9 International Shipping jobs in Ireland

Job description

The ideal candidate will exhibit high standards, excellent communication and organizational skills, and have an ability to multitask and prioritize daily tasks. A strong ability to work in a fast paced environment and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

• Create and manage bookings with both deep-sea and short-sea suppliers
• Complete any relevant documentation in a timely manner, to ensure connection with suppliers deadlines.
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed
• Monitor suppliers sailing schedule and ensure all customers are kept up to date on the arrival/delivery status of their goods.
• KPI reporting as required by customers.

Qualifications

• Strong interpersonal, organizational, customer service and communication skills
• Minimum 12 months experience in a similar role required
• Fluent English essential
• Ability to speak a second language (preferred not essential)
• Proficient in Microsoft Office suite

Reference ID: SSL15

Job Types: Full-time, Permanent

Job Types: Full-time, Permanent

Pay: €30,000.00-€35,000.00 per year

Benefits:

• On-site parking

Education:

• Leaving Certificate (preferred)

Work Location: In person

We are recruiting an International Trade Administrator to join a small team, working for our client, a Manufacturing & Distribution company based in the Dublin 18 area.

Duties will be varied and will include the below:

Responsibilities

• Liaising with customers to take bulk orders/ liaising with overseas agents
• Producing costings/ quotations/Invoices
• Liaising with Factories in China in relation to pricing, lead times, costings and shipping
• Opening new Import files.
• Liaising with Revenue on tariff codes.
• Receiving and processing Import documentation
• Import Customs Clearances procedures .
• Arranging delivery of freight to its destination
• Tracking and tracing freight and updating the freight status to our clients.
• Customs tariffs
• Checking Stock, raining invoices and orders
• Inputting invoices to client portals
• General Admin duties

Candidate Requirements

• Previous shipping, sales support, logistics experience is preferred
• Min 2 years previous administration experience
• Excellent communication and organizational skills.
• Team player who can also work on their own initiative when required.
• IT skills in Microsoft office.
• Logistics/ Forwarding/Customs clearance background /Experience preferred
• Good verbal and written skills.
• Time management skills and strong attention to detail
• Proficiency speaking Mandarin is preferable to deal with factories in China.
• Starting salary: €35k
• Hours: 9am-5pm Monday-Friday, 30m lunch. on site.

LetsGetChecked is a global healthcare solutions company that provides the tools to manage health from home through health testing, virtual care, genetic sequencing, and medication delivery for a wide range of health and wellness conditions. LetsGetChecked's end-to-end model includes manufacturing, logistics, lab analysis, physician support, and prescription fulfillment. Founded in 2015 and co-headquartered in Dublin and Atlanta, LetsGetChecked empowers people to take control of their health and live longer, happier lives.

LetsGetChecked is seeking an experienced Shipping Coordinator to join our team at the Northern Cross - Dublin 11 facility. The ideal candidate will be responsible for managing and overseeing all aspects of shipping operations, including ocean, air, and ground transportation. This role is pivotal in ensuring timely, cost-effective, and efficient delivery and receipt of goods, maintaining the highest standards of operational excellence.

What You'll Do

• Shipping and Receiving Management: Coordinate, schedule, and oversee all incoming and outgoing shipments, ensuring adherence to schedules and deadlines. Manage logistics for ocean, air, and ground transportation, including negotiations with carriers and logistics providers.
• Documentation and Compliance: Prepare and manage all necessary shipping documentation, including bills of lading, packing lists, and customs paperwork. Ensure compliance with national and international shipping regulations and standards, and act as the owner of the Quality Management shipping procedure.
• Inventory Control: Monitor and manage inventory levels to support shipping and receiving activities. Coordinate with the warehouse team to ensure accurate and timely handling of products.
• Vendor and Carrier Relations: Develop and maintain relationships with shipping vendors, carriers, and freight forwarders. Negotiate contracts and rates with carriers and service providers.
• Quality Control: Inspect incoming and outgoing shipments for quality and accuracy. Address and resolve any discrepancies or damages in shipments.
• Cost Management: Work towards minimizing shipping costs while ensuring efficient and timely delivery. Prepare and analyze logistics budget and cost reports.
• Technology and Systems: Utilize ERP and logistics software for shipment tracking and inventory management. Implement new technologies to improve shipping and logistics processes.
• Safety and Security: Ensure a safe working environment in compliance with health and safety regulations. Oversee the security of shipments and warehousing.

What We Are Looking For…

• A Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• At least 3 years of experience in a shipping or logistics coordination role, with a strong knowledge of shipping and logistics, including international and domestic regulations.
• Proficiency in ERP and logistics software.
• Excellent negotiation, communication, and organizational skills.
• The ability to work in a fast-paced and dynamic environment.

Benefits
Alongside a base salary of
€31,000 - €33,000
we offer a range of benefits including:

• Health insurance and an Employee Assistance Programme
• Pension matching contribution
• Annual Compensation Reviews
• LetsGetChecked has a flexible annual leave policy
• Free monthly LetsGetChecked tests as we are not only focused on the well being of our patients but also the well being of our teams
• A referral bonus programme to reward you for helping us hire the best talent
• Internal Opportunities and Careers Clinics to help you progress your career within the company.
• Bike to work scheme - and secure bike storage onsite.
• Maternity, Paternity, Parental and Wedding leave.

Why LetsGetChecked
At LetsGetChecked, we are revolutionizing healthcare by making it more accessible, convenient, and personalized. Our mission is to empower individuals with the knowledge and tools they need to manage their health proactively, so they can live longer, happier lives.

By joining our team, you will be part of a dynamic and innovative company that is dedicated to improving lives through cutting-edge technology and compassionate care. We value our employees and invest in their growth, offering opportunities for professional development and career advancement. Together, we can make a meaningful impact on the future of healthcare and help people take control of their health journey. Join us in our commitment to transforming healthcare for the better.

Our Commitment to Diversity, Equity, and Inclusion
At LetsGetChecked, we are committed to fostering an inclusive environment that celebrates diversity in all its forms. We believe that the diversity of thought, background, and experience strengthens our teams and drives innovation. We are an equal-opportunity employer and do not discriminate on the basis of race, ethnicity, religion, color, place of birth, sex, gender identity or expression, sexual orientation, age, marital status, military service status, or disability status. Our goal is to ensure that everyone feels valued and empowered to thrive.

To learn more about LetsGetChecked and our mission to help people live longer, healthier lives please visit

About Aerogen:

Headquartered in the vibrant city of Galway, Ireland, with offices around the world, Aerogen is proud to be the world leader in acute care aerosol drug delivery. Recognised through multiple MedTech awards and eleventh-time winner of the Zenith award for Respiratory Care Excellence in North America, collectively our employees make a difference to patients' lives every day, having already reached 20 million patients in over 80 countries.

Our talented and skilled team collaborate to innovate, challenge and test not only in relation to our products but every facet of how we work. We lead the way, finding innovative solutions to even the most complex problems, all in the name of delivering better patient care.

Our business is growing rapidly across the globe and as we grow, our core culture of "We Care" universally connects us. We believe that your ambition and integrity fuels ours and we are committed to supporting our employees to reach their full potential through tangible investment in their careers. Join us as we continue to
#discoverbetter.

What is the role?

The Shipping Coordinator is responsible for ensuring that Customer Orders & 3PL shipments are packed and shipped in accordance with the relevant shipping procedures and instructions. He / She will be detail-oriented and proactive in managing and coordinating all shipping and logistics activities across our Galway and Shannon facilities. This role ensures that the On Target in Full (OTIF) Metric is maximized by ensuring shipments are collected according to the order due dates. This role is completed in collaboration with other functions (Customer Service, Quality, Inventory, Finance and Planning). The Shipping Coordinator will also be responsible for ensuring the shipping area is clean, maintained and operates in a safe manner.

What are the key responsibilities?

• Shipping transactions.
• Ensures transaction records are recorded and maintained.
• Participates in maintaining Shipping procedures.
• Supports process improvement for Shipping and Inventory control.
• Assist the Supply Chain Manager Logistics in ensuring staff are appropriately trained in the Shipping and Packing Procedures.
• Ensures all Customer Orders are shipped in accordance with the document controls related to the relevant markets.

Total responsibility for the following:

• Ensure that shipments are booked in advance with the correct forwarding agents.
• Ensure that all shipments are adequately packed to ensure that no damage is incurred during transit. This entails using correct pallet type for relevant destinations and additional packing requirements such as banding and strapping.
• Liaise with Customer Service and Logistics, making them aware of any issues which need to be resolved for upcoming shipments.
• Communicate and liaise with IT and Finance to resolve issues with the current ERP system and commercial shipments respectively.
• Planning the coming weeks workload ensuring that manpower, space, and 3rd Party Storage are utilized efficiently.
• Oversee adherence to dangerous goods procedure when shipping hazardous goods.
• Ensure that shipment details and paperwork for customer orders are submitted to the relevant logistics agent in a timely fashion.
• Ensure shipments are loaded on to trailers/ containers in a secure and safe manner.
• Record relevant cargo details where necessary such as seal number and nominated agent acting on behalf of freight forwarder.
• Complete special projects and assignments as requested by manager

What education and experience are required?

• 3+ years Supply Chain, Logistics, Shipping or similar Experience
• Recognized qualification in Logistics or Shipping desirable
• Health & Safety Experience or Qualification desired
• Forklift driving experience
• Significant experience using MRP/ERP systems.
• IATA certification in shipping hazardous goods or similar qualification/experience desirable

What key skills will make you great at the role?

• Shipping experience in a medical device manufacturing and/or fulfilment environment and possess strong knowledge of supply chain and operational processes
• Ability to communicate and influence
• Strong problem solving and analysis skills.
• Self-starter with ability to work independently under pressure and react quickly to changing priorities
• Proficient in MS office applications, especially Excel
• Flexibility to work between Galway and Shannon locations on a regular basis

What is it like to work at Aerogen?

Our purpose is to transform patient lives and our ethos is to
#discoverbetter.
This also translates to how we look after our people. We want talented, passionate and engaged people to join Aerogen and build your career with us. We understand that your life evolves through different stages, and we are here to support our global team with a range of financial and non-financial rewards and benefits. There's something for everyone Here is an idea of what we offer:

• Excellent medical care.
• Bonus & Pension.
• 'Aerogen Connect' – our employee led programme which supports our global teams to unite and have fun.
• We pledge 1% of profits and time to charities and organisations

Visit our careers website for more information about life at Aerogen.

Aerogen is committed to promoting diversity, inclusion, and equality in the workplace. If you have difficulty using our application process, please contact us via email at Please provide your name and preferred contact method.

Shipping Coordinator
with at least 3 years of experience in air import/export and/or customs. This role is integral to ensuring the smooth and efficient handling of high-value artwork and artifacts during transport, both locally and internationally. The successful candidate will work closely with clients, the operations team, and customs authorities to coordinate the seamless movement of fine art shipments, ensuring compliance with all regulatory requirements.

Requirements

• At least 3 years of experience in air import/export or customs, ideally within the fine art or logistics industry.
• Strong knowledge of customs procedures and regulations, including familiarity with import/export documentation.
• Excellent communication and client management skills, with the ability to build strong relationships.
• Exceptional attention to detail and organizational skills, capable of managing multiple shipments and deadlines simultaneously.
• Proactive and self-motivated, with the ability to work independently and as part of a dynamic team.
• Proficiency in Microsoft Office (Word, Excel) and experience with shipping and customs software.
• Flexibility to work in a fast-paced, time-sensitive environment where priorities may shift.
• Supporting the Ops Team in anything else as is required.

Responsibilities:

• Coordinate the end-to-end logistics of fine art shipments, including air imports/exports, import and export customs clearance, and road transportation.
• Act as the main point of contact for clients (private collectors, galleries, museums) to ensure all needs are met.
• Prepare and review shipping documentation, including air waybills, export/import paperwork, and customs declarations, export licenses etc.
• Liaise with customs authorities and ensure compliance with all regulations, including import/export procedures for fine art.
• Coordinate with internal teams (operations, drivers, and technicians) to ensure smooth execution of transport and installation.
• Prepare estimates for transportation, packing, crating, and customs services, providing clients with accurate timelines and costs.
• Maintain meticulous records of all shipments, including tracking details and documentation for customs compliance purposes.

About Us

Based in Dublin, Hyland Shipping is an established freight forwarding company with over 40 years of experience in the industry. We specialise in European freight services, offering tailored solutions for importers and exporters. Our dedicated team prides itself on delivering reliable, efficient, and customer-focused service.

At Hyland Shipping, we value our people as our greatest asset. We provide continuous professional development, ongoing training, and opportunities to grow within the company. Joining our team means becoming part of a supportive workplace where your skills and ideas make a real impact.

Key Responsibilities:

• Liaise with overseas partners to ensure the department is proactive in providing a quality operational performance
• Delivery and collection scheduling and dealing with Hauliers / subcontractors and third party
• Day to day operations to include dealing with customers/customs clearance/invoicing/creditors invoices/customer & other reports/other administration duties
• Develop in-depth knowledge of all aspects of the role to ensure full ownership
• Deal with all customer phone sales and/or customer queries
• Establish a good working relationship with the shipping department and customers
• Maintaining and / or implementing good working practices & procedures to ensure that departments run efficiently and with professionalism
• Managing your performance via Key Performance Indicators as discussed with your manager
• Promote company positively within customers premises through high quality of work, excellent communication, pro-active approach and positive attitude
• Other ad-hoc responsibilities as required by senior manager
• Taking and processing bookings according to company procedures
• Organising transport adhering to the customers' requirements
• Rate negotiations
• Tracking and tracing
• Problem solving and crisis management
• Communications with clients, subcontractors and internal teams
• Plan Groupage/LTL/FTL trailers each day with a mix of dedicated and non-dedicated subcontractors ensuring freight forwarding budget is reached.

Key Requirements:

• 3-5 years' experience in Freight Forwarding position
• Experience in transport planning/ managing haulier's routes.
• Management experience would be an advantage
• Proficient in MS Office (e.g. Microsoft Excel, Outlook & Word)
• Proficiency in the English language alongside eligibility to work in Ireland
• Require strong customer service orientation, highly motivated, with strong business acumen and sound interpersonal skills
• Continuous professional development and on-going training provided

Location: Hyland Shipping Agencies Ltd, Dublin, D11 V4HN

Job Type: Full-time

Benefits:

• Bike to work scheme
• Company events

Ability to commute/relocate:

• Finglas North, Dublin, CO. Dublin D11 V4HN: reliably commute or plan to relocate before starting work (preferred)

Experience:

• Freight Forwarding Manager: 3 years (preferred)

Work Location: In person

Company Description

IPS Group Services Ltd., established in 1983, is a privately owned Irish company specializing in global sea and air freight services. We provide a professional and personal service dedicated to meeting the individual needs of our clients. With worldwide representation and a global agency network, we ensure cargo movement from any place in the world to any other, no matter how remote. Our expertise in air and sea freight, custom clearance, and international deliveries makes us a preferred and trusted name in the industry. Our vision is to be the leading global freight forwarding and logistics provider, committed to tailored solutions for our clients.

Role Description

This is a full-time on-site role for a Freight Forwarding Sales Executive located in Swords. The role involves managing and growing a portfolio of clients, providing exceptional customer service, and developing strategies to meet sales targets. Additionally, responsibilities include coordinating freight forwarding activities, handling export documentation, and liaising with international partners to ensure efficient and timely transportation of goods.

Qualifications

• Experience in Freight Forwarding and Freight Transportation
• Skills in Forwarding and Export
• Exceptional Customer Service skills
• Strong organizational and communication skills
• Ability to work independently and as part of a team
• Experience in the logistics industry is a plus
• Bachelor's degree in logistics, transportation, or a related field is beneficial