9 Administration jobs in Portmarnock

Overview We currently have a requirement for a Contracts Administrator Manager for a construction project in Germany.

The ideal candidate will have a strong level of German and will be open to regular travel to the client site in Germany.

Who we are PM Group is an employee owned, international project delivery firm with a team of 3,600+ people.

We are world leaders in the pharma, food, medtech and mission critical sectors.

From our network of offices in Europe, Asia and the US, we work with the world's leading organisations.

We are focused on growing a sustainable business centred around our people, our clients and trade partners.

Responsibilities Input in to the Contract Strategy Plan and align it to Client requirements, the Head Contract, PM Group's scope of services, contract conditions and design deliverables.

Input in to the procurement and tendering of contract works packages.

Assign packages to Contract Administrators to procure to award.

Ensure Contract Documents are fully executed, returned to correct parties and copies retained for reference.

Ensure that all contracts are in place prior to commencement of construction.

In collaboration with the construction manager ensure contracts are managed and administered in accordance with project procedures, schedule and budgets.

Ensure that the Construction Management team and specifically the various Package Owners understand the obligations & provisions of the respective contracts.

Ensure that the contractor meets its contractual obligations.

Ensure that proper documentation is kept to facilitate audits.

Obtain and retain register of Contractor insurance certificates and keep up to date.

Ensure implementation of the Site Work Instructions and Site Variation Orders Procedures.

Generate Payment Certificate procedure in line with clients and contract requirements and review payment certificates prior to issue for payment.

Ensure Contract Administrators hold monthly commercial meetings with contractors.

Assist and oversee the Final Account agreement and ensure final certificate is issued.

Input in to and oversee the monthly cost report for incorporation within the monthly Construction Report.

Generate contract close out procedure.

Generate & issue Practical Completion Certification to all contractors.

Generate issue and ensure contractor executes Form of Release.

Generate & Issue Final Completion Certificate to each respective contractor.

Ensure safe storage of records to archives following completion of the project.

Qualifications Educated to Degree Level.

Additional Professional Qualifications desirable.

At least 10 years' experience in Contract Administration.

Proven ability to contribute to the development of project implementation and associated contractual strategies for large-scale projects.

Have undertaken multiple projects within the Life Sciences, Food, Mission Critical & Data-Centres, etc.

Excellent inter-personal and communication skills.

Excellent organisational skills with an ability to produce accurate work to project deadlines.

Why PM Group? As an employee-owned company, we are inclusive, committed and driven.

Corporate Responsibility and Sustainability are the heart of our new 2025 business strategy.

Click HERE to read more in our Environmental, Social & Governance Report 2023.

Inclusion and Diversity are core to our culture and values.

Wherever we work, we commit to a culture of mutual respect and belonging by building a truly inclusive workplace rich in diverse people, talents and ideas.

Valuing the contributions of all our people and respecting individual differences will sustain our growth into the future.

PM Group is committed to ensuring our hiring process is fair and accessible to all and will provide candidates with disabilities with reasonable accommodations required to participate in the recruitment process.

If you require any assistance in this regard, please let us know.

#LI-OT1

Senior Associate, Regulatory Administration/Filings

At BNY, our culture allows us to run our company better and enables employees’ growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.

Recognized as a top destination for innovators and champions of inclusion, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance – and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.

We’re seeking a future team member for the role of Senior Associate, Regulatory Administration/Filings to join our Tax Reclaims team. This role is located in Dublin, Ireland.

In this role, you’ll make an impact in the following ways: 

• Supports the operations to comply with the requirements of Due Diligence/Reporting Regulations (FATCA/CRS)
• Provides advanced operational support for maintenance of tax records and reports for internal and/or external clients.
• Acts as a team lead, directing the work of junior colleagues and serves as a key escalation point. Ensures timely and accurate responses from the team. Coordinates responses to clients. Assists with Performance assessment and management of the team.
• Performs first and second-level quality assurance of tax deliverables in accordance with department policies.
• Supports the coordination of tax-related regulatory filings. Gather required data elements, as needed, for various regulatory filings.
• Maintains data and document for different clients meticulously. Identifies missing data needed for tax records and filings and liaises with others in the tax team to obtain the information. Provides status updates on progress of data collection and maintenance for the team.
• Updates Reporting information return layouts. Performs second-level quality assurance of tax deliverables for more complex clients in accordance with department policies.

 

To be successful in this role, we’re seeking the following: 

• Understanding of tax documentation is preferred; Knowledge of Regulatory Reporting preparation is preferred.
• Bachelor’s degree or equivalent combination of education and work experience required.
• Experience in the securities or financial services industry is preferred. 

At BNY, our culture speaks for itself, check out the latest BNY news at:

BNY Newsroom

BNY LinkedIn 

 Here’s a few of our recent awards: 

• America’s Most Innovative Companies, Fortune, 2025
• World’s Most Admired Companies, Fortune 2025
• “Most Just Companies”, Just Capital and CNBC, 2025

Our Benefits and Rewards: 

BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life’s journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. 

BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

Associate, Regulatory Administration/Filings 

At BNY, our culture allows us to run our company better and enables employees’ growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.

Recognized as a top destination for innovators and champions of inclusion, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance – and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.

We’re seeking a future team member for the role of Associate, Regulatory Administration/Filings to join our Tax Reclaims team. This role is located in Dublin, Ireland.

In this role, you’ll make an impact in the following ways: 

• Supports the operations to comply with the requirements of Due Diligence/Reporting Regulations (FATCA/CRS)
• Provides operational support for maintenance of tax records and reports for internal and/or external clients.
• Performs first and second-level quality assurance of tax deliverables in accordance with department policies.
• Supports the coordination of tax-related regulatory filings. Gathers required data elements, as needed, for various regulatory filings.
• Maintains data and document for different clients meticulously. Identifies missing data needed for tax records and filings and liaises with others in the tax team to obtain the information.
• Updates Reporting information return layouts. Performs second-level quality assurance of tax deliverables for more complex clients in accordance with department policies.

 

To be successful in this role, we’re seeking the following: 

• Understanding of tax documentation is preferred; Knowledge of Regulatory Reporting preparation is preferred.
• Bachelor’s degree or equivalent combination of education and work experience required.
• Experience in the securities or financial services industry is preferred. 

At BNY, our culture speaks for itself, check out the latest BNY news at:

BNY Newsroom

BNY LinkedIn 

 Here’s a few of our recent awards: 

• America’s Most Innovative Companies, Fortune, 2025
• World’s Most Admired Companies, Fortune 2025
• “Most Just Companies”, Just Capital and CNBC, 2025

Our Benefits and Rewards: 

BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life’s journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. 

BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

Associate, Regulatory Administration/Filings 

At BNY, our culture allows us to run our company better and enables employees’ growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.

Recognized as a top destination for innovators and champions of inclusion, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance – and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.

We’re seeking a future team member for the role of Associate, Regulatory Administration/Filings to join our Tax Reclaims team. This role is located in Dublin, Ireland.

In this role, you’ll make an impact in the following ways: 

• Supports the operations to comply with the requirements of Due Diligence/Reporting Regulations (FATCA/CRS)
• Provides operational support for maintenance of tax records and reports for internal and/or external clients.
• Performs first and second-level quality assurance of tax deliverables in accordance with department policies.
• Supports the coordination of tax-related regulatory filings. Gathers required data elements, as needed, for various regulatory filings.
• Maintains data and document for different clients meticulously. Identifies missing data needed for tax records and filings and liaises with others in the tax team to obtain the information.
• Updates Reporting information return layouts. Performs second-level quality assurance of tax deliverables for more complex clients in accordance with department policies.

 

To be successful in this role, we’re seeking the following: 

• Understanding of tax documentation is preferred; Knowledge of Regulatory Reporting preparation is preferred.
• Bachelor’s degree or equivalent combination of education and work experience required.
• Experience in the securities or financial services industry is preferred. 

At BNY, our culture speaks for itself, check out the latest BNY news at:

BNY Newsroom

BNY LinkedIn 

 Here’s a few of our recent awards: 

• America’s Most Innovative Companies, Fortune, 2025
• World’s Most Admired Companies, Fortune 2025
• “Most Just Companies”, Just Capital and CNBC, 2025

Our Benefits and Rewards: 

BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life’s journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. 

BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

Administration and IT Services Officer About Us The Congregation of the Sisters of Mercy was established in 1831 and there are currently 1250 sisters in the Congregation.

The Congregation of the Sisters of Mercy is a registered charity in Ireland and the Congregational Leadership Team (CLT) are the Trustees.

Currently we are seeking applicationsto fill the vacancy belowfrom persons drawn to work in mutual collaboration and co-operation with us through our administrative structure.

Please visit our website for more information.

Reports to: Personal Assistant/Office Manager to Congregational Leader & Team (PA/Office Manager) Contract type: Permanent Full -Time after successful completion of 6 months probationary period.

Location Congregational Leadership Team Office, Clondalkin, Dublin 22 Role Summary: The Administration and IT Officer plays a key role in supporting the administration, communication and office infrastructure for the Congregational Leadership Team (CLT).

The person collaborates with Branch Teams/administration in the ongoing design and implementation of common administration services across the Congregation Key responsibilities In collaboration with the PA/Office Manager Provide administrative office support to the CLT Offices including Catherine Mc Auley Centre, Herbert St, Dublin.

Maintain and support computerized systems in collaboration with the external IT Provider.

Maintain and update computerized congregational files in collaboration with the Congregational Secretary, ensuring the safety and integrity of files (digital) through secure backups and data protection practices.

Create digital media and graphics content and designs for internal and external communication (reports, cards, booklets, brochures, etc.) and use all relevant applications for same.

Provide and procure day-to-day technical support to CLT Offices.

Collaborate with the Congregational Communications Co-ordinator in the ongoing development and implementation of communications across the Congregation, including the website.

Act as the first point of escalation for Office IT issues.

Ensure consistent performance and availability of office IT infrastructure.

Synchronise, maintain and update the Congregational Database regularly, facilitating access to appropriate users.

Maintain a welcoming and organised environment within the office.

Office Administration General administration and organisational duties in conjunction with PA/Office Manager for the day-to-day running of the CLT Offices.

Graphics & Design: Creation of reports, cards, booklets, brochures etc.

Organisation of CLT mailings as required in electronic format and hard copy.

Offer other general IT, digital and media support as deemed necessary by the CLT.

Support to CLT Members regarding preparation for meetings (online and in-house), travel arrangements, forthcoming events etc.

Ensure the functionality and maintenance of office equipment, especially machinery in the Resource Room.

IT System and Third-Party Providers Collaborate with the external IT Provider, to ensure the ongoing development, effectiveness and efficiency, of IT systems across the Congregation.

Manage office networks, servers and user accounts ensuring optimal system performance in conjunction with external IT Service provider.

Liaise with the external IT Service Provider to ensure updates, maintenance and security of all IT systems, including hardware and software.

Regularly and efficiently manage the IT Provider and Service Level Agreements and performance assessment ensuring the Congregation has sufficient support Maintain a record of support requests and actions taken Act as the point of contact for certain building operations, including security and fire precautions, in liaison with other staff or service providers.

Technical Support Act as the first point of escalation for IT issues where necessary Support end-users with hardware software and network troubleshooting as appropriate, including device setups and user onboarding-offboarding.

Maintain and upgrade hardware and software assets, applying security patches and system updates as required Data management: Manage regular data backups and recovery processes, ensuring data integrity and compliance with Data Protection Policies In accordance with Office Policies and Procedures implement data security measures.

Collaborate with the PA/Office Manager in revising and maintaining an appropriate (improved/modern) filing system Organisation for In-House Meeting Management and preparation of Boardroom/Office for in-house meetings Purchase of refreshments as required Undertake any other duties deemed appropriate.

Working Conditions: Monday to Friday, 8.30 a.m.

to 4.30 p.m.

Flexibility required on occasion to address urgent matters.

Performance Standards: Six monthly performance and development reviews will be conducted.

The post holder is expected to work proactively, showing initiative, flexibility, and self-motivation in all aspects of the role.

Qualifications: Recognised qualification in Office Administration.

Expert level of MS Office 365 Applications Certificate/Diploma/Proficiency in cloud platforms (e.g., One Drive, Share Point) Certificate/Diploma/Proficiency in creating Digital media content and using all relevant applications for same.

Database management.

Data protection -Understanding of GDPR and data protection Experience in a not-for-profit, charity, or community organisation is desirable but not essential.

Minimum of 3 years experience in a similar role.

Essential Qualities: Confidentiality in all matters.

Interest, ability, curiosity, openness to learn Excellent communication skills, both written and verbal.

Organisational and time management skills, with the flexibility to respond to more urgent tasks.

Proactive, flexible, and self-motivated with strong attention to detail.

Experience with digital media and social communications, ideally in a not-for-profit, charity or community-focused organisation.

Comfortable working independently and as part of a team.

How to Apply Application packs will be sent upon receipt of CV.

Note that reference checking will not take place without prior consultation with the applicant.

We are an equal opportunities employer and welcome applications from all suitably qualified candidates.

Brightwater Executive is delighted to be retained exclusively by our client, Focus Ireland, in their search for a Director of Finance, Administration & IT.

About the Company Focus Ireland is one of Irelands leading housing and homelessness charities, founded in 1985 by Sr Stanislaus Kennedy and driven by the belief that homelessness is wrong and preventable.

Through over 100 projects nationwide and a team of 550 employees, the organisation supports people who are homeless or at risk of losing their home.

Its current strategy, Restating our Vision , focuses on preventing homelessness and helping people move into secure housing.

In 2024 alone, Focus Ireland supported more than 18,000 people, underscoring its vital role in tackling one of Irelands most pressing social challenges and offering an exciting opportunity to join a purpose-led organisation committed to lasting impact.

About the Role Reporting to the Chief Executive, the Director of Finance, Administration & IT will play a pivotal role in shaping and safeguarding the organisations financial sustainability, operational effectiveness, and technological capability.

As a member of the Executive Team, the Director will contribute to the delivery of Focus Irelands strategic objectives while upholding its mission and values.

The role encompasses leadership of the finance, administration, and IT functions, ensuring robust financial management, governance, compliance, and risk oversight, while enabling innovation and efficiency across the organisation.

Key Responsibilities Financial Leadership: Develop and implement financial strategies, oversee budgeting, forecasting, and reporting, and provide clear insights to the Board and Executive Team.

Team Leadership: Lead, mentor, and develop the finance, IT, and administration teams.

Risk & Compliance: Advance risk management processes, oversee statutory and internal audits, and ensure compliance with charity, housing, and financial regulations.

Company Secretary Duties: Ensure governance and compliance requirements are met across the group, including board administration and director appointments.

IT Management: Oversee technology infrastructure and vendor relationships, ensuring scalable, secure, and efficient systems that support hybrid and remote working.

Administration: Manage procurement, insurance, and office administration, while supporting data protection processes.

Governance & Committees: Support Finance and Audit & Risk sub-committees, ensuring effective reporting and governance standards.

Stakeholder Engagement: Build and maintain relationships with funders, donors, regulators, and sector networks, representing Focus Ireland externally to strengthen its reputation.

Key Experience & Requirements Qualified accountant (ACA, ACCA, CIMA) with 10+ years senior management experience.

Proven track record managing the finances of a large, complex organisation (€50m+).

Strong expertise in governance, company law, charity law, and housing law.

Demonstrable experience in strategic planning, team leadership, and delivery of results in a dynamic environment.

Excellent communication, negotiation, and relationship-building skills.

Commitment to the mission and values of Focus Ireland.

Desirable Experience in the charity or housing sector.

Strong project management skills and the ability to develop innovative, practical solutions.

Contact For more information and a confidential discussion on this Director of Finance, Administration & IT opportunity, please contact Yvonne Mc Nulty, Senior Partner, at Brightwater Executive: To apply, please submit your CV and cover letter to the above email address by Monday 20th October 2025 at 5pm.

Job Description Are you looking for an exciting opportunity to join a dynamic and growing team in a fast paced and challenging area? This is a unique opportunity for you to work in the Private Fund Services (PFS) team and partner with our Business to provide comprehensive and high quality outsourced administration & banking services to private equity firms and institutional investors.

J.

P.

Morgan enables private equity managers and institutional investors to focus on building wealth - while we take care of all their administrative needs.

Job Summary: As a Vice President in J.

P.

Morgan, you will operate in a client centric & end to end model.

You will have full ownership of all aspects of fund administration including but not limited to client services, financial reporting, investor relations, and capital event servicing.

Want to work on a private markets fund in its entirety, then this may be the role for you! A routine day could have an AVP balancing deal funding processes while managing an audit as well as investor queries simultaneously.

This brings a great level of dynamism to the role.

Job Responsibilities: Be a culture carrier for J.

P.

Morgan's Business Principles supporting Diversity, Equity and Inclusion across the organisation.

Manage monthly, quarterly, and annual accounting, audit, and reporting functions for a portfolio of closed ended and semi closed ended private equity and debt funds.

Be Responsible for LP / investors' capital calls, distributions, investor financial reports and capital statements.

Build strong and meaningful relationships with Client stakeholders through a keen understanding of contractual and service delivery agreements with a dedication to excellent execution against agreed deliveries.

People Management: Manage team deliveries, development & growth.

Defend against service scope creep and enforcing rigorous Change Control processes.

Execute the function's control frameworks through high quality execution of checklists and procedure production, successful partnerships with Business Control functions as well as Internal audits.

Design, build and implement solutions to eliminate manual processes and reduce risk.

Be responsible for the timely escalation of both successes and issues to Senior Management.

Preferred Qualifications and Requirements: A proactive attitude demonstrating the ability to multi-task and work to tight reporting deadlines.

Organisation and planning skills are key to the role.

Dedicated to doing the right thing showing ownership and accountability.

Demonstrates a willingness to own the full end to end servicing of a fund or client relationship.

Data literate, understanding the importance of the data chain in private market structures and skilled in governing its upkeep.

Strong acumen of Alteryx is a distinct advantage.

An advocate of a global operating model with a drive to develop self and the global team, to improve processes and client outcomes.

Strong communication skills, both written and verbal.

FIS Investran or Arcesium or equivalent double entry accounting platform knowledge a distinct advantage.

Prior experience in Private Equity fund administration or alternatives funds industry preferred.

A qualified/part-qualified accountant or with proven experience in accounting with exposure to US/Lux/UK GAAP and IFRS.

About Us J.

P.

Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors.

Our first-class business in a first-class way approach to serving clients drives everything we do.

We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success.

We are an equal opportunity employer and place a high value on diversity and inclusion at our company.

We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law.

We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs.

Visit our FAQs for more information about requesting an accommodation.

About the Team J.

P.

Morgan's Commercial & Investment Bank is a global leader across banking, markets, securities services and payments.

Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries.

The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.

To be considered for this role you will be redirected to and must complete the application process on our careers page.

To start the process click the Continue to Application or Login/Register to apply button below.

Vice President, Regulatory Administration/Filings Manager

At BNY, our culture allows us to run our company better and enables employees’ growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.

Recognized as a top destination for innovators and champions of inclusion, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance – and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.

We’re seeking a future team member for the role of Vice President, Regulatory Administration/Filings Manager to join our Tax Reclaims team. This role is located in Dublin, Ireland.

In this role, you’ll make an impact in the following ways: 

• Manage Operations, to comply with the requirements of Due Diligence/Reporting Regulations (FATCA/CRS)
• Manages a team of Regulatory Administration and Filings Staff responsible for reporting and making recommendations around legislation; provides advanced Client support and resolve escalated issues from team members.
• Oversees performance management for assigned staff and sets team priorities. Recruits, directs, motivates, and develops staff, maximizing their individual contribution, their professional growth, and their ability to function effectively with their colleagues as a team. 
• Supervises and manages the data gathering and preparation of tax deliverables in accordance with department policies.
• Supports the coordination of tax-related regulatory filings. Gather required data elements, as needed, for various regulatory filings.
• Updates tax forms and information return layouts. Perform second-level quality assurance of tax deliverables for more complex clients in accordance with department policies.

 

To be successful in this role, we’re seeking the following: 

• Bachelor’s degree or equivalent combination of education and work experience required.
• Experience in the securities or financial services industry is preferred. 
• Understanding of tax documentation is preferred; Knowledge of Regulatory Reporting preparation is preferred

At BNY, our culture speaks for itself, check out the latest BNY news at:

BNY Newsroom

BNY LinkedIn 

 Here’s a few of our recent awards: 

• America’s Most Innovative Companies, Fortune, 2025
• World’s Most Admired Companies, Fortune 2025
• “Most Just Companies”, Just Capital and CNBC, 2025

Our Benefits and Rewards: 

BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life’s journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. 

BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.