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Project Operations Manager

€45000 - €70000 Y Caribou

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Job Description

Project Operations Manager

Location: Remote, with overlap to GMT ±3 preferred

Reports to: Chief Programs Officer

Role Overview

Caribou is seeking a Project Operations Manager to act as the connective tissue across our programs, business development, and internal leadership. This role blends project coordination, business development support, knowledge management, and process improvement to ensure Caribou delivers high-quality work and scales smoothly as a global, fully remote organisation.

The ideal candidate is a digital-first operator who thrives on coordination, process execution, and problem-solving, while being comfortable rolling up their sleeves to provide hands-on support. Highly organised and detail-oriented, they excel at managing multiple priorities, combining structured delivery with practical execution to ensure outcomes are consistently achieved to a high standard.

Key Responsibilities
Business Development
  • Systematise opportunity scanning: Identify the RFP boards, platforms, and channels Caribou should consistently monitor. Develop and manage a structured process, and oversee development of digital tools (including AI systems currently in build) to automate this work.
  • Maintain and update the BD toolkit: Keep CVs, skills inventories, templates, and compliance documentation up to date, ensuring a searchable staff/associate database for bids.
  • Coordinate proposal processes: Coordinate inputs from the technical team and draft generic sections by tailoring pre-existing content. Take full ownership of all non-technical requirements, including the organisational due diligence and compliance documentation. Ensure all administrative details are completed accurately, and assemble polished, compliant final submissions.
  • Maintain the BD database: in Notion, ensuring all opportunities and bids are tracked.
  • Manage the BD events calendar: including researching and tracking relevant conferences, securing speaking opportunities, and supporting staff with preparation and follow-up (e.g. speaking notes, LinkedIn posts, trip debriefs, contact capture).
  • Maintain the client outreach tracker: monitor engagement and conduct bi-annual reviews.
Programs Coordination
  • Coordinate a portfolio of short-term, expert-led projects: track timelines, deliverables, and budgets; support operational needs (e.g. vendor SOWs, contracting, invoicing); and report on performance to the COP.
  • Support resource planning: use timesheet data, pipeline inputs, and program lead feedback to maintain an up-to-date view of utilisation, capacity gaps, and bottlenecks.
  • Maintain programs data: keep the central programs database in Notion current and share updates across teams.
  • Facilitate programs reporting: prepare monthly BD/program update decks and facilitate quarterly program calls, working with Finance and program leads to ensure timely completion.
  • Streamline delivery: build and maintain repositories of templates, tools, and best practices to reduce duplication and improve consistency.
  • Oversee vendor management: support program teams to recruit, contract, onboard, and offboard vendors and suppliers.
Internal Communications & Knowledge Management
  • Coordinate the cadence of internal comms touchpoints and schedule central Caribou meetings (ELT, SLT, all-staff updates, retreats, Brown Bags).
  • Support ELT with OKRs and annual planning processes, coordinating team inputs into pre-defined processes.
  • Own and maintain Caribou's internal knowledge management system (Notion), ensuring it is user-centric and intuitive, and that staff can easily access up-to-date information on core processes and policies.
Continuous Improvement

Continuously improve BD, program, and knowledge management systems by identifying opportunities for greater efficiency and effectiveness. Ideally this would include embedding digital tools and workflows.

  • Improve Caribou's opportunity-scanning systems, for instance by working with external partners to develop and refine an AI scraper that aggregates RFPs into one repository. Ensure these systems remain current, reliable, and efficient.
  • Develop automation: Work with the IT Manager and external partners to implement automation (e.g. AI-based RFP scanning, Notion workflows).
  • Support tool selection: Coordinate requirements gathering, demos, evaluation, and contracting for new digital tools (e.g. for data collection, AP management, expenses).
  • Drive adoption: Act as an advocate for smarter, more automated ways of working, ensuring teams are trained and supported in new systems.
Candidate Profile
Essential Skills & Experience
  • 7+ years of experience in program management, operations, or business development support, ideally in a consulting or client-oriented environment.
  • Proven ability to support complex, multi-stakeholder projects from end-to-end.
  • Strong writing and synthesis skills.
  • Demonstrated ability to design and improve processes in growing organisations.
  • Confident communicator, comfortable working across diverse geographies and cultures.
  • Highly organised, with the ability to manage multiple priorities simultaneously.
  • Experience managing or improving digital knowledge management systems (e.g. Notion, Confluence, SharePoint).
Desirable Skills & Experience
  • Experience championing digital-first processes
  • Experience in business development pipelines and proposal coordination.
  • Ability to introduce and embed new digital tools across teams, ideally in a remote-first or globally distributed setting.
Personal Attributes
  • Confident operator able to execute details with precision.
  • Proactive, solutions-oriented, and able to anticipate needs.
  • Collaborative and empathetic, skilled at bringing people together.
  • Commitment to Caribou's mission of building inclusive and sustainable digital economies.
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Operations Manager

Greystones, Leinster €40000 - €70000 Y The People Group

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Job Description

At One Dame Lane, they're redefining jewellery with a commitment to style, sustainability, and affordability. With an ever-growing presence in Ireland and the UK, their passion for innovation and sustainability drives everything they do.

Now, as their journey of success continues, they're looking for an experienced and dynamic Operations Manager to help shape the future of their business. This is your chance to take the lead in a pivotal role that oversees production, logistics, supply chain, and procurement for both their online and retail operations.

As the Operations Manager, you'll be the backbone of their operations, responsible for ensuring smooth, efficient processes across the entire business. From crafting supply chain strategies to fostering team excellence, this role will be at the heart of their growth and expansion. You'll collaborate with key departments, manage essential processes, and spearhead initiatives that align with the company's ambitious goals.

This role is seeking a proven operations leader with the expertise to thrive in a fast-paced, dynamic environment.

You should have:

  • Experience: 4+ years in senior operations roles, ideally within ecommerce and retail sectors
  • A track record of implementing scalable strategies and driving operational efficiencies.
  • The ability to inspire, mentor, and grow high-performing teams.
  • Expertise with ERP systems, stock management software, and Microsoft Office/Google Suite.
  • Strong decision-making and problem-solving skills in complex environments.

*Note this is a 12 month contract

For more information on this role call

Location:
Greystones, Co. Wicklow - Onsite

Salary:
Competitive

Job Ref:
9502EK

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Operations Manager

Leinster, Leinster €60000 - €120000 Y Capaciteam

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Job Description

Job Title:
 Operations Manager

Location:
Onsite Dublin 12

Position Overview:

We are seeking an experienced Operations Manager to oversee day-to-day business operations. The role involves leading teams, optimising processes, ensuring compliance, and maintaining high levels of customer satisfaction.

Key Responsibilities:

  • Team Leadership:
     Lead, mentor, and manage staff while promoting a culture of safety, accountability, and continuous improvement.
  • Operational Management:
     Streamline workflows, optimise scheduling and resource allocation, and coordinate with suppliers to ensure efficient service delivery.
  • Compliance & Safety:
     Enforce safety standards and legal compliance to maintain a safe working environment.
  • Customer Relations:
     Build strong client relationships and act on feedback to enhance service quality.
  • Financial Oversight:
     Manage budgets, monitor KPIs, and identify opportunities to improve profitability and efficiency.
  • Reporting:
     Maintain accurate operational records and prepare regular performance reports.

Qualifications:

  • Proven leadership and team management experience.
  • Strong problem-solving and decision-making skills.
  • Excellent communication and interpersonal abilities.
  • Full driver's licence and willingness to travel as required.
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Operations Manager

Mayo, Connacht €70000 - €81491 Y The Recruitment Contact

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Job Description

About the Role

We are seeking an experienced and strategic Operations Manager to lead day-to-day operational activities within a growing, science-driven organization in the biotechnology and life sciences sector. The successful candidate will oversee production, quality, logistics, and team performance to ensure smooth, efficient, and compliant operations aligned with the company's long-term goals.

Key Responsibilities

  • Oversee daily operations across production, supply chain, and facility management functions.
  • Develop and implement operational strategies to optimize efficiency, productivity, and quality standards.
  • Ensure all operational processes comply with regulatory and safety requirements (e.g., ISO, GMP, or equivalent).
  • Collaborate with senior leadership to define operational objectives, KPIs, and continuous improvement initiatives.
  • Lead, coach, and develop multidisciplinary teams to foster a culture of accountability and operational excellence.
  • Manage budgets, forecasting, and resource allocation across departments.
  • Drive process improvement projects to enhance throughput, reduce waste, and improve cost-effectiveness.
  • Coordinate closely with R&D, Quality Assurance, and Commercial teams to align operational goals with organizational priorities.
  • Maintain vendor and stakeholder relationships, ensuring reliable supply chains and service quality.

Qualifications & Experience

  • Bachelor's degree in Operations Management, Business Administration, Engineering, or a related field (Master's preferred).
  • 5+ years of experience in operations management within biotechnology, pharmaceuticals, or a highly regulated manufacturing environment.
  • Strong understanding of quality systems, regulatory compliance, and process optimization methodologies.
  • Proven leadership skills with the ability to inspire and manage cross-functional teams.
  • Excellent analytical, organizational, and communication abilities.
  • Experience with Lean, Six Sigma, or other continuous improvement frameworks is an advantage.

Personal Attributes

  • Highly organized and detail-oriented, with a proactive problem-solving mindset.
  • Strategic thinker who can balance short-term execution with long-term vision.
  • Strong interpersonal skills and the ability to collaborate effectively across all levels of the organization.
  • Adaptable, results-driven, and comfortable working in a fast-paced, evolving environment.

Job Type: Full-time

Pay: €70,000.00-€81,491.47 per year

Work Location: In person

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Operations Manager

Leinster, Leinster €60000 - €120000 Y Adaptive HVM

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Job Description

Job Title: Operations Manager – Electronic Service Centre

Location: Dublin

Employment Type: Full-time

Reports To: General Manager / Managing Director

Industry: Electronics Repair & Manufacturing Services (EMS)

About the Role

We are seeking an experienced
Operations Manager
to lead a Service Centre specializing in
fault diagnosis, repair and refurbishment of PCB panels, power inverters, power supplies and electronic control modules
. The ideal candidate will have a solid background in
electronics repair operations
, team leadership, and a strong understanding of
SMT (Surface Mount Technology)
and/or
PTH (Plated Through-Hole)
assembly and rework. Prior experience in
electronics manufacturing services (EMS), repair centres or test engineering environments
is highly desirable.

Key Responsibilities

Operational Leadership

  • Manage day-to-day operations of the service and repair centre to meet productivity, turnaround time, and quality targets.
  • Develop and implement operational KPIs, production plans and continuous improvement initiatives.
  • Ensure efficient workflow across diagnostics, repair, testing, and quality control stages.

Technical & Process Management

  • Oversee repair activities including PCB troubleshooting, power inverter testing and electronic module refurbishment.
  • Support technicians with advanced fault diagnosis and repair strategies.
  • Introduce and optimize procedures aligned with IPC standards (IPC-A-610, J-STD-001 preferred).
  • Lead root cause analysis and implement corrective/preventive actions.

Quality & Compliance

  • Ensure compliance with
    ISO 9001
    ,
    ESD control
    , and industry repair/inspection standards.
  • Maintain calibration logs, repair records, and quality reports.
  • Drive continuous improvement using Lean, 5S, or Kaizen methodologies.

Team & Customer Management

  • Lead, mentor and develop a team of electronics technicians and repair engineers.
  • Allocate workloads and manage resource planning.
  • Liaise with customers regarding technical queries, repair status, and service quality.
  • Collaborate with purchasing, logistics and sales to support service delivery.

Skills & Experience Required

  • 5+ years in electronics service/repair environment
  • 2+ years in supervisory or operations management role
  • Strong understanding of
    PCB fault diagnosis
    , test instruments (oscilloscopes, DMMs), power electronics
  • Experience with
    SMT rework
    and/or
    PTH soldering
    desirable
  • Knowledge of
    IPC, ESD control, test procedures
  • Exposure to NPI/repair tracking systems (ERP/MRP) advantageous
  • Experience with microscopes, rework stations, soldering stations
  • Analytical mindset with data-driven decision-making

Preferred Qualifications

  • Degree or Diploma in Electronic Engineering, Manufacturing Engineering or similar.
  • Familiarity with root-cause analysis tools (8D, DMAIC).
  • Experience with Lean/CI initiatives.

Personal Attributes

  • Hands-on leader with a coaching mindset
  • Quality-focused with strong attention to detail
  • Comfortable in a fast-paced technical environment
  • Customer-first attitude
  • Continuous improvement mindset
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Operations Manager

Leinster, Leinster €40000 - €80000 Y Xposure Infotech Media

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Job Description

Location:
Work From Home (Remote)

Employment Type:
Full-time

We are seeking a detail-oriented and strategic
Operations Manager
to oversee daily business operations, optimize workflows, and drive organizational efficiency in a remote environment. The ideal candidate will have strong leadership skills, analytical thinking, and experience managing cross-functional teams to achieve business objectives.

Key Responsibilities

  • Oversee and manage daily business operations across departments.
  • Develop and implement operational strategies to improve efficiency and performance.
  • Monitor key performance indicators (KPIs) and operational metrics.
  • Identify process bottlenecks and drive continuous improvement initiatives.
  • Coordinate with finance, HR, marketing, and other teams to ensure seamless operations.
  • Manage budgets, forecasting, and resource allocation.
  • Ensure compliance with company policies, procedures, and industry standards.
  • Support senior management in strategic planning and decision-making.
  • Lead, coach, and motivate remote team members to ensure optimal productivity.

Qualifications

  • Bachelor's degree in Business Administration, Operations Management, or a related field; MBA preferred.
  • 5+ years of experience in operations or business management, preferably in a remote or international setting.
  • Strong organizational, analytical, and problem-solving skills.
  • Proven experience managing teams and improving operational processes.
  • Proficiency with project management and productivity tools (e.g., Asana, , Notion, Microsoft 365).
  • Excellent communication and leadership abilities.
  • Ability to work independently and manage multiple priorities effectively.
  • Fluent in English; additional languages are an advantage.

Why Join Us

  • Fully remote position with flexible work arrangements
  • Collaborate with an international and dynamic team
  • Competitive compensation and benefits package
  • Opportunities for professional growth and leadership development

How to Apply

  • Please apply through the official application link.
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Operations Manager

Munster, Munster Crocon Engineers Limited

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Job Description

CroCon Engineers Ltd. is seeking an experienced and highly organised Operations Manager to oversee the company's day-to-day operations, manage internal systems, and ensure smooth delivery of engineering projects. The ideal candidate will implement efficient processes, coordinate resources, and support ISO 9001 compliance — enabling the technical team to focus on engineering design and client service.

Key Responsibilities

  1. Business & Process Management

  2. Maintain and develop the company's ISO 9001 Quality Management System

  3. Manage internal templates, procedures, and document control
  4. Standardise project start-up, delivery, and close-out workflows
  5. Support compliance with company policies, safety requirements, and data management

  6. Project & Resource Coordination

  7. Track project progress and coordinate deliverables between teams

  8. Plan workloads and assist with resource allocation
  9. Monitor key deadlines and report to the Managing Director on project status
  10. Support preparation of project files, QA checklists, and submission packages

  11. Financial & Administrative Oversight

  12. Assist with invoicing, timesheets, and project cost tracking

  13. Liaise with the bookkeeper/accountant for monthly summaries
  14. Review project profitability and highlight variances
  15. Manage supplier accounts and office administration

  16. HR, Training & Office Management

  17. Support recruitment, onboarding, and performance tracking

  18. Maintain staff training records and CPD schedules
  19. Coordinate health & safety documentation and site requirements
  20. Oversee office supplies, software licences, and general facilities

  21. Continuous Improvement

  22. Identify inefficiencies and propose process improvements

  23. Introduce digital tools for workflow, project tracking, or reporting
  24. Prepare regular updates and reports for management review

Skills & Experience

Essential:

  • 3+ years' experience in operations, administration, or project coordination
  • Knowledge of ISO 9001 systems or similar quality frameworks
  • Excellent organisational and multitasking ability
  • Strong written and verbal communication
  • Proficiency with Excel, MS Teams, and document management systems

Desirable:

  • Experience in construction, engineering consultancy, or architecture
  • Familiarity with project tracking tools
  • Understanding of invoicing or cost-control processes

Personal Attributes

  • Reliable and proactive with a "get things done" attitude
  • Comfortable managing competing priorities
  • Detail-oriented with strong problem-solving skills
  • Works well in a small, fast-paced environment

Salary & Benefits

  • Competitive salary: depending on experience
  • CPD and professional development support
  • Opportunity to help shape and grow a dynamic engineering practice

Job Type: Full-time

Pay: From €50,000.00 per year

Benefits:

  • On-site parking

Work Location: In person

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Operations Manager

Listowel, Munster Mac Hardware & Farm Supplies

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Job Description

Operations Manager - Mac Hardware & Farm Supplies, Listowel, Co. Kerry

About Us:

Mac Hardware & Farm Supplies is a well established family-run business serving the local community and surrounding areas with quality hardware, building, farming, fuels, plant & tool hire services. We pride ourselves on excellent customer service, reliability and strong relationships with our customers and suppliers.

We are now seeking an Operations Manager to oversee the day-to-day running of our busy hardware and plant hire business.

Key Responsibilities:

  • Manage the daily operations of the hardware, fuel and hire departments
  • Organise and coordinate staff, including scheduling, task allocation and monitoring performance.
  • Plan and manage delivery route and runs efficiently.
  • Order and manage stock, ensuring optimal inventory levels and timely reordering.
  • Problem solve daily operational issues to ensure smooth business flow.
  • Drive sales performance through excellent customer service, promotions and product knowledge.
  • Liaise with suppliers, customers and management to ensure all operations meet business objectives.
  • Maintain a safe and organised working environment in compliance with health and safety standards.

What we offer:

  • Competitive salary (commensurate with experience).
  • Supportive and friendly work environment.
  • Opportunity to be part of a long-standing local business with growth potential.

To Apply:

Please send your cv and a short cover letter outlining your experience to

Applications close on 20th November 2025

Job Type: Full-time

Pay: From €29,826.81 per year

Work Location: In person

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Operations Manager

Tipperary, Munster €40000 - €80000 Y Mullinahone Co-op

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Job Description

Established in 1893, Mullinahone Co-op (in County Tipperary) is one of Ireland's longest established farmer-owned co-ops. Throughout its history it has made a major contribution to the local community in Mullinahone and to the Irish Agricultural Sector. Today, the co-op operates multiple business units: Livestock Identification, Dairy Processing, Agri wholesale Supplies, Pet Grooming Supplies, and Rubber Moulding.

Senior Management

Operations Management

Permanent

Agri-business

The Candidate

We are seeking a professional who can effectively lead with pace in a dynamic and sometimes pressurised environment. The role will involve working with the stakeholders to deliver the changes and solutions required to optimise customer service and the customer experience

If you are an ambitious professional with a "winning together" mind set, a natural collaborator and you wish to work in a dynamic environment, we'd love to talk to you about joining our team.

Key Responsibilities of the "Operations Management" role

The operations manager will oversee the organization's daily activities to ensure
efficiency
,
productivity
, and
compliance
,
managing processes
,
resources
, and
staff
across various departments like order recruitment, order processing, production, logistics providers, quality control, and customer service.

Key responsibilities will include developing and implementing strategies to improve:

Process Optimisation:

o  Investigating, analysing, and improving existing business processes to drive efficiency, increase productivity, and reduce costs. 

Resource Management:

o  Efficiently allocating and managing resources such as labour, materials, and capital to meet operational objectives. 

Team Leadership:

o  Supervising and training staff, fostering a motivated workforce, and assigning tasks to ensure successful task completion. 

Budgeting and Finance:

o  Overseeing budgets, monitoring expenditures, and implementing strategies to maintain the financial health of operations. 

Quality and Compliance:

o  Ensuring that products and services meet high-quality standards and that all operations comply with company policies and safety regulations. 

Strategy Development:

o  Developing and implementing operational strategies to support the company's high-level goals and objectives. 

Cross-Functional Collaboration:

o  Working with other departments (e.g., finance, marketing, & sales) to streamline processes and achieve shared goals. 

Performance Monitoring:

o  Using key performance indicators (KPIs) to track operational performance and identify areas for improvement. 

Key Skills & Experience

Strong
leadership
,
analytical thinking
, and
problem-solving skills
are essential for success in this diverse and crucial senior-level role. The following are desirable:

  • 3+ years of experience in production/customer service environment.
  • A third level qualification
  • Strong stakeholder management skills.
  • Excellent problem-solving and communication skills

Why Join Us?

  • Play a key role in a dynamic and varied business environment.
  • Work on cutting-edge technology, production, and analytics initiatives with real-world impact.
  • Oversee the integration of data, IT, and production in a senior management role with influence.
  • Competitive salary, benefits, and personal growth opportunities.

If you have the skills necessary to excel in this position, we would love to hear from you.

Email:
-

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Operations Manager

Cork, Munster €60000 - €100000 Y The Address Cork

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Job Description

The Role: Operations Manager

Reporting to: The Director of Operations

Outline of Position: Oversees all aspects of Hotel operation in accordance with Company standards, including maximisation of financial performance, guest satisfaction, and staff development within established quality standards. Responsible for the day-to-day management of the hotel and its staff. Planning, organising and directing all hotel services, including front-of-house (reception, sales & marketing, reservations), food and beverage operations, and housekeeping.

Key Job Aims

  1. Create a working environment that includes development of colleagues.

  2. Promote exceptional delivery in customer service.

  3. Ensure emphasis on achieving revenue.

  4. All duties are carried out in line with the Hotels guidelines and business plan.

  5. Efficient operation and cost control of all hotel departments and facilities

  6. Rooms and public areas consistently maintained to standards of attractiveness, comfort and cleanliness

  7. Food and beverage consistently maintained to standards of quality, innovativeness, service and presentation.

  8. Energy consumption is monitored and minimized.

Accountabilities:

Operational

  • Maximising Hotel revenue and profitability from all market segments.
  • Responsible for development and direction of departmental managers in order to achieve pre-set goals and targets as agreed.
  • Responsible for maximising the profit opportunities of all outlets in the property.
  • Work closely with Group Revenue and Sales in order to achieve increased revenue per available room. Analysing sales figures and devising marketing and revenue management strategies. Meeting budgets and exceeding revenue targets.
  • Assist in managing budgets and financial plans as well as controlling expenditure.
  • Monitors the performance of the hotel through verification and analysis of guest satisfaction systems and financial reports. Initiates corrective action.
  • Direct the development and organisation of special events, promotions and creation of packages with the Operational Heads of Department.
  • To assist maintaining and regularly updating the companys policies and to ensure team members are adhering to it.
  • Promotion of all company facilities and ensure consistency in brand standards.
  • Oversee all food and beverage operations within the hotel.
  • Establishes and maintains a pro-active human resource function to ensure employee motivation, training and development in conjunction with HR.
  • To be responsible for the Duty Management Team and ensure that they are fully trained in all areas of the hotel. To manage and motivate Heads of Department
  • Ensures good safety practices of employees and guests, assisting in the maintenance of proper emergency and security procedures.
  • Supervising maintenance, supplies, renovations and furnishings. Liaising with contractors and suppliers
  • Ensuring compliance with licensing laws, health and safety, employment regulations and other statutory regulations.
  • To make sure that appropriate fire evacuation procedures are in place for all hotel departments, that all hotel employees are aware of them and that regular fire drills are carried out

Planning and Organizing

  • To ensure that SOPs are in place for all departments and to ensure they are updated frequently and adhered to at all times.
  • To ensure all team members attend all training as required by the company.
  • To develop the design of new programs and campaigns, to ensure additional sales from various market segments.
  • To ensure regular team and departmental meetings are held and that minutes of meetings are recorded, followed up and forwarded for your attention.
  • To ascertain and follow up on client feedback, identify and address potential service shortfalls.
  • To oversee hotel printed promotional material including brochures, flyers, special offers, posters, etc. as required, always following brand guidelines
  • To work on developing and enhance the hotel website, working with marketing and web supplier to increase the market share for all markets.
  • To regularly monitor all factors capable of affecting the hotel tourism business.
  • Oversees the annual operating budget. Ensures successful performance by increasing sales and controlling key costs such as payroll food, beverage and energy costs
  • To ensure all working materials/equipment, areas are maintained in good condition. All faulty/damaged equipment and matters of health and safety concerns are immediately reported.

General

  • To interact and communicate with clients, guests and colleagues in a courteous, friendly and professional manner at all times.
  • To be fully aware of all company policies and procedures.
  • To be consistently well groomed and professional in appearance and presentation at all times.
  • To be innovative – developing and implementing new ideas contributing to company success.
  • To protect and promote the image of The Address at all times, both in print and verbally.
  • Manage conflict effectively.

INDHEADOFFICE

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