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30 Records Management jobs in Ireland

Associate Director, Records Management Specialist

Leinster, Leinster €104000 - €130878 Y MUFG Investor Services

Posted today

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Job Description

Company Description
About MUFG Investor Services:
MUFG Investor Services provides asset servicing solutions to the global investment management industry. Leveraging the financial and intellectual capital of MUFG – one of the largest banks in the world with $2.8 trillion in assets – we provide clients access to a range of leading solutions from fund administration, middle-office outsourcing, custody, foreign exchange, trustee services and depository to securities lending and other banking services.

With a diverse and dynamic network of offices across the globe, MUFG Investor Services provides challenging and rewarding careers. We achieve this by offering continuous learning and development, collaborative team work environment, promotion of work-life integration, and exposure to a wide variety of work.

Imagine your future at MUFG Investor Services where you can grow professionally, in a diverse and inclusive workplace that rewards your contribution.

Job Description
The Role will be responsible for the oversight of execution of MUFG's records management framework, ensuring that all records—physical and electronic—are created, maintained, and disposed of in accordance with legal, regulatory, and internal policy requirements.

This role underpins MUFG's commitment to data integrity, transparency, and compliance by embedding robust records lifecycle practices across the organisation. The Records Manager will work closely with Data Owners, Data Stewards, Compliance, Legal, and Technology teams to ensure that records are verifiable, reliable, and accessible, while minimising risk exposure and supporting operational efficiency. Supporting the overall Risk and Compliance Management Framework at MUFG.

Role and Responsibility

Support the head of data governance in rolling out the records management framework at MUFG.
Create and maintain records management policies and procedures in accordance with legal and organisational requirements.
Create record maps, train business functions on populating these, and align them with the record retention schedule.
Develop processes to keep the record retention schedule up to date by liaising with departments such as compliance, business teams, and legal as required.
Oversee the implementation of the record retention schedule at MUFG for both physical and digital records by working with the business, IT and supporting functions.
Educate staff on proper records management practices, including the creation of record maps and maintaining the record retention schedule. Create and manage a SharePoint page dedicated to records management.
Respond to requests for information related to records management and participate in meetings and projects as a subject matter expert.
Create and develop Oversight KPIs and Reporting for the records management team, including but not limited to the completion of record maps, the status of physical storage across jurisdictions, unstructured records status on SharePoint etc.
Develop dashboards for senior management committees and forums using power bi or other appropriate BI tools as required.
Build an internal community for records management by engaging stakeholders and influencing correct processes and practices.
Serve as the go-to person for records management issues, providing guidance and support to staff and stakeholders as needed.
Identify opportunities to improve records management processes and enhance record management capabilities. Review existing records management applications across MUFG Investor Services and propose more efficient methods, including automation.
Ensure the Organisation adheres to all relevant regulations and internal policies regarding records management. Create a process to track adherence to the policy.
Partner with the Business and IT to develop mechanisms to manage records more effectively as we progress toward a future state architecture.
Support wider company efforts and projects from a Records Management perspective with respect to new business, products and services, locations and other strategic initiatives.
Adhoc projects and initiatives as required to support the Data Governance and wider Risk and Compliance Frameworks.

Professional Experience

5+ years' experience in records management, information governance, or compliance within financial services
Experience in implementing a records management program
Strong understanding of regulatory frameworks (e.g. GDPR) and their application to records and data life cycle management.
Experience with enterprise content management systems and retention tools (e.g. SharePoint, Microsoft Purview, Iron Mountain).
Proven ability to work cross-functionally and influence stakeholders at all levels

Skills And Knowledge

Experience in Records Management:

Demonstrated experience in developing and implementing records management policies, and procedures.

Knowledge of Information Governance:

Understanding of information governance, data security, and privacy principles and best practices.

Proficiency in Records Management Systems:

Experience with electronic document and records management systems (EDRMS), SharePoint, MS Purview and other relevant platforms
.

Strong Communication and Interpersonal Skills:

Ability to communicate effectively with staff at all levels and provide training and guidance
.

Analytical and Problem-Solving Skills:

Ability to analyse complex situations, identify issues, and develop solutions.

Organisational and Time Management Skills:

Ability to manage multiple tasks, prioritise workload, and meet deadlines.

Behavioral Competencies
Communication and Influence
Effective communication is vital for articulating policies, training staff, and collaborating across departments. Records Managers often need to influence stakeholders to adopt best practices in information handling.

Integrity and Ethical Judgement
Given the sensitivity of records, especially in financial services, ethical handling of information is non-negotiable. This includes upholding confidentiality and ensuring compliance with data protection laws.

Adaptability and Learning Agility
With evolving technologies and regulatory landscapes, Records Managers must be open to continuous learning—especially in adopting tools like Microsoft Purview, Iron Mountain etc.

Collaboration and Relationship Building
The role involves cross-functional engagement with Legal, Compliance, IT, and Risk teams. Building trust and fostering collaboration is key to embedding records management into business-as-usual.

This role is a Controlled Function (CF) role under the CBI Fitness & Probity regime.

Qualifications

Undergraduate Degree

A bachelor's degree in related field or similar for e.g. business and financial services, information management, business administration, compliance etc.

Post Graduate or Professional Certifications

Certification in records management such as CIMRM (Certified Information and Records Manager), ARMA international certifications

Awareness of application of ISO standard for records management

Additional Information
At MUFG Investor Services, we are exceptionally proud of our approach to Hybrid Working. It enables the flexibility to thrive from wherever our employees work and, stay connected to their team and our culture. When we make Hybrid Working plans, we get to know the individual and pride ourselves in underpinning all our decisions with fairness and consistency.

MUFG Investor Services provides all of its employees with an extremely attractive compensation package. In addition to base salary, there is a group medical insurance scheme, group pension scheme, reimbursement of professional subscriptions, paid holidays and assistance towards gym memberships.

We thank all candidates for applying; however, only those proceeding to the interview stage will be contacted. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only to provide an accessible candidate experience.

MUFG is an equal opportunity employer.

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Document Control Manager

Leinster, Leinster €60000 - €80000 Y Elgin

Posted today

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Job Description

Elgin is looking for Document Manager to join its PMO function to lead the document management across the organisation.

The Document Manager will lead the implementation of a new document management framework, which will be used to organise and track project documents. They will be responsible for the document management system, its maintenance and adherence to company standards. This will involve user support, continuous improvements, team training and data audits. This role will be key in the efficient delivery of its solar & storage projects

Responsibilities Include:

Developing and implementing document management processes to ensure efficient creation, storage, retrieval and revision history of project documents
Working across project phases and teams to establish and enhance document management workflows
Establishing and enforcing document management best practices, providing training and support as needed
Conducting regular audits to ensure the correct process is being followed across projects
Supporting and guiding Document Controllers in their work across construction projects
Developing and implementing document workflows and provide updates as required
Identifying and implementing opportunities for continuous improvement in document management practices

Your profile

Bachelor's degree in Engineering, Business Administration, Project Management, or a related field.
Ideally 5+ years of experience in a document management role, preferably in the construction industry
Strong understanding of document management best practices
Experience in developing and implementing document control procedures and policies
Analytical mindset with a keen attention to detail to ensure compliance
Excellent team player to support the global project teams
Strong systems experience; familiarity with Aconex software is advantageous

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Document Control Administrator

Leinster, Leinster €104000 - €130878 Y Pure Data Centres Group

Posted today

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Job Description

Join us on our mission to make the world a better place…

Are you looking for a rewarding
fixed-term opportunity
where you can make the most of your skills in an organisation that's serious about sustainability? This is a
9-month maternity cover role,
offering you the chance to contribute to impactful projects while gaining valuable experience in a fast-paced, purpose-driven environment.

About Us

We are an innovation driven digital infrastructure organisation of industry leading experts in intelligent design, engineering, security, science, research, and sustainability. Headquartered in London (UK), with over 500MW of IT capacity live or under development, we develop and operate sustainable data centres for some of the world's largest technology companies, across the UK, Europe, Middle East, and Asia.

We believe in data centres for good - creating employment opportunities, using our resources to support local communities, and investing in environmental restoration.

Irrespective of which area you work in there's a common thread that binds everyone at Pure DC together. We're passionate about always improving the way we are working, operating and developing.

Our goal is to use intelligent design of data centre infrastructure to improve the planet, society and the communities we operate in. Being sustainable makes a lot of sense, our customers want to develop sustainably, and we do too. We recognise and take responsibility for the environmental impact of our data centres and that's why our in-house design, construction and sustainability teams are working together to reduce emissions associated with our activities and supply chain.

About You

We would love to hear from you if you are:

Curious, analytical and great at solving problems
Exceptional at building strong working relationships with team members and across a range of stakeholders
Flexible and adaptable team player with a can-do attitude
Able to undertake a variety of activities with a substantial degree of personal responsibility and autonomy.

What You'll Be Doing

In this role, you'll play a vital part in supporting project delivery by managing and maintaining high standards of document control and project administration across our systems and sites.

You will oversee the classification, indexing, archiving, and retrieval of documentation across our SharePoint project folders, ensuring everything is structured and accessible in line with Pure standards. As the Aconex Project Administrator, you'll manage the setup and maintenance of project templates, workflows, and the directory, while tracking document reviews and supporting users with timely reporting and issue resolution.

You'll be the go-to person for ensuring the Document Register/MIDP is current, and that incoming information meets our quality assurance benchmarks. You'll support project teams in using Pure's EDMS and BIM platforms effectively, and contribute to internal reporting and documentation aligned to our branding.

Alongside your digital responsibilities, you'll play a hands-on role in the day-to-day running of the office. You'll be a key contact for internal teams and external stakeholders, ensuring communication is smooth, professional, and timely. Whether supporting across projects during busy periods or covering team absences, you'll bring structure, clarity, and a high standard of service to every aspect of your work.

What We're Looking For Do You Have

A genuine passion to drive change: We're constantly searching for new ways to change the status quo. We need you to be efficient and agile, with excellent attention to detail and a desire to drive value creation and deliver exceptional service.
Ability to think differently: Our projects all require the team to think through problems and find the most effective and efficient new solution in each case. We're looking for innovative thinking, problem solving, and a willingness to question assumptions.
Ability to build and maintain trust:. We build trust and create space for people to own their work and deliver their best. We create environments where people feel safe if they make honest mistakes, and when they do we support them to learn and put things right.
Ability to connect and collaborate: You'll be able to share your perspectives constructively and listen openly. Cross functional collaboration is crucial, because we understand that no one team is wholly responsible for building and operating a data centre.
Extensive hands-on experience with Aconex – including project setup, workflow management, template configuration, user administration, and producing reports
Proven track record in a document control or project administration role within a construction, engineering, or data centre environment
Strong working knowledge of SharePoint for document storage, structuring, and collaboration
Familiarity with managing Document Registers, MIDPs, and supporting BIM documentation workflows
Proficient in using Electronic Document Management Systems (EDMS) and enforcing document control protocols
High attention to detail and commitment to document quality and version control
Skilled in Microsoft Office (Word, Excel, PowerPoint, Outlook) and producing documents to a high standard
Experience supporting senior stakeholders with diary management, expenses, and travel arrangements
Strong organisational skills with the ability to manage multiple priorities under tight deadlines
Clear, professional communicator – both written and verbal – with a customer-focused approach
Reliable, adaptable, and able to work independently or as part of a team, including providing cover for absences

What's in it for you?

You'll be joining a dedicated, vibrant, dynamic and talented team of people who are deeply passionate about data centres for good.
We're committed to the culture of learning and provide regular learning opportunities for everyone. We will support you with your personal and career development plans.
Your health and wellbeing is really important to us and we want to ensure that you're able to make the most of the opportunities and reach your full potential. From a programme of wellbeing activities throughout the year to Mental Health First Aiders and a 24-hour impartial Employee Assistance line, we're determined to create an environment that supports everyone's mental and physical health.
We offer a competitive salary.
You'll get a generous amount of annual leave which increases with service, plus public holidays.
You also get an extra day off for your birthday.
We offer a Salary Sacrifice Pension Scheme.
We provide Private Medical Insurance for you and your family.

This is an exciting role for someone who really wants to make a difference and is passionate about how the data centre infrastructure can help to improve the planet, society and the communities we operate in.

Everyone's welcome

Everyone is welcome at Pure. Our business thrives on difference and we want you to feel at home, and be able to bring your whole self to work. We champion a workplace that celebrates and embraces diversity, ensuring that every individual, regardless of their background, finds a true sense of belonging.

We understand the value of a diverse talent base and the unique perspectives, experiences and innovative ideas each person brings. That's why we have our Inclusion & Belonging Committee to drive forward our key inclusion priorities.

We're committed to an active Inclusion, Diversity and Equal Opportunities Policy, starting with our recruitment and selection process. We want applications from people with diverse backgrounds and experiences.

How To Apply

We'd love it if you could submit your application online here. If you require an alternative method of applying, please reach out to

Interested but not sure you tick every box? Apply anyway. We are all here to grow.

If you require reasonable adjustments to any part of our recruitment process, please share those requirements with us when completing your application. We will make every effort to ensure your needs are met to provide a fair and transparent process of assessment.

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Document Control Manager

Leinster, Leinster €60000 - €80000 Y DPS Group Global

Posted today

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Job Description

Document Control Department Manager

Location: Citywest Dublin Reports to Engineering Manager

Tenure: Full Time Permanent Org: Dublin Projects – Life Sciences

Position Summary

We are currently hiring a Document Control Department Manager. The successful applicant will be experienced in managing the Document Control function of a busy design & project management office. The DC Department Manager will maintain control, tracking and timely issue of all Project Deliverables ensuring strict compliance with our internal quality systems while meeting Client requirements. The DC Manager leads a team of document controllers and collaborates closely with cross-functional departments to support compliance, and operational excellence. The role demands strong leadership, and a deep understanding of document management standards, including ISO and GxP requirements where applicable.

Background

Extensive Document Control Experience, Plus >3 yrs Team Management 2.0 Experience in a GMP Environment / Pharmaceutical Engineering an advantage 3.0 Proficiency in EDMS platforms (Asite preferrable) and document lifecycle management. 4.0 Knowledge of Document Retention Systems 5.0 Experienced in Document Management on large, fast paced EPCMV projects – full lifecycle from Inception to Commissioning. 6.0 Experience and knowledge of ISO 9001 certification is a requirement. 7.0 Advanced user of Microsoft packages, advanced Excel preferred 8.0 Excellent organizational, communication, and leadership skills

Key Responsibilities

Support all document flow needs for engineering design disciplines, Project Management and Validation Departments. 10.0 Issue of Project Deliverables to Project Team & Client using Document Control System 11.0 Management of Project Deliverables on multiple projects 12.0 Vendor Expediting 13.0 Coordinate Project H/O Packages in accordance with client procedures 14.0 Conducting Internal Audits & raising corrective actions in accordance with ISO 9001 Certification. 15.0 Liaising with clients, vendors and contractors to deliver completed project handover documentation to client specifications. 16.0 Support Quality Audits 17.0 Attend and coordinate any external audits 18.0 Review all design deliverables ensuring compliance with the branding and version control 19.0 Attend monthly meetings with quality team 20.0 Deliver Asite training to new employees and Teams 21.0 Run regular reports on project Metrics 22.0 Meeting with your operations manager 23.0 Lead, train and mentor the document control team, fostering continuous improvement 24.0 Maintain audit-ready documentation and support internal and external audits by providing timely access to required records. 25.0 Develop KPIs and monitor team performance to drive continuous improvement 26.0 Resource Planning and allocation / DC input for Bid proposals

Qualities of Candidate

A strong collaborative leader who is highly motivated with a strong focus on detail. The ability to manage large volumes of documents across multiple projects and stakeholders. Dependable, approachable and flexible.

Essential Skills

The ability to prioritize, manage time well, multitask and troubleshoot. Strong interpersonal, communication and customer service skills are also essential to communicate with internal and external stakeholders They must be well-versed in Microsoft Office products and EDMS systems.

Other:

Optional office based / hybrid position (3 days office) but can also involve working at client sites. 40 hour working week from Monday to Friday. Flexible hours policy Competitive Salary

Why Join Arcadis?

At Arcadis, we empower individuals to excel because your contributions matter. Taking a skills-based approach, we provide opportunities for you to shape your career, maximize your impact, and grow professionally.

By joining us, you'll engage in meaningful work that drives sustainable solutions for a better planet while leaving a lasting legacy.

Our Commitment to Equality, Diversity, and Inclusion

We are dedicated to creating an environment where everyone can thrive. Through our six ED&I workstreams—Age, Disability, Faith, Gender, LGBT+, and Race—we foster innovation by bringing together diverse perspectives. Together, we strive to improve quality of life while building a more inclusive future

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Document Control Specialist

Dublin, Leinster AECOM

Posted 6 days ago

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Job Description

**Company Description**
**Work with Us. Change the World.**
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
**Job Description**
**_Start here. Grow here._**
At AECOM, we are recruiting a Document Control Specialist to join us in our Dublin office.
_Here's what you'll do:_
Your day-to-day will include but not be limited to the following tasks and responsibilities;
+ Populate document register, request for information register, action log, issue log and other project control tools as appropriate
+ Analyse, interpret and summarise the status of various registers and logs on the project
+ Generate and issue weekly status/overdue reports related to project documents, project actions, issues and other project related information
+ Ensure appropriate issuance and storage of documents in accordance with the project document control procedure
+ Interface with external document suppliers, i.e. external Consultants and Contractors and ensure their compliance with project document control procedure as set by the Contracting Entity
+ Enforce and maintain a strong and clear project filing system
+ Actively contribute by way of identifying improvements to the filing system
+ Support the implementation of project Quality Assurance, Quality Control and Health and Safety process, procedures and activities by participating in internal and externals audits
+ General administrative assistance (photocopying, filing, document collation, data entry etc.) to the project team
+ Monitor and update ongoing runway developments at major airports around the world and produce a monthly update on same
+ Manage the external stakeholder database including inputs and report production as required
+ Preparation of inputs as required to monthly executive reports and coordination of inputs to same for collation by the project director
+ Track office supply inventory
**Qualifications**
**Ready to push the limits of what's possible?**
_Here's what we're looking for:_
As the successful candidate, you will have experience working within our primary infrastructure markets along with having the following qualfications and experience.
+ Fully proficient in Microsoft Word, Excel, PowerPoint and management of databases
+ Documentation skills and strong focus on detail
+ Good verbal and written communications skills including ability to present information in a clear and concise format
+ Demonstrated ability to work effectively on own initiative, set priorities and work within required time lines
+ Well-developed interpersonal skills, with a willingness and capacity to work cooperatively as part of a multi- disciplinary team to meet project demands
+ Flexible and ability to multi-task
**Additional Information**
Interested in the role or curious about life at AECOM? Follow us on LinkedIn, Facebook, Instagram, and YouTube to explore our AECOM voices, employee stories, latest projects, and much more!
For further information about the role, reach out to the recruiter on LinkedIn Colum Calnan.
**About AECOM**
AECOM is the world's trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.
**Freedom to Grow in a World of Opportunity**
You will have the flexibility you need to do your best work with hybrid work options. Whether you're working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.
You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.
AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We're the world's trusted global infrastructure firm, and we're in this together - your growth and success are ours too.
Join us, and you'll get all the benefits of being a part of a global, publicly traded firm - access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours.
We are a Disability Confident Employer and will offer an interview to applicants who have a disability or long-term condition, who meet the minimum/essential criteria for the role. Please let us know using this email address if you would like to apply through the Disability Confident Interview Scheme.
All your information will be kept confidential according to EEO guidelines.
**ReqID:** J
**Business Line:** B&P - Buildings & Places
**Business Group:** DCS
**Strategic Business Unit:** Europe & India
**Career Area:** Administration
**Work Location Model:** Hybrid

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Document Control Specialist 3

Athenry, Connacht €45000 - €60000 Y Dexcom

Posted today

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Job Description

The Company

Dexcom Corporation (NASDAQ DXCM) is a pioneer and global leader in continuous glucose monitoring (CGM). Dexcom began as a small company with a big dream: To forever change how diabetes is managed. To unlock information and insights that drive better health outcomes. Here we are 25 years later, having pioneered an industry. And we're just getting started. We are broadening our vision beyond diabetes to empower people to take control of health. That means personalized, actionable insights aimed at solving important health challenges. To continue what we've started: Improving human health.

We are driven by thousands of ambitious, passionate people worldwide who are willing to fight like warriors to earn the trust of our customers by listening, serving with integrity, thinking big, and being dependable. We've already changed millions of lives and we're ready to change millions more. Our future ambition is to become a leading consumer health technology company while continuing to develop solutions for serious health conditions. We'll get there by constantly reinventing unique biosensing-technology experiences. Though we've come a long way from our small company days, our dreams are bigger than ever. The opportunity to improve health on a global scale stands before us.

Job Title:

Document Control Specialist 3

Hiring Manager (Name, Title):

Cathal O'Rourke

Job Description Creation Date:

21-May-2025

Are you looking to leverage your experience to be part of something big and help people take control of their health? Do you enjoy building and managing relationships to better understand the needs of the business, and then creating and implementing solutions to meet those needs? Do you want to be part of a high-performing team dedicated to doing the right thing? If so, then we have an opening for you

As a Document Control Specialist, you will be responsible for sustaining the change control system and supporting all Document Control activities in accordance with Dexcom's processes, 21 CFR Part 820 and ISO Competent with Microsoft office is a must for this position. Proficient in generating reports in order to support other Quality Assurance systems. The ability to use critical thinking and resolve issues is required. A highly driven, detailed oriented person is essential for this position. Knowledge of electronic documentation systems is required.

Where you come in

You will manage the change control system. Review, route and release change orders.
You will assist in change control system software training and other training as required.
You will ensure projects are completed accurately and on time.
You will interact with internal and external customers.
You will support Quality in both external and internal audits.
You will monitor the status of in-process document changes to ensure timely revisions.
You will assist customers with problem solving and offer possible solutions utilizing understanding of the job and applies knowledge and skills to complete a wide range of tasks.
You will scan, archive and retrieve quality documents and records.
You will issue controlled and uncontrolled documents.
You will maintain service records of all departments.
You will prepare requests for reproduction of documents.
You will maintain external standards in accordance with standard operating procedures.
You will support the development of documentation and configuration control procedures.
You will support the testing and improvement of the change control software and other supporting software.
You will generate Quality Assurance reports as needed.

What makes you successful

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Minimum of 4 years related experience and/or training; or equivalent combination of education and experience
Proficient with Microsoft Office Suite
Ability to create reports in support of other Quality Assurance systems.
Ability to use critical thinking and resolve issues.
Knowledge of electronic documentation systems.
Good understanding of Document Control requirements and processes as outlined in ISO 13485 and 20 CFR part820.
Must have the ability to apply acquired knowledge of GDP and GMP to daily tasks.
Able to support rotating shift

What you'll get:

A front row seat to life changing CGM technology. Learn about our brave #dexcomwarriors community .
A full and comprehensive benefits program.
Growth opportunities on a global scale.
Access to career development through in-house learning programs and/or qualified tuition reimbursement.
An exciting and innovative, industry-leading organization committed to our employees, customers, and the communities we serve.

Experience and Education

Typically requires a minimum of 4-6 years of related experience and a school diploma/certificate or equivalent.

To all Staffing and Recruiting Agencies: Our Careers Site is only for individuals seeking a job at Dexcom. Only authorized staffing and recruiting agencies may use this site or to submit profiles, applications or resumes on specific requisitions. Dexcom does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to the Talent Acquisition team, Dexcom employees or any other company location. Dexcom is not responsible for any fees related to unsolicited resumes/applications.

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Document Control Specialist 2

Athenry, Connacht €30000 - €90000 Y Dexcom

Posted today

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Job Description

The Company

Meet the team:

Where you come in

You will manage the change control system. Review, route and release change orders.
You will assist in change control system software training and other training as required.
You will ensure projects are completed accurately and on time.
You will interact with internal and external customers.
You will support Quality in both external and internal audits.
You will monitor the status of in-process document changes to ensure timely revisions.
You will assist customers with problem solving and offer possible solutions utilizing understanding of the job and applies knowledge and skills to complete a wide range of tasks.
You will scan, archive and retrieve quality documents and records.
You will issue controlled and uncontrolled documents.
You will maintain service records of all departments.
You will prepare requests for reproduction of documents.
You will maintain external standards in accordance with standard operating procedures.
You will support the development of documentation and configuration control procedures.
You will support the testing and improvement of the change control software and other supporting software.
You will generate Quality Assurance reports as needed.

What makes you succesful

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Minimum of 2 years related experience and/or training; or equivalent combination of education and experience
Proficient with Microsoft Office Suite
Ability to create reports in support of other Quality Assurance systems.
Ability to use critical thinking and resolve issues.
Knowledge of electronic documentation systems.
Good understanding of Document Control requirements and processes as outlined in ISO 13485 and 20 CFR part820.
Must have the ability to apply acquired knowledge of GDP and GMP to daily tasks.
Able to support rotating shift

What you'll get:

A front row seat to life changing CGM technology. Learn about our brave #dexcomwarriors community .
A full and comprehensive benefits program.
Growth opportunities on a global scale.
Access to career development through in-house learning programs and/or qualified tuition reimbursement.
An exciting and innovative, industry-leading organization committed to our employees, customers, and the communities we serve.

Experience and Education

Typically requires a minimum of 2-4 years of related experience and a school diploma/certificate or equivalent.

This advertiser has chosen not to accept applicants from your region.

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Information Governance Manager

Dublin, Leinster €58847 - €67437 Y Irish medical Council

Posted today

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Job Description

The Medical Council is seeking to appoint an Information Governance Manager at Senior Executive Officer Grade to join the Information Governance team on a permanent basis. This role will report to the Head of Information Governance.

This position will play a leading role in managing the organisation's obligations under the Data Protection Act 2018, Freedom of Information Act 2014 (FOI Act), Data Sharing and Governance Act 2019, and all other associated work. The successful applicant will work alongside the Data Protection Officer (DPO) for the Medical Council, as provided for under Section 34 of the Data Protection Act 2018.

Key responsibilities will include:

Data Protection:

Management of requests received under the GDPR and Data Protection Act 2018. This involves collating the relevant material, liaising with all teams across the organisation, reviewing the material and making decisions based on risk assessments, policies etc. This includes but is not limited to standard Subject Access Requests, research requests for data, and requests from law enforcement and other Regulatory or Government bodies.
Conducting Data Protection Impact Assessments under Article 35 of the GDPR as required, and conducting same on new projects and systems during planning stages. An understanding of when a DPIA is required as well as how to create same and address issues arising is essential.
Responding to data protection related queries raised internally by staff and external stakeholders, as appropriate. This can include general privacy concerns, specific requests for advice/guidance and can involve liaising with other teams in order to provide accurate information.
Reviewing existing and new contracts, MoUs, and SLAs with the Procurement function and General Counsel to ensure GDPR compliance. This can include updating clauses to reflect the nature of the contract and the jurisdiction in which it is created.
Drafting, reviewing, developing and implementing data protection policies and procedures across the organisation to ensure compliance with the Data Protection Act 2018 and the GDPR. Where possible, this will involve bespoke guidance for each team dependent on what kind of data processing they do.
Advising on any data protection issues with regard to the exchange of data with other bodies and for any contracts or services, including within the EU and 3rd countries.
Overseeing compliance with the Data Breach Response Procedure including reporting, monitoring and management of all breaches. This will include engagement with the DPC when required. Being solution focused is essential.
Management of all investigations, inquiries and complaints which may be commenced by the Data Protection Commission (DPC), including required follow-ups.
Ongoing monitoring of advice and decisions issued by the DPC, with a focus on those directly relevant to the Medical Council.
Providing reports on a regular basis to the Executive Leadership team, Senior Management, Committees and Council.
As required, management of specific case files in conjunction with external and internal legal advisors.
Escalation of data protection issues as appropriate.
Identify, initiate and support the implementation of requirements under the Data Sharing and Governance Act 2019.
Attend and actively contribute to meetings with other regulatory bodies and internal/external stakeholders.
Take a leading role in the management of risk within the Medical Council - identifying, assessing, monitoring, and addressing

Freedom of Information (FOI):

Assisting the FOI Officer when required. This may include reviewing decisions and records.

Providing advice and guidance on the application of appropriate exemptions under the FOI Act within the Information Governance team, and the wider staff of the Medical Council.

Reviewing, drafting, and issuing decisions as the Internal Reviewer, in line with the FOI Act.

Management of investigations and appeals commenced by the Office of the Information Commissioner (OIC) in line with the FOI Act, and other legislation as appropriate (e.g. Medical Practitioners Act 2007, Data Protection Act 2018, etc.).

As required, management of specific case files in conjunction with external and internal legal advisors.

Ensure compliance with the Medical Council's requirements under the FOI Act including but not limited to the Publication Scheme and publication of Quarterly Disclosure Logs.

Providing statistical data annually and as required to the OIC.

Record Management:

Review, update and implement changes to the existing Records Management Policy and Data Retention Schedule to ensure compliance with data protection legislation and internal policy in relation to the secure storage, and destruction of records.

Other Duties:

Provide training to staff, Council and Committees on their obligations in relation to Information Governance and, in particular, deliver bespoke advice on trending data breaches etc.

As appropriate, advise the organisation of changes in legislation and regulatory requirements and ensure policies and procedures are updated accordingly.

Although this role is focussed on Information Governance, the successful candidate may be required to review and consider other legislation which the Medical Council may be subject to.

Support the Head of Section with the development of strategy and the business plan in relation to the section.

Manage the organisation's obligations under the Re-use of Public Sector Information legislation.

As required, actively review and provide updates to the Information Governance Risk Register.

Work closely with the Head of Risk and Compliance to conduct internal audits and reviews of data protection, FOI, record management, processes and procedures across the organisation.

Manage the implementation of, and provide updates on, recommendations following internal/external audits.

Ensure adherence to all timeframes as set out in legislation.

Management of sectional specific internal audits on processes and procedures.

Undertake continuing education and professional development consistent with the post particularly in relation to Data Protection and Freedom of Information.

Contribute to the management and development of staff within the section.

Perform any other duties as may be assigned from time to time.

Essential Criteria:

A minimum of 2 years' experience working in a data protection specific role, preferably in an organisation which operates procedures and activities within a statutory framework.

Excellent working knowledge of the Data Protection Act 2018, GDPR and the Freedom of Information Act 2014.

Experience with Record Management.

Desirable Criteria:
Third level qualification or equivalent.
A formal qualification in data protection would be ideal.
Good knowledge of the role of the Medical Council, its functions and the context in which it operates.
Experience leading a team would be beneficial.

Essential Characteristics:

Strong interpersonal skills - the successful candidate must be comfortable engaging with a variety of stakeholders, and colleagues at different grades.

Communicate with tact, understanding, and discretion with colleagues and members of the public when dealing with enquiries/information requests.

Maintain a high level of confidentiality and discretion at all times when dealing with information.

The ability to interpret various legislation, directives, and policy and how these may be applied in standard day-to-day process and procedure

Highly organised approach to all tasks, with strong attention to detail in executing complex tasks and procedures.

Ability to be clear, comprehensive and concise in communications, including reports (both qualitative and quantitative), minutes, website content, publications and interactions with statutory bodies e.g. OIC, DPC,.

Ability to work independently, to demonstrate initiative and to work as part of a team.

Ability to flex and adapt to changing demands, manage competing priorities and meet deadlines.

Have the ability to make a significant contribution to the development of policy is a key requirement.

Details of this Appointment:

Position Type: This appointment will be offered on a permanent basis, 6 month probation will apply.

Salary:Starting salary will be at €58,847 which is the first point of the Senior Executive Officer PayScale.

If you are currently a serving civil or public servant, your entry point to the PayScale may be higher based on your current salary.

There will be salary increment each year in line with the Senior Executive Officer Grade PayScale and subject to satisfactory performance, until the maximum point on the scale has been reached. The rate of remuneration will not be subject to negotiation and may be adjusted from time to time in line with Government pay policy.

Senior Executive Officer PayScale

€8,847 ,567 ,285 ,000 ,723 ,437 ,157

,637' (LS1 After 3 years satisfactory service at the maximum)

,11222 (LS2 After 6 years satisfactory service at the maximum)

Annual Leave: 29 working days plus public holidays

Hours: 35 hours per week, Mon-Fri.

Location:The Medical Council's offices are located at Kingram House, Kingram Place, Dublin 2. We operate a hybrid working model with both remote working and a current requirement for on-site attendance two days per week. This may be reviewed in time.

Pension:The Medical Council offers a pension through the Public Sector Scheme. Contributions to the scheme will commence on joining the organisation. Candidates currently working in the Public or Civil Service may transfer their pension.

Rewards/ Benefits:

Dedicated Wellbeing Group and Wellbeing Initiatives, Employee Assistance Programme, and Wellbeing App, Training and Development, Public Service Sick Leave Scheme, TaxSaver Travel Tickets, Bike to Work Scheme, Subsidised Flu Jabs, Paid Exam Leave & Study Leave, Income Continuance Scheme, Civil Service Credit Union,

Apply by: 30th September 2025

Expected Interviews: w/c 6th or 13th October 2025

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Information Governance Manager

Leinster, Leinster €58847 - €74112 Y Medical Council

Posted today

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Job Description

Key responsibilities will include:
Data Protection:

Management of requests received under the GDPR and Data Protection Act 2018. This involves collating the relevant material, liaising with all teams across the organisation, reviewing the material and making decisions based on risk assessments, policies etc. This includes but is not limited to standard Subject Access Requests, research requests for data, and requests from law enforcement and other Regulatory or Government bodies.
Conducting Data Protection Impact Assessments under Article 35 of the GDPR as required, and conducting same on new projects and systems during planning stages. An understanding of when a DPIA is required as well as how to create same and address issues arising is essential.
Responding to data protection related queries raised internally by staff and external stakeholders, as appropriate. This can include general privacy concerns, specific requests for advice/guidance and can involve liaising with other teams in order to provide accurate information.
Reviewing existing and new contracts, MoUs, and SLAs with the Procurement function and General Counsel to ensure GDPR compliance. This can include updating clauses to reflect the nature of the contract and the jurisdiction in which it is created.
Drafting, reviewing, developing and implementing data protection policies and procedures across the organisation to ensure compliance with the Data Protection Act 2018 and the GDPR. Where possible, this will involve bespoke guidance for each team dependent on what kind of data processing they do.
Advising on any data protection issues with regard to the exchange of data with other bodies and for any contracts or services, including within the EU and 3rd countries.
Overseeing compliance with the Data Breach Response Procedure including reporting, monitoring and management of all breaches. This will include engagement with the DPC when required. Being solution focused is essential.
Management of all investigations, inquiries and complaints which may be commenced by the Data Protection Commission (DPC), including required follow-ups.
Ongoing monitoring of advice and decisions issued by the DPC, with a focus on those directly relevant to the Medical Council.
Providing reports on a regular basis to the Executive Leadership team, Senior Management, Committees and Council.
As required, management of specific case files in conjunction with external and internal legal advisors.
Escalation of data protection issues as appropriate.
Identify, initiate and support the implementation of requirements under the Data Sharing and Governance Act 2019.
Attend and actively contribute to meetings with other regulatory bodies and internal/external stakeholders.
Take a leading role in the management of risk within the Medical Council - identifying, assessing, monitoring, and addressing

Freedom of Information (FOI):
Assisting the FOI Officer when required. This may include reviewing decisions and records.

Providing advice and guidance on the application of appropriate exemptions under the FOI Act within the Information Governance team, and the wider staff of the Medical Council.

Reviewing, drafting, and issuing decisions as the Internal Reviewer, in line with the FOI Act.

As required, management of specific case files in conjunction with external and internal legal advisors.

Ensure compliance with the Medical Council's requirements under the FOI Act including but not limited to the Publication Scheme and publication of Quarterly Disclosure Logs.

Providing statistical data annually and as required to the OIC.

Record Management:
Review, update and implement changes to the existing Records Management Policy and Data Retention Schedule to ensure compliance with data protection legislation and internal policy in relation to the secure storage, and destruction of records.

Other Duties:
Provide training to staff, Council and Committees on their obligations in relation to Information Governance and, in particular, deliver bespoke advice on trending data breaches etc.