71 Scanning Associate jobs in Ireland
Associate Director, Records Management Specialist
Posted today
Job Viewed
Job Description
Company Description
About MUFG Investor Services:
MUFG Investor Services provides asset servicing solutions to the global investment management industry. Leveraging the financial and intellectual capital of MUFG – one of the largest banks in the world with $2.8 trillion in assets – we provide clients access to a range of leading solutions from fund administration, middle-office outsourcing, custody, foreign exchange, trustee services and depository to securities lending and other banking services.
With a diverse and dynamic network of offices across the globe, MUFG Investor Services provides challenging and rewarding careers. We achieve this by offering continuous learning and development, collaborative team work environment, promotion of work-life integration, and exposure to a wide variety of work.
Imagine your future at MUFG Investor Services where you can grow professionally, in a diverse and inclusive workplace that rewards your contribution.
Job Description
The Role will be responsible for the oversight of execution of MUFG's records management framework, ensuring that all records—physical and electronic—are created, maintained, and disposed of in accordance with legal, regulatory, and internal policy requirements.
This role underpins MUFG's commitment to data integrity, transparency, and compliance by embedding robust records lifecycle practices across the organisation. The Records Manager will work closely with Data Owners, Data Stewards, Compliance, Legal, and Technology teams to ensure that records are verifiable, reliable, and accessible, while minimising risk exposure and supporting operational efficiency. Supporting the overall Risk and Compliance Management Framework at MUFG.
Role and Responsibility
- Support the head of data governance in rolling out the records management framework at MUFG.
- Create and maintain records management policies and procedures in accordance with legal and organisational requirements.
- Create record maps, train business functions on populating these, and align them with the record retention schedule.
- Develop processes to keep the record retention schedule up to date by liaising with departments such as compliance, business teams, and legal as required.
- Oversee the implementation of the record retention schedule at MUFG for both physical and digital records by working with the business, IT and supporting functions.
- Educate staff on proper records management practices, including the creation of record maps and maintaining the record retention schedule. Create and manage a SharePoint page dedicated to records management.
- Respond to requests for information related to records management and participate in meetings and projects as a subject matter expert.
- Create and develop Oversight KPIs and Reporting for the records management team, including but not limited to the completion of record maps, the status of physical storage across jurisdictions, unstructured records status on SharePoint etc.
- Develop dashboards for senior management committees and forums using power bi or other appropriate BI tools as required.
- Build an internal community for records management by engaging stakeholders and influencing correct processes and practices.
- Serve as the go-to person for records management issues, providing guidance and support to staff and stakeholders as needed.
- Identify opportunities to improve records management processes and enhance record management capabilities. Review existing records management applications across MUFG Investor Services and propose more efficient methods, including automation.
- Ensure the Organisation adheres to all relevant regulations and internal policies regarding records management. Create a process to track adherence to the policy.
- Partner with the Business and IT to develop mechanisms to manage records more effectively as we progress toward a future state architecture.
- Support wider company efforts and projects from a Records Management perspective with respect to new business, products and services, locations and other strategic initiatives.
- Adhoc projects and initiatives as required to support the Data Governance and wider Risk and Compliance Frameworks.
Professional Experience
- 5+ years' experience in records management, information governance, or compliance within financial services
- Experience in implementing a records management program
- Strong understanding of regulatory frameworks (e.g. GDPR) and their application to records and data life cycle management.
- Experience with enterprise content management systems and retention tools (e.g. SharePoint, Microsoft Purview, Iron Mountain).
- Proven ability to work cross-functionally and influence stakeholders at all levels
Skills And Knowledge
- Experience in Records Management:
Demonstrated experience in developing and implementing records management policies, and procedures.
- Knowledge of Information Governance:
Understanding of information governance, data security, and privacy principles and best practices.
- Proficiency in Records Management Systems:
Experience with electronic document and records management systems (EDRMS), SharePoint, MS Purview and other relevant platforms
.
- Strong Communication and Interpersonal Skills:
Ability to communicate effectively with staff at all levels and provide training and guidance
.
- Analytical and Problem-Solving Skills:
Ability to analyse complex situations, identify issues, and develop solutions.
- Organisational and Time Management Skills:
Ability to manage multiple tasks, prioritise workload, and meet deadlines.
Behavioral Competencies
Communication and Influence
Effective communication is vital for articulating policies, training staff, and collaborating across departments. Records Managers often need to influence stakeholders to adopt best practices in information handling.
Integrity and Ethical Judgement
Given the sensitivity of records, especially in financial services, ethical handling of information is non-negotiable. This includes upholding confidentiality and ensuring compliance with data protection laws.
Adaptability and Learning Agility
With evolving technologies and regulatory landscapes, Records Managers must be open to continuous learning—especially in adopting tools like Microsoft Purview, Iron Mountain etc.
Collaboration and Relationship Building
The role involves cross-functional engagement with Legal, Compliance, IT, and Risk teams. Building trust and fostering collaboration is key to embedding records management into business-as-usual.
This role is a Controlled Function (CF) role under the CBI Fitness & Probity regime.
Qualifications
- Undergraduate Degree
A bachelor's degree in related field or similar for e.g. business and financial services, information management, business administration, compliance etc.
- Post Graduate or Professional Certifications
Certification in records management such as CIMRM (Certified Information and Records Manager), ARMA international certifications
Awareness of application of ISO standard for records management
Additional Information
At MUFG Investor Services, we are exceptionally proud of our approach to Hybrid Working. It enables the flexibility to thrive from wherever our employees work and, stay connected to their team and our culture. When we make Hybrid Working plans, we get to know the individual and pride ourselves in underpinning all our decisions with fairness and consistency.
MUFG Investor Services provides all of its employees with an extremely attractive compensation package. In addition to base salary, there is a group medical insurance scheme, group pension scheme, reimbursement of professional subscriptions, paid holidays and assistance towards gym memberships.
We thank all candidates for applying; however, only those proceeding to the interview stage will be contacted. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only to provide an accessible candidate experience.
MUFG is an equal opportunity employer.
Office Assistant
Posted today
Job Viewed
Job Description
Office Assistant (Remote Ireland)
Location:
Ireland
Job Type:
Full-Time
Recruitment supported by Tech Spectrum on behalf of our client
About the Role
Tech Spectrum is assisting its client in hiring an
Office Assistant
to provide reliable administrative and organizational support. This role is ideal for someone detail-oriented, efficient, and eager to contribute to the smooth running of daily operations.
Key Responsibilities
- Manage emails, calls, and day-to-day office communication.
- Maintain and organize files, records, and documentation.
- Support scheduling, calendar management, and meeting coordination.
- Assist with data entry, report preparation, and general correspondence.
- Help coordinate office tasks, logistics, and team support activities.
- Provide ad-hoc administrative support as needed.
Qualifications
- Must be based in
Ireland
with the legal right to work. - Strong organizational and multitasking skills.
- Proficiency in Microsoft Office or Google Workspace.
- Excellent written and verbal communication skills.
- Ability to work independently and manage tasks in a remote/hybrid environment.
- Previous administrative or office support experience is an advantage.
What We Offer
- Competitive salary and benefits.
- Flexible remote or hybrid work options.
- Training and onboarding support.
- Opportunities for career growth in administration and operations.
- Supportive and inclusive work environment.
Equal Opportunity Statement
- Our client is an
equal opportunity employer
. We welcome applications from candidates of all backgrounds, cultures, and experiences.
Office Assistant
Posted today
Job Viewed
Job Description
Leonard Silke and Co is a reputable solicitor firm located in the heart of Galway City Centre.
Job Description:
We are currently seeking a Part-Time Temporary Office Assistant to join our team. The Office Assistant will play a crucial role in supporting the smooth operation of our office by performing a variety of administrative tasks and assisting with day-to-day operations.
Responsibilities:
- Document filing: Organize and maintain physical and electronic filing systems to ensure documents are easily accessible.
- Photocopying: Assist with photocopying documents as needed for legal proceedings and office records.
- Office cleaning: Maintain cleanliness and tidiness of the office space, including common areas and meeting rooms.
- Administrative support: Provide general administrative support such as answering phones, scheduling appointments, and responding to inquiries.
- Posting letters: Prepare and send out correspondence to clients and other parties via mail or courier services.
- Delivering letters nearby: Handle local delivery of letters or documents to nearby offices or agencies as required.
- Assisting colleagues: Collaborate with other staff members to ensure efficient workflow and support team objectives.
Work timings: Monday to Friday (2 PM to 5:00 PM)
Leonard Silke and Co is an equal opportunity employer and welcomes applications from individuals of all backgrounds. We are committed to creating an inclusive workplace environment where diversity is valued and respected.
Job Type: Part-time
Pay: €13.50 per hour
Work Location: In person
Office Assistant
Posted today
Job Viewed
Job Description
The Office Assistant will play a key role in supporting the day-to-day operations of the business. From completing administrative tasks to liaising with suppliers and customers, this role is essential to keeping our team productive and efficient.
Key Responsibilities:
Answering Phone Calls, responding to emails, and dealing with customer queries.
General Office Management, including processing customer orders and supplier invoices.
Assisting with Basic Book-Keeping
Maintaining company records, documents and filing systems.
Ordering office supplies and managing inventory
Ad Hoc office duties
The Candidate should have proven experience in an administrative or office support role
Excellent written and verbal communications
Comfortable using Microsoft Word and Microsoft Excel
Be customer focused, professional and proactive.
Job Type: Full-time
Pay: €27,000.00-€30,000.00 per year
Benefits:
- On-site parking
Work Location: In person
Office Assistant
Posted today
Job Viewed
Job Description
About the Role:
We're looking for a reliable and punctual Office Assistant to join Ultimate Pest Control. You'll be a key part of our team, handling a range of office duties to keep things running smoothly and helping us grow our customer base.
Key Responsibilities:
- Making and receiving phone calls, including scheduling appointments for customers and confirming bookings.
- Providing support to the CEO (Daniel Ronan) and Service Manager (Joe Carey).
- Maintaining office filing systems and ensuring paperwork is up to date.
- Sending out reports in real time as they come in from our technicians.
- General office upkeep and administrative tasks.
What We're Looking For:
- Someone who is computer-literate and comfortable using office software.
- Excellent communication skills and a friendly phone manner.
- A team player who can juggle multiple tasks and is comfortable working in a busy environment.
If you think you're the right fit, we'd love to hear from you
Job Type: Full-time
Pay: €28,000.00 per year
Benefits:
- On-site parking
Application question(s):
- Must be willing to undergo a background check
Education:
- Leaving Certificate (required)
Experience:
- Office Administration : 2 years (required)
Language:
- English (required)
Work Location: In person
Office Assistant
Posted today
Job Viewed
Job Description
We are a well established transport company and due to continued growth we are
seeking a highly organised and detail-oriented Accounts Assistant to join our team.
This is a broad accounts role with responsibility for:
Processing of weekly and monthly sales invoices and related duties
Processing supplier invoices and reconciling statements
Supporting month-end and year-end financial processes
Other ad hoc duties that may arise
Requirements
Previous experience as an accounts assistant
Strong attention to detail and good numerical skills
Proficiency in MS Office (Excel, Word); experience with accounting software, Big
Red Book, an advantage
Excellent organisational and communication skills
Ability to work both independently and as part of a team
What you can expect:
Competitive weekly Salary
30 days Annual Leave (inclusive of Bank Holidays)
Dynamic work environment
To Apply:
Please submit an up-to-date CV along with a brief Cover note quoting job
title to the HR Department, Iggy Madden Transport Ltd, Unit 1 Harbour
Enterprise Park, New Docks, Galway
Or email:
Job Type: Full-time
Pay: €27,000.00-€29,000.00 per year
Benefits:
- Bike to work scheme
- On-site parking
Experience:
- Office: 1 year (preferred)
Work Location: In person
Office Assistant
Posted today
Job Viewed
Job Description
Require someone on a flexible par time basis of about 8/12 hours a week.
Reviewing, responding and sending emails.
Weekly bookkeeping basic.
Communication with clients
computer skill needed
Job Type: Part-time
Pay: From €15.00 per hour
Expected hours: 8 – 16 per week
Benefits:
- On-site parking
- Work from home
Work Location: In person
Be The First To Know
About the latest Scanning associate Jobs in Ireland !
Office Assistant
Posted today
Job Viewed
Job Description
The Role:
The Office Assistant plays a vital role in representing the corporate backbone— HR, Finance, Legal, and Office Management—across our various sites. While reporting locally, the Office Assistant operates in strong coordination with the central teams, ensuring consistency, compliance, and a positive work environment in every office.
Key responsibilities:
Culture
- Nurture and champion the Openchip culture—making it visible and tangible in the way we work and interact. We're here to change the world and we want everyone to see it.
- Help scale the team. We're only with 4 people right now but expect to be 40 in 1 year from now.
- Welcome new team members and help integrate them into the team and our values.
- Help monitor team atmosphere and wellbeing in collaboration with team leads and managers.
- Fostering a warm and inclusive environment.
Office Operations
- Executive assistant to the International AI Office.
- Own day-to-day operations of the Limerick office: facilities, supplies, vendors, and general upkeep.
- Support scheduling and agenda coordination for leadership and visiting teams.
- Organize team meetings, lunches, offsites, internal and external events.
- Coordinate practical onboarding and offboarding of team members.
- Handle travel logistics, internal communications, and light admin duties.
Qualifications & Skills:
- Office 365.
- Be a go-to person for day-to-day questions and support.
- You're friendly, proactive, and love bringing structure to dynamic environments.
- You have strong organizational skills and a good sense of what makes teams work well together.
- You can juggle multiple tasks with calm and clarity.
- Experience in office management, hospitality, or team support is a plus.
What We Offer:
- Join an innovative team and experience company growth.
- We believe in investing in our employees and providing them with opportunities for growth and career development.
- Work in a hybrid environment with flexible scheduling.
- We offer a remuneration package that values your experience.
- A chance to work on one of the most transformative AI and silicon engineering companies in Europe.
- The position will be
based in Limerick (Ireland)
.
We are looking for outstanding people willing to join our mission to change the silicon industry and help build a better world. If you feel identified with Openchip, please contact us.
At Openchip & Software Technologies S.L
., we believe a diverse and inclusive team is the key to ground-breaking ideas. We foster a work environment where everyone feels valued, respected, and empowered to reach their full potential—regardless of race, gender, ethnicity, sexual orientation, or gender identity.
Office Assistant
Posted today
Job Viewed
Job Description
Experience Essential
We are currently looking for a Office Administrator to join our accounts team. Experience is essential.
We are looking for a person to help with inputting purchases invoices and checking queries
Debt Collection and dealing with customer queries
Adminstration duties, ie, Email, phone and Adhoc duties
Excellent attention to detail.
Experience in using INTACT package is required , but training will be provided.
Job Type: Full-time
Pay: €27,000.00-€30,000.00 per year
Benefits:
- On-site parking
Work Location: In person
Receptionist/Office Assistant
Posted today
Job Viewed
Job Description
Castle-Forms is a leading manufacturer of high-quality Expanded Polystyrene insulated construction products and systems that are used in the new build construction sector. We are currently looking for a full - time experienced Receptionist / Office assistant to work in our office based in Portlaoise.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Handling customer telephone enquiries professionally and in courteous manner
- Dealing with customer collections and sales (walk - ins)
- Taking payments
- Deliver excellent customer service by handling and resolving customer issues, documenting these, and escalating to the Manager where these are of a more serious nature
- Provide customers with help on product returns, invoice queries and future requirements
- Provide comprehensive administrative support, including data entry, incoming and outgoing post, filing and document management
- Greet clients and guests in professional manner
QUALIFICATIONS & REQUIREMENTS
- Competence with MS Office including Outlook, Word, Excel
- Ensure the highest standards of appearance, behaviour and attitudes
- Experience in clerical or administrative roles
- Strong organisational and time management skills
- Attention to detail and accuracy
- Highly motivated and comfortable working both under direction and own initiative
- Excellent multitasking skills
- Bookkeeping or Sage 50 accounts experience
Job Type: Full-time
Pay: From €35,000.00 per year
Benefits:
- Flexitime
- On-site parking
- Sick pay
Education:
- Leaving Certificate (preferred)
Experience:
- Sage: 1 year (required)
- Administration: 1 year (required)
Work Location: In person
Application deadline: 15/09/2025