77 Ms Office jobs in Ireland

Exciting Opportunity at: G4S Secure Solutions Ireland

Position: Scheduling/Admin Support Officer

Location: Work from our Ballymount, Limerick, or Cork Offices

Basic Pay: €15.41 per hour

Hours: 40 per week

Schedule: Monday - Friday, Weekend and shift work may be required to meet requirements

The Scheduling/Admin Support Officer will be responsible for ensuring the efficient and effective scheduling & headcount management of staff within a designated portfolio, providing excellent customer service to both internal and external stakeholders.

This role is central to ensuring smooth project delivery and alignment with G4S Secure Solutions Ireland's commitment to operational excellence, client satisfaction, and continuous improvement.

• Scheduling and Planning:

• Develop and maintain accurate and up-to-date schedules for all staff.

• Ensure 100% coverage of all contracted and temporary hours.
• Manage, in conjunction with key account manager, holiday planning and absence management processes.
• Proactively address unplanned absences and last-minute scheduling changes.

• Administrative Support:

• Utilize scheduling databases to maintain accurate information.

• Generate timely and accurate reports.
• Collaborate with the wider Operations Team to ensure schedule alignment with operational requirements.

• Customer Service:

• Respond to workforce inquiries regarding schedules and work assignments.

• Make outbound calls to fill last-minute shifts or address scheduling issues.
• Ensure compliance with internal, external, and legal regulations.

• Teamwork and Collaboration:

• Foster strong working relationships with colleagues across different departments.

• Share best practices and contribute to a positive team culture.
• Undertake additional tasks as required to support business objectives.

• Strong organizational and planning skills.
• Excellent attention to detail and accuracy.
• Proficiency in relevant scheduling and administrative software desirable but training will be provided.
• Strong communication and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
• Flexibility to work evenings and weekends as required.
• A customer-focused approach.

What's on offer:

Recognition Programme awards

Long service awards

Star of the month awards

Pension Scheme

Employee Assistance Programme:

Legal Assistance

Financial Assistance

Consumer Advice

Career Guidance

Life Coaching

Mediation

Support for Non-Irish Nationals & their Families

Health Advice, including Physio, Podiatrists and Dietitians.

Advice on practical, day to day issues and services

Ready to Take the Next Step? If you're excited by the prospect of a challenging and fulfilling career with G4S, apply today and start your journey with one of the world's leading security providers. We can't wait to hear from you

G4S Secure Solutions Ireland is proud to be an equal opportunity employer, fostering a diverse and inclusive workplace for all.

If a suitable match is found our talent acquisition team will be in touch to discuss further.

Accounts and Administrative support - Accounting Department in Ireland.

Company name: 2G Business Limited branch.

• Summary of Position:

We have an exciting opportunity for an enthusiastic person to join our Accounts team.

This role is a permanent position of 33 hours per week based at our office in Waterford City.

Ideally candidates will have an accounting qualification, good attention to detail, the ability to manage their own workload and have proficient PC skills, particularly with using MS Excel. Minimum 1 years' experience is required. Full training will be provided.

• Key Responsibilities

Invoice Processing: Screening invoices to ensure that they are accurate and correctly formatted. Accurately process supplier invoices in Surf accounting software, ensuring correct filing, approval, and timely entry into the financial system.

Payment Processing: Prepare and record supplier payments ensuring adherence to payment terms.

Office records: Coordinate document organisation and retrieval. Maintain and update our online filing systems

Supplier Account Management: Maintain and update supplier records in line with compliance guidelines, resolving discrepancies and managing queries efficiently.

Reconciliation: Regularly reconcile supplier statements to ensure accuracy and resolve any outstanding issues or disputes.

Communication: Liaise with internal departments and external suppliers to resolve any payment or invoicing issues promptly. Send regular creditors reports.

Compliance: Ensure all activities comply with the company's policies, procedures, and relevant financial regulations.

Assist the Accounts team with preparing month end and management reports

• Qualifications and Skills:

Experience: Previous experience in a purchase ledger or accounts payable role is preferred.

Education: A-levels, diploma, or equivalent qualification in accounting, finance, or business administration.

IT Skills: Proficiency in accounting software (e.g., Clearbooks, Sage, Xero) and strong Microsoft Excel skills (e.g., VLOOKUP, pivot tables).

Attention to Detail: High level of accuracy in data entry and reconciliation work.

Communication: Excellent verbal and written communication skills with the ability to handle supplier queries professionally.

Problem-Solving: Strong analytical skills with the ability to identify and resolve discrepancies.

Time Management: Ability to work under pressure, prioritize tasks, and meet deadlines.

• Working hours:

Monday: 9h00 to 16h30

Tuesday: 9h00 to 16h30

Wednesday: 9h00 to 16h30

Thursday: 9h00 to 16h30

Friday: 9h00 to 12h00

Job Types: Part-time, Permanent

Pay: €20,000.00-€25,000.00 per year

Expected hours: 33 per week

Benefits:

• Company events
• Company pension
• Sick pay

Education:

• Leaving Certificate (preferred)

Experience:

• Administrative: 2 years (preferred)

Language:

• French (preferred)

Work Location: In person

About the Role:

We are seeking a proactive and organised individual to join our team in an Administrative & Finance Support role. This position is ideal for someone with strong attention to detail and a passion for keeping operations running smoothly.

Key Responsibilities:

• Process employee timesheets and assist with payroll queries
• Manage petty cash, weekly lodgements, and cash sales
• Upload supplier invoices to Sage and maintain financial records
• Handle email correspondence and order office supplies
• Answer incoming calls and provide professional customer service
• Set up jobs in the CRM and send CCTV reports via Itouch

Requirements:

• Excellent organisational and communication skills
• Ability to multitask and work independently
• Experience with Sage or similar accounting software (preferred)
• Previous admin or finance experience (preferred)

Benefits:

• (Insert benefits such as pension, paid holidays, training, etc.)
• Supportive team environment

Opportunities for growth and development

Job Type: Full-time

Pay: €30,000.00-€35,000.00 per year

Work Location: In person

Location: Nenagh HQ

Hours: Monday - Friday, 8:00am - 4:30pm

The Lunch Bag is Ireland's leading school meals provider, delivering over 100,000 healthy lunches to children every day. We're now looking for an Administrative & Customer Support Executive to join our friendly team in Nenagh.

In this role, you'll be the first point of contact for parents, answering queries about our lunches and our app. You'll also provide vital admin support to keep things running smoothly at HQ. You'll need to be confident in writing clear, professional emails, able to defuse situations with empathy, and enjoy helping people.

We're not just after skills - we want someone who'll be a great fit for our team: reliable, positive, and sound.

What you'll do:

Answer parent queries by phone and email.

Provide support on how to use our app.

Handle issues calmly and professionally.

Provide general admin support to the HQ team.

What we're looking for:

Strong written and verbal communication skills.

Previous experience using Microsoft Office, particularly Excel.

Patience and problem-solving ability.

A team player who brings good energy to the workplace.

What we offer:

Salary based on experience.

Free hot lunches every day.

23 days annual leave.

On-site parking.

A friendly and supportive team environment.

If this sounds like you, we'd love to hear from you.

Apply today and be part of The Lunch Bag family.

Office Assistant (Remote Ireland)

Location:
Ireland

Job Type:
Full-Time

Recruitment supported by Tech Spectrum on behalf of our client

About the Role

Tech Spectrum is assisting its client in hiring an
Office Assistant
to provide reliable administrative and organizational support. This role is ideal for someone detail-oriented, efficient, and eager to contribute to the smooth running of daily operations.

Key Responsibilities

• Manage emails, calls, and day-to-day office communication.
• Maintain and organize files, records, and documentation.
• Support scheduling, calendar management, and meeting coordination.
• Assist with data entry, report preparation, and general correspondence.
• Help coordinate office tasks, logistics, and team support activities.
• Provide ad-hoc administrative support as needed.

Qualifications

• Must be based in
  Ireland
  with the legal right to work.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office or Google Workspace.
• Excellent written and verbal communication skills.
• Ability to work independently and manage tasks in a remote/hybrid environment.
• Previous administrative or office support experience is an advantage.

What We Offer

• Competitive salary and benefits.
• Flexible remote or hybrid work options.
• Training and onboarding support.
• Opportunities for career growth in administration and operations.
• Supportive and inclusive work environment.

Equal Opportunity Statement

• Our client is an
  equal opportunity employer
  . We welcome applications from candidates of all backgrounds, cultures, and experiences.

Leonard Silke and Co is a reputable solicitor firm located in the heart of Galway City Centre.

Job Description:

We are currently seeking a Part-Time Temporary Office Assistant to join our team. The Office Assistant will play a crucial role in supporting the smooth operation of our office by performing a variety of administrative tasks and assisting with day-to-day operations.

Responsibilities:

• Document filing: Organize and maintain physical and electronic filing systems to ensure documents are easily accessible.
• Photocopying: Assist with photocopying documents as needed for legal proceedings and office records.
• Office cleaning: Maintain cleanliness and tidiness of the office space, including common areas and meeting rooms.
• Administrative support: Provide general administrative support such as answering phones, scheduling appointments, and responding to inquiries.
• Posting letters: Prepare and send out correspondence to clients and other parties via mail or courier services.
• Delivering letters nearby: Handle local delivery of letters or documents to nearby offices or agencies as required.
• Assisting colleagues: Collaborate with other staff members to ensure efficient workflow and support team objectives.

Work timings: Monday to Friday (2 PM to 5:00 PM)

Leonard Silke and Co is an equal opportunity employer and welcomes applications from individuals of all backgrounds. We are committed to creating an inclusive workplace environment where diversity is valued and respected.

Job Type: Part-time

Pay: €13.50 per hour

Work Location: In person

The Office Assistant will play a key role in supporting the day-to-day operations of the business. From completing administrative tasks to liaising with suppliers and customers, this role is essential to keeping our team productive and efficient.

Key Responsibilities:

Answering Phone Calls, responding to emails, and dealing with customer queries.

General Office Management, including processing customer orders and supplier invoices.

Assisting with Basic Book-Keeping

Maintaining company records, documents and filing systems.

Ordering office supplies and managing inventory

Ad Hoc office duties

The Candidate should have proven experience in an administrative or office support role

Excellent written and verbal communications

Comfortable using Microsoft Word and Microsoft Excel

Be customer focused, professional and proactive.

Job Type: Full-time

Pay: €27,000.00-€30,000.00 per year

Benefits:

• On-site parking

Work Location: In person

About the Role:

We're looking for a reliable and punctual Office Assistant to join Ultimate Pest Control. You'll be a key part of our team, handling a range of office duties to keep things running smoothly and helping us grow our customer base.

Key Responsibilities:

• Making and receiving phone calls, including scheduling appointments for customers and confirming bookings.
• Providing support to the CEO (Daniel Ronan) and Service Manager (Joe Carey).
• Maintaining office filing systems and ensuring paperwork is up to date.
• Sending out reports in real time as they come in from our technicians.
• General office upkeep and administrative tasks.

What We're Looking For:

• Someone who is computer-literate and comfortable using office software.
• Excellent communication skills and a friendly phone manner.
• A team player who can juggle multiple tasks and is comfortable working in a busy environment.

If you think you're the right fit, we'd love to hear from you

Job Type: Full-time

Pay: €28,000.00 per year

Benefits:

• On-site parking

Application question(s):

• Must be willing to undergo a background check

Education:

• Leaving Certificate (required)

Experience:

• Office Administration : 2 years (required)

Language:

• English (required)

Work Location: In person

We are a well established transport company and due to continued growth we are

seeking a highly organised and detail-oriented Accounts Assistant to join our team.

This is a broad accounts role with responsibility for:

Processing of weekly and monthly sales invoices and related duties

Processing supplier invoices and reconciling statements

Supporting month-end and year-end financial processes

Other ad hoc duties that may arise

Requirements

Previous experience as an accounts assistant

Strong attention to detail and good numerical skills

Proficiency in MS Office (Excel, Word); experience with accounting software, Big

Red Book, an advantage

Excellent organisational and communication skills

Ability to work both independently and as part of a team

What you can expect:

Competitive weekly Salary

30 days Annual Leave (inclusive of Bank Holidays)

Dynamic work environment

To Apply:

Please submit an up-to-date CV along with a brief Cover note quoting job

title to the HR Department, Iggy Madden Transport Ltd, Unit 1 Harbour

Enterprise Park, New Docks, Galway

Or email:

Job Type: Full-time

Pay: €27,000.00-€29,000.00 per year

Benefits:

• Bike to work scheme
• On-site parking

Experience:

• Office: 1 year (preferred)

Work Location: In person