82 Trainee Coordinator jobs in Ireland

Job Title: Quality Systems Co-ordinator
Reports to: Quality Manager
Job Purpose
Working within a fast-paced environment the job holder will work with the Quality Manager and Assistant Quality Manager providing support to the Quality Assurance department on day-to-day tasks. Working with the Quality Manager and the Assistant QM, the job holder will administrate the Quality system in Q-Pulse and support as appropriate customer quality queries, as well as manage the internal communications to the Management team.
Role Responsibilities
* Creating and updating various reports - daily/weekly/monthly
* Provide data to Business Manager and Sales
* Respond to customer day to day queries
* Raising and reporting Internal and External Deviations in Q-Pulse
* Supporting Customer audits as requested
* Updating and administrating Procedures in Q-Pulse
* Working with the Management Team and Customer Services
* Progress chasing - CAPAu2019s, OFIu2019s
* Investigation of customer queries
* Decisions on quality in absence of Quality Manager or Assistant Quality Manager
* Ensure audit actions are completed and uploaded to Q-Pulse
* Actively attend Continuous Improvement meetings - produce presentation and minutes (Including 8D and ERR)
* Manage the Internal CAPA system, communicate overdue to management team
* Manage the Internal Calibration system
* Provide support for Deviation analysis (QC testing/Laboratory as appropriate)
* Group support for Food-Safety activities (As applicable by site)
* Work with EU Food Safety Manager to coordinate process of using new raw materials
* Support with generating DOC´s and maintaining updated document files
Quality System
* All functions to be carried out in accordance with Westrock Global Quality Management System including Quality Policy, Manual & relevant Standard Operating Procedures and Works Instructions.
* Work with Quality Manager to ensure that all aspects of the relevant standards are integrated into the Quality system.
Knowledge, Skills, Experience
* Ability to operate Microsoft Excel/Word (Creating graphs/WI/Process Maps)
* Eye for detail
* Quality Conscious
* Communication skills
Smurfit Westrock (NYSE:SW) is a global leader in sustainable paper and packaging solutions. We are materials scientists, packaging designers, mechanical engineers and manufacturing experts with a shared purpose: Innovate Boldly. Package Sustainably. Guided by our values of integrity, respect, accountability and excellence, we use leading science and technology to move fiber-based packaging forward.
Smurfit Westrock is an Equal Opportunity Employer. We strive to create and maintain a diverse workforce where everyone feels valued, respected, and included. Smurfit Westrock does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other basis protected by federal, state or local law.

**Job Summary**
A Compliance Specialist takes care of regulatory aspects of all international shipments. They make sure physical deliveries happen on schedule and compliantly. They apply applicable trade compliance rules regulations and policies to manage compliant import/export operations around the world. They manage the logistics and transportation of vendor deliveries. They work with international governmental organizations to ensure imported equipment arrives smoothly.
**Responsibilities**
Pre-shipment research of trade and regulatory requirements for international shipments work with 3rd party vendors.
Check shipping documentation country research. Conducts audits on shipping documents and documentation provided by external partners to ensure compliance on all FCPA and Anti Bribery requirements communicates with brokers and other external parties.
Work closely with cross-functional team members including Legal and Tax to ensure imports/exports take place in a compliant manner.
Assist global team members to ensure timely clearance instructions are provided to customs brokers and problem shipments are addressed.
Help process the Move Order Requests (MORs) which are placed from various warehouses across a number of locations - both client and non-client sites
Review and ensure that all commercial documents in connection with the MORs are in place and compliant with shipping practices.
Review and approve commercial invoices
Approve all Trade documents CI (Commercial Invoices) PL (Packing Lists) and AWB(Airway Bills) in 24 business hours
Approve all Dangerous Goods shipments within 24 business hours
Manage Order Form entry via internal systems.
Support all Tax and Customs audits in alignment with Legal Regional Team
Work with Client Trade Compliance team and Third-Party Logistics Service Providers (aka 3PLs) to make sure that all international shipments comply with export & import regulations
Complete Due Diligence on all external parties in alignment with Legal requirements
Monitor and manage all PII and Denied Party Screening requests
Maintain brokerage performance reports
Coordinate and resolve or escalate where required inbound international shipments held at customs
Carry out emerging markets research to determine shipping and compliance regulations in new locations.
#LI-SK17
Cognizant is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Facilities Coordinator
Job ID
227159
Posted
13-Jul-2025
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Facilities Management
Location(s)
Cork - Cork - Ireland
**About the Role:**
As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.
**Responsibilities include** :
+ Managing daily activity of facility service contractors i.e., permits, work orders, follow up work, etc.
+ Acting as area owner for site infrastructure including roads, bunds, drains and building fabric.
+ Managing close-out of customer requests for minor facility repairs or upgrades.
+ Proactively audit Site facility standards and drive improvements.
+ Actively support waste reduction and manage remediation works required to close out engineering issues.
+ Promote, monitor and suggest improvements to the site safety, engineering and quality standards.
+ Actively support the planning, organization and implementation of maintenance tasks including shutdown periods.
+ Assist in the development/updating and implementation of the site facilities master plan.
+ Assist in the negotiation of facility-related service contracts, integrate them into the maintenance schedules and supervise their operation in accordance with the business needs.
+ Participate in cross-functional and inter-site teams as required.
+ Project manage facility related projects outside of the scope of the C&PE team.
+ Fulfil a variety of other, ad hoc, responsibilities that are assigned to him/her and that are consistent with his/her role from time to time by the client.
**Interpersonal Skills:**
+ Good planning and organisational skills.
+ Good problem-solving, analytical and design skills.
+ Good communication Skills.
+ Demonstrate behaviours in line with the company's values.
**Problem Solving:**
+ Work with customers, contractors and subject matter experts to identify and execute sustainable, cost-effective solutions.
+ Ability to work within a large team and cross functional teams effectively.
+ Ability to tackle issues decisively and objectively.
+ Consistent high performance.
+ Ability to prioritize work.
**Qualifications**
**Minimum:**
A Diploma in Engineering or other Business-related discipline and/or proven experience with at least two years' post-qualification experience working in a maintenance environment and/or managing construction contractors.
OR
A qualified craftsperson with at least two years' post-certification experience working in a maintenance environment and/or managing construction/service contractors.
**Preferred:**
A degree in Engineering or other Business-related discipline or craft cert with at least four years' post-qualification experience working in a maintenance environment and/or managing construction/service contractors.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)

Compliance Coordinator About Mitie Mitie Ireland is a leading facilities management, consultancy and professional services company. We offer a range of specialist services including technical services, security, cleaning, industrial cleaning, energy and sustainability, and professional consultancy. Our breadth and depth of services and expertise means that we can help to increase efficiencies, reduce costs, increase sustainability, and improve performance for our clients. We work with a wide range of private and public clients to create great work environments. At the 2025 Facilities Management Awards, our outstanding work was recognised with awards for Client and Service Provider, Best People Development and Excellence in Health & Safety. Mitie Ireland also won Facilities Management Company of the Year at the recent Chambers Ireland in Business Awards 2024. Mitie have been awarded the IBEC Keep Well Mark in and 2025 for our commitment to employee wellbeing and we have also been named in the Top 100 Employers for Wellbeing in Ireland. Mitie were the first FM company to achieve the KeepWell mark for employee wellbeing. We are proud of our diverse workforce andrecognise our people through a number of reward and recognition schemes, as well as through our learning and tailored personal development We are Mitie, the future of high-performing places. Key responsibilities: Reviewing and submitting application and vetting forms for all Mite employees and subcontractors. Ensuring full compliance with all requirements and adherence to regulations. Ensuring all records are kept up to date Preparing and attending Audits Processing badge applications and keeping records Organising training for staff Updating the leavers tracker Ensuring all Criminal Record Checks are updated Responsible for obtaining staff parking permits Updating all Master records/trackers Administration support for staff POC for queries To be flexible and carry out other duties as required About you: Proven experience as a Compliance Coordinator or similar role. Analytical thinker with strong problem-solving skills. Meticulous attention to detail with the ability to multi-task. Ability to work under pressure and meet deadlines. Ability to work independently and as part of a team. Company benefits: Annual leave purchase scheme (buy up to 5 extra days of annual leave per year). Free virtual GP service. Access to our Employee Assistance Programme (EAP). Mi Recognition (Thanking employees for a job well done ranging from €25 - €50). Talent Referral Scheme (Earn 0 - 00 for referring a friend to Mitie). Long service awards (Ranging from - 0). Mi Deals (Fantastic savings at high street stores). A non-contributory life assurance scheme. Bike2Work Scheme. Tax Saver Scheme. Learning & development (access to 200 courses on our L&D platform). This job description is intended to give the post holder an appreciation of the role envisaged for this position and the range of duties undertaken. It does not attempt to detail every activity, and should be utilised as a general guide, detailing the minimum requirements and responsibilities of the position. Specific tasks and objectives will be agreed with the post holder following the appraisal process and on an as and when required basis throughout the post holder's period of employment. Mitie is an equal opportunity employer. Skills: Compliance Coordinator Compliance

Production Coordinator Location: Clondalkin Industrial Estate, County Dublin Job Type: Full-Time, Permanent (On-Site) Schedule: Monday to Friday, occasional Saturdays Salary starting: €57,000 + Benefits The Opportunity Our client, a leading company within the commercial vehicle sector, is seeking a Production Coordinator to join their operations team. This is a pivotal role that ensures the smooth running of a busy production facility, overseeing workflow, coordinating schedules, and maintaining strong communication between customers, workshop teams, and management. If you have strong organisational skills, enjoy problem-solving, and can balance technical knowledge with excellent communication, this could be the ideal next step in your career. Key Responsibilities Manage the flow of work from quotation through to job completion. Act as the main point of contact for customers, providing updates and approvals on estimates. Maintain a strong pipeline of work and ensure profitability on all jobs. Coordinate with the Workshop Supervisor and other departments to achieve high efficiency. Ensure operational processes, KPIs, and health & safety standards are met. Contribute to continuous improvement and support training initiatives across the team. Candidate Profile Excellent organisational and time management skills. Strong communication and interpersonal abilities. Proven experience in a customer-facing role. Problem-solving ability and confidence in making decisions. Mechanical/technical background in vehicles, trailers, or plant equipment (advantageous). Comfortable with modern software systems and reporting tools. Analytical mindset with a focus on KPIs and productivity. Proactive, enthusiastic, and forward-thinking approach. Whats on Offer Permanent, full-time position with strong career growth potential. Central role in the smooth operation and success of a busy production facility. Supportive environment with opportunities for training and progression. Work with a company that values customer focus, teamwork, pride, and solution-based thinking. Skills: Production & Workflow Management Customer Communication Time Management & Organisation Problem-Solving & Decision-Making Mechanical/Technical Knowledge Analytical & KPI Tracking Team Coordination & Leadership

TRANSPORT COORDINATOR | NORTH COUNTY DUBLIN | PERMANENT | Our client in North County Dublin, a leading logistics company, seeks a permanent Transport Coordinator offering long-term career growth. This permanent role is fully office-based, offers on site parking and has public transport nearby. Hours are work are 5pm to 5am OR 7pm to 7am with a weekly roster pattern of 4 on 4 off. ON OFFER| Generous base salary Pension Death in Service Benefit Discounted Ferry and Coach Travel Health Insurance THE ROLE | You will be responsible for the successful coordination of collections and shipments to and from their base in Dublin. You will be knowledgeable and confident in communicating with drivers providing live updates and ensuring collection planning is completed in a timely and cost-efficient manner. To excel in this role, you will have good geographical knowledge of Ireland, previous experience dealing with Drivers and knowledgeable of Custom processes. You will also have previous experience of dealing with customers via telephone and email. RESPONSIBILITIES | Develop and maintain strong working relationship with customers and drivers alike and responsible for handling designated key accounts Planning collection and shipping routes for drivers Cross-check custom clearances Providing live updates and making decisions regarding plans of actions for the team Maintain accurate records as well as administration duties Prepare paperwork for Drivers REQUIREMENTS | Previous 2 years' experience working within the logistics/transport industry Excellent customer service skills as well as strong technical and IT skill with a high level of proficiency with MS Office programs Previous experience working with CRM systems Previous experience working with Strong organisational skills and the ability to work as part of a team environment self-manage and prioritise daily workload WHAT'S NEXT? If you are looking for a new permanent role and want to progress your career within the Logistics Industry, please send your CV to Lisa in the Dublin North Branch in Swords for immediate consideration via the link. Skills: Transport Planning Driver Coordination Customs Administration Benefits: plus benefits see below for more info

Job Title: Operations Coordinator Reporting To: Head of Department of nominee Location: This role will be primarily based at Children's Health Ireland at Crumlin but the successful candidate will be required to support other clinical sites as required School (or department): Paediatrics Contract type/duration: Full-time, contract of indefinite duration Closing date for applications: 8th September 2025 RCSI is a community of academic, research, clinical and professional staff working collaboratively to lead the world to better health. Here, you will thrive in an innovative and inclusive atmosphere and your personal development and wellbeing will be supported. We invite you to join us to help deliver on our exciting mission "To educate, nurture and discover for the benefit of human health". For each of the last six years, RCSI has been positioned in the Top 300 of universities worldwide in the Times Higher World University Rankings. We are proud that RCSI ranks fifth in the world for "Good Health and Well- being" in the Times Higher Education #SDG #SDG Impact Rankings 2024. This reflects our commitment to supporting people of all ages to live healthy lives and our work to promote the concepts of well-being and positive health. Our values of Respect, Collaboration, Scholarship and Innovation continue to unite and direct our purpose. Innovating for a Healthier Future 2023-2027 is RCSI's new five-year strategic plan. Through it, RCSI will enhance human health by meeting the health workforce needs of society, creating the insights and inventions that drive health improvements, and working in partnership with patients and the public in support of better health and well-being for all. The strategy unites the RCSI community in supporting the UN Sustainable Development Goals - with a particular focus on Goal 3, which targets good health and well-being. More details about RCSI can be ; in particular. RCSI is a community of academic, research, clinical and professional staff working collaboratively to lead the world to better health. Here, you will thrive in an innovative and inclusive atmosphere and your personal development and wellbeing will be supported. We invite you to join us to help deliver on our exciting mission "To educate, nurture and discover for the benefit of human health". We seek candidates whose experience to date has prepared them to contribute to our commitment to the "Race Equality Action Plan 2025-2029" at RCSI. Our students come from all walks of life and so do we. We hire great people from a wide variety of backgrounds. This makes our university stronger and ensures we hire the best talent. About the post: The objective of this post is to assist the Head of Department and all the teaching staff to deliver Paediatric teaching in an efficient and student friendly way. This role will ensure the smooth and supportive clinical placements of all RCSI students on site to ensure learning outcomes are achieved, issues are addressed, and quality sustained and safely. The successful candidate will be expected to: Plan and organise the clinical and practical paediatric student placement agenda and schedule Ensure clinical sites are prepared and ready to receive students, this work will be done in close collaboration with Consultants and Clinical Educators and other relevant RCSI and hospital colleagues Job Responsibilities Organising the timetabling and scheduling of Paediatrics teaching Liaising with RCSI Paediatrics Academic Staff, hospital consultants and external lecturers to ensure the educationally valid and student friendly delivery of all the clinical paediatric curriculum - including but not limited to lectures, assessments, simulation & clinical skills, OSCE, Case based presentations, and bedside tutorials. Liaising with CHI @ Crumlin staff to ensure the availability of lecture theatres and tutorial rooms. Managing the attendance of students at learning and assessment activities Organising the notification, preparation and selection process for student research attachments and electives as required at CHI @ Crumlin & CHI @ Temple Street. Administering Moodle on behalf of Paediatrics - this includes the uploading of all teaching material, assisting in the administration of those modules coordinated by Paediatrics and the module exams. Liaising with the Student Academic & Regulatory Affairs (SARA) department in the coordinating of student allocations, examinations and assessment. Liaising with all stakeholders as directed by the Head of Department or nominee in organising and implementing the Paediatrics element of agreed undergraduate teaching. Organising and attending meetings as requested by the Head of Department. Managing Departmental room booking. Organising the Simulation teaching logistics. Undergoing programmes of training and development as may be required from time to time. Representing the best interests of the Paediatrics Department/RCSI at all times Performing such other duties as may be required Knowledge & Experience - (Essential): Strong organisational and administrative skills with the ability to focus on, produce results, and prioritise objectives. Capable of archiving and maintaining teaching materials and equipment for continued use. Very Strong IT skills especially MS Office: Excel PowerPoint, access, and E-Learning systems, with previous experience on Moodle an advantage An effective communication style appropriate to audience and situation. Ability to make decisions and meet deadlines. The ability to work on one's own initiative as well as in a team environment. Experience and a proven track record working in an academic administrative environment would be an advantage. We are all too aware that imposter syndrome and the confidence gap can sometimes stop fantastic candidates putting themselves forward, so please do submit an application - we'd love to hear from you. Application Process Please apply online through the RCSI careers portal on the closing date with your CV and cover letter. Informal Enquiries: Informal enquiries are invited in the first instance through the Senior Departmental Coordinator, Louise Burke, . All applications for this post must be made through the career's webpage Please note we do not accept CVs directly.

A multi million € turnover M&E contractor enjoying continued success seek the solid appointment of a talented and skilled BIM Coordinator to join their highly stable and reputable organisation. This award winning contractor covers multiple schemes from high end residential through to commercial and industrial based projects. Candidates highly sought after are those ideally from an M&E / Mechanical & Electrical Services / Building Services or HVAC background, HOWEVER we will consider talented and proven BIM Coordinators from either a fit out / shopfitting or construction background, capable of learning the M&E sector quickly, they are certainly equally called for to apply. You will be a competent BIM360 user ideally with added REVIT or CAD skills experience, further training is available and this role can offer genuine scope for development and growth. The role requires modelling, drawing and coordinating mechanical and electrical designs to ensure projects can be constructed with little or no rework once the site team commence work. Critical to the role is ensuring the latest models, drawings and designs from all other channels are used and then notifying engineers and site teams of any changes to the models or drawings. Previous Revit MEP experience in the construction / building services field is naturally highly desirable. Joining a very stable player in a position of commercial strength, this is a fantastic time to join in on their ongoing success. Should you have this background and experience, with a desire to further develop and enhance your career to another level, then please send your updated CV with all relevant experience and skills clearly shown for the best chance of securing an interview. Do you know anyone who would be a great fit for this fantastic opportunity. If so, then please forward them this Ad! Benefits: NEGOTIABLE

Company description: WuXi Biologics is a world-class biologics services provider (from discovery, through to commercialisation) with global clients in the biopharmaceutical and healthcare industries. Our mission is to accelerate and transform discovery, development and manufacturing in the fast growing field of biologics to benefit patients worldwide. The company has sites/offices in China, US, EU and Asia. The company currently employs over 5,000 employees worldwide, and are providing services to over 200+ clients globally, including 13 of the top 20 biopharmaceutical companies. Job description: Training Co-ordinator (12 month fixed term contract) As Training Co-ordinator you will be reporting directly into the Training Lead. Organization Description WuXi Biologics is a premier provider of biologics services (from discovery to commercialization) with global customers in the biopharmaceutical and healthcare industries. Were one of the world's top three contract development and manufacturing companies for biopharmaceuticals, we provide our clients with a world-leading open access technology platform. We enable our clients to research, develop and manufacture drugs from the concept phase to commercial manufacturing. Our mission is to accelerate and transform discovery, development, and manufacturing in the rapidly growing field of biologics to benefit patients worldwide. We have sites/offices in China, the US, the EU and Asia We currently employ over 10,000 people and provide services to more than 600 customers worldwide, including the top 20 biopharmaceutical companies. Department Description As Training Co-ordinator, youll be joining an organization where people of all backgrounds and experiences are respected, and where we work together focused on changing lives. Your Responsibilities In this role, the responsibilities will include: Working closely with Training Specialists to support department training requirements. The Training Coordinator will be key to maintaining up to date training records and supporting the training team in general. Performs a key role in a very dynamic environment which will involves direct collaboration with functional areas in supporting the delivery of agreed training programmes. Tracks performance against training plans and provides reports regularly to support site and functional areas, with an objective to drive performance and compliance. Responds to calls, emails, audit requests and deals with general training queries, including the maintenance of the hard copy training files for staff and contractors. Liaises with functional areas to plan for upcoming training activities and collect and share trainee information. Organises training activities such as room bookings, catering, printing and administrative tasks such as ordering educational aids and materials, developes the Site Training Calendar. Gathers feedback from trainers and trainees after selected training. Liaise with external trainers/third party provider, consultants as required in the cordiantion of training Maintains the site training systems, with respect to data entry and reporting, the training coordinator is required to become an SME for these systems and work to ensure accurate data entry and ensure GDP requirements are met. Develops training reports and cascade this information to support site metrics. Supports a safe working environment by complying with all pertinent environmental health and safety practices, rules and regulations. Will act as a role model for the Training function and also the wider organisation in adherence to the WuXi corporate core values and PROUD culture. Provide OPEX support to departments across the site as required. Demonstrate the appropriate use of Lean techniques during OPEX projects. Influence, Coach/Train employees in Lean Techniques and Principles in order to develop an organization wide culture of change. Perform all duties in accordance with GMP requirements, SOPs and controlled documents. Will be flexible to take on additional tasks and responsibilities at the discretion of the Operations Director. Will act as a role model for the Operations function and also the wider organisation in adherence to the WuXi corporate core values and PROUD culture. Your Profile The ideal candidate for this position, will have the following: Education Third level education or equivalent professional experience in a similar role is essential. Knowledge/Experience Technical Competencies Experience using Learning Management Systems is required (i.e., MasterControl, Success Factors). Experience Experience as a training coordinator, with an understanding of training systems is a key requirement of the role. Experience managing training documentation and performing data entry is essential. Experience working in a GMP manufacturing environment is preferred. Personal skills Working in a team environment is an important feature of the role Strong interpersonal and communication skills are required Good experience managing mulitiple projects and a structured project management approach is advantageous Ability to collaborate and influence staff across all levels of the organisation is desirable Ability to work with minimal supervision Solutions focused and ability to drive continuous improvement Effective communication and written skills Skills: Data entry Organisational Communication Benefits: VHI