5 Office Coordinator jobs in Dublin

My client are seeking a proactive and detail-oriented Office Services Coordinator to join their team. In this dynamic role, you'll support a range of administrative and office services functions, ensuring smooth day-to-day operations and an exceptional experience for clients and staff. Key Responsibilities: Coordinate mailroom and courier services, including package handling and deliveries Manage conference room bookings, setups, and AV equipment Maintain office supply inventory and liaise with vendors Serve as a point of contact for building management and visitor access Provide general support to colleagues, including printing, Wi-Fi, and travel arrangements Ensure adherence to confidentiality and firm policies Requirements: 2-3 years of administrative or office support experience Strong communication, organizational, and customer service skills Proficient in Microsoft Office (Outlook, Word, Excel) Ability to multitask, work under pressure, and with minimal supervision High School Diploma or equivalent If you're a team player with initiative and a passion for keeping things running smoothly, we'd love to hear from you. Skills: Office Service Coordinator Contract Dublin City Center

Accounts Administrative Assistant Hours: Full-time Experience Required: Minimum 2 years of experience in an accounts role We are seeking a detail-oriented and experienced individual to support our Financial Controller in the day-to-day running of the accounts function. This role is suited to someone with a solid background in accounting or financial administration looking for part-time hours and long-term flexibility, including the option to work remotely after initial training. Key Responsibilities: Data entry and processing of purchase and sales invoices Maintaining accurate and up-to-date financial records Assisting with account reconciliations and month-end reporting Supporting the preparation of budgets, reports, and spreadsheets Managing finance-related correspondence and responding to internal queries Filing, document control, and general office duties as needed Requirements: Minimum 2 years of experience in an accounting or finance admin role Proficiency with Microsoft Excel and accounting software, preferably BrightBooks Strong understanding of accounting principles and basic bookkeeping High level of accuracy, discretion, and organisation Ability to work independently and meet deadlines Professional-level English language skills, both written and spoken, are essential. Why Join Us? Competitive hourly pay Flexible working arrangements Hybrid/remote option available following successful training Supportive, team-based work culture Opportunity to develop and grow in your role Location: Swords, Co. Dublin Hybrid/Remote Option: Available after training Start Date: Immediate or flexible for the right candidate To Apply: Click apply below with your CV and cover letter.

Senior Legal Administrative Assistant - Ireland, Dublin
ICON plc is a world-leading healthcare intelligence and clinical research organization. We're proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.
ICON is currently looking for a **Senior Legal Administrative Assistant** to join our Legal team. This is a key role supporting both Legal Operations and Litigation & Employment functions within a dynamic and collaborative environment.
This position reports directly to the Legal Operations Manager, with a dotted line to the Director of Litigation & Employment. The successful candidate will be responsible for providing high-level administrative support across legal operations and litigation matters, ensuring efficient coordination, compliance, and documentation handling.
**Key responsibilities include:**
**Litigation & Employment Support (50%)**
+ Provide comprehensive administrative support in litigation matters, including file setup, document management, and ongoing maintenance
+ Assist with legal hold processes, fact gathering, and coordination of internal data requests
+ Support responses to subpoenas, discovery, and other legal documentation requests by identifying, reviewing, and producing relevant materials
+ Liaise with internal teams to collect and transmit information related to investigations and legal matters
+ Assist with employment law filings and provide administrative support for internal HR investigations
+ Ensure confidentiality and compliance with legal and regulatory requirements
**Legal Operations Support (50%)**
+ Manage intake and triage of legal service requests, routing them to appropriate stakeholders
+ Assist with e-billing inquiries, vendor onboarding, and matter setup within legal management systems
+ Maintain vendor panels, including rate card updates and performance review coordination
+ Support legal team projects, including data gathering, reporting, and process improvement initiatives
+ Coordinate legal team meetings, prepare agendas, and assist with team-wide events or initiatives
**What You Need:**
+ Minimum **5 years' experience** in a legal administrative role, ideally within a corporate legal department or law firm
+ Strong organisational and prioritisation skills with the ability to manage multiple tasks in a fast-paced environment
+ Excellent interpersonal and communication skills, with a professional and proactive approach
+ Proficiency in Microsoft Office Suite and comfort using legal technology systems
#LI-LP1
**What ICON can offer you:**
Our success depends on the quality of our people. That's why we've made it a priority to build a diverse culture that rewards high performance and nurtures talent.
In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.
Our benefits examples include:
+ Various annual leave entitlements
+ A range of health insurance offerings to suit you and your family's needs.
+ Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
+ Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family's well-being.
+ Life assurance
+ Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.
Visit our careers site ( to read more about the benefits ICON offers.
At ICON, inclusion & belonging are fundamental to our culture and values. We're dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here ( in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless - there's every chance you're exactly what we're looking for here at ICON whether it is for this or other roles.
Are you a current ICON Employee? Please click here ( to apply

Senior Legal Administrative Assistant - Ireland, Dublin ICON plc is a world-leading healthcare intelligence and clinical research organization. We're proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development. ICON is currently looking for a Senior Legal Administrative Assistant to join our Legal team. This is a key role supporting both Legal Operations and Litigation & Employment functions within a dynamic and collaborative environment. This position reports directly to the Legal Operations Manager, with a dotted line to the Director of Litigation & Employment. The successful candidate will be responsible for providing high-level administrative support across legal operations and litigation matters, ensuring efficient coordination, compliance, and documentation handling. Key responsibilities include: Litigation & Employment Support (50%) Provide comprehensive administrative support in litigation matters, including file setup, document management, and ongoing maintenance Assist with legal hold processes, fact gathering, and coordination of internal data requests Support responses to subpoenas, discovery, and other legal documentation requests by identifying, reviewing, and producing relevant materials Liaise with internal teams to collect and transmit information related to investigations and legal matters Assist with employment law filings and provide administrative support for internal HR investigations Ensure confidentiality and compliance with legal and regulatory requirements Legal Operations Support (50%) Manage intake and triage of legal service requests, routing them to appropriate stakeholders Assist with e-billing inquiries, vendor onboarding, and matter setup within legal management systems Maintain vendor panels, including rate card updates and performance review coordination Support legal team projects, including data gathering, reporting, and process improvement initiatives Coordinate legal team meetings, prepare agendas, and assist with team-wide events or initiatives What You Need: Minimum 5 years' experience in a legal administrative role, ideally within a corporate legal department or law firm Strong organisational and prioritisation skills with the ability to manage multiple tasks in a fast-paced environment Excellent interpersonal and communication skills, with a professional and proactive approach Proficiency in Microsoft Office Suite and comfort using legal technology systems #LI-LP1 What ICON can offer you: Our success depends on the quality of our people. That's why we've made it a priority to build a diverse culture that rewards high performance and nurtures talent. In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family. Our benefits examples include: Various annual leave entitlements A range of health insurance offerings to suit you and your family's needs. Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead. Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family's well-being. Life assurance Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others. Visit our careers site to read more about the benefits ICON offers. At ICON, inclusion & belonging are fundamental to our culture and values. We're dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless - there's every chance you're exactly what we're looking for here at ICON whether it is for this or other roles. Are you a current ICON Employee? Please click here to apply To be considered for this role you will be redirected to our careers page & prompted to create a jobseeker account here. To start the process, click the Continue to Application or Login/Register button below.