping operations running smoothly.

Key Responsibilities:

• Process employee timesheets and assist with payroll queries
• Manage petty cash, weekly lodgements, and cash sales
• Upload supplier invoices to Sage and maintain financial records
• Handle email correspondence and order office supplies
• Answer incoming calls and provide professional customer service
• Set up jobs in the CRM and send CCTV reports via Itouch

Requirements:

• Excellent organisational and communication skills
• Ability to multitask and work independently
• Experience with Sage or similar accounting software (preferred)
• Previous admin or finance experience (preferred)

Benefits:

• (Insert benefits such as pension, paid holidays, training, etc.)
• Supportive team environment

Opportunities for growth and development

Job Type: Full-time

Pay: €30,000.00-€35,000.00 per year

Work Location: In person

Location: Nenagh HQ

Hours: Monday - Friday, 8:00am - 4:30pm

The Lunch Bag is Ireland's leading school meals provider, delivering over 100,000 healthy lunches to children every day. We're now looking for an Administrative & Customer Support Executive to join our friendly team in Nenagh.

In this role, you'll be the first point of contact for parents, answering queries about our lunches and our app. You'll also provide vital admin support to keep things running smoothly at HQ. You'll need to be confident in writing clear, professional emails, able to defuse situations with empathy, and enjoy helping people.

We're not just after skills - we want someone who'll be a great fit for our team: reliable, positive, and sound.

What you'll do:

Answer parent queries by phone and email.

Provide support on how to use our app.

Handle issues calmly and professionally.

Provide general admin support to the HQ team.

What we're looking for:

Strong written and verbal communication skills.

Previous experience using Microsoft Office, particularly Excel.

Patience and problem-solving ability.

A team player who brings good energy to the workplace.

What we offer:

Salary based on experience.

Free hot lunches every day.

23 days annual leave.

On-site parking.

A friendly and supportive team environment.

If this sounds like you, we'd love to hear from you.

Apply today and be part of The Lunch Bag family.

Job Specification: HR Assistant

Company: Coastline Gaming

Reporting to: HR Manager

Location: Buncrana- Fully onsite

Hours of Work 9-5.30pm

About Coastline Gaming

At Coastline Gaming, we create immersive and innovative gaming experiences that captivate players worldwide. Our team is our greatest asset, and we are dedicated to fostering a creative, collaborative, and supportive environment. We're looking for passionate individuals to join us on our quest to build the next generation of gaming.

Role Overview

We are seeking a highly organised and motivated HR Assistant to join our dynamic People team. This is a fantastic opportunity for someone looking to build their HR career in a fast-paced, creative industry. The successful candidate will provide comprehensive administrative support across all aspects of HR, with a focus on recruitment, HRIS data management, and employee relations.

Key Responsibilities

• Recruitment Support: Assist with the end-to-end recruitment process, including posting job advertisements, screening CVs, scheduling interviews, and communicating with candidates.

• HR Administration: Manage all HR administrative tasks, such as preparing new starter packs, processing leavers, drafting employment contracts, and maintaining employee files.

• HRIS Management: Take responsibility for maintaining and updating our HRIS, People HR. You will be a key player in gathering and reporting on HR data to provide insights to the wider business.

• Employee Relations (ER): Provide administrative support on ER cases, including note-taking in formal meetings and helping to prepare necessary documentation.

• Process Improvement: Actively look for opportunities to improve HR processes and efficiencies, leveraging an interest in AI and new technologies.

About You

• A minimum of one year of experience in an HR administrative or assistant role.

• You are actively looking to complete or are currently studying for your CIPD Level 3 qualification.

• You are highly organised with exceptional attention to detail and the ability to manage multiple priorities.

• Proficient in Microsoft Word and Excel, with the ability to manage and analyse data.

• Previous experience using the People HR system is highly desirable.

• You have a keen interest in technology and how AI can be used to improve HR efficiencies.

• An excellent communicator with a proactive and positive approach.

What We Offer

• A competitive salary and benefits package, including private health insurance.

• Support for your CIPD Level 3 studies.

• The opportunity to develop your HR career in a vibrant and exciting industry.

• A collaborative team environment where your ideas are valued.

We are hiring for a HR Assistant to join our team.

Architectural & Metal Systems Ltd. (AMS) is Ireland's only independently owned manufacturer of extruded aluminium profiles. We specialise in aluminium extrusion, powder-coated aluminium, and sheet metal fabrication, offering a wide range of thermally efficient aluminium windows, doors, and other commercial systems globally. Our 400,000 sq. ft. facility serves industries worldwide, with divisions spanning standard engineering products, architectural glazing systems, curtain walling, architectural paint finishes, anodising, and bespoke aluminium design & extrusions.

We are currently seeking a HR Assistant to join our fast-paced environment. Full training will be provided. Applicants must hold a degree in Human Resources, Employment Law, or a relevant discipline to be considered.

Interviews will commence for this position on the 22nd September 2025.

Job Type: Full-time, Permanent

Core hours: Monday – Thursday 10am – 6pm; Friday 9.30am – 4.30pm

Work Location: Onsite – Little Island

Salary: €32,000 – 35,000 DOE, with review after the six-month probationary period.

Job Summary:

Responsibilities:

• Assisting with the day-to-day operations of HR functions and duties.
• Compiling and updating employee records.
• Assist with employee requests regarding human resources issues.
• Checking and preparing time and attendance weekly reports for payroll.
• Properly handle employee complaints and grievances
• Monitoring of lateness and absenteeism
• Conducting initial orientation of new employees including site tours.
• Advertising roles and assisting with interviews of potential candidates.
• Coordinating HR projects, training of staff and ensuring employees are trained in the relevant SOP's.

Requirements:

• Previous experience in a similar role.
• Strong communication skills.
• Excellent organizational skills.
• Knowledge of employment legislation.
• High level of computer skills.
• Degree in Human resources or a related discipline.

Job Types: Full-time, Permanent

Pay: €2,000.00- ,000.00 per year

Benefits:

• Bike to work scheme
• Company events
• Company pension
• Employee assistance program
• On-site parking
• Sick pay
• Wellness program

Application question(s):

• Do you have a degree in Human Resources, Employment Law, or a related field? (This is essential to apply.)

Experience:

• HR Assistant: 1 year (preferred)

Work authorisation:

• Ireland (required)

Work Location: In person

HR ASSISTANT

Location: Dublin 4 (Onsite)

Contract: 12 months initially

Salary: 30-40K per annum

ROLE OVERVIEW

We are seeking a proactive and detail-oriented Human Resources Assistant to join our client's dynamic team in Dublin. This is an excellent opportunity for a recent graduate or early-career professional to gain hands-on experience across a broad range of HR functions in a collaborative and supportive environment.

ROLE REQUIREMENTS

* As a Human Resources Assistant, you will play a vital role in supporting the HR team and wider office operations.

* Assisting with daily HR operations including recruitment, onboarding, training coordination, and employee relations.

* Organizing, maintaining, and filing HR documentation, policies, and reports.

* Supporting internal and cross-departmental events and engagement activities.

* Providing general administrative support to ensure smooth office operations.

* Performing other duties as assigned by the HR Manager.

QUALIFICATIONS

* Ideally a Bachelor's degree or higher in Human Resources Management, Psychology, Sociology, Law, or a related field.

* Strong communication and interpersonal skills; a collaborative team player.

* A proactive attitude with a keen eye for detail and a strong sense of responsibility.

* Willingness to learn and grow

If the role is of your interest, get in touch via email for more details.

If you are interested in other roles or career change, please do not hesitate to contact me too.

Adecco is an equal opportunity employer.

Adecco Ireland is acting as an Employment Business in relation to this vacancy.

Location: Dublin, Ireland

About Huawei
Huawei is a leading global provider of information and communications technology (ICT) infrastructure and smart devices. With integrated solutions across four key domains – telecom networks, IT, smart devices, and cloud services –
we are committed to bringing digital to every person, home and organization for a fully connected, intelligent world.
At Huawei, innovation focuses on customer needs. We invest heavily in basic research, concentrating on technological breakthroughs that drive the world forward. We have more than 180,000 employees, and we operate in more than 170 countries and regions.

About The Role
This role is to support our daily HR activities and assist in coordinating HR policies, processes and relevant documents.

HR Assistant should be able to work autonomously and assist in a wide range of HR duties, like managing events, producing documents, reports/ presentations, organizing and attending HR related meetings.

An ideal candidate for the position holds an academic HR background or have relevant human resources work experience.

Fluent English and Mandarin are mandatory for this role. Attention to detail, excellent time management skills, and ability to communicate effectively with others is expected from the role.

Key Responsibilities

• Assisting with day-to-day operations of the HR functions and duties and support processing of HR life cycle.
• Involved in administrative tasks for the projects, e.g. follow up the subtasks, manage deadline, etc.
• Conducting team meetings/teleconferences, provides agendas meeting minutes with follow-up actions identified.
• Coordinating all aspects of event planning and management and work collaboratively to organize team-building activities & corporate events.
• Providing clerical and administrative support to HR manager and HRD.

Requirements

• Currently a student of Human Resource Management, Marketing and other related fields.
• Excellent written and verbal skills in English and Mandarin.
• Excellent computer skills, including MS Office (Word, Excel, PowerPoint, Outlook)
• Experience in administration of benefits and other HR programs.
• Team spirit, openness for an international environment.
• Be familiar with Irish immigration rules, especial in Irish business visa, critical work permit requirement.
• Must be systematic, detail oriented, efficient and able to handle multiple tasks with discretion.

This is an onsite internship position at our Ireland Research Center based at Townsend Street in Dublin 2, Ireland.

ONLY CANDIDATES WHO MAY LIVE AND WORK IN IRELAND WITHOUT RESTRICTION CAN BE CONSIDERED FOR THIS POSITION.
DUE TO THE HIGH VOLUME OF REPLIES, ONLY CANDIDATES WHO ARE SHORTLISTED FOR INTERVIEWS WILL BE CONTACTED.

Privacy Statement
Please read and understand our West European Recruitment Privacy Notice before submitting your personal data to Huawei so that you fully understand how we process and manage your personal data received.

KTF Housing Ltd is a leading Timber Frame House Manufacturer Company based in Dundalk, Co Louth and we are currently recruiting a Part-Time HR Assistant to join our HR Department.

Essential Skills

* Proficient in Microsoft & Excel

* Strong interpersonal, communication and strategic thinking skills

* Knowledge and solid understanding of up-to-date and relevant employment laws and legislation and other workplace regulaions

* Upholding high ethical standards and demonstrating integrity in all HR practices

* An understanding of the critical importance of maintaining employee information in confidence.

* At least 3-5years experience in a similar role

* A professional HR qualification

Duties .

To support the HR Department with daily key responsibilities including but not limited to:

*Onboarding new hires, resolving conflicts, maintaining accurate employee records.

* Addressing employee concerns, mediating conflicts, and handling disciplinary actions professionally to help maintain a harmonious work environment.

* Supporting performance evaluations, setting goals, and providing feedback.

* Maintaining accurate and confidential employee records, such as attendance and other HR documents.

Job Types: Part-time, Permanent

Benefits:

• Bike to work scheme
• Company events
• Employee assistance program
• On-site parking

Work Location: In person