363 Full Time Assistant jobs in Ireland

Our client, a private investment firm are currently seeking a highly skilled and experienced Senior Executive Assistant to join their team and support their executive leadership. The Senior Executive Assistant will play a pivotal role in ensuring the smooth operation of the executive office.

Key Responsibilities:

Provide top-tier administrative support to senior executives, including managing complex calendars, coordinating meetings, and arranging travel.Draft, review, and edit high-level correspondence, reports, presentations, and other documentation.Serve as a key point of contact between executives and internal/external stakeholders, ensuring clear and efficient communication.Handle sensitive and confidential information with discretion.Organize and facilitate executive meetings, preparing agendas, taking minutes, and tracking follow-up actions.Oversee the preparation and submission of expense reports.RequirementsA minimum of 5-7 years of experience as an Executive Assistant, ideally within the finance industry.Demonstrated experience in supporting senior-level executives.Excellent written and verbal communication abilities.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to manage multiple priorities in a fast-paced environment.High level of professionalism and ability to handle confidential information discreetly.Flexibility to adapt to changing priorities and demands.BenefitsCompetitive compensation and benefits package.Opportunity to work with a leading private investment firm.A collaborative and dynamic work environment.Opportunities for professional development and career growth.

This is an exciting opportunity for an individual who is passionate about providing exceptional administrative support in a fast-paced environment. The ideal candidate will be bilingual in both German and English, possessing excellent communication skills to manage correspondence and liaise effectively with stakeholders across various levels. As a Junior Personal Assistant, you will be responsible for managing calendars, scheduling meetings, and organizing logistics. This position offers the chance to gain valuable experience while working in a collaborative team atmosphere. Responsibilities: Manage calendars and schedule appointments for senior staff members. Answer phone calls and respond to emails in a timely manner. Prepare and organize documents and reports. Conduct research as needed for various projects and assignments. Assist in the coordination of meetings and events, including logistics and materials preparation. Maintain and update filing systems and databases for easy access to information. Perform general office tasks, such as ordering supplies and maintaining office inventory. Requirements: Bachelor's degree or equivalent experience in administration or a related field. Strong organizational skills with an ability to prioritize tasks effectively. Excellent verbal and written communication abilities. Proficient in Microsoft Office Suite and other office software. Attention to detail and a proactive approach to problem-solving. Ability to work independently and as part of a team in a fast-paced environment. Strong time management skills and the capacity to meet deadlines. Fluent in English and in German. What's on offer: Salary: €36500 p/a Benefits: Private healthcare, pension plan, onsite gym AL: 20 days Work model: Hybrid (3 days onsite, 2 days WFH)

MongoDB's mission is to empower innovators to create, transform, and disrupt industries by unleashing the power of software and data. We enable organizations of all sizes to easily build, scale, and run modern applications by helping them modernize legacy workloads, embrace innovation, and unleash AI. Our industry-leading developer data platform, MongoDB Atlas, is the only globally distributed, multi-cloud database and is available in more than 115 regions across AWS, Google Cloud, and Microsoft Azure. Atlas allows customers to build and run applications anywhere-on premises, or across cloud providers. With offices worldwide and over 175,000 new developers signing up to use MongoDB every month, it's no wonder that leading organizations, like Samsung and Toyota, trust MongoDB to build next-generation, AI-powered applications.
MongoDB is seeking a Manager, Field Operations Executive Support to assist our VP of Customer Success at a senior level and lead a team of 4-5 Executive Assistants. This dual-impact role is ideal for a high-organized, strategic, and people-focussed professional who thrives in dynamic environments and is passionate about operational excellence and team development.
As a player-coach, you'll provide high-level executive support, prioritizing meetings, fielding time-sensitive requests and managing complex travel, while also serving as a leader and coach to your team. You'll drive coaching conversations, process improvements, and org-wide priorities that scale the Executive Support function across the business.
To succeed in this role, you'll need to balance the needs and requirements of multiple stakeholders and be ready to pitch in wherever needed. You should be comfortable engaging with senior executives, navigating ambiguity, and operating with a high level of discretion and autonomy. This is a hybrid position, requiring in-office presence several times per month. Occasional travel may be required to support your executive in planning and executing offsites.
We are looking to speak to candidates who are based in Dublin for our hybrid working model.
**Responsibilities of the Executive Assistant**
+ Provide seamless day-to-day support to the executive, including proactive calendar management, time prioritization, and coordination across time zones
+ Think ahead and manage time effectively, anticipating scheduling conflicts, proactively booking a month in advance, and making adjustments to avoid last-minute disruptions
+ Coordinate complex domestic and international travel in line with policy, and manage monthly expense reconciliation with accuracy and timeliness
+ Partner with the executive on long-term planning and operating rhythms, including goal tracking, meeting preparation, and slide and agenda development
+ Track key deliverables and action items to closure with integrity and accountability, escalating blockers when needed and following through without reminders
+ Lead the planning and execution of events and offsites, from gathering requirements and securing venues to managing budgets, contracts, and payments
+ Build trusted relationships across functions and levels, communicating with professionalism and discretion in support of the executive
+ Identify inefficiencies and suggest process improvements that elevate both individual and team performance
+ Take ownership of special projects as needed, showing initiative and sound judgment in ambiguous or fast-changing scenarios
**Responsibilities of a Manager**
+ Contributes to and executes on key strategic priorities for the Global Executive Support Team, demonstrating strong ownership, embraces adversity, and is results-oriented
+ Demonstrate the ability to recruit, onboard, develop and retain a high performing team. Identifies and nurtures future talent, driving development opportunities and ensuring a strong, sustainable talent pipeline
+ Confident in delivering performance expectations and bi-annual performance conversations. Provides regular thoughtful feedback and evaluates their Direct Reports fairly against those expectations. Identifies and nurtures future talent, driving development opportunities and ensuring a strong, sustainable talent pipeline
+ Acts as a role model of our values and Leadership Principles to the Global Executive Support Team as well as holding those they manage accountable
+ Collaborate with other managers to scale best practices, implement efficient processes, and improve the Executive Support organization
+ Partners on headcount planning, team allocation, and resource strategy whilst being resourceful, thinking beyond immediate organizational needs to support broader company goals
+ Build trusted relationships with executives, peers, and cross-functional partners, managing up effectively and influencing across levels with clarity and confidence
+ Operate with transparency and autonomy, surfacing insights, sharing context, and enabling better strategic decisions across the leadership team
+ Seeks out diverse perspectives, encourages different points of view, and welcomes constructive feedback, in order to build trust
**Requirements**
+ 5+ years of experience supporting senior executives or equivalent exposure to executive-level work., or other relevant experience working directly with executives
+ At least 1 year of experience managing a team and/or mentoring preferred
+ Bachelor's degree or equivalent professional experience preferred
+ Proficient with Google Workspace (Gmail, Calendar, Docs), Microsoft Office Suite, and video conferencing tools (e.g. Zoom). Knowledge of AI tools is a plus
+ Proven success managing complex calendars across time zones, with meticulous attention to detail and the ability to anticipate scheduling needs
+ Demonstrated ability to plan and manage high-volume domestic and international travel
+ Excellent verbal and written communication skills, with the ability to communicate with clarity and professionalism at all levels
+ Exercises sound judgment, handles confidential information with discretion, and operates with a high level of integrity
+ Highly adaptable and calm under pressure-able to make decisions, reprioritize quickly, and thrive in a fast-paced, dynamic environment
+ Collaborative, proactive, and feedback-driven. Is able to take initiative, think creatively, and work independently when needed
+ Willingness to work flexible hours to support global stakeholders and executive needs
To drive the personal growth and business impact of our employees, we're committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees' wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it's like to work at MongoDB ( , and help us make an impact on the world!
MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.
MongoDB is an equal opportunities employer.
REQ ID:

Job Title: Finance Assistant
Reports to: Finance Manager
Job Purpose
The Finance Assistant role is an integral part of the finance function, working closely with the local Finance Team to provide accurate and timely financial information, whilst maintaining robust and effective internal controls.
Role Responsibilities
* Act as the primary point of contact between the outsourced AP/AR transactional processing team. This will include, but is not limited to:
* Supporting the credit control process and cash allocation;
* Ensure supplier invoice processing and payments happen in a timely manner.
* Complete accountability of the preparation of key financial processes, in line with stringent deadlines set out by Global SW finance function:
* Accruals and Prepayments;
* Journals preparation and postings;
* Update and maintain inventory records;
* Update and maintain fixed asset records;
* Monthly account reconciliations
* Preparation of reports including sales and production volumes
* Assist in the accurate and timely preparation of financial information including tax returns and Government Statistics
* Assist in the preparation of weekly payroll and monthly payroll and any other related activities
* Ensure that internal controls are complete, robust, and effective in order to safeguard company assets.
* Support the finance function during times of team membersu2019 absence (e.g., annual leave).
* To be a willing and flexible team member ready to take on new and expanding tasks as appropriate.
This list of duties and responsibilities is not exhaustive and SW would expect you to carry out any other reasonable duty which you are capable of being trained in or performing.
Knowledge, Skills, Experience
* Experience in a similar role
* Good understanding of internal controls
* Proven ability to produce good quality work under pressure and to tight deadlines
* Superior attention to detail
* Confident user of Microsoft Office packages
* Numerical and verbal reasoning skills at Junior Management norm
Smurfit Westrock (NYSE:SW) is a global leader in sustainable paper and packaging solutions. We are materials scientists, packaging designers, mechanical engineers and manufacturing experts with a shared purpose: Innovate Boldly. Package Sustainably. Guided by our values of safety, loyalty, integrity, and respect, we use leading science and technology to move fiber-based packaging forward.
Smurfit Westrock is an Equal Opportunity Employer. We strive to create and maintain a diverse workforce where everyone feels valued, respected, and included. Smurfit Westrock does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other basis protected by federal, state or local law.

Responsibilities:
**Customer and Client Support**
- Creation and submission of Customer submission of New Line Forms and Promotional proposals
- Ensuring promotional calendars are maintained for allocated customer/brands
- Completing internal process forms - New Listing, Promotions, Price changes etc.
- Following up on promotional submissions with assistant buyers and account managers as needed
- Management of customer portals ensuring all pricing is correct
- Keeping master promotional tracker update date for allocated brands
- Customer recharges (Promotional and other Claims) and Accruals/Prepay
- Customer and Client Management support
**Field Sales Operations**
- Support as required by the Line Manager such as performance reporting and monthly field team briefing process
- General administration to support the efficient operation of field sales teams
**General Business Support**
- Generating analytics report to relevant business managers
- Trade Shows and Event Support
- General Team Office Support - Samples couriers, post, liaising with IT for new joiners set up, support in the management of the leasing fleet, etc.
**Required Skills:**
- The ability to use Excel to an advanced level in order to analyse sales performance data and produce reports for the sales team and external clients/customers.
- Good level of proficiency in IT systems i.e. Office 365, SAP etc.
- High level of numeracy
- The ability to proactively anticipate issues and solve them in a timely manner by investigating as appropriate and liaising with internal and external stakeholders.
- The ability to autonomously manage and prioritise own workload in order to ensure accuracy, attention to detail and that deadlines are met as agreed.
- The ability to communicate effectively with internal colleagues and external clients, customers and suppliers.
**Career Experience & Qualifications**
+ Previous Administration experience in a busy office environment is essential (preferably in a similar role).
+ Demonstrable experience in a client or customer-facing role is essential.
IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create connections that accelerate the development and commercialization of innovative medical treatments. Everything we do is part of a journey to improve patient outcomes and population health worldwide.
To get there, we seek out diverse talent with curious minds and a relentless commitment to innovation and impact. No matter your role, everyone at IQVIA contributes to our shared goal of helping customers improve the lives of patients everywhere. Thank you for your interest in growing your career with us.
EEO Minorities/Females/Protected Veterans/Disabled

**Work Schedule**
Standard (Mon-Fri)
**Environmental Conditions**
Adherence to all Good Manufacturing Practices (GMP) Safety Standards, Laboratory Setting
**Job Description**
**Lab Assistant - Athlone, Ireland**
At PPD, part of Thermo Fisher Scientific, you'll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life - enabling our customers to make the world healthier, cleaner and safer.
**Location/Division Specific Information**
Our PPD® Laboratory Services team has a direct impact on improving patient health through the expertise of scientists, industry thought-leaders and therapeutic guides. As the world leader in serving science, our laboratory professionals bring their commitment to accuracy and quality to deliver ground breaking innovations.
This Lab Assistant will work on site at our GMP Laboratory facility in Athlone as part of our Lab Support team.
**Discover Impactful Work:**
The role of a Lab Assistant is to work with various teams within the department (metrology, sample entry, stability, etc.) and assists in support of laboratory systems and functions. Supports daily lab operations and may provide support to team leads.
**A day in the Life**
Daily and weekly duties include the following:
+ Glassware management (Cleaning, inspection, stocking and ordering of Laboratory glassware).
+ Ordering of chemicals, reagents and consumables
+ Chemical waste management
+ 5S responsibilities
+ PPI Projects
+ Waste disposal
+ Lab coat management
+ Audit prep
+ Stock inventory management
+ Interdepartmental communication
+ Data Entry
+ Support to analysts
+ Audit and Client Visit Prep
+ Other duties/projects assigned by supervisor/manager
**Education and Experience**
+ Leaving Certificate or 3rd level related course/certificate
+ Experience within a regulated GMP environment is beneficial
+ Experience within a manufacturing /process driven environment adhering to SOPs and procedures
**_Looking to start a career in a Pharmaceutical environment - this may be the position for you?_**
**Knowledge, Skills and Abilities:**
+ Ability to adhere to laboratory policies and standard operating procedures
+ Good written and oral communication skills
+ Strong attention to detail and organizational skills
+ Satisfactory skills in Outlook, Excel, Word and PowerPoint
+ Ability to work in a collaborative team environment
+ Basic knowledge of technical/scientific terminolgy, health and safety standards and inventory management
+ Ability to adapt to new work procedures and environments
+ Solid problem solving / troubleshooting abilities
+ Ability to multi-task and work in a fast-paced environment
**Work** **Environment**
Thermo Fisher Scientific values the health and wellbeing of our employees. We support and encourage individuals to create a healthy and balanced environment where they can thrive. Below is listed the working environment/requirements for this role:
+ Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner.
+ Able to work upright and stationary and/or standing for typical working hours.
+ Able to lift and move objects up to 25 pounds.
+ Able to work in non-traditional work environments.
+ Able to use and learn standard office equipment and technology with proficiency.
+ May have exposure to potentially hazardous elements, including infectious agents, typically found in healthcare or laboratory environments.
+ Able to perform successfully under pressure while prioritizing and handling multiple projects or activities.
+ Able to work in shifts: - Working hours: Rotational shiftMorning shift - 7.30am - 4.15pm M-T, 7.30am - 3.15pm F. (2 weeks)Core Shift - 8.30am - 5.15 M-T, 8.30am - 4.15pm F. (2 weeks)Late start - 9.30am - 6.15pm (1 week)
Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory with PPD, part of Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.
Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history, SMBC Group offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance. The Group has more than 130 offices and 80,000 employees worldwide in nearly 40 countries. Sumitomo Mitsui Financial Group, Inc. (SMFG) is the holding company of SMBC Group, which is one of the three largest banking groups in Japan. SMFG's shares trade on the Tokyo, Nagoya, and New York (NYSE: SMFG) stock exchanges.
In the Americas, SMBC Group has a presence in the US, Canada, Ireland, Mexico, Brazil, Chile, Colombia, and Peru. Backed by the capital strength of SMBC Group and the value of its relationships in Asia, the Group offers a range of commercial and investment banking services to its corporate, institutional, and municipal clients. It connects a diverse client base to local markets and the organization's extensive global network. The Group's operating companies in the Americas include Sumitomo Mitsui Banking Corp. (SMBC), SMBC Nikko Securities America, Inc., SMBC Capital Markets, Inc., SMBC MANUBANK, JRI America, Inc., SMBC Leasing and Finance, Inc., Banco Sumitomo Mitsui Brasileiro S.A., and Sumitomo Mitsui Finance and Leasing Co., Ltd.
+ Attendance required Monday to Friday onsite in our Tralee office.
+ It may be necessary to work alternative hours and weekends, shift patterns or unsociable hours, including weekends.
+ As part of your job, you will be expected to attend training events and/or meetings and travel to other locations may be required.
**Role Description**
SMBC is seeking a Facilities Coordinator/Assistant who has a strong passion for Corporate Real Estate and Facilities and is interested in building a career at a fast growing and reputable Bank. The Facilities Coordinator/Assistant will assist with ensuring the efficient management and maintenance of our workspace. They will assist with purchasing & ordering systems, manage multiple contractors ensuring no impact to daily operations and will play a key role in managing onsite suppliers.
This role will report to the Facilities Manager.
**Role Objectives: Delivery**
+ Support a facilities Management strategy, help inspect office premises ensuring required maintenance and repairs are completed in accordance with Safety Standards.
+ Perform routine maintenance tasks such as cleaning, stocking of break rooms and cleaner's stores and ensuring personnel common areas are kept organised.
+ Collaborate with other departments to support their facility related needs such as adjustments to heating and cooling settings and supporting Air Conditioning repairs.
+ Create Requisitions, Orders via Global procurement system for various Facilities related expenditure.
+ Collaboration with Facilities Vendors to report onsite Facility issues promptly and assist with order placement.
+ Ability to lift loads of various size using appropriate lifting equipment within an office environment.
**Qualifications and Skills**
+ 3 years of experience in Office Administration customer experience -highly desired.
+ Intermediate computer skills, including experience in using MS Teams Excel, Word and PowerPoint skills applications (e.g. ECDL / MOUS)
+ Advantage to have knowledge of Purchasing & Ordering systems.
+ Advantage to have Office support or Facilities Support experience
+ Manual Handling certified
+ Strong customer and client focus, advantageous to have a customer service experience background
+ Management of onsite Supplier(s) - must have experience of managing suppliers in a similar type of environment.
+ Knowledge of using online systems for goods and services
+ Ability to engage across all levels of the organization, including Sr. Management.
+ Commercial and financial acumen
+ Experience managing multiple contractors ensuring no impact to daily operations.
+ Have strong verbal and written communication skills.
+ Ability to demonstrate a self-motivated and disciplined approach to learning and working.
+ Ability to work in a team environment.
+ Possess a highly developed sense of personal accountability and follow-through with an ability to effectively prioritize multiple personal tasks, projects, and goals.
**Additional Requirements**
SMBC's employees participate in a hybrid workforce model that provides employees with an opportunity to work from home, as well as, from an SMBC office. SMBC requires that employees live within a reasonable commuting distance of their office location. Prospective candidates will learn more about their specific hybrid work schedule during their interview process.
SMBC provides reasonable accommodations during candidacy for applicants with disabilities consistent with applicable federal, state, and local law. If you need a reasonable accommodation during the application process, please let us know at

Assistant Manager About the job Screwfix, Unit 5 Ballybane Industrial Estate, Tuam Road, Galway, H91 XF25 From €34,000.00 per year Permanent Full Time (37.5 hours) - Permanent Overview This is your chance to step up. Supporting the Retail Branch Manager, youll make sure our customers are the heart of everything we do. Youre always looking for ways to improve what we do and how we do it, knowing that small differences can make a big impact. And with the help of our excellent training programmes and varied shift patterns to support your development, youll be on the right track for a promising career with us! Key responsibilities WHATS IT LIKE TO BE AN ASSISTANT MANAGER? Store standards alongside the Branch Manager, youll make sure everything runs smoothly, from front of house to the warehouse. Rolling up your sleeves to keep standards high Inspire your team youll be hands on and lead by example, motivating your team to give a great customer experience Store management budgets, Rotas and Payroll, P&L analysis, managing stock and improving profits are all part of your role Required skills & experience YOU ARE Experienced in management and wanting to take your career to the next level Instinctive in knowing what our customers want, you go all out to deliver Extremely driven, leading you to hit targets and inspire those around you Inquisitive, ever-questioning and ever-improving Passionate about our business Friendly, flexible, reliable, honest and like to work hard! WHATS IN IT FOR YOU? Joining Screwfix means joining a growing team full of support, opportunities, and fun! We offer a competitive salary 34 days annual leave (including an allowance for Bank Holidays) Annual Bonus Scheme 20% discount with Screwfix and B&Q Well also help you be the best you can be, with excellent training and ongoing development. Follow us and find out more on our LinkedIn, Instagram & Twitter pages Apply now! Upload your CV and complete your application Our policy is to employ the best qualified people and provide equal opportunity for the advancement of employees including promotion and training and not to discriminate against any person because of gender, race, ethnicity, age, sexual orientation, religion, belief or disability. If you require any additional support or adjustments to help you make an application, please contact us

Role: Production Assistant Salary: €15.00-€16.00 per hour. Duration: Permanent, Full-Time. Location: South Dublin. Benefits Pension Weekday working schedule. Career stability. Opportunities for progression within a growing operation. Production Assistant Thriving production team in South Dublin is expanding and currently seeking a Production Assistant to join their operation. This full-time, permanent role offers Monday to Friday working hours, providing a stable routine and excellent work-life balance with a pension. You will have previous experience in a manufacturing or production environment and hold a valid Counterbalance forklift licence. In this role, you will be actively involved in supporting daily production activities to ensure smooth and efficient operations. Your responsibilities will include preparing materials for production runs, assisting with assembly and packaging tasks, and monitoring product quality throughout the process. You will also play a key role in maintaining accurate production records using the companys systems, helping to ensure targets are met and workflows remain organised. You will operate both Counterbalance forklifts to move raw materials and finished goods between production areas and contribute to a safe and efficient workspace. Collaborating closely with your team, you will uphold exacting standards for safety, accuracy, and productivity, making a valuable contribution to the overall success of the production line. Responsibilities: Assist in daily production activities including assembly and packaging. Prepare materials and components for production runs. Monitor product quality and report any issues or defects. Maintain accurate production records using internal systems. Operate Counterbalance forklifts to move materials within production areas. Support a safe, clean, and efficient production environment. Requirements: Previous experience in a production or manufacturing environment Valid Counterbalance forklift licence Ability to work Monday to Friday on a full-time basis. Familiarity with basic computer systems, including Microsoft Excel Strong attention to detail and commitment to quality Excellent communication and teamwork skills. What to do next: If you are interested in this role, click apply now. For more information and a confidential discussion on this role or other opportunities, contact Gerard via email