What Jobs are available for Practical Support in Ireland?

Role Description

This is a full-time role for an Office Administrative Assistant. The Office Administrative Assistant will be responsible for providing administrative and clerical support to ensure the efficient operation of the office. Day-to-day tasks include managing phone calls and correspondence, assisting executives with administrative tasks, organizing and scheduling appointments, and maintaining office supplies and records. This hybrid role is located in Dublin, with some work from home acceptable.

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Excellent Phone Etiquette and Communication skills
• Clerical skills including filing, record-keeping, and organizing
• Proficiency in office software (e.g., MS Office) and office equipment
• Strong organizational skills and attention to detail
• Ability to work independently and in a team environment
• Experience in an office setting is preferred
• A high school diploma or equivalent is required; an associate or bachelor's degree in a related field is a plus

Who we are

Fenero Financial Advisors is a Financial Planning company specialising in life and pensions and is part of the Fenero Group. The parent company, Fenero Taxation Services Ltd, is a multi-award-winning company of approachable tax experts. Together, we support the financial success of contractors, freelancers, and sole traders. At Fenero, we believe that freedom and flexibility in work lead to greater personal fulfillment and economic opportunities. Our mission is to empower our clients to confidently pursue different types of work and to maximize their financial success. We are an inclusive team of over 100 people across Ireland and India, united by our five core values: One Team, Customer Experience, Better Every Day, Win Right, and Boundless Ambition.

Job Overview

We're seeking a highly organised and detail-oriented Administrative Assistant to join the team at Fenero Financial Advisors. This is a unique, shared-services role where you'll be reporting into Team Lead of Financial Planning Admin in Fenero Financial Advisors but will also provide vital support to the wider Fenero company. Your time and focus will be allocated across both teams, adapting to business needs.

In this role, you'll be responsible for the day-to-day administrative tasks that keep our business running smoothly, with a particular focus on managing and processing life and pension-related documentation. This includes aligning pension contributions with payroll systems and ensuring all administrative processes are accurate and efficient.

Beyond these core duties, you'll also provide essential administrative support to the wider teams, assisting with various ad-hoc tasks and projects as needed. Your ability to manage a shifting workload while providing an excellent experience for both our external clients and internal colleagues is key.

Your day to day

• Model and reinforce a dedication to our mission, vision, and values.
• Process new life and pension applications and manage existing pension accounts.
• Communicate proactively and professionally with clients via phone and email regarding application progress
• Ensure accurate pension contributions are processed in line with instructions and all payroll notifications completed to relevant deadlines
• Fulfil all compliance obligations on new business cases, including reviewing of client recommendations as per internal processes
• Ensure proper documentation of all pension-related transactions and changes
• Maintain accurate and up-to-date member records at all times
• Implement continuous improvement initiatives to enhance internal processes and productivity.

Your Qualifications, Skills and Attributes

• Experience & Skills: You should have at least two years of administrative experience, with a focus on strong organisational skills, accuracy, and attention to detail. You are tech savvy and experienced in all Microsoft Office products. Experience in life and pensions administration is a plus, but not essential.
• Proactive & Accountable: We're looking for someone who is highly curious, motivated, and can thrive in a dynamic, sometimes ambiguous environment. You must take full accountability and ownership of your work, demonstrating strong problem-solving skills and a commitment to delivering on your responsibilities.
• Communication & Collaboration: You'll need to communicate in a professional, clear, and impactful way, with a keen eye for detail in all written communications. Teamwork is crucial—you'll be expected to collaborate effectively and contribute to our "One Team" value, which means working well with colleagues across the company.
• Expertise & Strategy: We expect you to bring a mindset of continuous improvement, consistently applying best practices to deliver high-quality results. Your actions should align with the company's goals and contribute to our long-term strategic objectives. You must have strong numerical ability and the capacity to prioritise tasks to meet tight deadlines.
• Company Culture: This role is for someone who will actively support and enhance our company values, contributing to a positive and vibrant workplace culture by getting involved in company activities.

Your Equal Opportunities

We are an Equal Opportunity Employer. We do not discriminate based on race, age, gender, civil status, family status, disability, sexuality, religion or membership of the Travelling Community. We value equity, diversity, and inclusion and we recognise the benefits it can bring to our workforce, our partners and our clients. We celebrate differences and want our people to be representative of all communities. Our diverse representation is enriched by many characteristics, including race, ethnicity, gender, age, disability, neurodiversity, sexual orientation, religious beliefs, culture, language, and education, as well as professional and cultural experience.

Job Type: Full-time

Pay: From €30,000.00 per year

Benefits:

• Company events
• Company pension
• Employee assistance program
• On-site parking
• Work from home

Application question(s):

• Why have you applied for this role?
• What is your salary expectation?

Experience:

• Administrative: 2 years (preferred)

Work authorisation:

• Ireland (preferred)

Work Location: In person

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.

Role
: Admin Assistant

Location
: Dublin, 4 days per week on site required

Duration
: 12-month initial contract

Rate
: €18.00 per hour

Join a global financial institution recognised for its stability, innovation, and commitment to excellence. This is an exciting opportunity to become part of a collaborative and high-performing Investor Services team, providing world-class support to clients and investors across international markets. You'll gain hands-on experience in the end-to-end operations of Transfer Agency and have the chance to grow your career within a leading name in financial services.

Key Responsibilities:

• Respond promptly to all investor queries, ensuring delivery within agreed Service Level Agreements (SLAs).
• Support and resolve escalations from key processing teams, including Dealing, Cash Settlements, and Distributions.
• Manage operational risks through proactive engagement with internal Transfer Agency teams.
• Collaborate closely with Fund Accounting, Custody, and other fund service providers to deliver a seamless client experience.
• Support client and internal escalations, assisting the wider team on process improvement and project initiatives.
• Monitor and manage SLAs within the Transfer Agency, escalating potential delays to management as needed.
• Ensure accurate and timely completion of all assigned tasks in accordance with internal standards and controls.

Skills & Experience:

• Strong experience in Transfer Agency, ideally within Dealing, Contact Centre, Cash Settlements, Reconciliations, or Client Service.
• Strong understanding of Transfer Agency operations and client servicing principles.
• Excellent communication and problem-solving skills, with the ability to build strong internal and external relationships.
• Capable of working independently as well as part of a collaborative team.
• Third-level qualification preferred (or equivalent combination of education and experience).

Candidates will ideally show evidence of the above in their CV to be considered please click the
"apply"
button.

Please be advised if you haven't heard from us within 48 hours then unfortunately your application has not been successful on this occasion, we may however keep your details on file for any suitable future vacancies and contact you accordingly.

Job Title:
Administrative Assistant

Location:
Ireland (On-site or Hybrid depending on business needs)

Department:
Administration / Office Support

About the Role

We are seeking a highly organized and proactive
Administrative Assistant
to support daily office operations and ensure smooth workflow across our Ireland team. This role is essential in helping coordinate communications, scheduling, documentation, and administrative tasks that assist multiple departments. It is a great opportunity for someone who excels at multitasking and thrives in a dynamic work environment.

Key Responsibilities

• Manage calendars, appointments, meetings, and travel arrangements
• Prepare documents, correspondence, reports, and presentation materials
• Maintain organized filing systems (physical and digital)
• Support office operations including supply management and vendor coordination
• Assist with onboarding processes and HR administrative tasks
• Handle phone calls, emails, and internal communication logistics
• Coordinate event planning, internal meetings, and office activities
• Track expenses, assist with invoices, and maintain administrative records
• Provide general administrative support to management and team members

Requirements

• Diploma or Bachelor's degree in Business Administration or related field
• 1–3 years of administrative support experience preferred
• Strong organizational skills and strict attention to detail
• Excellent communication and interpersonal abilities
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and scheduling tools
• Ability to handle confidential information with discretion
• A proactive and service-oriented attitude

Preferred Qualifications

• Experience in a corporate or professional services environment
• Knowledge of basic finance, HR, or document management systems
• Familiarity with Ireland workplace practices

What We Offer

• Competitive Ireland-based salary package
• Hybrid working flexibility depending on role/team needs
• Career development opportunities and internal training support
• A supportive and collaborative work culture
• Exposure to multiple business functions and operations

About the Role
Deputy Grace Boland TD is seeking a motivated and highly organised Administrative Assistant to join her team.

This is a dynamic and varied role supporting both parliamentary and constituency work — no two days are the same

Key Responsibilities
Act as the primary point of contact for all queries received via email, phone, and social media.

Manage and resolve constituent queries by liaising with relevant government departments, local authorities, and public bodies.

Assist with local updates and communications, including preparing newsletters, social media content, and other digital materials.

Develop and maintain relationships with local organisations, schools, public agencies, and community/voluntary groups.

Organise and manage meetings, clinics, and constituency events, ensuring efficient diary and logistics management.

Essential Skills & Experience
Excellent communication and organisational skills, both written and verbal, with strong attention to detail and time management.

Proficiency in Microsoft Office (Outlook, Word, Excel).

Self-motivated and independent — able to take initiative, manage tasks autonomously, and meet deadlines.

Demonstrates empathy, patience, and professionalism in all interactions.

Strong social media skills, with confidence in managing posts and engagement across platforms, and basic content creation using Canva and CapCut.

Why Join the Team
This is an opportunity to play a meaningful role in supporting public service and community engagement across Dublin Fingal West.

You will gain first-hand experience of parliamentary and constituency work in a fast-paced, people-focused environment.

How to Apply
Please send your CV and a cover letter to

Closing date: 31 October 2025

Solar Generation are looking to recruit a Administrative Assistant to assist our office team. This is a great opportunity to move into a rapidly growing industry.

About Us:

At Solar Generation , we are committed to leading the renewable energy movement in Ireland by providing high-quality solar PV systems backed by expert support and SEAI grant assistance. Based in the Northwest, we pride ourselves on delivering exceptional service and long-term energy savings to our customers.

Role Overview:

We are seeking a reliable and detail-oriented Administrative Assistant to support our solar operations, primarily focused on handling SEAI grant and BER applications and documentation. This role is ideal for someone who thrives in a busy office environment, can handle multiple tasks efficiently, and enjoys delivering high levels of customer service and compliance support.

Key Responsibilities:

• Process and manage SEAI grant applications and BER documentation for solar PV installations
• Liaise with customers, SEAI, BER assessors, and internal teams to ensure timely and accurate documentation submission
• Maintain digital filing systems and update internal databases with project documentation and progress
• Respond to customer and partner queries via phone and email in a timely and professional manner
• Take customer payments and issue statements of account
• Basic booking & accounts would be an advantage
• Follow up on outstanding documentation and grant approvals
• Track key deadlines and ensure all paperwork is submitted in compliance with SEAI regulations
• Provide general office admin support to the installations and operations teams
• Work collaboratively as part of a team, supporting colleagues and contributing to a positive work environment
• Assist with other associated tasks as required

Requirements:

• Previous experience in an administrative or office-based role (minimum 1 year preferred)
• Proficient in MS Office (Word, Excel, Outlook) and comfortable with cloud-based systems
• Excellent communication skills – both written and verbal
• Confident handling phone and email queries from customers and stakeholders
• Strong attention to detail and organisational skills
• Ability to manage personal workload, prioritise tasks, and work to strict deadlines
• Comfortable processing payments and handling sensitive financial data
• A proactive team player with a positive, solution-focused attitude
• Familiarity with SEAI/BER processes is an advantage, but not essential – full training will be provided

What We Offer:

• Competitive salary (based on experience)
• Supportive and friendly work environment in a growing renewable energy business
• Ongoing training and development opportunities
• Be part of Ireland's clean energy future and contribute to positive environmental change

Please note this role is on site, there is no option for remote working.

Job Type: Full-time

Pay: €32,000.00-€37,000.00 per year

Benefits:

• On-site parking

Ability to commute/relocate:

• Sligo, CO. Sligo: reliably commute or plan to relocate before starting work (required)

Experience:

• Admin: 1 year (preferred)
• Solar: 1 year (preferred)
• Bookkeeping: 1 year (preferred)
• CRM software: 1 year (required)
• Microsoft Office: 1 year (required)

Language:

• English (required)

Work authorisation:

• Ireland (required)

Work Location: In person

Now Hiring: Remote Administrative Assistant (Ireland)

We're seeking a motivated Administrative Assistant
to join our growing remote team. This role is ideal for detail-oriented individuals who enjoy organization, communication, and supporting daily business operations.

Key Responsibilities:

• Provide administrative support to management and project teams
• Schedule meetings, prepare reports, and organize digital files
• Handle basic data entry, document control, and correspondence
• Communicate with clients and team members across time zones

Requirements:

• Based in
  Ireland
  (Irish citizens, residents, and immigrants welcome)
• Strong communication and organizational skills
• Proficient with Microsoft Office / Google Workspace
• Self-motivated and able to manage remote tasks efficiently
• Reliable internet connection

What We Offer:

100% remote work and flexible hours

Training and onboarding support

Collaborative international team environment

Long-term freelance or part-time opportunities

If you're looking for a flexible administrative position that values independence and teamwork, we'd love to hear from you

• Apply now or send your CV with the subject line "Administrative Assistant – Ireland."

Admin assistant required for some office work. 1-2 days per week for the below requirements.

• Answering and dealing with all incoming calls
• Scheduling appointments and diary management
• managing all certificate renewals
• Ordering from suppliers
• General office duties including but not limited to filing, ordering stock, monitoring emails, scanning and processing mail and document preparation.
• Some work with InShip software , training provided.
• Be proficient in MS Office (Outlook, Excel, Word).
• Have excellent written & verbal communication skills.
• Have excellent time management skills.
• Assisting staff with any other office work they need help with.

Rate will be depending on experience.

Job Type: Part-time

Work Location: In person

We're looking for an organised and proactive Administrative Assistant to join a busy tax firm. This is a permanent, fully onsite role based in Dublin city.

The firm works closely with legal practices and professional advisors (solicitors and accountants), as well as directly with clients, so any previous experience in a legal firm is a big advantage.

The role:

You'll support two Chartered Tax Advisors in managing their day-to-day workload, ensuring nothing slips through the cracks on the client side.

Key responsibilities include:

• Managing inboxes, saving correspondence, and ensuring timely responses
• Diary management and coordinating onsite/online meetings
• Answering calls and handling client queries
• AML checks, file management, and data entry
• General office support and assisting colleagues where needed

What we're looking for:

• 3+ years' experience in a professional office environment (legal background a strong plus)
• Excellent communication skills with strong attention to detail
• Confident, reliable, and proactive in keeping things moving
• Comfortable managing multiple tasks and deadlines in a fast-paced environment

The firm offers career progression opportunities, making it a great step for someone looking to grow their career in a professional services environment.

If you're organised, client-focused, and enjoy being the go-to person who keeps everything running smoothly, we'd love to hear from you.