14 Office Administration jobs in Ireland

Local Power Ltd is seeking a highly organized, technically minded, and customer-focused individual to join our solar PV and EV charging business. This role combines operations coordination, technical support, and sales enablement ideal for someone who enjoys problem-solving, qualifying leads, and supporting both customers and our installation teams. Key Responsibilities Coordinate day-to-day operations for solar PV and EV charging projects alongside Operations Director Provide technical support to customers, electricians, and contractors Troubleshoot system issues and liaise with suppliers/manufacturers for solutions Manage project schedules, documentation, and stock control Support installation teams with technical information and guidance Maintain accurate records in our CRM and project management systems Sales Enablement & Lead Qualification: Respond to inbound customer enquiries and qualify leads Gather technical and site details to support the sales process Provide pre-sales technical advice and coordinate proposals Ensure smooth handover of qualified opportunities to the sales team Essential Skills & Attributes Strong organizational and multitasking abilities Excellent verbal and written communication skills Technical aptitude with the ability to understand solar PV and EV charging systems (training provided) Problem-solving mindset with proven troubleshooting skills Customer-first approach with confidence in handling enquiries Proficiency with CRM tools, Microsoft Office, and Google Workspace Qualifications Experience in technical support, operations, or sales coordination preferred Knowledge of solar PV, EV charging, or electrical systems an advantage Previous exposure to lead qualification or customer-facing roles desirable Full driving licence beneficial but not essential What We Offer Competitive salary, Pension Training in solar PV and EV charging technologies Supportive, collaborative work environment Opportunities for career progression in the renewable energy sector Skills: Organised Multitasking Written And Verbal Communication Technical Support Problem Solving

Our client is seeking an enthusiastic, professional, motivated and hardworking individual with a desire to provide excellent customer service. This is not an office-based position but requires leading from the lobby. The role will be charged with leading and motivating the front office team to deliver outstanding levels of service to guests of the Resort. Responsible for all front office functions and team. As a department leader, directs and works with managers and team to successfully execute all front office operations, including guest arrival and departure procedures. Preferred Qualifications: Previous experience in a similar position within a 4-5* property. A full clean driving licence is essential for this role. Excellent attention to detail and the ability to motivate self and team. Strong, professional communication skills are essential, both oral and written. Previous experience in a high-volume property. Fully competence in the property management system, HOTSOFT or similar. The ability to work under pressure, on their own initiative and have a passion for the hospitality business. Salary 40k-45k Skills: hotsoft front office

Excel Recruitment is seeking an experienced Front Office Manager for our client, a prestigious 4* Hotel in the Northwest, renowned for exceptional hospitality and creating unforgettable guest experiences. This is a fantastic opportunity to lead a dedicated Front Office team in a luxury environment while enjoying excellent benefits and career progression. Benefits of the Front Office Manager role Competitive salary Free car parking Opportunities for career progression and professional training Generous employee discounts and perks Recognition and rewards programme Employee referral scheme Social team events Meals on duty Requirements of the Front Office Manager Proven experience in hotel front office operations in a managerial or supervisory role Strong leadership and communication skills to inspire and motivate a team Excellent organisational skills with a keen eye for detail A guest-focused mindset and a passion for exceptional service Proficiency in hotel management software and Microsoft Office Valid work permit and documentation Responsibilities of the Front Office Manager Oversee daily front desk operations including check-in/check-out, reservations, and guest queries Lead, support, and train front desk staff to maintain high service standards Handle guest complaints and resolve issues promptly to ensure satisfaction Collaborate with other hotel departments to ensure smooth operations Prepare weekly rosters for the Front Office team Work with the Accommodation department to manage room inventory and maximise occupancy/revenue Monitor Front Office systems and equipment, reporting any issues promptly If you are a motivated hospitality professional ready to take the next step in your career, we'd love to hear from you. Apply now with your CV via the link below or call Kevin for more information #INDJEN1 Skills: Leadership Skills Customer Service Attention to Detail. Benefits: Parking Hotel Discounts Gym Membership

We are seeking a professional and experienced Front Office Manager to oversee reception operations in this prestigious hotel. The successful candidate will ensure the highest standards of guest service, lead a motivated team, and maintain efficient daily operations. Responsibilities include managing check-in/check-out procedures, handling reservations, addressing guest enquiries and complaints, and liaising with other departments to ensure seamless service delivery. The Front Office Manager will supervise front desk staff, conduct training, and uphold performance standards to maintain a welcoming and professional environment. About The Role Key duties also involve monitoring room availability, maximising occupancy rates, and ensuring compliance with health and safety regulations. The role demands strong leadership, excellent communication skills, and a commitment to delivering exceptional guest experiences. Applicants should have prior experience in hotel front office management, ideally within a 4-star or higher property, and be proficient in property management systems. A hospitality qualification and fluency in English are essential; additional languages are advantageous. This is a full-time position offering a competitive salary, benefits, and opportunities for career progression. Required Criteria Skills Needed Exceptional Customer Service Skills, Supervisory Skills, Building Teams About The Company The Louis Fitzgerald Group offers all of our customers a warming welcome, quality service, and superb accommodation. The Louis Fitzgerald Group is one of Irelands largest privately-owned hospitality groups. Oozing with Irish culture the group has over 19 pubs, restaurants, and hotels located in the heart of Dublin and its surrounds. This includes some of Irelands most famous landmark premises such as An Poitin Stil, a memorabilia pub, where you will find many of Irelands most prized artifacts. The multi-award-winning Stags Head, and Kehoes Pub, are a haven for locals and tourists. In short, we pride ourselves on our reputable name within the hospitality industry. Company Culture With over 19 pubs, restaurants and 2 hotels the Fitzgerald Group prides itself on its great reputation within the hospitality industry in offering all of our customers a warming welcome, quality service and superb accommodation. Our current vacancies can open a window of many opportunities within the group to the right candidate. All employees will be helped and encouraged to develop to their full potential and the talents and resources of the workforce will be fully utilised to maximise the efficiency that will mark The Fitzgerald Group as a place to return to. Company Benefits Salary Not disclosed Skills: Exceptional Customer Serv Supervisory Skills Building Teams

Armont Recruitment have partnered with a leading international organisation that have their European finance hub centralised in west Dublin. This business is looking to identify an experienced office manager to join their dynamic and expanding team. Reporting to senior finance management level, this newly created role will manage the smooth day-to-day operations of a fast-paced finance office environment. The ideal candidate will have over 3 years experience within a similar level fast-paced role and will be looking to join a friendly, close-knit and energetic team. The Role Reporting to senior finance management level with dotted line to facilities across Europe. Manage day-to-day operations of a busy finance office. Provide comprehensive administrative support to the senior finance management team, including scheduling and correspondence. Coordinate and organise meetings, events and travel arrangements for the team. Maintain office supplies inventory and place orders as necessary. Liaise with IT on the supply of equipment for the growing team. Health and safety inductions and training for team members. Assist in preparing reports, presentations and any other essential documents. Managing ad hoc office projects when required. The Candidate Over 3 years office management experience in a fast-paced working environment Proactive self-starter with excellent communication and relationship building skills Strong with Microsoft Office (Word, Excel, PowerPoint, Outlook) Organised individual, with the ability to multitask and manage priorities independently The Rewards Salary range, up to €48,500 DOE Bonus Pension Healthcare Attractive holiday entitlement Modern office Parking Skills: Office Manager Operations Management Finance Office Manager Benefits: Bonus Pension Healthcare Parking

We're working with a long-established solicitor's practice in Limerick, to recruit an experienced Office Manager / Accounting Assistant to join the team in a key role that spans finance, HR, admin and general office management. This is a varied and hands-on position best suited to someone who thrives on responsibility, enjoys bringing structure to a busy environment, and has a strong grasp of accounts and office operations. This is a great opportunity for someone who enjoys autonomy and variety in their role, and who takes pride in keeping the financial and operational side of the business running smoothly. Key Responsibilities: Day-to-day bookkeeping duties in line with Law Society Accounts Regulations Online banking, lodgements and bank reconciliations Managing and maintaining creditor accounts Ensuring compliance across finance and general practice management Supporting the Partners with internal HR, admin and office-related tasks Helping coordinate audits and supporting documentation Acting as a key point of contact for staff, suppliers and external advisors Ensuring the smooth running of the office across all operational areas Ideal Candidate: Extensive office managment / office management experiance Confident managing the office day-to-day across HR, finance and admin functions Reliable, organised, and calm under pressure Comfortable working independently while supporting a wider team Reliable and trustworthy, with the ability to handle confidential information appropriately A calm, steady presence in a busy office - someone others naturally turn to Excellent communication skills - written and verbal Strong problem-solving skills and the initiative to improve systems and processes Works well independently but also collaborates effectively with partners and team Professional, discreet and comfortable being a go-to person in the office Skills: Office Manager Accounting Assistant business support

Manulife is looking for an Executive Assistant and Office Manager to join our team in Ireland.
Reporting directly to the CEO, primary responsibilities would be:
+ Management of the annual calendar, travel and expenses for the CEO
+ Contact point for key industry relationships e.g. Irish Funds, Basis point
+ Accountable for the MIM Ireland Business Continuity Plan and testing
+ Responsible for maintaining and supporting the on boarding procedure for MIM Ireland with Human Resources & Technology teams
+ Support in office meetings & visitors to the Dublin office e.g. Board members including
+ Access card management
+ Maintaining & providing updated FAQ information for visitors
+ Liaison with Concierge
+ Management of Document signoff & Register on behalf of MIM Ireland
+ Ensure all documents presented for CEO (or Director) signature are in good order i.e. reviewed & pre- approved by business & legal teams, as appropriate
+ Maintain audit trail, on the Executive Office SharePoint site, of each request, approval, & executed version business record
+ Business Unit Records Coordinator for MIM Ireland
+ Ensure business unit is compliant with the GWAM Global Records & Information Management Policy to include
+ Liaison with GWAM Records & Information Team
+ Coordination of annual attestation for ManCo
+ Maintenance of Electronic Records Inventory
+ Implementation of RIM initiatives locally at ManCo level
+ Management of SharePoint Sites - MIM Ireland / Exec Office / Archive & others as appropriate.
+ Management of individual SharePoint libraries - including MIMIL Administration & others
+ Tech Inventory & Management
+ Laptops / Phones / Peripherals
+ Local Contact Point re Circuits, Wi-Fi, Printer, MTR Rooms, UPS, etc
+ Concierge & Landlord Liaison Point
+ Office Management Responsibilities
+ Manage key vendor relationships
+ Facilities management provider & subcontractors
+ Fire Reports & Actions Arising
+ Manage the office access system & access cards
+ Mobile Phones provider
+ Electricity provider
+ Catering & Stationary supplies
+ Cleaners
+ Other as appropriate
+ Liaison with MFC Corporate Real Estate Team re.
+ Periodic Lease Review Negotiation
+ Manulife Security Audit
+ Generate & submit monthly attendance report
+ Maintain & execute other office management procedures as required e.g. visual safety checks, water temp test etc
**Requirements**
+ Seven years' executive assistant experience within asset management or a Management Company.
+ Third-level university graduate
+ Requires comfort with a fast-paced environment, constantly seeking ways to improving efficacy and frequency of meetings.
+ High comfort level with Technology in a Technology led environment
+ Exceptional Microsoft Office skills & experience including but not limited to Outlook, Word, Excel, PowerPoint, SharePoint, Teams
+ Proficiency in CWT, Concur, Fusion/ Salesforce, Archer, Adobe Pro, DocuSign an advantage
+ Highly organized file management especially within complex organizational structures.
+ Ability to act with discretion and independence with sensitive communications and management of executive calendar for large scale and critical path meetings
+ Highly organized; especially with digital files and complex organizational structures.
+ Superior verbal and written skills
+ Advanced calendar and schedule techniques
+ Values‐oriented, collaborative start‐up culture with focus on value‐added outcomes at all levels of the larger organization.
+ International experience with North America and Asia a plus
+ Details: Regular, Full Time, Dublin, IRL, Weekly Hours 35
**_When you join our team:_**
+ We'll empower you to learn and grow the career you want.
+ We'll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
+ As part of our global team, we'll support you in shaping the future you want to see.
**Acerca de Manulife y John Hancock**
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En Manulife/John Hancock, valoramos nuestra diversidad. Nos esforzamos por atraer, formar y retener una fuerza laboral tan diversa como los clientes a los que prestamos servicios, y para fomentar un entorno laboral inclusivo en el que se aprovechen las fortalezas de las culturas y las personas. Estamos comprometidos con la equidad en las contrataciones, la retención de talento, el ascenso y la remuneración, y administramos todas nuestras prácticas y programas sin discriminación por motivos de raza, ascendencia, lugar de origen, color, origen étnico, ciudadanía, religión o creencias religiosas, credo, sexo (incluyendo el embarazo y las afecciones relacionadas con este), orientación sexual, características genéticas, condición de veterano, identidad de género, expresión de género, edad, estado civil, estatus familiar, discapacidad, o cualquier otro aspecto protegido por la ley vigente.
Nuestra prioridad es eliminar las barreras para garantizar la igualdad de acceso al empleo. Un representante de Recursos Humanos trabajará con los solicitantes que requieran una adaptación razonable durante el proceso de solicitud. Toda la información que se haya compartido durante el proceso de solicitud de adaptación se almacenará y utilizará de manera congruente con las leyes y las políticas de Manulife/John Hancock correspondientes. Para solicitar una adaptación razonable en el proceso de solicitud, envíenos un mensaje a .
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Legal Office Manager & Accounts Executive Dublin 1 Firm Profile Role & Responsibilities ACCOUNTS Accounting Postings Day to day responsibility for accounts To keep the firm's accounts up to date Significant data entry - speed and accuracy essential All bank reconciliations and all other reconciliations Credit Control Compliance with Solicitors Accounts Regulations Online Banking and enforcement of verification policies and procedures Billing and invoices Maintaining all necessary and appropriate records in compliance with all relevant regulatory and office requirements Generating reports and distributing to partners. Overseeing action required to be taken in respect of same Managing aged debt FACILITIES Provision of appropriate facilities for staff Office equipment and the related maintenance contracts Liaison with all service providers Ensuring facilities comply with Health & Safety regulations Management of client areas e.g. reception, meeting rooms Maintaining all required office inventories - equipment, IT, service provider contact details,etc PURCHASING Ordering of office supplies Purchase agreements with external suppliers STAFF RESOURCING Appropriate allocation of work to legal secretaries and executives Sourcing of temporary staff where appropriate HUMAN RESOURCES Staff management Payroll Supervision of secretarial and administrative staff Recruitment of secretarial and administrative staff Training of secretarial and administrative staff Management of support cover Induction process for new staff Maintain records of sickness and holidays and management of both INFORMATION TECHNOLOGY Liaison with external providers to ensure that IT infrastructure is appropriate for the needs of the practice IT usage policy e.g. e-mail policy Phone system Management and understanding of Case Management system COMMUNICATIONS - Internal Efficient flow of information within the practice Processes for incoming/outgoing post correspondence Internal distribution Management of external couriers Document security COMMUNICATIONS - External Managing performance of the case management system THE PERSON A minimum of 3 years' experience in a similar role Previous experience in a legal practice is desirable but not essential Staff management experience is essential A highly motivated individual Highly developed organizational skills with an ability to take on and complete tasks within agreed time-scales. Proven ability to take responsibility and act on own initiative Highly Professional - committed to excellence in approach to work Working knowledge of Microsoft Office and ideally Keyhouse Case Management Capacity to communicate effectively Reed Specialist Recruitment is an Employment Agency and an Employment Business for permanent and temporary recruitment. In response to your application Reed will contact you by phone, email or SMS to discuss it and related opportunities. You can opt out at any time using the links provided. Skills: office manager COO legal practice manager Benefits: Negotiable

Legal Office Manager | 40-45K | D2 My client a well-established law firm based in the heart of Dublin are are seeking a highly organised and proactive Office Manager to oversee the smooth and efficient operation of their legal office. Key Responsibilities: Oversee day-to-day office functions to ensure a productive and professional environment Manage office supplies, equipment, and facilities, including liaising with vendors and service providers Implement and maintain administrative systems, procedures, and policies Ensure compliance across the business Coordinate document management, file archiving, and legal records in line with regulatory standards Assist in preparing legal documents and correspondence when necessary Act as the first point of contact for internal staff queries related to administrative processes Support onboarding and be POC for new hires Coordinate billing, invoicing, and client account management in conjunction with accounts personnel Maintain petty cash, office budgets, and monitor cost-efficiency measures Liaise with external accountants and auditors when required Ensure a welcoming and professional client-facing environment Assist in managing appointments, meetings, and legal calendars for solicitors Handle incoming communications, including email, phone, and post, with discretion and efficiency Required Skills & Qualifications: Proven experience in an office management or legal administration role (legal office experience preferred) Strong understanding of legal processes, terminology, and confidentiality standards Excellent organisational, multitasking, and communication skills Proficient in Microsoft Office Suite; familiarity with legal practice management software is a plus Ability to work independently and maintain composure in a fast-paced legal environment Knowledge of Irish employment law and GDPR compliance is advantageous Please send your CV's to or apply directly via the link Skills: Dictation Case Management System Reception Administration Litigation