4 Medical Records jobs in Ireland
Medical Records Administrator
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Job Description
Job Description
Job Title: Medical Records Administrator - Maternity Cover
Department: Medical Records
Reports to: Medical Records Manager
Date: 2024
Overall Purpose of Job
We will provide exceptional patient care in an environment where quality, respect, caring and compassion are at the centre of all we do.
The quality of clinical documentation in the Healthcare record is essential to ensure the continuity and delivery of safe and quality patient healthcare. Accurately prepare, scan and quality check all documents into Beacon Hospitals Digital Medical record system and physical chart according to the standard chart format and adhering to the hospitals Medical Records policies and procedures and JCI standards.
The post holder is expected to:
- Adhere to the Hospital's mission and Vision.
- Maintain patient confidentiality including authorisation of the release of medical information.
- Abide by Hospital policies and all regulatory requirements including mandatory training.
- Have excellent customer care and communication skills, both written and verbal.
- Have excellent knowledge of computers and Microsoft Windows software and keyboard skills.
- Have excellent time management skills and ability to multi-task and prioritize work.
- Have excellent personal presentation and interpersonal skills.
- Build collaborative relationships through strong teamwork across the organization.
- Assists in the training and development of new employees.
- Open to new learning opportunities; adaptable to change.
- Be flexible and reliable. Hours of work will on occasion be subject to change.
General Office
Main Role, Duties and Responsibilities:
- Pulling and preparing OPD Clinics.
- Pulling and preparing In-patient chart requests.
- Offsite Storage Area Charts.
- General patient enquiries.
- Requests from other hospitals and general practitioners.
- Maintenance of charts as needed.
- Filing of reports, correspondence and documentation.
- Responsible for care and maintenance of the sections within the mobile shelving unit.
- Maintain efficient general office procedures as appropriate to the post.
- Liaise with staff in other departments, the public and outside agencies in a confidential, courteous and professional manner.
- Answers department telephone with courteous greeting.
- Perform technical troubleshooting with scanning equipment and communicates issues to management.
- Adapts to daily changes in workflow and independently rotates between tasks to support teamwork anddepartment productivity goals.
- Identifies and recommends opportunities for workflow improvement, procedures, policies.
- Maintains competency and meets minimum productivity standards.
- Maintains priority work queues within established turnaround times.
Subject Access Request
Main Role, Duties and Responsibilities:
- Provide Copies of charts as per Data protection and Freedom of Information Acts to the requesting parties.
- Liaise with relevant hospital departments and key stake holders in the process of fulfilling the requirements of these duties.
Document Management & Quality Check
Main Role, Duties and Responsibilities:
- Preparing and scanning documents to the Digital Medical Record
- Quality Check scanned documents:
Health and Safety
- Comply with the safety procedures in place in the Hospital.
Service quality & Accreditation
- Be aware of the quality systems in place to ensure that services are provided to agreed quality standards such as JCI and NHO.
- Be aware of the relevant performance indicators by which service quality can be monitored over time. Ensure staff understands the importance and relevance of quality in relation to their every day work.
Confidentiality
You will be aware of the confidential nature of Hospital work and in particular, the right of patients to confidentiality. To this end you will not discuss workings of the Hospital or its patients with people outside the Hospital, save as required to do so in the course of your work. You must return to the Hospital upon request and, in any event, upon the termination of your employment, all documents or other property of the Hospital which are in your possession or under your control. No documents or property of the Hospital may be removed from the Hospital without prior authorisation.
Person Specification
Qualifications
- Leaving Certificate or equivalent
- Medical Records course is desirable
Experience
- Computer literate
- Experience using IT systems, including MS Excel & Word
- 6 months experience, preferably working in physician practice, healthcare office or Medical Records setting
Job Specific Competencies and Knowledge
- Complies with processes and procedures
- Exhibits ability to work as member of team in daily performance of duties
- Have a high capacity for responsibility and individual initiative, and an ability to write clear and concise English
- Have excellent organisational skills
Personal Competencies
- All posts in Beacon Hospital require a high level of flexibility to ensure the delivery of an effective and efficient service. Therefore, the post holder will be required to demonstrate flexibility as and when required by their manager or hospital management.
- Good keyboard skills.
- Good interpersonal and communications skills.
- Have the ability to liaise effectively with all staff.
- Have a flexible approach to their work.
- Demonstrate an ability to prioritise work and handle large volumes of activity.
- Work as part of a team
This job description is intended to be an outline of the areas of responsibility and deliverables at the time of its writing. As the Hospital and the post holder develop, this job description may be subject to review in light of the changing needs of the Hospital.
EHR Medical Records Team Lead
Posted today
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Job Description
Location: Swift Square One
Job type: Fixed Term
Overview Of Role
Overview of Role The Medical Records Team Lead will play a pivotal role in supporting the Cúram Electronic Health Record (EHR) implementation across UPMC Ireland. You will report to the EHR Clinical Stream Lead. This role leads the implementation of key inpatient clinical applications, including the HIM and Scanning / Archiving) capabilities. The Medical Records Team Lead acts as the application champion at the group level and ensures alignment of system functionality with a wide range of stakeholders and associated clinical workflow requirements. This role provides strategic and tactical leadership for the Medical Records workstream, ensuring alignment with clinical operations, financial systems, and overall programme goals. The individual will act as a subject matter expert (SME) in medical record functions to ensure a smooth, efficient, and sustainable transformation of medical records and associated operational functions. This is an ideal opportunity for a medical records expert who understands the intersections of medical records operations, and health IT systems. Reports to the Clinical Stream Lead. Collaborates closely with relevant operational stakeholders, other Stream and Workstream leads, workstream members, change management, and communications teams.
Primary Duties And Responsibilities
General Accountabilities
You will have responsibility for delivering the new medical records workstream within UPMC Ireland. You will implement the programme within the project scope and governance, including identification of your stream's stakeholders. You will establish your project team and allocate responsibilities. You will collaborate with the other clinical workstream leads where required.
For the workflows to be deployed, you will be responsible for the end-user experience, the provider facing modules, milestone tracking and reporting workstream status and issues, risks and benefits. You will lead the decision-making process towards the resolution of issues impacting your workstream alongside the Clinical Stream Lead. Additionally, the role includes contributing to the documentation of workflows, system configurations, and testing outcomes to support a seamless end-user experience.
Team Leadership & Stakeholder Engagement
- Serve as the primary liaison to clinicians, supporting staff and Medical Records representatives, ensuring system design meets clinical documentation and workflow needs.
- Leads Medical Records engagement sessions, adoption planning, and go-live readiness efforts.
- Recommend policy changes and process improvements related to Medical Records use of the system to drive efficiencies and improve outcomes.
- Coordinate a cross-functional Medical Records implementation team across Medical Records teams during the transition.
- Facilitate regular workgroup meetings, track milestones, document decisions, and escalate risks.
- Act as a liaison between Medical Records and the EHR implementation team.
- Support development of training materials and assist with education for Medical Records and other relevant end-users.
- Provide hands-on support during go-live and stabilisation phases, ensuring continuity of Medical Records operations and rapid issue resolution.
- Collaborate with the training team to ensure Medical Records staff and other relevant users are adequately trained on Medical Records workflows within Meditech and associated applications.
- Support the planning and delivery of handover training to the future EHR BAU team members.
- Collaborate with Medical Records governance to support ongoing optimization and training needs.
Workflow & System Design
- Collaborate with medical record and technical teams to support end-to-end integrity across modules.
- Act as the subject matter expert (SME) for Medical Records-related functions in MEDITECH including HIM, Scanning / Archiving.
- Collaborate with MEDITECH analysts and operational leaders to design and validate Medical Records workflows within MEDITECH Expanse.
- Review system functionality related to Medical Records functions.
- Ensure Medical Records operational workflows translate effectively into clinical and associated financial processes.
- Support the integration of medical record workflows with financial processes to ensure Medical Records integrity and optimised workflows alongside clinical and quality compliance requirements.
Implementation Support, Data Validation & Testing
- Oversee Medical Records system configuration, data migration validation and integration with existing or planned enterprise platforms where applicable.
- Lead testing activities for Medical Records modules, including integrated and user acceptance testing (UAT).
- Identify and troubleshoot issues in collaboration with IT, finance, and clinical teams.
- Ensure Medical Records-facing modules are integrated with other clinical systems (e.g., lab, imaging, pharmacy) to support seamless care delivery and documentation.
- Validate statutory, management and operational reporting requirement delivery for Medical Records functions.
- Champion change management among Medical Records, addressing workflow impacts, practice changes, and documentation requirements.
- Facilitates standards development processes and actively engages Medical Records SMEs in design and optimization discussions.
- Support the identification of appropriate hardware solutions for Medical Records staff in their operational settings.
Documentation & Governance
- Maintain accurate and up-to-date project documentation, including current state/future state maps, risk/issue logs, decision registers, benefits registers, and change logs.
- Support governance processes by preparing materials for the Clinical Design Forum and senior management meetings.
- Define and track key performance indicators (KPIs) for Medical Records readiness, adoption, and post-go-live performance.
- Assist in documenting lessons learned and continuous improvement initiatives.
- Ensure compliance with statutory and regulatory requirements related to clinical safety and digital health.
Qualifications & Experience
- Diploma or degree in Health Information Management or related field.
- Minimum 3 years of experience in HIM or medical records in a healthcare setting, with at least 2 years in a supervisory or team lead capacity.
- Minimum 2 years' experience supporting or contributing to departmental implementations (preferably involving ERP/EHR platforms)
- Strong understanding of electronic documentation standards, privacy legislation and HIM best practices.
- Strong project coordination, stakeholder engagement, and change management skills.
- Strong analytical thinking, problem-solving, and interpersonal skills with the ability to work across clinical and operational teams.
- Experience implementing MEDITECH medical records capability or equivalent capabilities with other major EHR systems (e.g., Epic, Oracle Health).
- Familiarity with clinical documentation improvement (CDI) initiatives, transcription systems, and HIM analytics.
- Knowledge of clinical decision support, change management methodologies (e.g., Prosci, ADKAR), and regulatory requirements (e.g., documentation standards, medication safety protocols).
- Skilled in change management, workflow redesign, and HIM policy development in the context of system transformation.
Equal Opportunity Statement And Benefits
UPMC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
At UPMC we provide a total rewards program that is not only market competitive, but fair and provides growth opportunities for all our colleagues.
Compensation
– Competitive pay for the work employees do – base pay, performance related pay and premium pay where applicable.
Benefits
– Fully paid maternity and paternity leave for new parents. Competitive Pension Plan, company funded Death in Service Benefit x 3 times. Critical Illness cover for all employees up to the age of 66.
Performance and Recognition
– Rewards for performance that supports the goals and mission of UPMC through our annual ACES programme.
Work-Life Balance
– Enhanced annual leave up to a maximum of 27 days. Flexible working opportunities to support you to work around external family commitments.
Development and Career Opportunities
– Opportunities for each employee to reach their career goals through continued learning and/or advancement.
About UPMC
UPMC is a renowned multinational academic medical centre committed to delivering people-focused care that's close to home. Headquartered in Pittsburgh and affiliated with the University of Pittsburgh Schools of the Health Sciences, UPMC shapes the future of health through clinical and technological innovation, research and education. UPMC expands its expertise globally, bringing world-class care across continents through its UPMC International division — an owned and operated network of hospitals and ambulatory care centres in Italy, Ireland and Croatia. UPMC International brings new access to the signature specialty services of UPMC Hillman Cancer Centre, UPMC Sports Medicine and others to more people in more places around the world.
In Ireland UPMC has provided high-quality healthcare in the South East since 2006. UPMC's operations in Ireland now include UPMC Whitfield Hospital in Waterford, UPMC Sports Surgery Clinic in Dublin, UPMC Kildare Hospital in Clane, and UPMC Aut Even Hospital in Kilkenny. Outpatient care is available at the UPMC Carlow Outreach Centre, UPMC Hillman Cancer Centre radiotherapy locations in Waterford and Cork, UPMC The 4th Practice in Mallow, and across UPMC Sports Medicine Clinics in Dublin, Waterford, Limerick, Tipperary, Cork, and Mayo. UPMC has also established a nationwide Concussion Network. UPMC's Global Technology Operation Centre is based in Kilkenny.
EHR Medical Records Build Team Member
Posted today
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Job Description
Location: Swift Square One
Job type: Specified Purpose
Overview Of Role
The Medical Records Build Team Member will play a pivotal role in supporting the Cúram Electronic Health Record (EHR) system across UPMC Ireland. Reporting to the Medical Records Workstream Lead, this role focuses on assisting with the configuration, testing, and validation of Medical Records-related applications, including the Medical Records modules (Health Information Management & Scanning/Archiving) and supporting capabilities, with a primary focus on Medical Records services. The Medical Records Build Team Member will contribute to aligning system functionality with Medical Records staff under the guidance of the Medical Records Workstream Lead. This role provides operational and technical support for the Medical Records workstream, collaborating with clinical and technical teams to ensure a smooth and effective transformation of Medical Records functions. This is an excellent opportunity for a clinical professional with an interest in health IT systems to contribute to a significant digital transformation project.
Primary Duties And Responsibilities
General Accountabilities
The Medical Records Build Team Member will support the Medical Records Workstream Lead in delivering the Medical Records workstream for the Cúram EHR implementation within UPMC Ireland. The role involves assisting in executing tasks within the project scope and governance, including stakeholder coordination and milestone tracking. The member will collaborate with the Medical Records Workstream Lead and other workstream members to ensure alignment with Medical Records operations and programme goals. Additionally, the role includes contributing to the documentation of workflows, system configurations, and testing different outcomes (e.g. interoperability, data migration, reporting, end-user devices) to support a seamless end-user experience.
System Design & Workflow Support
- Assist in the design and validation of Medical Records workflows within MEDITECH Expanse and associated applications, working closely with analysts and operational leaders.
- Review and provide feedback on system functionality related to Medical Records processes.
- Support the integration of Medical Records workflows with financial processes to ensure clinical/financial integrity and compliance with quality requirements.
- Collaborate with clinical and technical teams to maintain end-to-end clinical integrity across modules.
Implementation Support, Data Validation & Testing
- Assist in Medical Records system configuration, data migration validation, and integration with existing or planned enterprise platforms.
- Participate in testing activities for Medical Records modules, including integrated testing and user acceptance testing (UAT), under the guidance of the Medical Records Workstream Lead.
- Help identify and troubleshoot issues in collaboration with IT, finance, and clinical teams.
- Support the integration of Medical Records-facing modules with other clinical systems (e.g., Physician Care Manager, Order management, laboratory, pharmacy) to ensure seamless care delivery and documentation.
- Assist in validating statutory, management, and operational reporting requirements for Medical Records functions.
- Support change management efforts by addressing workflow impacts, practice changes, and documentation requirements for Medical Records staff.
- Contribute to go-live readiness and stabilization efforts, including supporting real-time issue resolution and workflow adjustments.
- Contribute to standards development processes and engage with Medical Records SMEs during design and optimization discussions.
- Ensure compliance with regulatory, accreditation, and safety standards (e.g., HIQA) as directed.
Team Collaboration & Support
- Assist in coordinating cross-functional provider systems implementation activities across consultants, advanced nurse practitioners, resident medical staff etc.
- Participate in workgroup meetings, documenting decisions, risks, and issues as directed.
- Act as a secondary liaison between Medical Records services and the Cúram implementation team, escalating issues to the Medical Records Workstream Lead as needed.
- Assist in the development and delivery of training materials for Medical Records staff and other relevant end-users.
- Provide hands-on support during go-live and stabilization phases, helping to ensure continuity of Medical Records operations.
- Support the training team in delivering education on Medical Records workflows within MEDITECH Expanse and associated applications.
- Contribute to the handover process by supporting training delivery to the future EHR BAU team members.
Documentation & Governance
- Maintain accurate project documentation, including current state/future state maps, risk/issue logs, and change logs, as assigned by the Medical Records Workstream Lead.
- Assist in preparing materials for governance processes, such as the Clinical Design Forum and senior management meetings.
- Support the tracking of key performance indicators (KPIs) for Medical Records readiness, adoption, and post-go-live performance.
- Contribute to documenting lessons learned and continuous improvement initiatives.
- Ensure compliance with statutory and regulatory requirements related to clinical safety and digital health as directed.
Required
Qualifications & Experience:
- Minimum 3 years of experience in HIM or medical records in a healthcare setting.
- Strong understanding of electronic documentation standards, privacy legislation and HIM best practices.
- Good project coordination, stakeholder engagement, and change management skills.
- Good analytical thinking, problem-solving, and interpersonal skills with the ability to work across clinical and operational teams.
Preferred
- Diploma or degree in Health Information Management or related field.
- Familiarity with clinical documentation improvement (CDI) initiatives, transcription systems, and HIM analytics.
- Experience as a user of MEDITECH Expanse medical records modules or equivalent capabilities with other major EHR systems (e.g., Epic, Oracle Health).
- Experience implementing MEDITECH medical records capability or equivalent capabilities with other major EHR systems (e.g., Epic, Oracle Health).
- Knowledge of clinical decision support, change management methodologies (e.g., Prosci, ADKAR), and regulatory requirements.
- Experience developing training resources and SOPs.
Equal Opportunity Statement And Benefits
UPMC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
At UPMC we provide a total rewards program that is not only market competitive, but fair and provides growth opportunities for all our colleagues.
Compensation
– Competitive pay for the work employees do – base pay, performance related pay and premium pay where applicable.
Benefits
– Fully paid maternity and paternity leave for new parents. Competitive Pension Plan, company funded Death in Service Benefit x 3 times. Critical Illness cover for all employees up to the age of 66.
Performance and Recognition
– Rewards for performance that supports the goals and mission of UPMC through our annual ACES programme.
Work-Life Balance
– Enhanced annual leave up to a maximum of 27 days. Flexible working opportunities to support you to work around external family commitments.
Development and Career Opportunities
– Opportunities for each employee to reach their career goals through continued learning and/or advancement.
About UPMC
UPMC is a renowned multinational academic medical centre committed to delivering people-focused care that's close to home. Headquartered in Pittsburgh and affiliated with the University of Pittsburgh Schools of the Health Sciences, UPMC shapes the future of health through clinical and technological innovation, research and education. UPMC expands its expertise globally, bringing world-class care across continents through its UPMC International division — an owned and operated network of hospitals and ambulatory care centres in Italy, Ireland and Croatia. UPMC International brings new access to the signature specialty services of UPMC Hillman Cancer Centre, UPMC Sports Medicine and others to more people in more places around the world.
In Ireland UPMC has provided high-quality healthcare in the South East since 2006. UPMC's operations in Ireland now include UPMC Whitfield Hospital in Waterford, UPMC Sports Surgery Clinic in Dublin, UPMC Kildare Hospital in Clane, and UPMC Aut Even Hospital in Kilkenny. Outpatient care is available at the UPMC Carlow Outreach Centre, UPMC Hillman Cancer Centre radiotherapy locations in Waterford and Cork, UPMC The 4th Practice in Mallow, and across UPMC Sports Medicine Clinics in Dublin, Waterford, Limerick, Tipperary, Cork, and Mayo. UPMC has also established a nationwide Concussion Network. UPMC's Global Technology Operation Centre is based in Kilkenny.
Grade V Health Records Line Manager
Posted today
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Job Description
Job Purpose:
The Mater Hospital is currently recruiting for a permanent part time Grade V Health Records Line Manager. The post holder will line manage and co-ordinate the function of the Health Records Reception and Health Record offsite storage recall and returns in addition to the co-ordination of records returning from Clontarf Hospital and Fairview Wards. The post holder will oversee the accuracy, and security of patient health record information, manage staff, ensuring compliance with regulations, and provide leadership for the health records department. The post holder will provide regular reports and statistical analysis as required. They will also support a variety of projects within the Health Records Department. They must have detailed knowledge of Health Records Management and an ability to effectively impart this knowledge to others. The post holder must have strong leadership and management skills with vision and have the ability to lead a team.
For informal enquiries, please contact Colette Naughton, Health Records Manager,
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