Executive Assistant

D0 Dublin, Leinster Elevate Partners

Posted 330 days ago

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Permanent

Our client, a private investment firm are currently seeking a highly skilled and experienced Senior Executive Assistant to join their team and support their executive leadership. The Senior Executive Assistant will play a pivotal role in ensuring the smooth operation of the executive office.

Key Responsibilities:

Provide top-tier administrative support to senior executives, including managing complex calendars, coordinating meetings, and arranging travel.Draft, review, and edit high-level correspondence, reports, presentations, and other documentation.Serve as a key point of contact between executives and internal/external stakeholders, ensuring clear and efficient communication.Handle sensitive and confidential information with discretion.Organize and facilitate executive meetings, preparing agendas, taking minutes, and tracking follow-up actions.Oversee the preparation and submission of expense reports.RequirementsA minimum of 5-7 years of experience as an Executive Assistant, ideally within the finance industry.Demonstrated experience in supporting senior-level executives.Excellent written and verbal communication abilities.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to manage multiple priorities in a fast-paced environment.High level of professionalism and ability to handle confidential information discreetly.Flexibility to adapt to changing priorities and demands.BenefitsCompetitive compensation and benefits package.Opportunity to work with a leading private investment firm.A collaborative and dynamic work environment.Opportunities for professional development and career growth.
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Executive Assistant & Office Manager

Dublin, Leinster RSM Ireland Business Advisory Limited

Posted 3 days ago

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EXECUTIVE ASSISTANT & OFFICE MANAGER As one of the world's largest networks of audit, tax, and consulting firms, RSM is committed to delivering big ideas and premium service. We are a fast-growing firm with big ambitions - we have a clear goal to become the premium adviser to the middle market, locally and globally. This vision touches everything we do, motivating and inspiring us to become better every day. If you are looking for a firm where you can build a future and make an impact, then RSM is the place for you. RSM Ireland is one of the country's fastest growing advisory firms, specialising in the provision of audit, tax and consulting. RSM is the world's most rapidly growing accountancy network and currently ranked number six globally. When you join RSM you'll have a world of opportunity to build the career you want. It's your future. Own it at RSM. Our clients range from growth-focused entrepreneurial businesses through to multi-national organisations across many sectors and operating nationally and across borders. About the role We have a vacancy for a proactive and self-motivated Executive Assistant to join our Core Functions team. Working in a fast-paced and exciting environment in one of Ireland's top professional services firms, this role offers immense opportunity for growth and development. Reporting to the Core Functions Director, this role will support the Managing Partner and the wider leadership team with administrative and executive support along with supporting the Core Functions projects across HR, Marketing, Finance and Operations. It is an excellent opportunity to join our professional and innovative team and learn from the best. Responsibilities will include but are not limited to: Executive and administrative support to the senior leadership team. Managing the firms travel arrangements. Supporting Core Functions projects by assisting with the organisation and delivery of a variety of initiatives such as client, staff and firm events, commercial and strategic projects, general unit support as required and other ad hoc assignments. Office management responsibilities as part of the Core Operations team which would include assisting with the managment of the Dublin office . Acting as the main Health and Safety contact in the office to include conducting Health and Safety inductions and risk assessments, act as Fire Marshal and First Aider along with other related duties. Acting as part of the wider Core Functions team providing administrative support to Finance, HR and Operations as needed. About the ideal candidate The ideal candidate will have the following skills and experience: At least 3 to 5 years' experience in a similar role involving EA/Office management experience Experience in professional services industry is an advantage Strong interpersonal skills with the ability to work collaboratively and with people at all levels of the organisation Excellent project management and organisational skills and capability to handle multiple projects at one time Excellent verbal and written communication skills and attention to detail Experience with Excel, PowerPoint, and data visualization tools a plus RSM is an equal opportunity employer To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process, click the Apply button below to Login/Register.
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Manager, Executive Assistant

Dublin, Leinster MongoDB

Posted 10 days ago

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MongoDB's mission is to empower innovators to create, transform, and disrupt industries by unleashing the power of software and data. We enable organizations of all sizes to easily build, scale, and run modern applications by helping them modernize legacy workloads, embrace innovation, and unleash AI. Our industry-leading developer data platform, MongoDB Atlas, is the only globally distributed, multi-cloud database and is available in more than 115 regions across AWS, Google Cloud, and Microsoft Azure. Atlas allows customers to build and run applications anywhere-on premises, or across cloud providers. With offices worldwide and over 175,000 new developers signing up to use MongoDB every month, it's no wonder that leading organizations, like Samsung and Toyota, trust MongoDB to build next-generation, AI-powered applications.
MongoDB is seeking a Manager, Field Operations Executive Support to assist our VP of Customer Success at a senior level and lead a team of 4-5 Executive Assistants. This dual-impact role is ideal for a high-organized, strategic, and people-focussed professional who thrives in dynamic environments and is passionate about operational excellence and team development.
As a player-coach, you'll provide high-level executive support, prioritizing meetings, fielding time-sensitive requests and managing complex travel, while also serving as a leader and coach to your team. You'll drive coaching conversations, process improvements, and org-wide priorities that scale the Executive Support function across the business.
To succeed in this role, you'll need to balance the needs and requirements of multiple stakeholders and be ready to pitch in wherever needed. You should be comfortable engaging with senior executives, navigating ambiguity, and operating with a high level of discretion and autonomy. This is a hybrid position, requiring in-office presence several times per month. Occasional travel may be required to support your executive in planning and executing offsites.
We are looking to speak to candidates who are based in Dublin for our hybrid working model.
**Responsibilities of the Executive Assistant**
+ Provide seamless day-to-day support to the executive, including proactive calendar management, time prioritization, and coordination across time zones
+ Think ahead and manage time effectively, anticipating scheduling conflicts, proactively booking a month in advance, and making adjustments to avoid last-minute disruptions
+ Coordinate complex domestic and international travel in line with policy, and manage monthly expense reconciliation with accuracy and timeliness
+ Partner with the executive on long-term planning and operating rhythms, including goal tracking, meeting preparation, and slide and agenda development
+ Track key deliverables and action items to closure with integrity and accountability, escalating blockers when needed and following through without reminders
+ Lead the planning and execution of events and offsites, from gathering requirements and securing venues to managing budgets, contracts, and payments
+ Build trusted relationships across functions and levels, communicating with professionalism and discretion in support of the executive
+ Identify inefficiencies and suggest process improvements that elevate both individual and team performance
+ Take ownership of special projects as needed, showing initiative and sound judgment in ambiguous or fast-changing scenarios
**Responsibilities of a Manager**
+ Contributes to and executes on key strategic priorities for the Global Executive Support Team, demonstrating strong ownership, embraces adversity, and is results-oriented
+ Demonstrate the ability to recruit, onboard, develop and retain a high performing team. Identifies and nurtures future talent, driving development opportunities and ensuring a strong, sustainable talent pipeline
+ Confident in delivering performance expectations and bi-annual performance conversations. Provides regular thoughtful feedback and evaluates their Direct Reports fairly against those expectations. Identifies and nurtures future talent, driving development opportunities and ensuring a strong, sustainable talent pipeline
+ Acts as a role model of our values and Leadership Principles to the Global Executive Support Team as well as holding those they manage accountable
+ Collaborate with other managers to scale best practices, implement efficient processes, and improve the Executive Support organization
+ Partners on headcount planning, team allocation, and resource strategy whilst being resourceful, thinking beyond immediate organizational needs to support broader company goals
+ Build trusted relationships with executives, peers, and cross-functional partners, managing up effectively and influencing across levels with clarity and confidence
+ Operate with transparency and autonomy, surfacing insights, sharing context, and enabling better strategic decisions across the leadership team
+ Seeks out diverse perspectives, encourages different points of view, and welcomes constructive feedback, in order to build trust
**Requirements**
+ 5+ years of experience supporting senior executives or equivalent exposure to executive-level work., or other relevant experience working directly with executives
+ At least 1 year of experience managing a team and/or mentoring preferred
+ Bachelor's degree or equivalent professional experience preferred
+ Proficient with Google Workspace (Gmail, Calendar, Docs), Microsoft Office Suite, and video conferencing tools (e.g. Zoom). Knowledge of AI tools is a plus
+ Proven success managing complex calendars across time zones, with meticulous attention to detail and the ability to anticipate scheduling needs
+ Demonstrated ability to plan and manage high-volume domestic and international travel
+ Excellent verbal and written communication skills, with the ability to communicate with clarity and professionalism at all levels
+ Exercises sound judgment, handles confidential information with discretion, and operates with a high level of integrity
+ Highly adaptable and calm under pressure-able to make decisions, reprioritize quickly, and thrive in a fast-paced, dynamic environment
+ Collaborative, proactive, and feedback-driven. Is able to take initiative, think creatively, and work independently when needed
+ Willingness to work flexible hours to support global stakeholders and executive needs
To drive the personal growth and business impact of our employees, we're committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees' wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it's like to work at MongoDB ( , and help us make an impact on the world!
MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.
MongoDB is an equal opportunities employer.
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Executive Assistant - Charity Sector

Dublin, Leinster Morgan McKinley

Posted 3 days ago

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We are currently hiring on behalf of our client in the non profit sector for an Executive Assistant to support the CEO and Executive Team. This role is based in West Dublin. This is a perfect position for an experienced Executive Assistant who cares about making a difference in their community. Confidentiality and discretion skills are both critical to the success of this role as you will be handling sensitive information with professionalism and integrity Along with supporting the executive team you will assist in the smooth running of the office What are the key responsibilities? Calendar and diary management for the CEO, coordinating meetings and ensuring full preparation in advance Handling incoming communications on behalf of the CEO and flagging time sensitive issues as required Planning and scheduling meetings for the Senior leadership team and the board Preparing meeting packs and following up on action points afterwards Attending meetings and taking minutes as needed Coordinating internal and external events Preparing high quality presentations on behalf of the CEO Taking part in special projects acting as a key liaison between CEO and Board of Trustees Supporting the Fundraising manager in organising key fundraising events Overseeing the day to day management of the office administration team Acting as the liaison with the building landlord to prepare for events such as alarm and fire drill tests Ordering office supplies as required What is required? Holds a relevant professional qualification Minimum of 3 years experience as a Personal or Executive assistant Comfortable working a hybrid model Full working authorisation in Ireland - unfortunately we are unable to provide sponsorship Highly proficient in Microsoft Office package Excellent organisational and time-management skills Ability to successfully collaborate with colleagues across functions If you are interested in hearing more about this opportunity, then don't hesitate to apply with your CV today!
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Executive Assistant *German Speaking*

Dublin, Leinster Morgan McKinley

Posted 4 days ago

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Role: Executive Personal Assistant - German Speaking* Duration: Permanent Location: Tallaght The role of Executive Personal Assistant (PA) is a unique, diverse, and exciting position within a fast-paced, dynamic and market leading company. We are looking for a highly rganised, passionate team player who has a proven track record working effectively with senior management. The successful candidate will be adept at developing strong working relationships with stakeholders across the business, have a strong business acumen and highly effective communication skills. This role requires the highest level of confidentiality and professionalism. The Executive PA reports to the Senior Project Manager - Board Projects. Responsibilities: * Providing high level business support to Board Directors/Senior Directors and working with your portfolio and key stakeholders to understand support requirements. * Anticipating Director requirements in line with company calendars and business priorities. * Ensuring that Directors' diaries are managed correctly and optimised for success, in line with business priorities and changing demands. * Preparing accurate and well-presented documents, reports and presentations and assuring support for key strategic initiatives by completing ad hoc projects/tasks as directed. * Planning identified meetings and events and coordinating the follow up of key actions. * Acting as a point of contact both internally and externally and handling queries appropriately on behalf of Directors. * Overseeing and booking travel arrangements and accommodation requirements for Directors. * Carrying out general administrative duties including financial reconciliation. * Processing confidential and sensitive information with judgement and tact. * Maintaining a strong working relationship across the business. Requirements: * A solid Executive Assistant skill set, ideally with 3 years' experience within a fast-paced environment. * Fluency in both German and English are essential. * Exemplary time management skills with a proven track record of supporting and working with senior leadership and coordinating multiple competing tasks. * Meticulous attention to detail. * A professional and assertive manner with strong interpersonal skills. * Exceptional communication skills - both written and verbal. * Proven ability to work to tight deadlines while maintaining a confidential and professional manner * First-rate knowledge of Microsoft Outlook, Word, Excel, and PowerPoint with knowledge of Microsoft 365 as an advantage * Reliable, resourceful and action oriented, with an ability to work on your own initiative * Ability to work independently or as part of a team * A third level qualification is not essential but preferred * Full driving licence required Skills: Executive Assistant FMCG German Speaking Permanent
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Executive Assistant with German

Dublin, Leinster Sigmar Recruitment

Posted 4 days ago

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Executive Assistant with German About Your New Employer Join Lidl, a dynamic and market-leading company with over 7,000 colleagues across Ireland and Northern Ireland. Be part of a big and ambitious team dedicated to creating a fantastic customer journey. Work in a fast-paced, diverse, and exciting environment with opportunities for career progression. About Your New Job as a Executive Personal Assistant As the Executive Assistant (EA), you will provide high-level business support to Board Directors/Senior Directors. In your role as EA, you will anticipate Director requirements, ensuring their diaries are managed correctly and optimally. Prepare accurate and well-presented documents, reports, and presentations. Plan and coordinate meetings and events, acting as a point of contact both internally and externally in your capacity. Oversee and book travel arrangements and accommodation for Directors, a key responsibility. Maintain a strong working relationship across the business, processing confidential information with judgment and tact, as expected from an EA. What Skills You Need in this EA job A solid Executive Assistant (EA) skill set with at least 3 years experience in a fast-paced environment. Native-level German and fluency in English. Exemplary time management skills with a proven track record of supporting senior leadership. Meticulous attention to detail and strong interpersonal skills. Proven ability to work to tight deadlines while maintaining a professional manner. First-rate knowledge of Microsoft Outlook, Word, Excel, and PowerPoint. Whats on Offer Competitive salary starting from €51,000 rising to €65,000 after 3 years. 20 days holidays per annum rising to 25 days after two years. Private employee medical insurance and company pension after one year of service. Flexible start and finish times, hybrid working model with up to 2 days remote working per week. Excellent opportunities for career progression and ongoing development. Whats Next Apply now by clicking the Apply Now" button or call Oisin at Sigmar Recruitment on . Skills: 'Personal Assistant' 'Executive Assistant' 'Administration' Benefits: Flexitime Paid Holidays Canteen Gym Pension Permanent Health Insurance
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Senior Executive Assistant - Aircraft Leasing

Dublin, Leinster GKR Recruitment

Posted 4 days ago

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My client is a fast-growing aircraft lessor recruiting a Senior Executive Assistant to support its C-suite leadership team in Dublin. Responsibilities Coordinate executive calendars, international travel, and senior-level meetings. Prepare presentations, board materials, and confidential communications. Liaise with internal departments and global partners on behalf of C-suite leaders. Support board meetings with agendas, documentation, and minute-taking. Provide responsive out-of-hours support, including short-notice travel and occasional weekend coordination. Requirements Minimum 10 years' experience in a fast-paced corporate environment supporting senior leadership. Exceptional organisational, multitasking, and MS Office skills. High flexibility, discretion, and availability across time zones are essential. Ability to travel at short notice. A market-leading package and long-term progression opportunities are available for the right candidate. Following your application for this specific role, GKR may contact you regarding other positions that we feel may be suitable for you. If you do not wish to be contacted about opportunities, please let us know. For more information regarding this, please refer to our privacy statement which is available on our website. Employment Type: Full-time #AircraftLeasing #AviationFinance #ExecutiveSupport #CLevelSupport #DublinJobs #BusinessSupport #AviationCareers Contact Tara at GKR to learn more in confidence. Skills: Microsoft Outlook Calendaring Spreadsheets Executive Support Calendars Executive Administrative Assistance
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Clerical Officer, Grade III - Finance Support

Dublin, Leinster St Vincents Hospital Fairview

Posted 6 days ago

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Details of Service St Vincents Hospital, Fairview is a Section 38 Organisation, providing progressive and comprehensive Mental Health services to Adults and Adolescents. Purpose of the Post To provide administrative support to the Finance Department of the hospital in delivering its objectives. To work as a member of the Finance team in the efficient administration of the Finance Department. Support the Hospital Accountant in developing and maintaining best practice in the Finance Department. Principal Duties and Responsibilities The position of Clerical Officer, Grade III Finance Support, encompasses administrative responsibilities which include: Payroll Processing Dealing with Payroll queries Payroll function support in all areas Finance department support Pensions admin support Any other duties appropriate to the post as may be allocated from time to time General Office Duties Ensuring general office duties are carried out - filing, rotation and storage of files all items vital to the efficient running of the Finance Department. Ensuring hospital staff are dealt with in relation to their requirement for information. As the service needs of SVHF evolve and develop over time, there may be an impact on this role and therefore the job description may be reviewed according to the service needs of the Hospital. This job description is a guide to the general range of duties assigned to the post holder. It is intended to be neither definitive nor restrictive and is subject to periodic review with the employee concerned. Eligibility Criteria Qualifications and/ or experience Professional Qualifications and Experience (a) Eligible applicants will be those who on the closing date for the competition: (i) Obtained at least grade D (or pass) in Higher or Ordinary Level in five subjects from the approved list of subjects in the Department of Education established Leaving Certificate Examination or Leaving Certificate Vocational Programme or Leaving Certificate Applied. Or (ii) Passed an examination of at least equivalent standard Or (iii) Satisfactory relevant experience which encompasses demonstrable equivalent skills And (b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability and administrative ability), for the proper discharge of the office. 2. Age: Age restriction shall only apply to a candidate where s/he is not classified as a new entrant (within the meaning of the Public Service Superannuation (Miscellaneous Provisions) Act, 2004).A candidate who is not classified as a new entrant must be under 65 years of age on the first day of the month in which the latest date for receiving completed application forms for the office occurs. 3. Health: Candidates for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. 4. Character: Candidates for and any person holding the office must be of good character. Post Specific Requirements Essential: Demonstrate strong interpersonal and communication skills Demonstrate ability to work on own initiative to get priority tasks completed Demonstrate excellent organisational skills to meet deadlines Demonstrate ability to work as part of a team to achieve objectives At least 2 years previous experience that is directly relevant to the role Excellent computer and keyboard skills Desirable: Payroll Experience IPASS qualification Evidence of ongoing education or skills training that directly relate to the role 1 to 2 years working in a healthcare or similar multi-disciplinary environment Other requirements specific to the postThis post may on occasion require a high level of flexibility to ensure the delivery of an effective and efficient service. Therefore, the post holder will be required to demonstrate flexibility as and when required. Skills, competencies and/or knowledge Professional Knowledge & Experience Demonstrate: The ability to work in an accurate and methodical manner, with great attention to detail. Excellent numeracy skills. Excellent MS Office Suite skills. Respect the confidential nature of data at all times. Communications & Interpersonal Skills Demonstrate: Excellent communication and interpersonal skills including the ability to present information in a clear and concise manner and tocommunicate successfully and sensitively with patients, the public, staff, management and outside agencies. Strong written communication skills. Planning & Managing Resources Demonstrate: Self-motivated and able to manage workload and prioritise to meet deadlines. Excellent planning and organisational skills including using computer technology effectively. The ability to manage within allocated resources and a capacity to respond to changes in a plan. Evaluating Information, Problem Solving & Decision Making Demonstrate: Flexibility, problem solving and initiative skills including the ability to adapt to change The ability to recognise when it is appropriate to refer decisions to a higher level of management. Team Working Demonstrate: The ability to work as part of the finance team and to establish a good working relationship with a wide range of internal and external stakeholders. The ability to work independently on own initiative. Commitment to a Quality Service Demonstrate: A commitment to maintaining high work standards. Campaign Specific Selection Process Ranking/Shortlisting / Interview A ranking and or shortlisting exercise may be carried out on the basis of information supplied within your application for the post. The criteria for ranking and or shortlisting are based on the requirements of the post as outlined in the eligibility criteria and skills, competencies and/or knowledge section of this job specification. Therefore, it is very important that you consider your experience in light of those requirements. Failure to include information regarding these requirements may result in you not being called forward to the next stage of the selection process. Those successful at the ranking stage of this process (where applied) will be placed on an order of merit and will be called to interview in bands depending on the service needs of the organisation. Recruitment and Selection Policy St. Vincents Hospital Fairviewwill run this campaign in accordance with the Recruitment and Selection Policy Code of St. Vincents Hospital Fairview. Candidates should note that canvassing will disqualify and will result in their exclusion from the competition. Candidates may be required to produce documentary evidence to support any statements made by them in their application or any supporting documentation. Candidates should note that inaccurate information will invalidate their application. Tenure This appointment will be on a permanent basis. Remuneration The salary scale for the post as at 1st August 2025: €31,118 €2,868 ,299 ,173 ,451 ,730 ,010 ,941 ,992 ,213 ,078 ,287 ,508 ,798 ,427 LSI Working Week The standard working week is 21 hours, on the basis of a WTE = 0.6. Annual Leave The annual leave associated with the post will be confirmed at appointment stage. Superannuation This is a pensionable position with St. Vincents Hospital Fairview. The successful candidate will upon appointment become a member of the appropriate pension scheme. Pension scheme membership will be notified within the contract of employment. Members of pre-existing pension schemes who transferred to St. Vincents Hospital Fairview on the 01st January 2005 pursuant to Section 60 of the Health Act 2004 are entitled to superannuation benefit terms under the SVHF Scheme which are no less favourable to those which they were entitled to at 31st December 2004. Probation Every appointment at St. Vincents Hospital Fairview shall be subject to a minimum probationary period of at six months. Age Every appointment at St. Vincents Hospital Fairview shall be subject to a minimum probationary period of at six months. References The hospital may seek up to three written references from current and previous employers, educational institutions or any other organisations with which the candidate has been associated. The hospital also reserves the right to determine the merit, appropriateness and relevance of such references and referees. Garda Vetting The hospital may seek up to three written references from current and previous employers, educational institutions or any other organisations with which the candidate has been associated. The hospital also reserves the right to determine the merit, appropriateness and relevance of such references and referees. Garda Vetting The hospital will carry out Garda vetting on all new employees. An employee will not take up employment with the hospital until the Garda Vetting process has been completed and the hospital is satisfied that such an appointment does not pose a risk to clients, service users and employees. Pension Abatement If an appointee has previously been employed in the Civil or Public Service and that appointee is entitled to or in receipt of a pension from the Civil or Public Service or where a Civil/Public Service pension comes into payment during the appointees re-employment that pension will be subject to abatement in accordance with Section 52 of the Public Service Pensions (Single Scheme and other Provisions) Act 2012. Please note: In applying for this position, you are acknowledging that you understand that the abatement provisions, where relevant, will apply. It is not envisaged that the employing Department/Office/Body will support an application for an abatement waiver in respect of appointments to this position.
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Executive Assistant / HR Administrator required for Professional Construction Co in D2

Dublin, Leinster Lex Consultancy

Posted 10 days ago

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Executive Assistant / HR Administrator Role Overview This leading Architecture Firm is seeking a highly professional, proactive, and discreet Executive Assistant / HR Administrator to support their MD and oversee key HR administrative functions within our architectural practice. This dual role requires strong multitasking abilities, exceptional organisational and interpersonal skills, and a solid understanding of office and HR processes specific to a creative, project-driven environment. You will act as the MDs right hand while ensuring HR operations run smoothly and in compliance with industry best practices and relevant legislation. Key Responsibilities Executive Assistant Duties: Provide confidential administrative support to the Managing Director, including diary and calendar management Coordinate meetings, travel arrangements, and expense tracking with the admin team Prepare and circulate management meeting reports and minutes Create and edit presentations, reports, and spreadsheets to support firm initiatives Organise internal and external events, including client hospitality Manage printing, filing, and document preparation including architectural drawings HR Administration: Draft employment contracts and oversee onboarding for new hires Maintain employee records and HR documents such as performance reviews and leave tracking Manage maternity leave processes and payroll coordination Respond to employee HR queries and maintain confidentiality of records Update HR policies and monitor legislative changes in collaboration with the Managing Director This is a full-time, permanent, office-based role with flexibility options available. Excellent salary and benefits package tailored to attract and retain the best talent. How to Apply To apply, please contact Richard Minchin at the Lex Consultancy team for further details. Please note only candidates that match the minimum job requirements above will be contacted for this role.
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Assistant Front Office Manager

Dublin, Leinster Dalata Hotel Group

Posted 4 days ago

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Job Ref: DAL2391 Branch: The Samuel Hotel Location: The Samuel Hotel Contract type: Permanent Hours: Full Time Shift pattern: Monday to Sunday / Earliest 7AM - Latest 11PM Hours per week: 39 Posted date: 29/07/2025 Closing date: 31/08/2025 Assistant Front Office Manager Benefit from Dalata Academy programmes, courses and learning tools that equip you with essential skills and knowledge while also providing exposure to senior team members who can mentor you along the way. We are committed to promoting from within, so your dedication can lead to exciting internal opportunities. If you are ready to enhance your career and make an impact in a supportive environment, join The Samuel Hotel! Benefits Free employee meals on duty 50% Off F&B in all properties €/£60 employee rate on rooms for all Dalata owned hotels 30% off the Friends & Family rate Extra AL day for every year worked (5 extra days to a maximum of 5 days) Employee Assistance Programme. Cycle to Work Scheme/Transport Schemes Development Opportunities through our Dalata Academy- support your career journey Staff Appreciation Initiatives, Fun Team Building Activities and regular charity events Your Job Ensure that all guests receive a genuine, warm, friendly, and courteous welcome upon arrival and throughout their stay from all departmental staff. Assist in efficiently and effectively managing front office operations. Collaborate with the management team to maintain strong team morale at all times. Monitor all front office cash transactions, including float and till procedures, ensuring compliance with company policy. Ensure the front desk is adequately staffed at all times and anticipate the need for additional coverage, especially during busy periods. Familiarize departmental staff with sales and promotional principles and actively promote all hotel outlets. Communicate and collaborate with the Accommodation Manager/Supervisor regarding room status, VIP guests, and allocations. What You'll Need A minimum of one year of experience in a similar role in a hotel. Excellent organizational skills, with the ability to oversee and delegate work to others. A warm, friendly, and approachable personality when interacting with both staff and guests. The ability to work independently as well as part of a team About Us Dalata Hotel Group - We bring the heart of hospitality to every hotel we own and operate. We see our growth and expansion plans as a way of spreading our unique way of caring for our guests further around the world, bringing better experiences to more people. Currently, the Dalata difference can be felt at each of our hotels in Ireland, the UK, Germany & the Netherlands, and we'll keep expanding this further, focusing on key UK cities, Dublin and Continental Europe. Helping our people to grow and develop their careers is vitally important to us and is one of our highest priorities. We have many exciting and unique internal development programmes, each crafted to make sure our employees get the learning they need to be able to take the next step in their careers. Dalata Hotel Group Plc is an Inclusive Employer. We actively encourage people from all backgrounds and abilities to apply to be part of our team. However, we understand everyone's needs are different; therefore, if you require any accommodations with this application process, please highlight your needs when you are completing your application process. We are situated in the heart of Dublin and conveniently served by public transport with Busras (Central bus station), Connolly Rail Station and Dart services all only a 10-minute walk away. Additionally, the red line Luas tram stops right outside. Dublin Airport is only 17mins or 13kms away with buses stopping nearby at Custom House Quay. And The Samuel, our hotel near 3 Arena, is less than 10 minutes from the prominent music and entertainment venue. To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process, click the Apply button below to Login/Register.
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