11 Administration jobs in Dublin

What can you expect: We are seeking a highly skilled Pension Administration & Applications Specialist to join our BCS Team at Mercer Ireland. In this pivotal role, you will be instrumental in streamlining our business processes, driving application enhancements and managing data quality. Your expertise will directly contribute to delivering exceptional service to our clients and maintain Mercer's reputation for excellence in pensions administration. The successful candidate will have strong technical and analytical capabilities, together with a strong understanding of pensions administration processes and systems. The role will be based in either Dublin or Cork. We will count on you to: Collaborate with stakeholders to identify, define, and implement process-based and technology-based solutions to improve operational efficiency and data quality. Work closely with client and operations teams as a recognized subject matter expert to shape priorities and execute plans for process and application improvements. Analyze system data and generate insights to recommend process improvements, system enhancements, and data quality initiatives. Lead or support system testing, user acceptance testing (UAT), and post-implementation reviews for application changes. Evaluate current processes and data flows, identify opportunities for improvement, and assist with documentation of business operations and system processes. Develop and maintain detailed process maps, workflows, and documentation for current and future state processes. Coordinate data cleansing, validation, and reconciliation activities to support business initiatives and ensure data integrity. Collaborate with colleagues on system requirements, configuration, and enhancements to support business needs. Support client and operations teams through change management activities, including communication, training, and user support for system and process changes. Assist in the development of training materials and deliver training sessions to end-users. What you need to have: Excellent analytical skills and demonstrated problem solving capabilities, with experience in data analysis and process improvement. Ability to think critically and creatively to resolve issues and identify opportunities for automation or process optimization. Excellent communication skills, with the ability to clearly articulate with various teams including technical, operational, and client-facing groups. Proven ability to prioritise tasks and strong organisational skills to meet deadlines across multiple projects. High level of accuracy and attention to detail. What makes you stand out: Positive attitude and proactive approach to problem-solving. Interest in leveraging technology to improve business processes and client outcomes. Bachelor's degree in a relevant field or equivalent qualification. Why join our team: We help you be your best through professional development opportunities, interesting work and supportive leaders. We foster a vibrant and inclusive culture where you can collaborate with talented colleagues to create new solutions and have impact for colleagues, clients and communities. Our scale enables us to provide a range of career opportunities. Mercer, a business of Marsh McLennan (NYSE: MMC), is a global leader in helping clients realize their investment objectives, shape the future of work and enhance health and retirement outcomes for their people. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit or follow on LinkedIn and X. Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, Traveller community, or any other characteristic protected by applicable law. We are an equal opportunities employer. We are committed to providing reasonable support to any candidate with a disability/health condition to allow them to fully participate in the recruitment process. We welcome candidates to contact us at to discuss any specific needs. Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one "anchor day" per week on which their full team will be together in person. To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process, click the Apply button below to Login/Register.

Our client a Public Sector Body based are currently looking to recruit a Administration Team lead to join their team The position encompasses both managerial and administrative responsibilities which include the following: Administration Excellent IT skills in Excel, Word, PowerPoint, MS Teams/ WebEx/ similar video conferencing software Ensure the efficient day-to-day administration of area of responsibility Ensure deadlines are met and that service levels are maintained Line management of administration team to include recruitment when necessary, rostering, appraisal, performance management & training. Provide support & manage any HR issues arising from staff within the administration team, such as sick leave or performance & escalate accordingly. Ensure an even distribution of workload among team, taking into account absence due to annual leave etc Ensure policies and procedures are well documented and understood and adhered to by staff in own section Ensure accurate attention to detail in own work and work of team Use appropriate technology to ensure work is completed to a high standard Ensure that archives and records are accurate, maintained confidentially and readily available to the appropriate authority Ensure line management is kept informed of issues Ensure that the service is kept informed and that their views are communicated to middle management Monitor the sign off system for agency staffs hours which has been put in place to ensure that it continues to comply with financial regulations. Review the workforce planning template for weekly return to National office. Secure & maintain good relations with the clinical vaccination team. Manage the allocation of duties to staff to ensure continuity of service in supporting external services i.e. Nursing Homes & Prison services. Experience of analysing and collating data and producing summary reports using MS Excel or similar tools Experience in managing and working collaboratively with multiple internal and external stakeholders Experience of working in a busy office environment which has involved interacting in a professional manner with senior management and other key internal and external stakeholders Capacity for management responsibility and demonstration of initiative, including decision making. Planning & Managing Resources Demonstrate an ability to plan and organise work effectively addressing priority issues and ensuring the operation runs efficiently and effectively Demonstrate excellent organisational and time management skills to meet objectives within agreed timeframes, achieving quality results. Demonstrate the ability to delegate appropriately and handle problems in a well-organised manner Demonstrate the ability to use resources effectively, challenging processes to improve efficiencies where appropriate. Human Resources / Supervision of Staff Supervise and ensure the well-being of staff within own remit Create and maintain a positive working environment among staff members, which contributes to maintaining and enhancing effective working relationships Deal with under performance in a timely and constructive manner Identify training and development needs of staff in own area Promote co-operation and working in harmony with other teams and disciplines Customer Service Promote and maintain a customer focused environment by ensuring service-users are treated with dignity and respect Seek feedback from service users/customers and implement change to incorporate same, in agreement with line manager Service delivery and improvement Embrace change and adapt local work practices accordingly, ensuring team knows how to action changes Encourage and support staff through change processes Monitor efficiency of service provided by team, identify and implement changes to the administration of the service where inefficiencies arise Role is based in Clondalkin 35 Hour working week 30 days annual leave If you are interested in the above please e-mail: Yvonne Rafter Skills: "administration" "staff management" "rostas"

Job Description Are you looking for an exciting opportunity to join a dynamic and growing team in a fast paced and challenging area? This is a unique opportunity for you to work in the Private Fund Services (PFS) team and partner with our Business to provide comprehensive and high quality outsourced administration & banking services to private equity firms and institutional investors. J.P. Morgan enables private equity managers and institutional investors to focus on building wealth - while we take care of all their administrative needs. Job Summary: As a Vice President in J.P. Morgan, you will operate in a client centric & end to end model. You will have full ownership of all aspects of fund administration including but not limited to client services, financial reporting, investor relations, and capital event servicing. Want to work on a private markets fund in its entirety, then this may be the role for you! A routine day could have an AVP balancing deal funding processes while managing an audit as well as investor queries simultaneously. This brings a great level of dynamism to the role. Job Responsibilities: Be a culture carrier for J.P. Morgan's Business Principles supporting Diversity, Equity and Inclusion across the organisation. Manage monthly, quarterly, and annual accounting, audit, and reporting functions for a portfolio of closed ended and semi closed ended private equity and debt funds. Be Responsible for LP / investors' capital calls, distributions, investor financial reports and capital statements. Build strong and meaningful relationships with Client stakeholders through a keen understanding of contractual and service delivery agreements with a dedication to excellent execution against agreed deliveries. People Management: Manage team deliveries, development & growth. Defend against service scope creep and enforcing rigorous Change Control processes. Execute the function's control frameworks through high quality execution of checklists and procedure production, successful partnerships with Business Control functions as well as Internal audits. Design, build and implement solutions to eliminate manual processes and reduce risk. Be responsible for the timely escalation of both successes and issues to Senior Management. Preferred Qualifications and Requirements: A proactive attitude demonstrating the ability to multi-task and work to tight reporting deadlines. Organisation and planning skills are key to the role. Dedicated to doing the right thing showing ownership and accountability. Demonstrates a willingness to own the full end to end servicing of a fund or client relationship. Data literate, understanding the importance of the data chain in private market structures and skilled in governing its upkeep. Strong acumen of Alteryx is a distinct advantage. An advocate of a global operating model with a drive to develop self and the global team, to improve processes and client outcomes. Strong communication skills, both written and verbal. FIS Investran or Arcesium or equivalent double entry accounting platform knowledge a distinct advantage. Prior experience in Private Equity fund administration or alternatives funds industry preferred. A qualified/part-qualified accountant or with proven experience in accounting with exposure to US/Lux/UK GAAP and IFRS. About Us J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives. We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation. About the Team J.P. Morgan's Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world. To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process click the Continue to Application or Login/Register to apply button below.

Who we are looking for: A dynamic and enthusiastic individual who is looking to work in an exciting and evolving sector. In State Street Alternatives Fund Accounting you can enhance you career through experience gained in multiple facets including: Hedge Funds Private Markets Funds Hybrid Funds Join us if making your mark in the Alternatives Servicing Sector is a challenge you are up for. What we can offer you? State Street is an industry leader in providing administrative fund services to both Hedge Fund and Private Equity managers within our Alternative Investment Solutions business group. Our team delivers customized service solutions for investment funds that have a variety of portfolio investments. This opportunity uniquely offers candidates the opportunity to service hedge and hybrid hedge-private equity products for industry leading asset managers. Employees interact daily with functional teams including; trade operations, investor services, custody, tax, and financial reporting locally and in globally diverse locations What you will be responsible for: As Fund Accounting & Administration, AVP you will: Manage a growing team of financial services professionals in the production and delivery of accounting and administrative services for one or more alternative investment client relationships. Primarily responsible for the allocation of income to investors, determination of management and incentive fees in accordance with provisions of the fund documents. Responsible for the portfolio and fund level accounting for numerous funds including the review and approval of monthly or quarterly net asset value reporting. Lead the onboarding of existing client funds and the launch of new funds. Demonstrate an unrelenting commitment to client satisfaction. Ensure adherence with internal policies and procedures and compliance with external governing regulations. Design and champion technology solutions to address the complex reporting and data requirements of clients. Proactively identify and participate in cross-sell opportunities. Participate in strategic working groups within the organization to improve processes and our operating model. Recruit, hire, train, motivate, and develop staff to realize their full What we value: These skills will help you succeed in this role: Strong analytical skills and an attention to detail and accuracy Ability to problem solve Ability to work to tight deadlines Strong communication skills and the ability to escalate where appropriate Education & Preferred Qualifications: Bachelor's degree in Accounting or Finance At least 5 to 6 years of Hedge fund accounting experience Experience with alternative investment asset classes, complex fund structures and fee calculations desired Highly effective communication and management skills Ability to thrive and function in a high pressure deadline driven environment About State Street What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation we're making our mark on the financial services industry. For more than two centuries, we've been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients. Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary in locations, but you may expect generous medical care, insurance and savings plans among other perks. You'll have access to flexible Work Program to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential. Inclusion, Diversity and Social Responsibility. We truly believe our employees' diverse backgrounds, experiences and perspective are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome the candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift program and access to employee networks that help you stay connected to what matters to you. State Street is an equal opportunity and affirmative action employer. Discover /careers #IJ To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process click the Continue to Application or Login/Register to apply button below.

Who we are looking for: A dynamic and enthusiastic individual who is looking to work in an exciting and evolving sector. In State Street Alternatives Fund Accounting you can enhance you career through experience gained in multiple facets including: Hedge Funds Private Markets Funds Hybrid Funds Join us if making your mark in the Alternatives Servicing Sector is a challenge you are up for. What we can offer you? State Street is an industry leader in providing administrative fund services to both Hedge Fund and Private Equity managers within our Alternative Investment Solutions business group. Our team delivers customized service solutions for investment funds that have a variety of portfolio investments. This opportunity uniquely offers candidates the opportunity to service hedge and hybrid hedge-private equity products for industry leading asset managers. Employees interact daily with functional teams including; trade operations, investor services, custody, tax, and financial reporting locally and in globally diverse locations What you will be responsible for: As Fund Accounting & Administration, AVP you will: Manage a growing team of financial services professionals in the production and delivery of accounting and administrative services for one or more alternative investment client relationships. Primarily responsible for the allocation of income to investors, determination of management and incentive fees in accordance with provisions of the fund documents. Responsible for the portfolio and fund level accounting for numerous funds including the review and approval of monthly or quarterly net asset value reporting. Lead the onboarding of existing client funds and the launch of new funds. Demonstrate an unrelenting commitment to client satisfaction. Ensure adherence with internal policies and procedures and compliance with external governing regulations. Design and champion technology solutions to address the complex reporting and data requirements of clients. Proactively identify and participate in cross-sell opportunities. Participate in strategic working groups within the organization to improve processes and our operating model. Recruit, hire, train, motivate, and develop staff to realize their full What we value: These skills will help you succeed in this role: Strong analytical skills and an attention to detail and accuracy Ability to problem solve Ability to work to tight deadlines Strong communication skills and the ability to escalate where appropriate Education & Preferred Qualifications: Bachelor's degree in Accounting or Finance At least 5 to 6 years of Hedge fund accounting experience Experience with alternative investment asset classes, complex fund structures and fee calculations desired Highly effective communication and management skills Ability to thrive and function in a high pressure deadline driven environment About State Street What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation we're making our mark on the financial services industry. For more than two centuries, we've been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients. Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary in locations, but you may expect generous medical care, insurance and savings plans among other perks. You'll have access to flexible Work Program to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential. Inclusion, Diversity and Social Responsibility. We truly believe our employees' diverse backgrounds, experiences and perspective are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome the candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift program and access to employee networks that help you stay connected to what matters to you. State Street is an equal opportunity and affirmative action employer. Discover /careers #IJ To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process click the Continue to Application or Login/Register to apply button below.

Job Description The Head of Workplace Solutions - Trust Administration is responsible for managing the JP Morgan Chase Workplace Solutions trust companies - Global Shares Trustee Ireland Limited (GSTIL) and GS Trustee (UK) Limited (GSTUKL). They will work closely with Sales, Customer Relationship Management, Implementations, AML/KYC, Equity Plan Management, Tax Operations, and Reconciliations in order to coordinate and manage the creation and operation of the individual trusts under these two entities. This role involves taking responsibility for trustee actions on behalf of GSTIL and GSTUKL and ensuring comprehensive oversight of all trust related activities. The Head of Workplace Solutions - Trust Administration is responsible for ensuring that GSTIL and GSTUKL fulfil all of their duties as trustee of individual trusts, and that these two entities meet all fiduciary and regulatory requirements. The ideal candidate will possess strong leadership skills, team management, excellent communication, understanding of corporate structures and fiduciary responsibility, regulatory compliance expertise, ability to identify conflicts of interest, possess a detailed mindset thorough understanding of trust and equity plan management. Key Responsibilities include: Management Manage the day-to-day operations of GSTIL and GSTUKL Act as the signatory for GSTIL and GSTUKL for all trusts Ensure that GSTIL and GTSUKL discharge all of their duties as trustee of all relevant trusts, ensuring compliance with legal and regulatory requirements and industry best practice Ensure the trust's operations comply with the trust deed Maintain fiduciary responsibility and ensure the trust operates in the best interest of beneficiaries Develop and implement trust policies and procedures to safeguard the interests of the beneficiaries Ensure meticulous record-keeping and accounting for all trust assets, maintaining separate accounts and receiving regular statements to fulfil fiduciary duties to beneficiaries Ensure all trust activities comply with relevant laws, regulations, and company policies Conduct regular audits and reviews of trust operations to identify and mitigate risks, ensuring there are no gaps in practice Liaise with external auditors and regulatory bodies as required Indirect responsibilities Collaborate with legal, compliance and client service teams to ensure all documentation and agreements are in place (incl responsibility for Trust Deed, Tax Certification) Board Administration Implement a governance structure for each trust, maintaining a specific minute book, setting agenda, documenting and evidence all Trustee decisions, actions and resolutions including rationale for all actions Minutes will serve as a central record of the trust's activities, providing a historical account of its operations and facilitating future decision-making. Evidence that the trustees' actions and decisions are in accordance with the powers and duties outlined in the trust deed should be documented in the minutes. If the trust deed grants discretionary powers to the trustees, the minutes should demonstrate how those powers are being exercised in the best interests of the beneficiaries. Evidence that the trustees' decisions are being made solely in the best interests of the beneficiaries, rather than for the benefit of the company or other parties, should be clearly recorded. The minutes should document any potential conflicts of interest and how they were addressed or mitigated. The minutes should include a review of the fees associated with the trust's administration Documentation of any audits or reviews of the trust's financial statements and operations should be recorded. The minutes should include a summary of how participants are being informed about key aspects of the plan and their rights. Any other key reports or updates provided to the plan sponsor or other stakeholders should be mentioned in the minutes. Accounts and assets Oversee the opening and management of bank, custodian and brokerage accounts, including decisions and authorized signatories and acceptance of terms and conditions Oversee the movement of assets within the trust, including transfers, sales, dividends ensuring all movement is compliant with legal and regulatory requirements Ensure all asset movements are conducted in compliance with trust agreements and regulatory requirements Monitor and management of trust assets including documentation of all decisions related to asset management and distribution in accordance with the trust deed and share plan rules Leadership Lead and develop a team of trust professionals, providing guidance, training and performance management Represent the trust services function across Workplace Solutions Registration With the Company Secretary, ensure that the application and renewal process for the Irish trust entity registration (TCSP) in undertaken. Investigate if similar required for UK Oversee that the following are undertaken by the Tax Operations team Review Trusts to determine if CRBOT registration is required and implement where necessary Conduct tax due diligence and risk assessments for new trust arrangements ensuring all teams are aware of any specific obligations Trustees must ensure the trusts maintain compliance with the requirements necessary for tax relief, as this is a key benefit of the structures Plan management Co-ordinate with the EPM team to ensure accurate data updates, record keeping and reporting of share plan activities that relate to the trustee Ensure accurate accounting and reporting of trust assets, including the ability to generate comprehensive asset reports Oversee transaction reporting for trust accounts, ensuring regular receipt of regular statements and confirmations from broker dealers Accurately report transfers of shares to beneficiaries and any trust transfers when corporate clients leave Monitor and report all share trading activities conducted by the trustee, ensuring compliance with the Trust Deed, and verify that all transactions are accurately documented and monitored Termination Oversight of all activities required when a trust client terminates Share Plan Services with Workplace Solutions Educational/Administrative: The specialized and ever changing nature of the Employee Benefit Trust practice requires that Head of Trust Administration devote a significant amount of time to personal development and training Training at JPMorgan consists of reading the fiduciary materials which are circulated to each Trust Administrator, attending in-house and external seminars and taking required Proficiency Training courses offered internally on a quarterly basis Head of Trust Administration is also required to assist in training and developing their staff, including performance management and feedback Required Qualifications, Skills and Capabilities Bachelor's Degree required; MBA or other advanced degree is a plus; J.D. preferred In-depth knowledge of all fiduciary products and services, including all legal, tax and regulatory requirements applicable to fiduciary relationships Relevant experience focused in the Employee Benefit Trust business; either at a corporate fiduciary or a law firm Solid Client Relationship Management experience About Us JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management. We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process. We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation. JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans About the Team J.P. Morgan Asset & Wealth Management delivers industry-leading investment management and private banking solutions. Asset Management provides individuals, advisors and institutions with strategies and expertise that span the full spectrum of asset classes through our global network of investment professionals. Wealth Management helps individuals, families and foundations take a more intentional approach to their wealth or finances to better define, focus and realize their goals. To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process click the Continue to Application or Login/Register to apply button below.

Job Purpose: The post holder will help the departments set up rare disease registries and run basic analysis for the Cardiac and Respiratory departments (ICC Registry/ ERN GUARD-Heart/ ERN Lung/ Pulmonary Hypertension), ensuring all data / information is captured and that it supports the clinical needs of patients with Rare Cardiac and Respiratory conditions and is consistent with the mission, vision and strategic plan of the service. The post holder must possess attention to detail, work towards targets and objectives and possess data entry and processing knowledge. This is a new position that offers a lot of scope for the successful applicant to be involved in the development of the post and in setting up a national registry and involved in research opportunities across specialties and hospitals. The successful applicant will also get a chance to collaborate with teams across Europe through the involvement with ERNs. This is a full time permanent position. For informal enquireies, please contact XXX Skills: Excellent communicator Strong Leadership skills Good analytical and statistical skills Benefits: On-site Gym or Fitness Discounts Professional Development + Growth EAP (Employee Assistance Programme) Opportunities for Advancement Great Location Pension Scheme Health Services Staffs Credit Union

Details of Service St Vincents Hospital, Fairview is a Section 38 Organisation, providing progressive and comprehensive Mental Health services to Adults and Adolescents. Purpose of the Post To provide administrative support to the Finance Department of the hospital in delivering its objectives. To work as a member of the Finance team in the efficient administration of the Finance Department. Support the Hospital Accountant in developing and maintaining best practice in the Finance Department. Principal Duties and Responsibilities The position of Clerical Officer, Grade III Finance Support, encompasses administrative responsibilities which include: Payroll Processing Dealing with Payroll queries Payroll function support in all areas Finance department support Pensions admin support Any other duties appropriate to the post as may be allocated from time to time General Office Duties Ensuring general office duties are carried out - filing, rotation and storage of files all items vital to the efficient running of the Finance Department. Ensuring hospital staff are dealt with in relation to their requirement for information. As the service needs of SVHF evolve and develop over time, there may be an impact on this role and therefore the job description may be reviewed according to the service needs of the Hospital. This job description is a guide to the general range of duties assigned to the post holder. It is intended to be neither definitive nor restrictive and is subject to periodic review with the employee concerned. Eligibility Criteria Qualifications and/ or experience Professional Qualifications and Experience (a) Eligible applicants will be those who on the closing date for the competition: (i) Obtained at least grade D (or pass) in Higher or Ordinary Level in five subjects from the approved list of subjects in the Department of Education established Leaving Certificate Examination or Leaving Certificate Vocational Programme or Leaving Certificate Applied. Or (ii) Passed an examination of at least equivalent standard Or (iii) Satisfactory relevant experience which encompasses demonstrable equivalent skills And (b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability and administrative ability), for the proper discharge of the office. 2. Age: Age restriction shall only apply to a candidate where s/he is not classified as a new entrant (within the meaning of the Public Service Superannuation (Miscellaneous Provisions) Act, 2004).A candidate who is not classified as a new entrant must be under 65 years of age on the first day of the month in which the latest date for receiving completed application forms for the office occurs. 3. Health: Candidates for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. 4. Character: Candidates for and any person holding the office must be of good character. Post Specific Requirements Essential: Demonstrate strong interpersonal and communication skills Demonstrate ability to work on own initiative to get priority tasks completed Demonstrate excellent organisational skills to meet deadlines Demonstrate ability to work as part of a team to achieve objectives At least 2 years previous experience that is directly relevant to the role Excellent computer and keyboard skills Desirable: Payroll Experience IPASS qualification Evidence of ongoing education or skills training that directly relate to the role 1 to 2 years working in a healthcare or similar multi-disciplinary environment Other requirements specific to the postThis post may on occasion require a high level of flexibility to ensure the delivery of an effective and efficient service. Therefore, the post holder will be required to demonstrate flexibility as and when required. Skills, competencies and/or knowledge Professional Knowledge & Experience Demonstrate: The ability to work in an accurate and methodical manner, with great attention to detail. Excellent numeracy skills. Excellent MS Office Suite skills. Respect the confidential nature of data at all times. Communications & Interpersonal Skills Demonstrate: Excellent communication and interpersonal skills including the ability to present information in a clear and concise manner and tocommunicate successfully and sensitively with patients, the public, staff, management and outside agencies. Strong written communication skills. Planning & Managing Resources Demonstrate: Self-motivated and able to manage workload and prioritise to meet deadlines. Excellent planning and organisational skills including using computer technology effectively. The ability to manage within allocated resources and a capacity to respond to changes in a plan. Evaluating Information, Problem Solving & Decision Making Demonstrate: Flexibility, problem solving and initiative skills including the ability to adapt to change The ability to recognise when it is appropriate to refer decisions to a higher level of management. Team Working Demonstrate: The ability to work as part of the finance team and to establish a good working relationship with a wide range of internal and external stakeholders. The ability to work independently on own initiative. Commitment to a Quality Service Demonstrate: A commitment to maintaining high work standards. Campaign Specific Selection Process Ranking/Shortlisting / Interview A ranking and or shortlisting exercise may be carried out on the basis of information supplied within your application for the post. The criteria for ranking and or shortlisting are based on the requirements of the post as outlined in the eligibility criteria and skills, competencies and/or knowledge section of this job specification. Therefore, it is very important that you consider your experience in light of those requirements. Failure to include information regarding these requirements may result in you not being called forward to the next stage of the selection process. Those successful at the ranking stage of this process (where applied) will be placed on an order of merit and will be called to interview in bands depending on the service needs of the organisation. Recruitment and Selection Policy St. Vincents Hospital Fairviewwill run this campaign in accordance with the Recruitment and Selection Policy Code of St. Vincents Hospital Fairview. Candidates should note that canvassing will disqualify and will result in their exclusion from the competition. Candidates may be required to produce documentary evidence to support any statements made by them in their application or any supporting documentation. Candidates should note that inaccurate information will invalidate their application. Tenure This appointment will be on a permanent basis. Remuneration The salary scale for the post as at 1st August 2025: €31,118 €2,868 ,299 ,173 ,451 ,730 ,010 ,941 ,992 ,213 ,078 ,287 ,508 ,798 ,427 LSI Working Week The standard working week is 21 hours, on the basis of a WTE = 0.6. Annual Leave The annual leave associated with the post will be confirmed at appointment stage. Superannuation This is a pensionable position with St. Vincents Hospital Fairview. The successful candidate will upon appointment become a member of the appropriate pension scheme. Pension scheme membership will be notified within the contract of employment. Members of pre-existing pension schemes who transferred to St. Vincents Hospital Fairview on the 01st January 2005 pursuant to Section 60 of the Health Act 2004 are entitled to superannuation benefit terms under the SVHF Scheme which are no less favourable to those which they were entitled to at 31st December 2004. Probation Every appointment at St. Vincents Hospital Fairview shall be subject to a minimum probationary period of at six months. Age Every appointment at St. Vincents Hospital Fairview shall be subject to a minimum probationary period of at six months. References The hospital may seek up to three written references from current and previous employers, educational institutions or any other organisations with which the candidate has been associated. The hospital also reserves the right to determine the merit, appropriateness and relevance of such references and referees. Garda Vetting The hospital may seek up to three written references from current and previous employers, educational institutions or any other organisations with which the candidate has been associated. The hospital also reserves the right to determine the merit, appropriateness and relevance of such references and referees. Garda Vetting The hospital will carry out Garda vetting on all new employees. An employee will not take up employment with the hospital until the Garda Vetting process has been completed and the hospital is satisfied that such an appointment does not pose a risk to clients, service users and employees. Pension Abatement If an appointee has previously been employed in the Civil or Public Service and that appointee is entitled to or in receipt of a pension from the Civil or Public Service or where a Civil/Public Service pension comes into payment during the appointees re-employment that pension will be subject to abatement in accordance with Section 52 of the Public Service Pensions (Single Scheme and other Provisions) Act 2012. Please note: In applying for this position, you are acknowledging that you understand that the abatement provisions, where relevant, will apply. It is not envisaged that the employing Department/Office/Body will support an application for an abatement waiver in respect of appointments to this position.

We are delighted to be recruiting a Senior Technical Executive, Project Management Office for our client The Food Safety Authority of Ireland. This is a Fixed Term Contract for 12 months. Closing date for applications is 5pm on the 5th of August 2025. TITLE Senior Technical Executive, Project Management Office AREA Corporate Affairs, Project Management Office (PMO) REPORTS TO Manager, Project Management Office, or other nominated person SALARY Point 1 of the Senior Technical Executive salary scale i.e. €70,647 on a pro rata basis LOCATION The FSAI currently operates on a hybrid-working basis which provides clarity around remote working and attendance at head office in The Exchange, George's Dock, IFSC, Dublin D01 P2V6. JOB ENVIRONMENT The Food Safety Authority of Ireland (FSAI) is a statutory, independent and science-based body, dedicated to protecting public health and consumer interests in the area of food safety and hygiene. The FSAI support these essential services through the development and implementation of a number of projects that scale from impacting a single internal system to projects that impact on food businesses and the wider public in general. These projects also range from the review or enhancement of existing systems/services to the development of innovative and sector leading technologies to implement changes in public engagement and improving public health. The FSAI has an established programme and project management framework and is looking for support to further expand on these foundations. The FSAI expect the assigned project manager to have a diverse set of project management skills with experience in the delivery of projects in various sizes of organisations - ideally in other public sector bodies. JOB PURPOSE The Senior Technical Executive will lead and coordinate the planning, delivery, and evaluation of specific projects within the FSAI. The role involves working collaboratively across internal teams and with external stakeholders to ensure that project objectives are achieved on time, within budget, and in compliance with internal FSAI and public sector standards. KEY ACCOUNTABILITIES Plan, lead, and manage projects from initiation to closure in line with public service governance standards (e.g. Public Spending Code, Project Management Methodologies). Prepare business cases, project initiation documents, project plans, and status reports. Coordinate internal and external stakeholders to ensure alignment and timely delivery of project milestones. Monitor and manage project risks, issues, dependencies, and changes. Track budgets and expenditure, ensuring value for money and compliance with procurement policies. Support change management processes associated with projects. Prepare documentation for senior management, steering committees, and governance boards. Ensure project activities comply with regulatory and legislative requirements. Participate in post-project reviews to identify lessons learned and promote continuous improvement. Support the PMO to enable measurement and tracking of benefits after project completion. Contribute to the development and implementation of project management frameworks and templates within the organisation. The above list is not exhaustive, and you may be required to take on other duties and responsibilities for the effective and efficient performance of the role. The organisation operates within a changing environment, and you will be required to be flexible and adapt to these changes and to develop your role as a result. REQUIRED KNOWLEDGE AND EXPERIENCE Essential: A minimum of four years' relevant experience in project management. Strong understanding of project management methodologies (e.g., PRINCE2, PMBOK, Agile, Lean Six Sigma). Proven experience managing stakeholders, facilitating workshops, and delivering complex projects. Strong communication, interpersonal, and analytical skills. Ability to work independently and collaboratively in a dynamic environment. Demonstrated ability to deliver results under pressure and manage multiple priorities. Excellent written and verbal communication skills. Applications will also be considered from candidates with relevant formal qualifications considered to be of an equivalent or higher standard to those stated above. Desirable: A relevant project management qualification (e.g., PRINCE2, PMP, Agile certification). Experience working within the public sector or regulated environments. Familiarity with the Public Spending Code, governance frameworks, and public procurement rules. Experience in IT system rollouts or organisational change projects. REQUIRED COMPETENCIES Leadership Works with the team to facilitate high performance, developing clear and realistic objectives and addressing and performance issues if they arise Provides clear information and advice as to what is required of the team Strives to develop and implement new ways of working effectively to meet objectives Leads the team by example, coaching and supporting individuals as required Places high importance on staff development, training and maximising skills & capacity of team Is flexible and willing to adapt, positively contributing to the implementation of change Judgment, Analysis and Decision Making Gathers and analyses information from relevant sources, whether financial, numerical or otherwise weighing up a range of critical factors Takes account of any broader issues, agendas, sensitivities and related implications when making decisions Uses previous knowledge and experience in order to guide decisions Uses judgement to make sound decisions with a well reasoned rationale and stands by these Puts forward solutions to address problems Management and Delivery of Results Takes responsibility and is accountable for the delivery of agreed objectives Successfully manages a range of different projects and work activities at the same time Structures and organises their own and others work effectively Is logical and pragmatic in approach, delivering the best possible results with the resources available Delegates work effectively, providing clear information and evidence as to what is required Proactively identifies areas for improvement and develops practical suggestions for their implementation Demonstrates enthusiasm for new developments/changing work practices and strives to implement these changes effectively Applies appropriate systems/ processes to enable quality checking of all activities and outputs Practices and promotes a strong focus on delivering high quality customer service, for internal and external customers Interpersonal and Communication Skills Builds and maintains contact with colleagues and other stakeholders to assist in performing role Acts as an effective link between staff and senior management Encourages open and constructive discussions around work issues Projects conviction, gaining buy-in by outlining relevant information and selling the benefits Treats others with diplomacy, tact, courtesy and respect, even in challenging circumstances Presents information clearly, concisely and confidently when speaking and in writing Collaborates and supports colleagues to achieve organisational goal Specialist Knowledge, Expertise and Self Development Has a clear understanding of the roles, objectives and targets of self and team and how they fit into the work of the unit and Department/ Organisation and effectively communicates this to others Has high levels of expertise and broad Public Sector knowledge relevant to his/her area of work Focuses on self development, striving to improve performance Drive and Commitment to Public Service Values Strives to perform at a high level, investing significant energy to achieve agreed objectives Demonstrates resilience in the face of challenging circumstances and high demands Is personally trustworthy and can be relied upon Ensures that customers are at the heart of all services provided Upholds high standards of honesty, ethics and integrity This job description is subject to change from time to time, in line with the FSAI's work requirements. DIVERSITY, EQUITY, INCLUSION AND BELONGINING The FSAI is committed to a policy of Equal Opportunities. The FSAI's vision is to be a leader in diversity, equity, inclusion and belonging, (DEI&B) in the Irish public sector. The FSAI and its staff is committed to: Treating all people equally and respectfully Being equitable and fair by working to attract and develop a diverse workforce and ensuring that individuals feel valued in their workplace. Being inclusive and seeking out and learning from multiple perspectives. FSAI STRATEGY AND VALUES The FSAI's current strategy sets outs our vision, purpose, values, strategic goals and objectives for the period 2025-2029. Our Vision Safe and trustworthy food for everyone Our Purpose As Ireland's independent regulator and the central competent authority for the enforcement of food safety legislation, we will protect consumers' health and interests by: Building a culture of food safety Improving food safety within a risk analysis framework Leading a robust food safety control system Continuing to drive organisational excellence Our Values We develop and inspire people to build a better organisation through teamwork We act with integrity and are honest, open and independent in all we do We are passionate about protecting consumers We act with respect and take personal responsibility We recognise and value collaboration with our partners We are transparent and open, and we communicate clearly More information can be found at